Keyboard shortcuts

Insert a shape

1. Press ALT+U to choose AutoShape on the Drawing toolbar.
2. Use the arrow keys to move through the categories of AutoShapes, and select the AutoShape you want.
3. Press CTRL+ENTER.

Note   To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.

Insert a text box

1. Use the keyboard to choose Text Box on the Insert menu.
2. Press CTRL+ENTER.
3. Type the text you want in the text box.
4. When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Note   To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.

Insert WordArt

1. Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
2. Use the arrow keys to select the WordArt style you want, and then press ENTER.
3. Type the text you want, and then use the TAB key to select other options in the dialog box.
4. Press ENTER to insert the WordArt.

Note   To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.

Select a shape

Note   If your insertion point is within text, press ESC.

Do one of the following:

• Select a single shape

  To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.

• Select more than one shape
  1. If it is not on your Drawing toolbar, add the Select Multiple Objects button.

     How?

     1. Press ALT+F , and then press CTRL+TAB until you select the Drawing toolbar.
     2. Press the RIGHT ARROW key until you reach the More Buttons arrow.
     3. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
     4. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
  2. On the Drawing toolbar, click Select Multiple Objects .
  3. Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.

Group or ungroup shapes, pictures, WordArt objects

• To group AutoShape, picture, or WordArt objects, select the items you want to group and then press CTRL+SHIFT+G.
• To ungroup a group, select the group, and then press CTRL+SHIFT+H.

Rotate a shape, picture, or WordArt

1. Select the AutoShape, picture, or WordArt you want to rotate.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected ù for example, AutoShape or Text Box ù and then select the Size tab.
3. Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
4. To preview the rotation, choose Preview.

   You might have to move the dialog box in order to preview.

Show or hide a grid or guides

SHIFT+F9

    Show or hide the grid

ALT+F9

    Show or hide guides

CTRL+G

    Change grid or guide settings

Change the position of a shape, picture, or WordArt on a slide

1. Select the AutoShape, picture, or WordArt you want to change.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected ù for example, AutoShape or Text Box ù and then select the Position tab.
3. Under Position on slide, select the options you want.
4. To preview the change, choose Preview.

   You might have to move the dialog box in order to preview.

Change the size of a shape, picture, or WordArt

1. Select the AutoShape, picture, or WordArt you want to change.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected ù for example, AutoShape or Text Box ù and then select the Size tab.
3. Select the options you want.
4. To preview the changes, choose Preview.

   You might have to move the dialog box in order to preview the drawing object.

Copy the attributes of a shape

1. Select the AutoShape with the attributes you want to copy.

   If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.

2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
4. Press CTRL+SHIFT+V.

You can use the following shortcut keys while running your slide show presentation in full-screen mode.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)

Perform the next animation or advance to the next slide

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE

Perform the previous animation or return to the previous slide

number+ENTER

Go to slide number

B or PERIOD

Display a black screen, or return to the slide show from a black screen

W or COMMA

Display a white screen, or return to the slide show from a white screen

S or PLUS SIGN

Stop or restart an automatic slide show

ESC, CTRL+BREAK, or HYPHEN

End a slide show

E

Erase on-screen annotations

H

Go to the next hidden slide

T

Set new timings while rehearsing

O

Use original timings while rehearsing

M

Use mouse-click to advance while rehearsing

1+ENTER (or press both mouse buttons for 2 seconds)

Return to the first slide

CTRL+P

Redisplay hidden pointer and/or change the pointer to a pen

CTRL+A

Redisplay hidden pointer and/or change the pointer to an arrow

CTRL+H

Hide the pointer and navigation button immediately

CTRL+U

Hide the pointer and navigation button in 15 seconds

SHIFT+F10 (or right-click)

Display the shortcut menu

TAB

Go to the first or next hyperlink on a slide

SHIFT+TAB

Go to the last or previous hyperlink on a slide

ENTER while a hyperlink is selected

Perform the "mouse click" behavior of the selected hyperlink

SHIFT+ENTER while a hyperlink is selected

Perform the "mouse over" behavior of the selected hyperlink

Tip   You can press F1 during a slide show to see a list of controls.

