@PARAFILTR ON = @CHAPTER = Chapter 1: Software @MENU = File Menu @QUESTION = I created a c<$IChapter Files>hapter file, saved it and now I can't find it. What happened to it? @VERPATCH = All @ANSWER = Make sure when you save a file that you are saving it to the correct subdirectory and that you have spelled the filename correctly. Most errors of this type are a product of not being observant to a change in subdirectory, or making a typo when keying in the name of the file to be saved. @QUESTION = A chapt<$IChapter files>er file was created and saved. Ventura was reinstalled and the chapter file was lost. What happened? @VERPATCH = All @ANSWER = Reloading Ventura should not affect existing chapter files. The installation procedure will only overwrite existing Ventura software. Make sure files are <169>saved<170> correctly using the <169>Save As<170> command under the File pull down menu, using a file name different from the sample files created by Ventura. @QUESTION = <$IChapter loading - abort>Can I abort loading a chapter once it has begun? @VERPATCH = All @ANSWER = No. Once Ventura has started loading a chapter you must let it finish before executing any other instructions. @QUESTION = When I Loaded Ventura I could not find my w<$IWord processors >ord processing text file. @VERPATCH = All @ANSWER = Make sure that when you use the Load Text/Picture selection, under the Files pull down menu, that you are looking in the proper subdirectory for your word processing files. A newly initialized system will default to TYPESET as the subdirectory for all files. Use the mouse to point to the Backup button in the Item Selector Dialog Box. Pressing the mouse button once will display all subdirectories available on your disk. Point to your word processing subdirectory with the mouse arrow, press the mouse button once to change directories. You will now see all files that match the filter on the Directory Line. Point to the file you want to load and then Select OK. @QUESTION = I created a document within Ventura typing all the text myself. I saved the text file as a Wordstar file but when I recall the chapter it doesn't find my text file. @VERPATCH = All @ANSWER = After much probing it was discovered that the user had specified an erroneous subdirectory when saving her file in the Wordstar format. Unfortunately, Ventura does not verify subdirectories before it attemps to write files to disk. If the subdirectory is invalid Ventura dumps the file from its buffer and the data is lost. ALWAYS be sure to verify the subdirectory name befor saving files in Ventura.<$IText files - lost> @QUESTION = I can't seem to l<$ILoading Images>oad a PC P<$IPC Paintbrush>aintbrush file into Ventura, I load the picture but it won't display in the frame. @VERPATCH = All @ANSWER = Make sure the frame has been Selected when you load the Paintbrush file. If it hasn't, Select it and then Select the Paintbrush file from the Assignment list, the file should now load into the frame. Also make sure the customer is using PC Paintbrush Version 2.5 or greater and that he is using PC Paintbrush and not PC Paint. PC Paint is not compatible. @QUESTION = I am unable to load certain PC Paintbrush files. There doesn't seem to be any logical pattern as to which load and which don't. @VERPATCH = 1.0 limitation--fixed in 1.1(all) @ANSWER = Z Soft changed the way they created the header record in PC Paintbrush files. In some cases the header formats in a manner that Ventura Version 1.0 cannot read. Ventura Version 1.1 has been altered to correct this problem.<$IPC Paintbrush - some files won't load> @QUESTION = I am having difficulty loading a MacPICT file into Ventura. @VERPATCH = 1.1(unpatched) bug--fixed in 1.1(patch 1) @ANSWER = The preliminary release of 1.1 was unable to convert MacPICT files larger than 32K. This problem has been fixed by Patch 1 (7/2/87).<$IMacPICT - file loading> @QUESTION = I have loaded a MacPICT file and the text appears much larger than in the original document. @VERPATCH = 1.1(unpatched) limitation--improved in 1.1(patch 1) @ANSWER = The preliminary release of 1.1 did not properly size the text from MacPICT files. This problem has been reduced by Patch 1 (7/2/87), though not completely eliminated.<$IMacPict - text distortion> @QUESTION = When I try to retrieve a file under the M<$IMentor Graphics>entor Graphics selection I get a message that the file is not in the appropriate format. Why? @VERPATCH = 1.1(all) @ANSWER = In duplicating this error, it was found that the example files provided by Ventura do not contain samples of Mentor Graphics files. The filter that is used to retrieve Mentor Graphics images is *.P* and the default subdirectory is TYPESET. Using this filter the system displayed a publication file as satisfying the criteria for the filter search. Of course, this publication file was not in Mentor Graphics format and that caused the error message. @QUESTION = I have a 640K machine and received an <169>ins<$IInsufficient Memory>ufficient memory<170> message when I tried to load a 10 thousand character ASCII text file, Why? @VERPATCH = All @ANSWER = Normally a 640K machine should be able to load up to 150K of text with Ventura 1.0, or up to 500K with Ventura 1.1. There could be several reasons why this file did not load. 1) Background utilities such as Sidekick, Superkey, Turbo-Lightning, Norton Utilities, etc. are memory resident programs and reduce the amount of memory available to load files and programs. Ventura strongly suggests that all background utilities be deactivated prior to loading Ventura Publisher. 2) The version of DOS currently active, the display type in use, the number of screen fonts in use, the number of buffers reserved in the config.sys file all impact the amount of memory available for Ventura. 3) Certain word processing programs generate a header record prior to the actual text of the document, when Ventura tries to read this file in as an ASCII text file it encounters the header record and this can trigger a memory type of error message. @ANSWER2 = When you encounter a memory type error, find out what is in the user's autoexec.bat file. See if any background utilities have been loaded. Get the user to run CHKDSK and tell you how much memory is available on his system. Find out what version of DOS they are using, what type of monitor, and check the buffers statement in the Config.sys file. Background utilities as a firm rule should be deactivated prior to running Ventura. The hardware configuration and DOS version may reduce somewhat the amount of memory available and subsequently the size of the file that can be loaded. @ANSWER2 = In this particular case, however, the problem was probably caused by incorrectly identifying a word processing file as an ASCII text file. Ventura was not expecting to see a header and could not properly read the file. Ventura has certain filters which are used to read word processing files and these are designed to recognize and decode header information. The ASCII text read function does not utilize these types of filters. @QUESTION = I have a 12K ASCII file which will not load into Ventura. Can you tell me why? @VERPATCH = All @ANSWER = It appears that we did an overkill on this customer. In explaining that paragraph ends were memory intensive and suggesting line breaks instead, the customer stripped out all paragraph ends leaving one huge 12K paragraph. Ventura cannot handle single paragraphs this large and displayed a memory error message. Paragraph size should be kept to below 7K.