Keyboard shortcuts in PivotTable or PivotChart view
PivotTable view
Keys for selecting elements in PivotTable view
- The TAB key
- Move the selection from left to right, and then down
- ENTER
- Move the selection from top to bottom, and then to the right
- SHIFT+TAB
- Select the cell to the left. If the current cell is the leftmost cell, SHIFT+TAB selects the last cell in the previous row.
- SHIFT+ENTER
- Select the cell above the current cell. If the current cell is the topmost cell, SHIFT+ENTER selects the last cell in the previous column.
- CTRL+ENTER
- Select the detail cells for the next item in the row area
- SHIFT+CTRL+ENTER
- Select the detail cells for the previous item in the row area
- Arrow keys
- Move the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.
- SHIFT+arrow key
- Extend or reduce the selection in the direction of the arrow key
- CTRL+arrow key
- Move the selection to the last cell in the direction of the arrow key
- SHIFT+ALT+arrow key
- Move the selected item in the direction of the arrow key
- HOME
- Select the leftmost cell of the current row
- END
- Select the rightmost cell of the current row
- CTRL+HOME
- Select the leftmost cell of the first row
- CTRL+END
- Select the last cell of the last row
- SHIFT+CTRL+HOME
- Extend selection to the leftmost cell of the first row
- SHIFT+CTRL+END
- Extend selection to the last cell of the last row
- CTRL+SPACEBAR
- Select the field for the currently selected item of data, total, or detail
- SHIFT+SPACEBAR
- Select the entire row containing the currently selected cell
- CTRL+A
- Select the entire PivotTable view
- PAGE DOWN
- Display the next screen
- PAGE UP
- Display the previous screen
- SHIFT+PAGE DOWN
- Extend a selection down one screen
- SHIFT+PAGE UP
- Reduce a selection by one screen
- ALT+PAGE DOWN
- Display the next screen to the right
- ALT+PAGE UP
- Display the previous screen to the left
- SHIFT+ALT+PAGE DOWN
- Extend selection to the page on the right
- SHIFT+ALT+PAGE UP
- Extend selection to the page on the left
Keys for carrying out commands
- F1
- Display Help topics.
- SHIFT+F10
- Display the shortcut menu for the selected element of the PivotTable view. Use the shortcut menus to carry out commands in the PivotTable view.
- Underlined letter
- Carry out a command on the shortcut menu
- ESC
- Close the shortcut menu without carrying out a command
- ALT+ENTER
- Display the Properties dialog box
- ALT+F4
- Close the Properties dialog box
- ESC
- Cancel a refresh operation in progress
- CTRL+C
- Copy the selected data from the PivotTable view to the Clipboard
- CTRL+E
- Export the contents of the PivotTable view to Microsoft Excel
Keys for displaying, hiding, filtering, or sorting data
- CTRL+8
- Show or hide the expand indicators (
and 
boxes) beside items
- CTRL+PLUS SIGN
- Expand the currently selected item
- CTRL+MINUS SIGN
- Hide the currently selected item
- ALT+DOWN ARROW
- Open the list for the currently selected field
- The TAB key
- Alternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field
- Arrow keys
- Move to the next item in the drop-down list for a field
- SPACEBAR
- Select or clear the check box for the current item in the drop-down list for a field
- ENTER
- Close the drop-down list for a field and apply any changes you made
- ESC
- Close the drop-down list for a field without applying your changes
- CTRL+T
- Turn AutoFilter on or off
- CTRL+SHIFT+A
- Sort data in the selected field or total in ascending order (A û Z 0 û 9)
- CTRL+SHIFT+Z
- Sort data in the selected field or total in descending order (Z û A 9 û 0)
- ALT+SHIFT+UP ARROW or ALT+SHIFT+LEFT ARROW
- Move the selected member up or left
- ALT+SHIFT+DOWN ARROW or ALT+SHIFT+RIGHT ARROW
- Move the selected member down or right
Keys for adding fields and totals and changing the layout of a PivotTable view
Keys for working with the field list
- CTRL+L
- Display the field list, or activate it if it's already displayed
- Arrow keys
- Move to the next item in the field list
- SHIFT+UP ARROW
- Move to the previous item and include it in the selection
- SHIFT+DOWN ARROW
- Move to the next item and include it in the selection
- CTRL+UP ARROW
- Move to the previous item, but don't include the item in the selection
- CTRL+DOWN ARROW
- Move to the next item, but don't include the item in the selection
- CTRL+SPACEBAR
- Remove the item from the selection, if the item that has focus is included in the selection, and vice versa
- PLUS SIGN (numeric keypad)
- Expand the current item in the field list to display its contents. Or expand Totals to display the available total fields.
- MINUS SIGN (numeric keypad)
- Collapse the current item in the field list to hide its contents. Or collapse Totals to hide the available total fields.
