Accessibility features in Word

1. On the Tools menu, click Customize.

2. Click the Options tab.

3. Under Other, select or clear the Show ScreenTips on toolbars and Show shortcut keys in ScreenTips check boxes.

Note   Changing this setting affects all of your Microsoft Office programs.

You can assign a shortcut key to a command, macro, font, AutoText entry, style, or a commonly used symbol.

1. On the Tools menu, click Customize.
2. Click Keyboard.
3. In the Save changes in box, click the current document name or template in which you want to save the shortcut key changes.
4. In the Categories box, click the category that contains the command or other item.
5. In the box to the right, click the name of the command or other item.

   Any shortcut keys that are currently assigned appear in the Current keys box.

6. Do one of the following:

   Assign a shortcut key

   Begin shortcut key combinations with Ctrl, Alt, or a function key.
   1. In the Press new shortcut key box, press the shortcut key combination you want to assign. For example, press ALT+ the desired key.
   2. Look at Currently assigned to to see if the shortcut key combination is already assigned to a command or other item. If so, select another combination.

      Reassigning a key combination means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to bold text by pressing CTRL+B unless you restore the shortcut key assignments to their original settings.

   3. Click Assign.

   Remove a shortcut key

   1. In the Current keys box, click the shortcut key you want to delete.
   2. Click Remove.

Note   If you use a programmable keyboard, the key combination CTRL+ALT+F8 may be reserved for initiating keyboard programming.

1. On the Tools menu, point to Macro, and then click Macros.
2. In the Macros in box, click Word commands.
3. In the Macro name box, click ListCommands.
4. Click Run.
5. In the List Commands dialog box, click Current menu and keyboard settings.
6. Click OK.
7. On the File menu, click Print.

You can "zoom in" to get a close-up view of your document or "zoom out" to see more of the page at a reduced size.

1. Click the arrow next to the Zoom box .
2. Click the zoom setting you want.

Do one of the following:

Increase the size of toolbar buttons

1. On the Tools menu, click Customize.
2. Click the Options tab.
3. Select the Large icons check box.

Change the width of a drop-down list box on a toolbar

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
2. On the Tools menu, click Customize.
3. With the Customize dialog box open, click the list box you want to change ù for example, the Font or Font Size box on the Formatting toolbar.
4. Point to the left or right edge of the box. When the pointer changes to a double-headed arrow, drag the edge of the box to change its width.

1. On the Tools menu, click Customize.
2. Click the Toolbars tab.
3. Click New.
4. In the Toolbar name box, type the name you want, and then click OK.
5. Click the Commands tab.
6. Do one of the following:

   Add a button to the toolbar

   1. Click a category in the Categories box.
   2. Drag the command you want from the Commands box to the displayed toolbar.

   Add a built-in menu to the toolbar

   1. In the Categories box, click Built-in Menus.
   2. Drag the menu you want from the Commands box to the displayed toolbar.
7. When you have added all the buttons and menus you want, click Close.

You can add a separator bar before the first and after the last item in a group to distinguish the group from other buttons and menus on a toolbar.

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
2. On the Tools menu, click Customize.
3. To add a separator bar, keep the Customize dialog box open, right-click the button you want on the toolbar, and then click Begin a Group. A separator bar is added to the left of the button on a horizontal toolbar, and above a button on a vertical docked toolbar.

Do one or both of the following:

Add a button, menu, or command to a toolbar

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
2. Click the Toolbar Options arrow .
3. Point to Add or Remove Buttons, and then click Customize.
4. Do one of the following:

   Add a button

   1. Click the Commands tab.
   2. In the Categories box, click a category for the command you want the button to perform.
   3. Drag the command or macro you want from the Commands box to the displayed toolbar.

