Set options and send objects in electronic mail

Add a digital signature to an outgoing message

Note   This feature applies only if both you and the recipients of your message use Microsoft Exchange Server. Your system administrator must have set up secure mail security on your computers. For more information, see Help for Microsoft Exchange Server.

1. Display the message header in Microsoft Outlook. For more information on displaying the message header, see Help in Microsoft Outlook.
2. Click Options.
3. Under Security, click Add digital signature to outgoing messages.

Add a digital signature to all outgoing messages

Note   This feature applies only if both you and the recipients of your message use Microsoft Exchange Server. Your system administrator must have set up secure mail security on your computers. For more information, see Help for Microsoft Exchange Server.

1. Close any open mail in Microsoft Outlook.
2. Click Options.
3. Under Security, click Add digital signature to outgoing messages.

Have replies to your message sent to another user

1. Display the message header.
2. Under the Options menu item, click Options.
3. Under Delivery options, select the Have replies sent to check box.
4. Type the name of another user, or click Select Names to select from a list.

Manually check names before sending a message

Before you send the output of a database object, or a data access page as an e-mail message, recipient names you type in the To, Cc, and Bcc boxes are automatically checked against names in the Address Book. If an exact match is found, the name is underlined. If multiple names are found that match the name you type, the Check Names dialog box is displayed so that you can select the correct name.

1. Display the message header.
2. Enter recipient names in the To and Cc boxes. Separate names with a semicolon (;).

   To select recipient names from a list, click To or Cc.

3. Click Check Names .

   Tip

   You can also press CTRL+K.

Choose which e-mail account to use to send a message

Note   This procedure applies only if you installed Microsoft Outlook in Internet Only mode. Look in Outlook Help for more information on Outlook installation options.

1. Display the message header.
2. Click Options.
3. In the Send message using box, click the account you want to use, and then click Close.

Send a database object's output as an attachment to an e-mail message

You can attach a database object in an e-mail message in one of the following output formats: HTML (.htm, .html), Microsoft Excel (.xls), Microsoft MS-DOS text (.txt), Rich Text Format (.rtf), data access page (.htm, .html) in the case of a data access page, or report snapshot (.snp) in the case of a report. You can only send modules in MS-DOS text (.txt) output format. You cannot send macros or, in the case of Microsoft Access projects, database diagrams.

1. In the Database window, click the type of database object you want under Objects, and then click the name of the database object.

   Tip

   If you want to send a selection of a datasheet, open the datasheet and select the portion of the datasheet before continuing.

2. On the File menu, point to Send To, and then click Mail Recipient (as Attachment).
3. In the Send dialog box, click the file format you want, and then click OK.
4. Complete the e-mail message. Enter recipient names and distribution lists in the To and Cc boxes, separate names and lists with a semicolon (;), type your message, and set any additional options you want.
5. When you are ready to mail the message, click Send on the message header.

Note   Although you cannot attach a database object in either Microsoft Internet Information Services (.htx, .idc) or Microsoft Active Server Pages (.asp) output formats, you can export the object to the desired output format and then attach the files in a mail program, such as Microsoft Outlook.

Send a data access page as the body of an e-mail message

You can send a data access page as the body of an e-mail message, or as an attachment. Sending a page as the body of an e-mail message is more useful because supporting files, such as bullets, background textures, and graphics, will be displayed when the recipient views the page.

1. In the Database window, click Pages under Objects, and then click the name of the page.
2. On the File menu, point to Send To, and then click Mail Recipient.
3. Do one of the following:
   • If you receive the message Create a message that points to your saved data access page?, click Yes.
   • If you receive the message Create a message that contains a copy of your data access page?, click Cancel, then save the page using a universal naming convention (UNC) path to a Web server or public folder and begin this procedure again.
4. Complete the e-mail message. Access displays the page in Design view so that you can make changes to the page, such as adding text or notes for the mail recipient, before you send it.
5. When you are ready to mail the message, click Send a Copy on the message header.