To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O. With the Assistant visible, press F1 to display the Assistant balloon.

F1

Display the Assistant balloon (if the Assistant is turned off, F1 opens the Help window) 

In the Assistant balloon

ALT+number 

Select a Help topic from the list the Assistant displays. ALT+1 is the first topic, ALT+2 is the second, and so on.

ALT+DOWN ARROW

Display more Help topics in the Assistant list

ALT+UP ARROW

Display previous Help topics in the Assistant list

ESC

Close an Assistant message or a tip 

In some wizards or dialog boxes

TAB

Move to the Help button in the wizard

SPACEBAR, with the Help button selected 

Show the Assistant in a wizard or dialog box. To hide the Assistant, press SPACEBAR again. Note that not all wizards or dialog boxes have Help provided by the Assistant.

Note   If you use a screen review utility or other accessibility aid, you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Office Assistant balloon or in the Ask a Question box.

To use the Help window, the Microsoft Office Assistant must be turned off. To turn off the Assistant, press F1 to display the Assistant. Press ALT+O to open the Options tab in the Office Assistant dialog box. Press ALT+U to clear the Use the Office Assistant check box, and then press ENTER. Press F1 to display the Help window.

F1

Display the Help window if the Assistant is turned off (if the Assistant is turned on, F1 displays the Assistant balloon).

In the Help window

F6

Switch between the Help topic and the Contents, Answer Wizard,  Index pane

TAB

Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic

SHIFT+TAB

Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article 

ENTER

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink

ALT+O

Display the Options menu to access any Help toolbar command

ALT+O, and then press T

Hide or show the pane with the Contents, Answer Wizard, and Index tabs 

ALT+O, and then press B

Display the previously viewed topic

ALT+O, and then press F

Display the next topic in a previously displayed sequence of topics 

ALT+O, and then press H

Return to the specified home page

ALT+O, and then press S

Stop the Help window from opening a Help topic (useful if you want to stop a Web page from downloading)

ALT+O, and then press I 

Open the Internet Options dialog box for Microsoft Internet Explorer, where you can change accessibility settings

ALT+O, and then press R

Refresh the topic (useful if you have linked to a Web page)

ALT+O, and then press P

Print all topics in a book or a selected topic only

ALT+F4

Close the Help window

Note   If you use a screen review utility or other accessibility aid, you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Office Assistant balloon or in the Ask a Question box.

Press F6 to switch from the Help topic to the Contents, Answer Wizard, Index pane.

CTRL+TAB

Switch to the next tab

ALT+C

Switch to the Contents tab

ALT+A

Switch to the Answer Wizard tab

ALT+I

Switch to the Index tab

ENTER

Open a selected book or Help topic

DOWN ARROW

Select the next book or Help topic

UP ARROW

Select the previous book or Help topic

SHIFT+F10

Display a shortcut menu

Note   If you use a screen review utility or other accessibility aid, you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Microsoft Office Assistant balloon or in the Ask a Question box.

Press F6 to switch from the Contents, Answer Wizard, Index pane to the open Help topic.

ALT+RIGHT ARROW

Go to the next Help topic

ALT+LEFT ARROW

Go to the previous Help topic

TAB

Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic

SHIFT+TAB

Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article

ENTER

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink

UP ARROW or DOWN ARROW

Scroll toward the beginning or end of a Help topic

PAGE UP or PAGE DOWN

Scroll toward the beginning or end of a Help topic in large increments

HOME or END

Go to the beginning or end of a Help topic

CTRL+P

Print the current Help topic

CTRL+A

Select the entire Help topic

CTRL+C

Copy the selected items to the Clipboard

SHIFT+F10

Display a shortcut menu

ALT+TAB

Switch to the next window

ALT+SHIFT+TAB

Switch to the previous window

CTRL+W or CTRL+F4

Close the active window

CTRL+F5

Restore the size of the active window after you've maximized it

F6

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

SHIFT+F6

Move to a pane from another pane in the program window (counterclockwise direction)

CTRL+F6

When more than one window is open, switch to the next window

CTRL+SHIFT+F6

Switch to the previous window

CTRL+F7

When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.

