Create a security user account

To complete this procedure, you must be logged on as a member of the Admins group.

Note   It is usually easier to manage security if you organize users into groups, and then assign permissions to groups rather than to individual users.

1. Start Microsoft Access by using the workgroup in which you want to use the account.

   Important   The accounts you create for users must be stored in the workgroup information file that those users will use. If you're using a different workgroup to create the database, change your workgroup before creating the accounts.

2. Open a database.
3. On the Tools menu, point to Security, and then click User And Group Accounts.
4. On the Users tab, click New.
5. In the New User/Group dialog box, type the name of the new account and a personal ID (PID), and then click OK to create the new account, which is automatically added to the Users group.

   Caution   Be sure to write down the exact account name and PID, including whether letters are uppercase or lowercase, and keep them in a secure place. If you ever have to re-create an account that has been deleted or created in a different workgroup, you must supply the same name and PID entries. If you forget or lose these entries, you can't recover them.

Notes

• A user account name cannot be same as an existing group account name, and visa versa.
• The PID entered in step 5 is not a password. Microsoft Access uses the PID and the user name as seeds for an encryption algorithm to generate a secure identifier for the user account.