<$IFile loading error - small ASCII file> @QUESTION = I cannot get my HPGL file to load into Ventura. Why? @VERPATCH = 1.1(unpatched) limitation--improved in 1.1(patch 1), further improved in 1.1(patch 2) @ANSWER = Ventura identified a problem with the converter for HPGL files in Ventura 1.1(unpatched). The converter was improved in Patch 1 (7/2/87) and further improved in Patch 2 (2/5/88).<$IHPGL - file loading> @QUESTION = I have just purchased the latest version of AutoCad<$IAutoCAD 9.0> and my DXF and SLD files will not load. @VERPATCH = 1.1(unpatched, patch 1), 1.1(patch 2) @ANSWER = The latest version of AutoCAD--Version 9.0--incorporates changes in the format of SLD and DXF files. This makes them incompatible with Ventura Version 1.1, unpatched (4/10/87) and Patch 1 (7/2/87). Patch 2 (2/5/88) can read AutoCAD 9.0 SLD files, but no change has been made for DXF. An alternative to DXF and SLD for AutoCAD is to try HPGL. @QUESTION = Trying to<$ILockup - loading chapter> load a chapter from drive A: on one computer <$ILoading chapter - lockup> causes a lockup. Same chapter loads fine on another computer. @VERPATCH = 1.1(all) @ANSWER = Problem was traced to CONFIG.SYS entries of Buffers=25, Files=99. Had customer change to Buffers=15, Files=15, and reboot. Chapter then loaded fine. @QUESTION = The user had loaded her<$IBackup text file loss> backup text file (filename.$XT) as her original text file and continued to work with backup on. This resulted in losing both the new and old backup file. @VERPATCH = 1.1(all) @ANSWER = The user should always RENAME the backup file to something without the backup file code "$" in it before using it as a text file. @QUESTION = When a MultiMate<$IMultimate - chopped tags> file is pulled into Ventura and then saved, tag names<$ITags, chopped - Multimate> often appear in the document, chopped, with trailing dots. As well, the tag names appear in the assignment list as being chopped. @VERPATCH = 1.1(unpatched, patch 1) bug--fixed in 1.1(patch 2) @ANSWERLAST = This problem exists with Version 1.1 unpatched (4/10/87) and Patch 1 (7/2/87). Using these versions, the only way to prevent the problem is to save the document to ASCII under Multimate, or else to load it into Ventura and then perform a FILE TYPE/RENAME, saving it out to ASCII format. Patch 2 (2/5/88) corrects this problem. @MENU = Edit Menu @QUESTION = When I am keying text into a document in Ventura using Ventura's text editor, why won't the scre<$IText Editing>en sc<$IScreen Scrolling>roll when full? @VERPATCH = All @ANSWER = Ventura's text editor was not designed to be a full function word processing system. It provides basic text editing capabilities under the assumption that a word processor would be used to generate large blocks of text. @QUESTION = I have a multi-page document in which there are a lot of footnotes. On several pages there is a large block of white space under the last footnote entry and I cannot get the text to reformat to eliminate this space. I have tried to change margins and resize the footer frame, nothing works. @VERPATCH = All @ANSWER = What you have discovered is a Catch-22 type situation within Ventura. If you have 7 or 8 footnotes on a page, entering the text for the footnotes will expand the footnote frame upward to accomodate the text (up to one half page). As the footnote frame moves upward, text is flowed off the current page to the following page to make room for the frame. Let's say that you are entering text for footnote number 5 and as you do the frame moves up and pushes the text containing the footnote reference for footnotes 5,6,7 and 8 onto the next page. As the footnote reference is moved to the next page so also is the text for that footnote. The space in the footnote frame it used to occupy is left blank. If you were shrink the footnote frame to flow text back from the next page the footnote reference for footnote 5 would return, Ventura would try to reformat the footnote frame again pushing the footnote reference to the next page leaving white space in the footnote frame. You can see how you could get stuck in an endless loop here. The only workaround for documents that are footnote intensive is to manually create the footnote references and footnote frames and work with the sizing of the frames manually. While this may be cumbersome, it is the only way to circumvent the white space problem.<$IFootnotes - large block of white space below> @QUESTION = I have four footnotes on a page. As I began entering text to define the footnote references I lost some text from footnote four as I expanded footnote three. Can you tell me what happened?<$IFootnotes - limitations> @VERPATCH = All @ANSWER2LAST = Ventura supports one half page of footnotes. In this particular instance the text added to footnote number three brought the effective area of the footnote to more than half a page and the last few lines of footnote number four were dropped in order to accomodate the text above. @MENU = View Menu @QUESTION = Can I <$IEdit text>edit text in all views? @VERPATCH = All @ANSWER = Yes. All functions work in all views. @QUESTION = How do I see tw<$IFacing Pages View>o pages of a document at once? @VERPATCH = All @ANSWERLAST = Under the View pull down menu is a selection <169>Facing Pages View<170>. Note: Double sided must be sele cted in Page Layout Dialog Box for this feature to be active. @MENU = Page Menu @QUESTION = Can I number an out<$IAuto Numbering>line<$IOutlines> or chapter mixing the types of identifiers I use for the line numbers. @EXAMPLE = Example: 1 First Heading @EXAMPLE = 1.A Second Heading @EXAMPLE = 1.A.1 Third Heading @EXAMPLE = 1.A.1.a Fourth Heading @VERPATCH = All @ANSWER = Yes. Use the Auto Numbering selection in the Page menu. The dialog box will appear and the cursor will be at level 1. To recreate the example above, Select [1,2] as the first level numbering template. Ventura will insert [*tag name,1] on the level 1 line. Change the <169>tag name<170> to reflect the name of the tag that you are using for the first level of your outline. Placing a period <169>.<170> after the right bracket will separate subsequent level identifiers. Now move the cursor to level 2 and Select the identifier for level 2. In the example above, [A,B] was Selected. Again Ventura inserts [*tag name,A] on the level 2 line. Change the <169>tag name<170> to reflect the second level of the outline. You can identify up to eight levels in Ventura Version 1.0, or ten levels in Version 1.1, each with a different numbering template. @QUESTION = I am trying to restart autonumbering in Version 1.1 chapters. As I change the number sequence in one chapter it changes the values in the other chapters as well. Why? @VERPATCH = 1.1(all) @ANSWER = The values for autonumbering are stored in the style sheet. Style sheets that are used for multiple chapters carry the value from one chapter to another. The workaround is to make a separate copy of the style sheet for each chapter. Each style sheet would contain the autonumbering values for it's own chapter.