CTRL+F8

When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.

CTRL+F9

Minimize a window to an icon (works only for some Microsoft Office programs)

CTRL+F10

Maximize or restore a selected window

PRINT SCREEN

Copy a picture of the screen to the Clipboard

ALT+PRINT SCREEN

Copy a picture of the selected window to the Clipboard

ALT+SHIFT+F10

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

DOWN ARROW

Select the next item in a smart tag menu.

UP ARROW

Select the previous item in a smart tag menu.

ENTER

Perform the action for the selected item in a smart tag menu.

ESC

Close the smart tag menu or message.

Tip

You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Office on the Web and search for "Microsoft Office Sounds." After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.

Note   The hyperlink in this topic goes to the Web. You can switch back to Help at any time.

F6

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

CTRL+TAB

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

TAB or SHIFT+TAB 

When a task pane is active, select the next or previous option in the task pane

CTRL+DOWN ARROW

Display the full set of commands on the task pane menu

DOWN ARROW or UP ARROW

Move among choices in a selected submenu; move among certain options in a group of options

SPACEBAR or ENTER

Open the selected menu, or perform the action assigned to the selected button

SHIFT+F10

Open a shortcut menu; open a drop-down menu for the selected gallery item

HOME or END 

When a menu or submenu is visible, select the first or last command on the menu or submenu

PAGE UP or PAGE DOWN

Scroll up or down in the selected gallery list

CTRL+HOME or CTRL+END

Move to the top or bottom of the selected gallery list

1. Press ALT to select the menu bar.
2. Press CTRL+TAB repeatedly to select the toolbar or task pane you want.
3. Do one of the following:

   Resize a toolbar

   1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
   2. Select the Size command, and then press ENTER.
   3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.

   Move a toolbar

   1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
   2. Select the Move command, and then press ENTER.
   3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.

   Resize a task pane

   1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
   2. Use the DOWN ARROW key to select the Size command, and then press ENTER.
   3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.

   Move a task pane

   1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
   2. Use the DOWN ARROW key to select the Move command, and then press ENTER.
   3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
4. When you are finished moving or resizing, press ESC.

TAB

Move to the next option or option group

SHIFT+TAB

Move to the previous option or option group

CTRL+TAB

Switch to the next tab in a dialog box 

CTRL+SHIFT+TAB

Switch to the previous tab in a dialog box 

Arrow keys

Move between options in an open drop-down list, or between options in a group of options

SPACEBAR

Perform the action assigned to the selected button; check or clear the selected check box

First letter of an option in a drop-down list

Open the list if it is closed and move to that option in the list

ALT+ the letter underlined in an option

Select an option; select or clear a check box

ALT+DOWN ARROW

Open a selected drop-down list

ESC

Close a selected drop-down list; cancel a command and close a dialog box

ENTER

Perform the action assigned to a default button in a dialog box

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

HOME

Move to the beginning of the entry

END

Move to the end of the entry

LEFT ARROW or RIGHT ARROW

Move one character to the left or right

CTRL+LEFT ARROW

Move one word to the left

CTRL+RIGHT ARROW

Move one word to the right

SHIFT+LEFT ARROW

Select or unselect one character to the left

SHIFT+RIGHT ARROW

Select or unselect one character to the right

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the left

CTRL+SHIFT+RIGHT ARROW

Select or unselect one word to the right

SHIFT+HOME

Select from the insertion point to the beginning of the entry

SHIFT+END

Select from the insertion point to the end of the entry

The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.

ALT+1

Go to the previous folder

ALT+2

Up One Level button: open the folder up one level above the open folder

ALT+3

Search the Web button: close the dialog box and open your Web search page

ALT+4

Delete button: delete the selected folder or file

ALT+5

Create New Folder button: create a new folder

ALT+6

Views button: switch among available folder views

ALT+7 or ALT+L

Tools button: show the Tools menu 

SHIFT+F10

Display a shortcut menu for a selected item such as a folder or file

TAB

Move between options or areas in the dialog box 

F4 or ALT+I

Open the Look in list

F5

Refresh the file list