Preview a report

Previewing a report shows you how it will look on the printed page.

Preview the layout of a report

In Layout Preview, you can take a quick look at the layout, which includes just a sample of the data in the report. It does not show the actual data in the report.

• In report Design view, click the arrow next to the View button on the toolbar, and then click Layout Preview.

Note   If the report is based on a query that prompts you for parameters, you don't need to enter any values; just click OK. Microsoft Access ignores the parameters when you choose Layout Preview.

Preview the data in a report

In Print Preview, you can verify the actual data by reviewing every page in the report.

Preview a report from Design view

• Click Print Preview on the toolbar.

Preview a report from the Database window

1. Click Reports under Objects.
2. Click the report you want to preview.

3. On the Database window toolbar, click the Preview button.