<$IAutonumbering - does not restart correctly> @QUESTION = Sometimes I make a change to or activate autonumbers, save the chapter and reload it later, and the<$IAutonumbering - changes not saved> autonumbering changes that were made are not there. Why? @VERPATCH = 1.1(unpatched, patch 1)--fixed in 1.1(patch 2) @ANSWER = If the only change made to a style sheet is within autonumbers, those changes are not saved when the chapter is saved. This problem exists in Version 1.1 unpatched (4/10/87) and Patch 1 (7/2/87) but is corrected in Patch 2 (2/5/88). @ANSWER2 = WORKAROUND: In order to ensure that the Style Sheet is saved, the user should go into the Paragraph Menu, select FONT, and click on OK in that dialog box. This will cause a "SAVE" of the Style Sheet and ensure that the autonumber changes are stored when the chapter is saved. @QUESTION = Using autonumbering, I can't get Ventura to start a section with the right letter. @VERPATCH = 1.1(all) @ANSWER = Customer wanted a section head tagged as "Chapter" to be autonumbered with capital letters (A, B, etc.) and to begin with the letter "E". She therefore entered, as Level 1 of Autonumbering: @ANSWER2 = [*Chapter, A,E] @ANSWER2 = Instead of starting at E, the "Chapter" section head started with "U." @ANSWER2 = This was the result of a misunderstanding of the instructions in the Reference Guide. The only clue to what the operator did wrong is at the top of page 5-56 of the Reference Guide: "The starting number is always entered in arabic." This means: No matter what style of autonumbering you select, whether it be arabic numerals or Roman numerals or alphabetic letters, the starting point must be specified as an arabic numeral. @ANSWER2 = To get Autonumbering to behave as intended, it is necessary to realize that the letter "E" is letter number 5 of the alphabet and enter: @ANSWER2 = [*Chapter, A,5] @ANSWER2 = When this was done it worked fine. @QUESTION = I am using First Match in my header, but on some pages the Header is not maintaining the Tag Name. It is looking forward and picking up the next Tag Name on the next page. @VERPATCH = 1.1(all) @ANSWER = This problem occurs when "Page Break" is set to "Before/Until Left." This customer was using it to insure that the Chapters started on a Left page. WORKAROUND: If the user is creating blank right pages with this tag, he can workaround the problem by using Insert Page Before Current Page. This replaces the page created by the tag with an inserted blank page and will up the correct First Match. @QUESTION = The footnote separator line width<$IFootnotes - separator line> does not show up as the width that I enter. @VERPATCH = 1.1(all) @ANSWER = An example of this situation is as follows: Customer has left margin = 1.00" on underlying page. Sets separator line width = 2.00" and has two problems with the result: @ANSWER2 = 1) The width of the separator line is only 1", not 2" as desired. @ANSWER2 = 2) The separator line begins over the asterisk (*) which he is using as the footnote reference. He would rather have the separator begin over the footnote text itself, but can't see how to do it. @ANSWER2 = 1)--REASON: This is due to an obscure little error in the code. Ventura draws the separator line between two points--an origin point and a destination point. The origin point is taken at the left margin of the underlying page--in this case, 1" from the left edge of the paper. The destination point should be 2" to the right of the margin, but a mistake was made: it is set at 2" to the right of the edge of the paper. @ANSWER2 = 1--WORKAROUND: To get a given separator line width, simply enter that amount PLUS the left margin width in the "Footnote Settings" dialog box. For example: @ANSWER2 = Left margin = 1.00" @ANSWER2 = Desired separator line width = 2.00" @ANSWER2 = In "Footnote Settings" dialog box, enter: @ANSWER2 = Separator Line Width = 2.00" + 1.00" = 3.00" @ANSWERLAST = 2) This is a Ventura software limitation. The "Footnote Settings" dialog box does not provide a way to start the separator line anywhere except the left margin. @MENU = Frame Menu @QUESTION = Can I have more than one underlying page format in a single chapter? @VERPATCH = All @ANSWER = Yes the settings for the first underlying page are saved in the style sheet and settings for subsequent underlying pages are stored in the chapter file. The potential for a new underlying page is created each time you add a new page. All that you need to do is change the margins and columns for the new page format.<$IUnderlying page - multiple in one chapter> @QUESTION = I created a page with four frames and added captions under each frame. When I used the copy function to copy these frames to another page the figure counters in the captions had reversed. @VERPATCH = 1.0 bug--fixed in 1.1(all) @ANSWER = This was a bug in Version 1.0. You can workaround it simply by cutting and pasting again on the page in which they are incorrect. They will again be reversed only this time they will wind up in the correct order. This problem has been fixed in Version 1.1.<$IFrames - cut and paste reverses order> @QUESTION = Is there a maximum number of frames you can place on a page? @VERPATCH = All @ANSWER = No.<$IFrames - maximum number> @QUESTION = I have placed a small amount of padding around a frame which is imbedded in a paragraph of text. Ventura seems to have inserted some extra space in the text lines which appear to the upper right and lower left of the frame. @VERPATCH = 1.1(all)--software limitation @ANSWER = This is a complex screen formating problem which will be very difficult to fix. Widening the frame to make it margin wide is the only workaround.<$IFrame padding> @QUESTION = I have created several frames and within the caption box have turned on the figure counter. However, I have noticed <$IFigures - numbered incorrectly>that the figure numbers are out of sequence. Why? @VERPATCH = All @ANSWER = Ventura keeps track of frames in the order in which they were drawn. Consequently, the figure counter will number frames in the order they were created. @QUESTION = Why do my column widths change from my original settings? I created a 14 pica column and upon returning to the <$IColumn measure variation>Margins and Columns dialog box the measurement changes to 13 picas eleven points. @VERPATCH = All @ANSWER = Ventura uses a global measuring format based on 1200 dots per inch to store column and margin measurements, occasionally during rounding as these measurements are converted into picas and points you will see a small variation. @QUESTION = <$IRuling box around>I created a frame with a ruling box around using dashes as the ruling line. When I go to reduced view, the system locks up. Why? @VERPATCH = 1.0 bug--fixed in 1.1(all) @ANSWER = There is a problem with dashes as ruling lines in Version 1.0 that could cause this lock up in reduced view, especially if the space between the dashes is small. As an interim measure, either increase the space