Create a security group account

As part of securing a database, you can create group accounts in your Microsoft Access workgroup that you use to assign a common set of permissions to multiple users.

To complete this procedure, you must be logged on as a member of the Admins group.

1. Start Microsoft Access by using the workgroup in which you want to use the account.

   Important   The accounts you create for users must be stored in the workgroup information file that those users will use. If you're using a different workgroup to create the database, change your workgroup before creating the accounts. You can change workgroups by using the Workgroup Administrator.

2. Open a database.
3. On the Tools menu, point to Security, and then click User And Group Accounts.
4. On the Groups tab, click New.
5. In the New User/Group dialog box, type the name of the new account and a personal ID (PID).

   Caution   Be sure to write down the exact account name and PID, including whether letters are uppercase or lowercase, and keep them in a secure place. If you have to re-create an account that has been deleted or created in a different workgroup, you must supply the same name and PID entries. If you forget or lose these entries, you can't recover them.

   Note   A user account name cannot be same as an existing group account name, and visa versa.

6. Click OK to create the new group account.

Note   The PID entered in step 5 is not a password. Microsoft Access uses the PID and the user name as seeds for an encryption algorithm to generate a secure identifier for the user account.