- The TAB key
- Alternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the field list
- ALT+DOWN ARROW
- Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
- ENTER
- Add the highlighted field in the field list to the area in the PivotTable view that's displayed in the Add to list
- ALT+F4
- Close the field list
Keys for adding fields and totals
- CTRL+SHIFT+S
- Add a new total field for the selected field in the PivotTable view by using the Sum summary function
- CTRL+SHIFT+C
- Add a new total field for the selected field in the PivotTable view by using the Count summary function
- CTRL+SHIFT+M
- Add a new total field for the selected field in the PivotTable view by using the Min summary function
- CTRL+SHIFT+X
- Add a new total field for the selected field in the PivotTable view by using the Max summary function
- CTRL+SHIFT+E
- Add a new total field for the selected field in the PivotTable view by using the Average summary function
- CTRL+SHIFT+D
- Add a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function
- CTRL+SHIFT+T
- Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function
- CTRL+SHIFT+V
- Add a new total field for the selected field in the PivotTable view by using the Variance summary function
- CTRL+SHIFT+R
- Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function
- CTRL+SHIFT+B
- Turn subtotals and grand totals on or off for the selected field in the PivotTable view
- CTRL+F
- Add a calculated detail field
Keys for changing the layout
- CTRL+1
- Move the selected field in the PivotTable view to the row area
- CTRL+2
- Move the selected field in the PivotTable view to the column area
- CTRL+3
- Move the selected field in the PivotTable view to the filter area
- CTRL+4
- Move the selected field in the PivotTable view to the detail area
- CTRL+LEFT ARROW
- Move the selected row or column field in the PivotTable view to a higher level
- CTRL+RIGHT ARROW
- Move the selected row or column field in the PivotTable view to a lower level
Keys for formatting elements in PivotTable view
To use the following shortcuts, first select a detail field or a data cell for a total field.
The first seven keyboard shortcuts change the number format of the selected element.
- CTRL+SHIFT+~ (tilde)
- Apply the general number format to values in the selected total or detail field
- CTRL+SHIFT+$
- Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field
- CTRL+SHIFT+%
- Apply the percentage format, with no decimal places, to values in the selected total or detail field
- CTRL+SHIFT+^
- Apply the exponential number format, with two decimal places, to values in the selected total or detail field
- CTRL+SHIFT+#
- Apply the date format, with the day, month, and year, to values in the selected total or detail field
- CTRL+SHIFT+@
- Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field
- CTRL+SHIFT+!
- Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field
- CTRL+B
- Make text bold in the selected element of the PivotTable view
- CTRL+U
- Make text underlined in the selected element of the PivotTable view
- CTRL+I
- Make text italic in the selected element of the PivotTable view
PivotChart view
Keys for selecting items in a chart
RIGHT ARROW
Select the next item in the chart
LEFT ARROW
Select the previous item in the chart
DOWN ARROW
Select the next group of items
UP ARROW
Select the previous group of items
Keys for working with properties and options
ALT+ENTER Display the Properties dialog box ALT+F4 Close the Properties dialog box The TAB key
When the Properties dialog box is active, select the next item on the active tab
RIGHT ARROW
When a tab in the Properties dialog box is active, select the next tab
LEFT ARROW
When a tab in the Properties dialog box is active, select the previous tab
DOWN ARROW
Display a list or palette when a button that contains a list or palette is selected
SHIFT+F10
Display the shortcut menu
Underlined letter Carry out a command on the shortcut menu ESC Close the shortcut menu without carrying out a command
Keys for working with fields
ALT+DOWN ARROW Open the list for the currently selected field The TAB key In the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button Arrow keys In the drop-down list for a field, move to the next item SPACEBAR In the drop-down list for a field, select or clear the check box for the current item
ENTER Close the drop-down list for a field and apply any changes you made ESC Close the drop-down list for a field without applying your changes
Keys for working with the field list
CTRL+L
Display the field list, or activate it if it's already displayed
Arrow keys
Move to the next item in the field list
SHIFT+UP ARROW Move to the previous item and include it in the selection SHIFT+DOWN ARROW Move to the next item and include it in the selection CTRL+UP ARROW Move to the previous item, but don't include the item in the selection CTRL+DOWN ARROW Move to the next item, but don't include the item in the selectionCTRL+SPACEBAR Remove the item from the selection if the item that has focus is included in the selection, and vice versa
PLUS SIGN (numeric keypad) Expand the current item in the field list to display its contents, or expand Totals to display the available total fields MINUS SIGN (numeric keypad) Collapse the current item in the field list to hide its contents, or collapse Totals to hide the available total fields. The TAB key In the field list, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button ALT+DOWN ARROW Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item. ENTER Add the highlighted field in the field list to the drop area that's displayed in the Add to list ALT+F4 Close the field list