between dashes or refrain from using the reduced view on pages with this ruling effect. This problem was fixed in Version 1.1. @QUESTION = I would like to <169>anchor<170> a frame, with an enclosed <$IFrames - move with text>graphic, to a block of text so that when text is added or deleted the frame moves with the assigned text. Is this possible? @VERPATCH = 1.0, 1.1(all) @ANSWER = The ability to anchor frames is a feature of Version 1.1, it is not supported in 1.0. @QUESTION = I am trying to create a <$IRuling line around page> hairline rule one half inch in from the edge of the page all the way around the page. What is the easiest way to do this? @VERPATCH = All @ANSWER = Select the Underlying Page frame and in the Frame menu Select Ruling Box Around. Select Frame for the width of rule, .5 inches for the Spave Above Rule one, and .005 for the height of Rule one. This should produce the desired effect. @QUESTION = I created a <$IVertical rules>vertical rule between two columns. It show up on the first page of my document, skips the second and reappears on the third. Why? @VERPATCH = All @ANSWER = You probably have your page layout set to double sided and have set the vertical rule parameter for the right side of the page but have not turned it on for the left side. Whenever you have a condition that skips pages, check to see that you have set up the left and right pages for the same attributes. @QUESTION = I want to create a heading section above two columns separated by a <$IVertical rules>vertical rule, I created a ruling line below a tag and then made the tag frame wide, to push the vertical rule below the heading information. This pushed part of the vertical rule below the tag but there is still some of the it showing in the <$IText alignment>heading section. How could this have happened? @VERPATCH = All @ANSWER = Chances are that you have tags placed above the tag containing the ruling line that are only column wide. Check each tag above the ruling line and make sure its alignment is frame wide instead of column wide. @QUESTION = I created a shaded repe<$IRepeating Frames>ating frame with a graphic image in it to run throughout a chapter, but I want different text to appear within the frame on each page. The repeating frame will have te<$IText Flow Around>xt flowing around it. How can I do this? @VERPATCH = All @ANSWER = Creating a repeating frame is not difficult, shading it and placing a graphic in it is no problem. The problem here is that when you activate text flow around, you cannot place another frame on top of the repeating frame and display text in it. Text flow around will not allow it. The solution here is to place another frame directly below the repeating frame and shade it in the same manner as the repeating frame (you will have to do this on each page). Now you can type different text into each frame on each page with the appearance that it is all part of the repeating frame. @QUESTION = Can Ventura make tex<$IText Flow Around>t flow around irre<$IIrregular Shapes>gular shaped images like circles and triangles? @VERPATCH = All @ANSWER = While not an automatic process, like flowing text around frames, you can create this effect. First create a frame within a column of text. You will notice that the text flows around the frame. Now Select the graphics mode and draw a circle in the middle of the frame. Select the frame and under the Frame menu, Select sizing and scaling. Select text flow around Off. You should now see the text flowing inside the frame and the circle. Now select the Add a New Frame box and create a new frame that overlays the top portion of circle about the height of one line of text. Next create a new frame just under the one you just created that is a little wider, reaching just beyond the perimeter of the circle. Keep creating frames until the circle is covered. Size each frame so that it just extends beyond the edge of the circle. These new frames, by default, will cause the text to flow around them making it appear that the text is flowing around the circle. Note: if you are having trouble aligning the frames, turn Line Snap Off in the Options menu. This will give you a finer adjustment capability in moving each frame. @QUESTION = How do I move text to<$IMargins>ward the center of the page, everything is too far to the left? @VERPATCH = All @ANSWER = Under the Frame pull down menu the line selection for margins and columns allows you to set margins for top, bottom, left and right. Select this line item and adjust the left margin by increasing the value of the space from the side of the page. Selected text may be moved by adjusting the <169>In From Left<170> attributes in the Spacing options under the Paragraph pull down menu. @QUESTION = How do I get a do<$IContinue Document on Another Page>cument to continue on another page ( from page 1 to page 4)? @VERPATCH = All @ANSWERLAST = To continue a text file or article from one page to another, later in the document, (like newspapers do continuing stories on another page) create your frame on the initial page and load the text file. Ventura will place as much text as will fit into the frame. Now go to the page where the article is to continue and create another frame. From the Assignment list Select the text file again. Ventura remembers where it left off and continues the text in second frame. If the frame on the first page is resized, Ventura will automatically pull text from the second frame to fill the first or push text from the first to the second depending on whether the first frame is enlarged or reduced. If page considerations require that the second frame spill over to another non-sequential page repeat the procedure and create the third frame and Select the text file again. @MENU = Paragraph Menu @QUESTION = I placed a ruling line above a block of text and when I tried to place a ruling box around the same tag, the measurements for the ruling line above show up in the ruling box around dialog box. @VERPATCH = All @ANSWER = Ventura does not allow ruling box around to be active in the same tag with ruling line above or ruling line below.