Change the way tracked changes and comments look

Do one of the following:

Change the size or appearance of balloon text

1. On the Format menu, click Styles and Formatting.
2. Under Pick a formatting to apply, right-click the Balloon Text entry, and then click Modify.

   If the Balloon Text style isn't visible, display it.

   How?

   1. In the Show box, click Custom.
   2. In the Format Settings dialog box, under Styles to be visible, click Balloon Text, and then click OK.
3. Select any options you want.
4. To see more options, click Format, and then click the attribute that you want to change.

   Click OK after you've changed each attribute, and then repeat for any additional attributes you want to change.

Notes

• Changing the Balloon Text style will also affect the appearance of text in the Reviewing Pane.
• With the exception of the point size of the font, the text in the balloons for inserted or deleted items will resemble the inserted or deleted text as it appears in the document.

Tip

To use the modified style in new documents based on the same template, select the Add to template check box. Microsoft Word adds the modified style to the template that is attached to the active document.

Change the default style for comment text

1. On the Format menu, click Styles and Formatting.
2. Under Pick a formatting to apply, right-click the Comment Text entry, and then click Modify.

   If the Comment Text style isn't visible, display it.

   How?

   1. In the Show box, click Custom.
   2. In the Format Settings dialog box, under Styles to be visible, click Comment Text, and then click OK.
3. Select any options you want.
4. To see more options, click Format, and then click the attribute that you want to change.

   Click OK after you've changed each attribute, and then repeat for any additional attributes you want to change.

Tip

To use the modified style in new documents based on the same template, select the Add to template check box. Microsoft Word adds the modified style to the template that is attached to the active document.

Change other display and layout options

1. On the Tools menu, click Options, and then click the Track Changes tab.

2. Do one of the following:

   Change the color used for tracked changes

   • Under Track Changes options, next to Color, click a color.

   Note   By default, Microsoft Word uses a different color for each reviewer. To restore this functionality, click By author.

   Show or hide balloons

   • Select or clear the Use balloons check box.

   Note   If you hide balloons, both insertions and deletions will be shown in the body of the document and comments will be displayed in ToolTips. Formatting changes will be visible when you view your document in Final or Final Showing Markup mode.

   Change balloon layout or margin width

   You can adjust layout for either of the following:

   Screen

   • Under Use balloons in Print and Web Layout, adjust the values in the Preferred width, Margin, and Measure in boxes.

   Paper

   Under Printing (with Balloons), next to Paper orientation, do one of the following:

   • To let Microsoft Word decide the orientation that will provide the best layout for your document, click Auto.
   • To print the document with the orientation specified in the Page Setup dialog box, click Preserve.
   • To allow the most room for balloons, click Force Landscape.

   Alter the appearance of changed lines

   Clear changed lines
   • In the Mark box under Changed lines, click (none).
   See and print changed lines to the right of the text
   • In the Mark box under Changed lines, click Right border.

   Note   In normal view, all changed lines appear on the left.

   Display and print changed lines in the left margin of even-numbered pages and in the right margin of odd-numbered pages

   • In the Mark box under Changed lines, click Outside border.

     To use this option, you must have selected the Different odd and even check box on the Layout tab in the Page Setup dialog box (File menu). If this option is not selected, Word displays the changed lines in the left margin of all pages. Change to print layout view. In normal view, all changed lines appear on the left.

     For Help on an option, click the question mark , and then click the option.