Create a cross-reference

You can cross-reference only items in the same document. To cross-reference an item in another document, you need to first combine the documents into a master document.

  1. In the document, type the introductory text that begins the cross-reference.

    For example, type For more information, see

  2. On the Insert menu, point to Reference, and then click Cross-reference.
  3. In the Reference type box, click the type of item you want to refer to ù for example, a heading.
  4. In the Insert reference to box, click the information you want inserted in the document ù for example, the heading text.
  5. In the For which box, click the specific item you want to refer to ù for example, the heading for Chapter 6.
  6. To allow users to jump to the referenced item, select the Insert as hyperlink check box.
  7. If the Include above/below check box is available, you can select this check box to include information about the relative position of the referenced item.

    For example, suppose you're inserting a cross-reference to the page number of a heading called "Wind Resistance." If the heading appears below the cross-reference, the cross-reference will read ôWind Resistance below.ö If the heading appears on another page, the cross-reference will read ôWind Resistance on page 12.ö

  8. Click Insert.
  9. To insert additional cross-reference information, click in the document and type any additional text you want, and then repeat steps 3 through 8.
  10. Click Close.

Note   Cross-references are inserted as fields. If your cross-reference looks similar to {REF _Ref249586 \* MERGEFORMAT}, Microsoft Word is displaying field codes instead of field results. To see the field results, press ALT+F9, or right-click the field code, and then click Toggle Field Codes on the shortcut menu.