<$IRuling line above - with ruling box> @QUESTION = My foreign language document is not hyphenating properly. @VERPATCH = 1.1(unpatched) bug--fixed in 1.1(patch 1) @ANSWER = A minor bug in foreign language hyphenation was discovered in the initial release of Version 1.1. It was corrected in Patch 1 (7/2/87). @QUESTION = I placed a tab at the beginning of a paragraph and it <$IText alignment - tabs/text past col. end>pushed the text beyond the edge of the right hand column. What caused this? @VERPATCH = All @ANSWER = Tabs are not designed to be used to indent paragraphs, they are designed to format tabular data. Use the fixed indent in the Alignment dialog box under the Paragraph pull down menu to set indents for paragraphs. @QUESTION = What is the measurement for leader spacing in the Tab <$ITabs - leader space measure>dialog box? @VERPATCH = All @ANSWER = Leader spacing is the same as the normal space width setting. @QUESTION = I can't get any spacing to show up between two <$ISpacing - inter-paragraph>paragraphs in my document, I've set inter-paragraph spacing at .45 inches for the first and .35 inches for the second. Why isn't there spacing? @VERPATCH = All @ANSWER = Inter-paragraph spacing is applied only if the spacing increments for BOTH paragraphs is identical. In this case it is not. Inter-paragraph spacing should be used for spacing between paragraphs with identical tags. Use spacing Above and Below to space between different paragraph tags. Remember that the spacing applied will be the greater of A) the sum of Below space and overall ruling height for the first paragraph OR B) the sum of Above and overall ruling height for the second paragraph, PLUS the interparagraph spacing IF it is identical for both paragraphs, PLUS the Inter-Line space for the first paragraph. @QUESTION = I have created a page with two columns, a minor column of about one and a half inches on the left side of the page and a major column of about five inches on the right. I have created titles which I want to outdent from the major column into the minor column. The minor column is protected by a frame the size of the column. My problem is that once I have out<$IOutdented Text>dented the titles I cannot access them any longer with the paragraph tag or the text cursor. Wh<$IText Alignment>at can I do to access these titles? @VERPATCH = All @ANSWER = Normally you can outdent text beyond the edge of a column without a problem. In this case the text was outdented so far that it lost touch with the major column (all text and returns were beyond edge of the major column) and could not be edited or tagged. By adding spaces to the end of a line of text so that the paragraph end stays within the column you can keep it <169>in touch<170> with the column of origin and be able to access it for editing and/or tagging. @QUESTION = I have assigned a bu<$IBullets>llet to a paragraph title which appears in the margin to the left of my text. I tried to sh<$IShift Text Up/Down>ift the text down to align the top of the title with the top of the text and when I do the title moves but the bullet doesn't. How can I move both? @VERPATCH = All @ANSWER = A bullet, is a system generated character and is not easy to edit or shift. Try replacing the bullet with an ASCII 195. This is done by holding down the ALT key and typing 195 on the numeric pad. This will produce the same character and will allow you to move it with the rest of the text. @QUESTION = In trying to follow one of the examples in the training guide I can not figure out how to change the address from three centered lines, to one line, with the street on the lef<$IText Alignment>t, the city in the middle and the phone number on the right. How is this done? @VERPATCH = All @ANSWER = Each of the three lines of the address should be assigned a unique tag. The font style will remain identical on all three tags but the alignment changes along with the line break attributes. On the first line, the street, the alignment is left with a line break set before the line. The second line, the city, is aligned center with no line breaks. The third line, the phone, is aligned right with the line break set after the line. This will place street, city and phone on one line with the street on the left, the city centered and the phone number on the right. @QUESTION = I am trying to import a Wo<$IText Alignment>rdstar file into the &TDOC-P1.STY style sheet and my text is three inches from the left side of the page. I have tried to reset the margins in Wordstar but I can't get the text closer to the left of the page. What can I do? @VERPATCH = All @ANSWER = First of all, the margins for this particular style sheet are set with a left margin of one and a half inches. By adjusting this number the text can be moved further to the left. Another key to watch, is the In Fro<$IIn from Left Spacing>m Left spacing for the paragraph tags. In this style sheet Body Text, the default tag, has an In From Left setting of one and a half inches. You can use either setting (or both), margins or In From Left to properly position your text. @QUESTION = I increase the size (p<$IChanging Font Sizes>oint size) of a line of te<$IText Disappeared>xt within a frame and it disappeared. Why? @VERPATCH = All @ANSWER = The size of the frame has a direct bearing on what fonts will fit within the frame. If you are trying to fit a 48 point headline in a frame that is only 36 points high it will not fit and therefore Ventura will not display it. Remember that spacing above and below the text and any ruling lines also affect the final display height of the text. I can place a 24 point headline in a 36 point frame, but if I add spacing above and/or below I could exceed 36 points and the text will not display. If this happens, you appear to be stuck, because you cannot <169>grab<170> the text with the Paragraph tagging Icon, the text has apparently disappeared. The way to get around this is to Select another line or paragraph on the screen, in a larger frame, and tag it with the same tag that caused the text to disappear in the smaller frame. Now you can reduce the font size for this text until the <169>missing<170> text reappears in the small frame. Make sure to return the text in the larger frame to its original tag. @QUESTION = I would like to create a docume<$IText Alignment>nt with titles for each paragraph appearing to the left of the paragraph. I would also like to have a larger typeface for the titles, but I want the top if the titles and the top of the ma<$IShift Text Up/Down>in text to align with each other. How can I do this? @VERPATCH = All @ANSWER = Placing the titles on the same line as the text is accomplished by establishing two tags, one for the title and one for the text. These two tags will also enable the user to establish two typefaces, one for the title and one for the text. The title tag should be set for the appropriate font size and the normal default alignment, spacing and break attributes. The text tag should be set for the desired font size and should have the following modifications to spacing and break attributes: spacing should be In From Left enough to allow the titles to appear as if in their own column. Line break should be set for After the text, instead of the default Before, placing the main text on the same line as the title. With both tags on the same line the title and the text will not align horizontally along the top because of the difference in type sizes. @ANSWER2 = To move the title down, Select the text editing mode and highlight the title by placing the text cursor at the begining of the title and dragging the cursor the length of the title. The title should now appear as white letters on a black background indicating that it has been selected for a special attribute. Now Select the Set Font box directly above the assignment list. Near the bottom of the dialog box is a selection to Shift with an option of Up or Down, Select down and insert a measure in either inches, picas & points or centimeters. Select OK and you should see that your title has moved down by the measure you indicated. You can <169>fine tune<170> the alignment by adding to, or subtracting from, the Shift down measurement. @ANSWER2 = If all your titles are to be the same size, there