Get a digital ID

Do one of the following:

Get a digital ID for sending messages using Microsoft Exchange Server

To get an Exchange digital ID (also called a certificate) to send encrypted and digitally signed messages, your administrator must have security running on the server and must give you a special password, called a token. Your Exchange server will send you a message verifying your token. For more information, see your Exchange Server administrator.

1. On the Tools menu, click Options, and then click the Security tab.
2. Click Get a Digital ID.
3. Click Set up security for me on the Exchange Server.
4. Click OK.
5. In the Digital ID name box, type your name.
6. In the Token box, type the keyword your Exchange Server administrator assigned to you, for example, NLSWQGSS.
7. In the Microsoft Outlook Security Password dialog box, type a password for the digital ID, and then type the password again in the Confirm box.

   You will receive a message in the Inbox from your Exchange Server administrator that will require you to enter the password you created in step 7.

8. In the dialog box that appears, click the Remember password for check box, and then enter the number of minutes you want Outlook to remember your password for.
9. In the Root Certificate Store message that appears, click Yes.

Get a digital ID for sending messages over the Internet

To set up security for Internet e-mail messages, you need to get a digital ID (also called a certificate) and set it up for use, and you need a copy of the digital ID of any recipient you want to send encrypted messages to.

1. Get an S/MIME digital ID from an external certifying authority.

   How?

   1. On the Tools menu, click Options, and then click the Security tab.
   2. Click Get a Digital ID.
   3. Click Get an S/MIME certificate from an external certification authority, and then click OK.

      Microsoft Outlook will start your Web browser and open a Web page on the Microsoft Office Web site. Click the link that most closely represents the region you live in. A Web page opens listing several certification authorities. Click the one you want to use and follow the instructions on the Web page to register for a digital ID. The certification authority will send you a digital ID and instructions.

2. Specify digital ID to use.

   How?

   1. On the Tools menu, click Options, and then click the Security tab.
   2. Click Settings.
   3. In the Security settings name box, enter a name.
   4. In the Secure message format list, click S/MIME.
   5. In the Signing certificate box, click Choose, and then click your digital ID.
   6. In the Encryption certificate box, click Choose, and then click your digital ID.
   7. To receive encrypted messages, select the Send these certificates with signed messages check box.
3. Add a recipient's digital ID into your contact list.

   How?

   1. Open a message that has a digital ID attached.
   2. Right-click the name in the From field, and then click Add to Contacts on the shortcut menu.
   3. If you already have an entry for this person, select Update new information from this contact to the existing one.

      The digital ID is now stored with your contact entry for this recipient. You can now send encrypted e-mail messages to this person.

      To view the certificate for a contact, double-click the person's name, and then click the Certificates tab.

Note   The settings you choose become the default whenever you send secure messages. If you do not want these settings to be used by default for all your messages, clear the Default security setting for all secure messages check box.