Troubleshoot views

I can't find the view I created.

When you create a custom view, the view is added to the Current View submenu (on the View menu). To switch to the new view, click the View menu, point to Current View, and then click the view you want.
A view can only be used for the same type of folder it was created for. For example, if you create a view for Inbox, you can't use it for Tasks. To use the same view settings, you must create another view in Tasks.
How?
Do one of the following:

Create a view from scratch
1. On the View menu, point to Current View, and then click Define Views.
2. Click New.
3. In the Name of new view box, type a name.
4. In the Type of view box, choose the view type you want.
5. To change where the view will be available, click an option under Can be used on.
6. Click OK.
7. Click a button, and then select the options you want to use.
  For Help on an option, click the question mark , and then click the option.
8. When you finish selecting options, click OK.
9. To use the view immediately, click Apply View.
Note New views are added to the Current View submenu (on the View menu).

Create a view based on a standard view
1. Switch to the view you want to base the new view on.
2. On the View menu, point to Current View, and then click Customize Current View.
3. For each type of change you want to make, click a button, and then select the options you want.
  For Help on an option, click the question mark , and then click the option.
4. When you're finished making changes, close the View Summary dialog box.
5. On the View menu, point to Current View, and then click Define Views.
6. In the Views for folder <folder name> box, click Current view settings.
7. Click Copy.
8. In the Name of new view box, enter a name.
9. To change where the view will be available, click an option under Can be used on.
Note New views are added to the Current View submenu (on the View menu).
You can set a custom view to be available in the current folder or in all folders of the same type; for example, all Contacts folders. The view you want to use may not be available in the folder you are in. Switch to the folder you created the view in, copy the view, and then change where it can be used.
How?
1. On the View menu, point to Current View, and then click Define Views.
2. In the Views for folder <folder name> box, click the view you want to be available in other locations.
3. Click Copy.
4. In the Name of new view box, type a name.
5. To change where the view will be available, click an option under Can be used on.
6. Click OK twice.
7. To use the view immediately, click Apply View.
Note New views are added to the Current View submenu (on the View menu).

I can't edit my items.

Some fields cannot be edited directly in a card view type. For example, you cannot edit the contact name in the card heading or the contents of the Notes field. To edit this information, you must open the contact.
You may have switched to a view in which editing is off. In a card or table view type, you can switch editing on or off.
1. On the View menu, point to Current View, and then click Customize Current View.
2. Click Other Settings.
3. Select or clear the Allow in-cell editing check box.

I want to rename a view, but the Rename button is disabled.

If the current view is a standard view, you cannot rename it. Instead, copy the standard view, give it a new name, and then change the settings if you haven't already customized the view the way you want.

Items disappear when I switch to another view.

Some items in a folder may be temporarily hidden if the view you are using includes a filter. To see all of the items, remove the filter.

How?

On the View menu, point to Current View, and then click Customize Current View.
Click Filter.
In the lower-right corner, click Clear All.

I added columns to a table view, but I can't see all of them.

Microsoft Outlook automatically resizes all columns in the view to fit in the Outlook window. That way you don't have to scroll to see the columns. However, if your view has too many columns to fit in the window, you need to turn off automatic column sizing so you can scroll to the right to see the columns.

On the View menu, point to Current View, and then click a table view type.
On the View menu, point to Current View, and then click Customize Current View.
Click Other Settings.
Clear the Automatic column sizing check box.

I want to copy information from a field that isn't displayed.

You need to first display the field in the view, and then copy its contents.

On the View menu, point to Current View, and then click a table view type.
Add the columns you want to copy the contents of to the view.
How?
In a table, a field is a column that contains information. In a card, a field is a box with a label that contains information.
1. On the View menu, point to Current View, and then click Customize Current View.
2. Click Fields.
3. Do one of the following:
  Add a field or column
  1. In the Available fields box, click the field you want to add.
    If the field you want is not in the Available fields box, click a different field set in the Select available fields from box, and then click a field.
  2. Click Add.
  Remove a field or column
  1. In the Show these fields in this order box, click the field you want to remove.
  2. Click Remove.
    Tip
    To quickly remove a column, drag the column heading away from the row until an X appears through the column heading, and then release the mouse button.
Select the items you want to copy.
How?
- To select adjacent items, click the first item, and then hold down SHIFT and click the last item.
- To select nonadjacent items, click the first item, and then hold down CTRL and click additional items.
- To select all items, click the Edit menu, and then click Select All.
Note Changing the view for items can make selecting specific items easier. For instance, if you want to select all messages that have the same subject, in the folder containing the messages, click View, point to Current View, and then click By Conversation Topic. Select the messages you want from the view.
On the Edit menu, click Copy.
Switch to the other program or to the item you want to copy the information to.
On the Edit menu, click Paste.

Note If you click Cut, the items are not deleted. To delete the items, select them, click the Edit menu, and then click Delete.