is a way to move this attribute to other titles without having to repeat this procedure for each title. After having successfully shifted the first title down, place the text cursor at the begining of the title, move the cursor to the left using the numeric keyboard keys and watch the Current Selection box at the bottom of the assignment list. When <169>Attr. Setting<170> appears in the box, stop and hold down the shift key and press the delete key. This should <169>cut<170> this attribute to be <169>pasted<170> to another title. Now move the text cursor to the begining of the next title and press the insert key (make sure you turn the text cursor on each time you move it by pressing the left mouse button). If the title does not appear to shift press the escape key to redraw the screen and it should shift down. @ANSWER2 = If you see a message on the screen that there was nothing on the clipboard to insert, you may have to repeat the procedure of assigning the attribute to the first title and then the <169>cut and paste<170>. This may take some trial and error because there may be multiple attributes assigned to a tag and you may not get the right one on the first try. Once the attribute has been successfully cut, it can be pasted repeatedly until all titles have been shifted. Remember to immediately shift all titles once you have your attribute on the clipboard. Any subsequent delete operation will overwrite the clipboard. @QUESTION = How do I create the effect of whi<$IWhite Text/Black Background>te text on a black background? @VERPATCH = All @ANSWER = First create a ruling line above the text that equals or exceeds the height of the text. Next move the cursor down to the <170>Space below line three<170> line and enter the same measure as you did for the line itself. Next to this entry there are two boxes, one with a plus in it and one with a minus, Select the one with the minus and then Select OK. When the screen redraws, the text will seem to have disappeared. Now go to the Font selection and select White as the color of the text. It may be confusing when you return to the screen, because you will see black text on a white background and think that the effect did not work. Remember that paragraphs which have been selected are shown in inverse video. Move the paragraph Icon off the paragraph and press the left mouse button and you should see the desired effect. @QUESTION = The Headline i<$IAttribute Settings>n one of the exam<$IText Different within same Tag>ple reads <169>Logo<170> for two lines of text. The first line is large (about 24 point type), but the second line is smaller (about 10 point type). Why can't I make the second line look like the first, when they are tagged with the same tag? @VERPATCH = All @ANSWER = The second line probably has an Attribute Setting that is overriding the paragraph tag. Whenever text within a paragraph tag appears in a different font from the other text, it is a pretty good bet that an Attribute has been set for that block of text. The attribute can be removed by placing the text cursor at the beginning of the word or block of text which is different. By using the left and right arrow keys, move the text cursor until the words <169>Attr. Setting<170> appear in the current selection box at the bottom of the assignment list. Press the delete key and all the text within the tagged paragraph should now look the same. @QUESTION = I would like to change the f<$IFonts within Headers>onts on a running header so that the Chapter title is a different typeface than the Chapter number. How can I do this? @VERPATCH = 1.0, 1.1(all) @ANSWER = (1.0) In Version 1.0, fonts for headers and footers can be changed using the paragraph tagging mode to change the whole generated header. To change an individual piece of a generated header is not possible in the paragraph tagging mode, or the text editing mode. A new frame over the header frame will not work either. @ANSWER2 = The following alternative assumes that the chapter title will appear on the left of the page header, and the chapter number will appear on the right. First, set the font for the generated header so that it provides the typeface you want for the chapter numbers. Then at the first page of the chapter, add a new page before the current page. On this new page, type the chapter title and press RETURN (Ventura will ask you for a text file name for this new text, so you will have to assign it a name). Tag this new paragraph with a unique tag name, Chapter for example. Now using your text editor highlight the text and use the Set Font option to change the font to the desired style. Use the page down key to return to the first acutal page of the chapter. @ANSWER2 = Now Select Headers and Footers from the Page menu. If you are using Double pages (left and right) make the following changes for both the Left Header and the Right Header (make sure both are turned on). You should see a cursor at the beginning of the first line (Left). Erase whatever appears on that line and move the mouse cursor down to the selection box <169>1st Match<170> Select this box and you will see [ ag name] appear on line one. Use the arrow key to move the cursor inside the right bracket. Use the backspace key to erase <169>tag name<170> and type in the name of the new tag you created on the previous page (I used Chapter). Your first line should now appear [<Right<170> and erase that line if it is not blank. Move the mouse cursor to the selection box <169>Chapter #<170> and Select this box. This should complete the formatting of your header. Select OK and you should now see the chapter title and the chapter number in different typefaces. @ANSWER2 = (1.1) In Version 1.1 it is possible to set an attribute with the the Headers and Footers Dialog Box which will change the point size and weight of a word or words within the header or footer. @QUESTION = How can I create a num<$INumeric Lists>eric list with the n<$IText Alignment>umbers aligned by the decimal point? @VERPATCH = All @ANSWER = First create two tags, one for the numbers and one for the text. Set the text tag for <169>In from Left<170> spacing about one inch. Set the line break for this tag to come after the text. Set the tag for the number to <169>In from Left<170> at zero. Now set a tab for this tag. The tab should be decimal and positioned at one half inch. This should provide the desired effect. The <169>In from Left<170> spacing can be adjusted for either tag to fine tune the relationship between the numbers and the text. @QUESTION = I've set up a page with paragraph titles to the left of the te<$IText Alignment>xt on a page. How do I get the opposite effect for fa<$IFacing Pages View>cing pages? (Text on the left with paragraph titles to the right of the text) @VERPATCH = All @ANSWER = Ventura provides the ability to set up different sp<$ISpacing Attributes>acing attributes for each tag for both left and right pages. To create the desired effect set up the spacing for the left page for titles to be <169>In from Left<170> zero and text <169>In from Left<170> two inches. For the right page, set <169>In from Right<170> spacing for the text at two inches and <169>In from