Print items from several folders at once

1. Assign the items you want to print to the same category.

   How?

   A category is a keyword or phrase that helps you keep track of items so you can easily find, sort, filter, or group them.

   To assign a category when creating an item

   1. In the item, click Categories. In an e-mail message, you must first click Options, and then click Categories.

   2. In the Available categories list, select the check boxes next to the categories you want, and then click OK.

   To assign a category to an existing item  

   1. Select the items you want to assign to a category.
   2. On the Edit menu, click Categories.
   3. In the Available categories list, select the check boxes next to the categories you want, and then click OK.

   If a check box is shaded, some of the items selected in step 1 are already assigned to that category. To add all the selected items to the category, click the shaded check box until a check mark without shading appears. To remove all selected items from the category, click the shaded check box until it is clear.

   Note   If the category you want isn't in the list, you can quickly add a new category to the Master Category List. Type the category name in the Item(s) belong to these categories box, and then click Add to List.

2. Search for items that already have the category you want.

   How?

   1. On the Tools menu, click Advanced Find.
   2. In the Look for box, click Any type of Outlook item.
   3. If the folder you want to search does not appear in the In box, or you want to search more than one folder, click Browse to select from a list. In the Folders box, select the check boxes next to the folders you want to search, and clear the check boxes next to the folders you don't want to search. Click OK.
   4. Click the More Choices tab.
   5. Click Categories, and then select the check box next to the category you want.

      If the category you want isn't available in the Available categories box, click Master Category List, type a name for the category, click Add, and then click OK.

   6. Click OK, and then click Find Now.

3. Select all the items that you want to print.

   How?

   • To select adjacent items, click the first item, and then hold down SHIFT and click the last item.
   • To select nonadjacent items, click the first item, and then hold down CTRL and click additional items.
   • To select all items, click the Edit menu, and then click Select All.
   Note   Changing the view for items can make selecting specific items easier. For instance, if you want to select all messages that have the same subject, in the folder containing the messages, click View, point to Current View, and then click By Conversation Topic. Select the messages you want from the view.
4. On the File menu, click Print, and then in the Print style box, select the print style you want to use.