Compare ways to share information

Do any of the following:

Give one or more persons permission to read, modify, create, or delete information in your private folders

You do this by setting sharing permissions on your private folders.

Example:

• You want a colleague to see your task list.
• You want your manager to see your Calendar.

Give someone permission to send messages for you, accept meeting and task requests for you, or manage information in your private folders (requires Microsoft Exchange Server)

You do this by assigning a delegate for your private folders.

• You have an assistant who helps you manage your e-mail messages and your Calendar while you are out of the office.

Create a separate folder outside of your own mailbox that other Exchange users in your company can access (requires Microsoft Exchange) 

You do this by creating public folders. With public folders, you can share Microsoft Outlook items related to a specific subject or project. Outlook displays public folder in the Folder List under the Public Folders icon.

Example:

• Your workgroup wants to share a task list or post and respond to ideas online in a public forum.

• Your workgroup wants a calendar where everyone can see the latest team events. (Tip: You can use the group scheduling feature from within a public folder to create a group calendar that shows the schedules of a number of people or resources at a glance.)

Publish your schedule information to a Web server

• Publish your free/busy status

Publish to an Internet or intranet location your own free/busy times as they appear on the Attendee Availability tab of a meeting or appointment in Calendar. This enables those who don't have access to your Exchange  server or to your computer to see when you're busy. The free/busy information is updated periodically as Microsoft Outlook synchronizes.

Example:

• You want clients from outside your company to see the times when you're available so that they can schedule meetings or phone conferences with you. 

• Save a calendar as a Web page

Publish a calendar to a Web server so that those who don't have access to your Exchange server or to your computer can view it. You can save the calendar to an Internet service provider's (ISP) Web server or to any standard Web server installed with the default configuration and running the FTP protocol. This technique publishes the calendar in month view.

Example:

• You want to publish a calendar with important project dates, or you want to publish your soccer team's game schedule.

Conduct an online meeting

Conduct an online meeting with others on the same network.

Example:

• You want to demonstrate a prototype for a new product and discuss it with employees based at different facilities, and you don't want to require them to travel  to your location.