About Web discussions

The Web Discussions feature enables users to attach comments to a Web page or any document that can be opened with a browser (such as .xls, .doc, .ppt, .gif files, and so on) so that the comments appear with the document but are stored on a discussion server.

Note   The term Web page is used generically here to refer to any file you are viewing with a browser.

The discussions are threaded. Users reviewing your Web page can use the Web Discussions toolbar to view and reply to any discussion. You can then review discussions and incorporate changes to your Web page based on the feedback you receive.

Discuss Web pages in Microsoft Internet Explorer or in Microsoft Office

All users with discussion permissions can open a Web page in Microsoft Internet Explorer and use the Web Discussions toolbar in Internet Explorer. Users of Microsoft Word, Microsoft Excel, or Microsoft PowerPoint can also use the Web Discussions toolbar in those applications. Users of all other Office applications must use Internet Explorer.

Note   The browser-based Web Discussions toolbar is available only in Internet Explorer 4.0 and later.

Discuss a whole page or a paragraph

You can discuss the whole page, using general discussions, or insert comments in a particular part of a page, using inline discussions.

Note   For pages that you view in a browser, inline discussions are available only in HTML-formatted files.

General discussions   When you discuss a page in general, discussion comments appear in a Discussion pane at the bottom of the window. If the page you are discussing is a frames page, the Enter Discussion Text dialog box presents a list of the frames so that you can specify which frame a discussion refers to.

Inline discussions   When you use inline discussions, discussion insertion markers appear at the end of every paragraph consisting of more than 30 characters, in every table cell that contains more than 5 characters, and at the end of every graphic that has a height or width of at least 30 pixels. These insertion markers indicate where you can start a discussion.

Show or hide discussion information

You can filter discussionsùfor example, view comments that are from a particular person or posted on a particular date. You can also show or hide discussion information so that you can focus only on the information you want to see:

• Show and hide individual discussion comments or entire discussions.
• Show and hide the Discussion pane.
• Drag the top border of the Discussion pane to make it larger or smaller.
• Close a discussion once the issues have been resolved. The discussion is not deleted; you can choose to view closed discussions, and you can reopen a closed discussion.
• Show or hide the subject, user name, or other header information.

  Note   Discussion header information includes two names for each participant: Display name and User name. Display name is the name that participants set in an Office application; User name is the logon name that a system administrator sets.

Understanding discussion servers

When you add discussion comments to a Web page, your text is stored in a database on a discussion server. The Web page you are discussing may or may not be located on the same computer as the discussion server where your comments are storedù in fact, the page you are discussing can be anywhere on your LAN or the Internet.

If the page you are discussing is located on a discussion server, your discussion comments are automatically stored on that server. However, you can override this behavior by specifying a particular server to use for all your discussions. You may need to switch to a different discussion server to view discussions that someone else creates.