Left<170> spacing for the titles at five inches. Note: these measurements are illustrations and will have to be adjusted accoring to the width of text and titles and the margins set for the page. They are presented to give you an idea of how to create the effect. @QUESTION = When I read my word processing files into Ventura the <$IText alignment - tabs>text does not align the way it did in my word processor. Why, and how do I fix it? @VERPATCH = All @ANSWER = Some word processors do not insert true tab characters when tabs are used, they only insert spaces. These spaces do not translate correctly in Ventura and cause the columns to misalign. Make sure you are using the proper instruction to set tabs in your word processor and if all else fails delete the spaces within Ventura and use the Tabbing feature provided in the Paragraph pull down menu. @QUESTION = <$IRuling lines below>I have a document which uses the same tag in numerous places through the document. The tag has a 36 fractional point ruling line below and when I print it out using my Xerox 4045, the line varies in size from one appearance to another. Can you tell me why? @VERPATCH = All @ANSWER = As it turns out, this document was printed out using the 150 DPI selection for the 4045. At 150 DPI resolution a line of this thickness may vary if it borders between pixels. In one instance it might take an extra pixel and in another instance it might not. When printed at 300 DPI, the page printed without variation in line size. @QUESTION = How are the <$ITabs>tab measurements oriented? I can never seem to figure out where the tabs will appear on a page. @VERPATCH = All @ANSWER = Each tab measurement begins at the margin. For example: a left tab, first tab, set at one inch will appear one inch from the left margin. Tab two set at three inches will appear three inches from the left margin, not three inches from the end of tab one. @QUESTION = I would like to move a <$IPage breaks>heading from the bottom of page one to the top of page two. What is the best way to do this? @VERPATCH = All @ANSWER = Under the Breaks pull down menu there is a selection that allows you to determine when a Page Break will occur. By Selecting <170>Before<170> for a tag, a page break will be inserted before the tag each time it occurs. @ANSWER2 = Note: If the tag is used many times through out the document, and you want to use this effect selectively, it would be advisable to create a new tag first, otherwise page breaks will occur everytime the tag appears. Use the same attributes as the original tag only modify the new tag with the page break turned on. Then re-tag the headings which should specifically start on a new page. @QUESTION = <$IText alignment>I am setting up a heading block for a newsletter and I want the name address and phone number of the company on the left of the heading against the <$IVertical tabs>left margin and the volume and issue of the newsletter against the right margin. I want the first line of name and address block to line up with the first line of the volume and issue block as shown: @LEFT = XYZ COMPANY 123 First Street Dallas, Texas (214) 123-4567 @RIGHT = Volume 1 Issue 12 November 12, 1986( @VERPATCH = All @ANSWERLAST = There are two ways this could be done. Each method requires that a special tag be created for the block of text on the left and right. It also requires that the lines on the left and right be linked together into one block of text. To do this type in the first line of the left block followed by a line break (a CTRL RETURN). Follow each line with a line break until the last line has been typed. The last line should be followed by a paragraph end (a normal RETURN). Now follow the same procedure for the right block, line breaks for each line except the last, which will receive the normal RETURN. Create a new tag for the block on the left and establish the appropriate font size. Alignment for this tag should be Left. Now create a new tag for the right block and assign font properties. For this tag change the line break attribute to occur After the tag instead of Before (this will place both tags beginning at the same vertical postition on the page). Next select alignment and make this tag align from the right. You should see the text on the right side of the page with the end of each line against the right margin. Another option would be to set the alignment for the right block as left aligned with the spacing set In From Left far enough to position the block properly. Either method will work, the only difference will be in how the text aligns for the right block (left edge or right edge). @MENU = Graphic Menu @QUESTION = Can I change the spacing between lines on my Box Text text?<$IBox Text spacing> @VERPATCH = All @ANSWER = Yes. The text in Box Text frames can be accessed in the Paragraph tagging mode and manipulated in the same way other text is modified. Simply increase your inter-line spacing. @QUESTION = I drew a line using Ventura graphics and wanted to <$IGraphic drawing - lines>place an "arrow" symbol on the left side of the line. I selected Line attributes in the Graphics pull down menu and the "arrow" symbol in the left column but when the screen came back the arrow was on the right side of the line. Is this a bug? @VERPATCH = All @ANSWER = The Line attributes dialog box contains two columns of line end attributes, the left column will change the originating end of the line and the right column will change the terminating end of the line. If you drew the line beginning on the right of the screen and ending on the left, the left column will define the originating (in this case the right side of the line) and the right column will define the terminating (in this case the left side of the line) end. @QUESTION = How can I <$IGraphics - copy>copy a Ventura graphic from one page to another? @VERPATCH = All @ANSWER = In the frame mode, select the frame, on the originating page, that the graphic is anchored to. Then change to the graphics mode and select the graphic itself. Now use the Edit Pull Down menu and the Copy Graphic selection (keyboard shortcut is shift delete) to move a copy of the graphic to the clipboard. Once this has been accomplished, go to the destination page and select a frame to anchor the copied graphic to. If there are no frames on the destination page you can create a small one in a margin so that it does not interfere with text flow. Now that a frame has been selected, change to the graphics mode and from the Edit Pull Down menu select Insert graphic (Insert key can also be used as shortcut). The graphic will appear on the page and can then be repositioned if necessary. @QUESTION = Is there <$IGraphics - multiple lines>an easy way to create a form with multiple graphic lines that will be used for fill-in-the-blank entries? @VERPATCH = All @ANSWER = If all the lines will be the same length you can use the Copy Graphic feature of Ventura to make multiple copies of the line. First, draw the line using the Ventura graphics capability. Once the line has been drawn to the proper length and you have released the mouse button, hold down the shift key and press the delete key. This create a copy of the