Broadcast a live presentation

If you want to broadcast your presentation with live video and audio, you must connect a video camera and microphone to your computer according to the manufacturer's instructions. Use this procedure for broadcasting to small groups (fewer than 10 audience members at a time); for information about broadcasting to larger groups, see the Microsoft Office XP Resource Kit Web site.

Note   The hyperlink in this topic goes to the Web. You can switch back to Help at any time.

1. Open the presentation that you want to broadcast.
2. Do one of the following:

Start the broadcast now

1. On the Slide Show menu, point to Online Broadcast, and then click Start Live Broadcast Now.
2. When prompted, click Broadcast.
3. Make any changes you want in the Live Presentation Broadcast dialog box. This information appears on the lobby page for your broadcast.
4. Click Settings.
5. On the Presenter tab, type the file location in the Save broadcast files in field.
6. If necessary, under Audio/Video, change audio or video settings.

   How?

   • If you want both audio and video capability, select the Video and audio option.
   • If you want audio capability only, select the Audio only option.
   • If you do not want audio or video functionality, select None.
7. Click OK to save broadcast settings.

   Note   These settings apply to all broadcasts from a particular computer, not just to the presentation you are preparing to broadcast. You should check these settings before broadcasting each time to ensure that they reflect your preference for that broadcast session.

8. If you want to invite people to the broadcast, click Invite Audience.

   Your e-mail client (such as Microsoft Outlook) starts and an e-mail  message with information about the presentation appears.

9. Do one of the following:

   • If you have Outlook, use it to set up a meeting request as you do for other meetings. For more information, see Outlook Help.

   • If you don't have Outlook, enter the broadcast date and time in the message. The URL of the broadcast site is included in the message body automatically.

10. When you are ready to begin the broadcast, click Start.

    If you are using video and audio, tests will be performed to confirm that they are connected and working before the broadcast begins.

11. Click Start again to begin the live broadcast. If you are using a video camera and microphone, remember that streaming begins at this point.

Schedule a live broadcast

1. On the Slide Show menu, point to Online Broadcast, and then click Schedule a Live broadcast.
2. On the Schedule Presentation Broadcast dialog box, in the Description field, type the information that you want displayed on the lobby page for the broadcast.
3. Click Settings.
4. On the Presenter tab, under File location, type the file location in the Save broadcast files in field.
5. If necessary, under Audio/Video, change audio or video settings.

   How?

   • If you want both audio and video capability, select the Video and audio option.
   • If you want audio capability only, select the Audio only option.
   • If you do not want audio or video functionality, select None.
6. Click OK to save broadcast settings.

   Note   These settings apply to all broadcasts from a particular computer, not just to the presentation you are preparing to broadcast. You should check these settings before broadcasting each time, to ensure that it reflects your preference for that broadcast session.

7. In the Schedule Presentation Broadcast dialog box, click Schedule.

   Your e-mail program starts.

8. Do one of the following:

   • If you have Microsoft Outlook, use it to set up a meeting request as you do for other meetings. For more information, see Outlook Help.

   • If you don't have Outlook, enter the broadcast date and time in the message. The URL of the broadcast site is included in the message body automatically.

9. Before it is time for the broadcast to begin, open the presentation you want to broadcast. On the Slide Show menu, point to Online Broadcast, and then click Start Live Broadcast Now. 

10. When you are ready to begin the broadcast, click Start.

    If you are using video and audio, tests will be performed to confirm that they are connected and working before the broadcast begins.

11. Click Start again to begin the live broadcast. If you are using a video camera and microphone, remember that streaming begins at this point.

Note   You will not be able to see yourself in video display as you deliver a presentation, so be careful not to move from the position you were in during the video test or you may move out of camera range.