   Add a built-in menu to a toolbar

   1. Click the Commands tab.

   2. In the Categories box, click Built-in Menus.

   3. Drag the menu you want from the Commands box to the displayed toolbar.

   Add a custom menu to a toolbar

   1. Click the Commands tab.

   2. In the Categories box, click New Menu.

   3. Drag New Menu from the Commands box to the displayed toolbar.

   4. Right-click the new menu on the toolbar, type a name in the Name box on the shortcut menu, and then press ENTER.

5. On the Customize dialog box, click Close.

Add a command to a menu

1. If the menu you want to change is on a toolbar, make sure the toolbar is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Do one of the following:
      • Click the toolbar you want to display.
      • To view more toolbars, click Customize. In the Customize dialog box, click the Toolbars tab, and then select the check box for the toolbar you want to display. Click Close.
2. On the View menu, point to Toolbars.
3. Click Customize, and then click the Commands tab.
4. In the Categories box, click a category for the command.
5. Drag the command you want from the Commands box and, without releasing the mouse, rest it over the menu you want to change. When the menu displays a list of commands, point to where you want the command to appear, and then release the mouse.

1. Select the text you want to change.
2. Do one of the following:

   • To apply the color most recently used for text, click Font Color on the Formatting toolbar.

   • To apply a different color, click the arrow next to the Font Color button, and then select the color you want.

Do one or both of the following:

Turn on or off sound

1. On the Tools menu, click Options, and then click the General tab.
2. Select or clear the Provide feedback with sound check box.

Note   Changing this setting will affect all of your Microsoft Office programs.

Change sounds

1. Click the Microsoft Windows Start button, point to Settings, and then click Control Panel.
2. Do one of the following:
   • In Microsoft Windows 2000 or later and Microsoft Windows Millennium Edition, double-click the Sounds and Multimedia icon.
   • In Microsoft Windows 98, double-click the Sounds icon.
3. In the Sound Events box, click the event you want.
4. In the Name box, enter the sound you want.

When the AutoComplete feature is turned on, Microsoft Word will display a ScreenTip when you type the first few characters of an AutoText entry, at which point you can insert the entry or continue typing.

1. On the Insert menu, point to AutoText, and then click AutoText.
2. Select or clear the Show AutoComplete suggestions check box.

AutoText entries are divided into categories such as Closing or Salutation. Check the Normal category for entries you've created unless you know they are stored under another category.

1. Click in the document where you want to insert the AutoText entry.
2. On the Insert menu, point to AutoText, and then point to the type of entry you want to insert.
3. Click the name of the AutoText entry you want.

Tips

• You can also use a shortcut to insert an AutoText entry. First, turn on AutoComplete (Insert menu, AutoText command). In your document, type the first few characters in the AutoText entry's name. When Microsoft Word suggests the complete AutoText entry, press ENTER or F3 to accept the entry.

  If the AutoText entry contains a graphic without text, press F3 to accept the entry.

  To reject the AutoText entry, keep typing.

• The entries in the lists on the AutoText menu and the AutoText toolbar correspond to the language of the text that your insertion point is positioned in. For example, if you are typing French in the English version of Word, the AutoText entries that appear on the menu and on the toolbar list will be in French, but the ones in the AutoText dialog box will be in English.

  To insert AutoText entries in the language you're typing in, use the AutoText menu (click AutoText on the Insert menu) or the AutoText toolbar. To insert AutoText entries in the language version of Word that you are using, use the AutoText tab in the AutoCorrect dialog box (click AutoText on the Insert menu, and then click AutoText).

  Also note that if you insert an AutoText field by using the Field Options dialog box (Insert menu, Field command), the Field Options dialog box, like the AutoText tab, reflects the language version of Word that you are using, not the language you are typing in.

1. Switch to print layout view or Web layout view.
2. In the document, move the pointer to a blank area where you want to insert text, graphics, or a table. Then, click to enable the Click and Type pointer.

   The pointer shape indicates how the item will be formatted. For example, if you point to the center of the page, the pointer shape  indicates that the item will be centered.

3. Double-click, and then start typing text or insert an item as usual.

Notes

• If you don't see the Click and Type pointer shapes, the Click and Type feature may not be turned on. To turn it on, click Options on the Tools menu, click the Edit tab, select the Enable click and type check box, and then click OK.

• If you don't want to insert an item where you double-clicked, just double-click in another area. If you've already inserted an item, you can undo the insertion.