original graphic. Now press the insert key which will place another copy of the graphic directly over the original. Now select the new graphic by placing the mouse cursor over the graphic and pressing left button of the mouse. This selects the new graphic and it can now be moved by holding down the left mouse button and "dragging" the graphic until it appears in the proper position on the screen. Release the mouse button and the graphic has been placed. Pressing the insert key again will create another copy of the graphic which can be repositioned and so on. @QUESTION = I created a Box <$IBox Text>Text frame and it is repeating on every page. <$IRepeating frames>Repeating frames is turned off, why is the happening? @VERPATCH = All @ANSWER = Box Text is a graphic feature of Ventura. All graphics are <169>anchored<170> to frames. If no frame is created to anchor a graphic, it defaults to the underlying page and will repeat on subsequent pages. If there are no frames created specifically to receive text on a page, you can still draw a small frame anywhere on the page (preferably outside the margins of the underlying page, so as not to interfere with text flow) to anchor graphics. @QUESTION = I would like my ta<$IText Shading>bles to be shaded within my chapter file, how do I accomplish this? @VERPATCH = All @ANSWER = You can use a rectangle created in the graphics mode to overlay the tables select the desired shading using the fill attributes and make sure you select transparent so that the tables will show through the rectangle or square you create. Note: Be sure to create a frame to anchor the graphics to, otherwise they will default to the underlying page and be repeated in the same place on every page. @QUESTION = I can not get a<$IBox Text> <169>Box Text<170> frame on screen. @VERPATCH = All @ANSWER = Box Text frames are created by selecting the Graphics mode, pointing to the Box Text selection and pressing the mouse button. This activates Box Text generation, move the <169>corner display<170> to the point on the screen where you would like the upper left corner of the box to appear. Press and hold the mouse button and move the indicator until you have created a box of the desired size, then release the mouse button. You have now created a box in which you can insert text. The words <169>Box Text<170> may be deleted using the text editing capability available in Text Mode. @QUESTION = I had four chapters in which box<$IBox text - lost after save> text boxes were attached to the underlying page. After the chapters were stored and reopened, the box text boxes were still there but all the box text was gone. What happened? @VERPATCH = 1.1(patch 1) bug--fixed in 1.1(patch 2) @ANSWER = This is due to a bug in Version 1.1 Patch 1 (7/2/87). It is fixed in Patch 2 (2/5/88). @ANSWERLAST = WORKAROUND: If the user first creates a frame and then attaches graphics to that frame instead of the underlying page, the box text should not be lost. This seems to be a successful workaround in most situations. @MENU = Options Menu @QUESTION = I have indexed my document and found that sporadically index entries are being lost when I generate my index. @VERPATCH = 1.0 bug, 1.1(unpatched) bug--fixed in 1.1(patch 1) @ANSWER = There was a problem with indexing in Version 1.0 and the initial release of Version 1.1. It is corrected by Patch 1 (7/2/87).<$IIndex entries dropped> @QUESTION = I cannot see the pi<$IPictures>ctures I have loaded into my document. Why? @VERPATCH = All @ANSWER = Check the Options pull down menu to see if the <169>Pictures<170> line says <169>Hide Pictures<170>. If it does then Select this line and change the selection by pressing the mouse button. You should now be able to see the pictures you have loaded. Note: It takes the system longer to redraw a screen with pictures displayed. Once you have determined that you have positioned your pictures correctly you can speed up the screen redraw time by <169>hiding<170> pictures. @QUESTION = How do I tra<$ITransport Chapter Files>nsport Ch<$ICopy Chapter Files>apter files to another system? @VERPATCH = All @ANSWER = Remember that there are several inter-related files that are merged together to form a chapter. For expamle there is the chapter file, associated text files, the style sheet, any line art or image files and the width table used to create and subsequently print the chapter. Just copying the file with the .CHP extension will not move all related parts of the document! Under the Options pull down menu is a Multi-Chapter line selection. This is typically used to link chapters together to form a publication, but it also provides a copy utility that will assure that all elements of the chapter will be copied. @ANSWER2 = Select the Add a Chapter line selection and indicate the chapter you would like to copy by pointing to it with the arrow and pressing the mouse button. The chapter to be copied is now listed as a chapter for the publication. Now move the arrow to the chapter line again and press the mouse button highlighting the chapter. You will notice that the last line selection on the right of the screen is the <169>Copy All<170> selection. By Selecting this line option Ventura will automatically identify and copy all elements of the chapter you wish to move. A new dialog box will now appear asking you the destination for the copied files. On the first line is the destination for the .CHP or chapter file. Use the backspace key to erase the line and type in the destination for this file. If, for example, you are copying to the A: drive simply erase the line and type A: . Now you will need to make sure that all related files will be copied to the same place so Select the box near the bottom of the screen that says <169>Make all directory entries the same as the first<170>. You will see that all destinations for all possible elements have automatically changed to the A: drive. Now Select OK and all files relating to this chapter will be copied to the A: drive. Once this has been completed, Select the Done Option and when Ventura asks if you would like to Save or Abandon changes to the publication, Select Abandon. @QUESTION = Will Ventura recognize<$IIndex> that <$IPage number - in index>chapters start on a page number other than one and put the correct page number in the index when generated? @VERPATCH = All @ANSWER = Yes. Ventura does look at the chapter file and will recognize a starting page number other than one. The correct page number will be placed in the index. @QUESTION = Can I mix and match screen fonts<$IScreen fonts - mix & match> that may have different screen resolutions? @VERPATCH = 1.1(all) @ANSWER = Yes, provided that there are no duplicate screen fonts. For example, you can not have a 10 point Helvetica normal screen fonts in two different screen resolutions. @QUESTION = On certain pages in a chapter, several figures appear in frames on the page. When TOC<$ITOC - frames out of order> is generated for the chapter, the figures are listed out of order. @VERPATCH = All @ANSWER = Table of Contents lists frames in the order created. This is not necessarily the same as the order in which they are labeled, if manual labels are used.