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CUMBERLAND TREE: The Easy Family Tree Program - Version 3.3 Suggested BBS name, this version: CTREE33.ZIP A shareware software package from CUMBERLAND SOFTWARE Ira J. Lund 385 Idaho Springs Road Clarksville, TN 37043 _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER =================================================================== You must add or edit the following lines of your CONFIG.SYS file in the root directory and reboot to run this program: FILES=40 BUFFERS=20 This program is too large to run from a 360K diskette. You must have a hard drive. The program is distributed in a PKZIP file. Run the INSTALL program to automatically create a sub-directory called TREE on your hard drive if you do not know how to extract ZIP files. On distribution disks of this program the following files will be found: README Readme documentation INSTALL.BAT The installation batch file CTREE33.ZIP Cumberland Tree ZIP file PKUNZIP.EXE PKZIP extract program To install type: INSTALL <origination drive> <destination drive> EXAMPLE: INSTALL A C To start program type: CTREE <enter> The program comes with a small sample database which can be used to study the program. To clear out the database, use the "Empty Data Files" selection from the F2-Files Menu. A manual is included on this disk. To print the manual, select "Print Manual" from the "F7-Utilities" menu. 640K RAM is required! If you do not have enough free memory you may get the error "Abnormal Program Termination". =================================================================== WARNING! This program holds data in memory and automatically saves data as you exit the program. DO NOT TURN OFF THE COMPUTER or REBOOT WHILE THE PROGRAM IS RUNNING. Data in memory will not be written to disk and unrecoverable data corruption will occur. Please backup regularly to insure against inadvertent problems such as a power failure. =================================================================== CUMBERLAND TREE: THE BEST GENEALOGY PROGRAM AVAILABLE! Rated FOUR STARS by Public Brand Software The CUMBERLAND TREE Family Tree program is a shareware application program for doing genealogy work. It allows entry of individual names, birth, christening, marriage, death and burial dates and places tying them all together automatically as a family and extended family structure. It's features include: * Friendly pop-up menus and screens with extensive on-line help. Much easier to use than other genealogy programs which use the old fashioned menu driven approach. No other program contains as much on-line help. * Surnames are allowed at beginning, middle or ending of name for full international compatibility. This feature is unavailable in other programs. People from Asian descent CANNOT use any other program without changing the order of their names. * Automatic entry of father's surname when a child is added. Automatic entry of child's surname when a father is entered. This feature is unknown in any other program. If the surname is not correct then simply over write it. * Enter place names only once! The ability to enter a place name once and select it from an easy to use pop-up window forever after is unknown in any other program. This is an enormous time saver as many genealogies are filled with many people who were born, married, and died in the same town for several generations. The re-typing of places names (as is done in other programs) is very time consuming. * Printing of pedigree charts, descendants, family group sheets, individual and marriage listings, birthday, anniversaries, ordinance check lists and other reports. Includes on-screen viewing of printed reports. * GEDCOM import/export utility is available to registered users. * LDS ordinance fields and submission forms. * A printable manual. =================================================================== VERSION 3.3 IMPROVEMENTS * New non-LDS Family Group Report. * Manual sent to registered users now contains an index. * Number of lines of notes has been doubled. Ten lines are now available. * "?" now allowed in sex field as long as individual is not married. * Delete, edit and merge place names now allows jump to location in place list by pressing the first letter of the name. * Pointing to child on main screen, then pressing "C" now allows current Family Group to be changed to child without "Choose Child" pop-up selection screen. * Bug in GEDCOM importing of NOTE fields fixed. =================================================================== =================================================================== If you are upgrading from CUMBERLAND TREE 3.x make certain you backup your data files before installing this program. Restore the files listed under CUMBERLAND-TREE-DATA-FILES below after installing Version 3.3. If you are upgrading from a EASY-TREE Ver 2.x you must have the program CONV2TO3.EXE, which is available to registered users only. You must specify on the registration form that you need this program or it will not be sent. 1. Copy the files (in your CUMBERLAND TREE sub-directory) listed under CUMBERLAND-TREE-DATA-FILES below to a safe directory or a floppy disk for later restoration. (There were only seven files in the earlier version.) 2. Install the new version of CUMBERLAND TREE as explained above. The new directory will be called TREE. The old EASY- TREE directory was called ET. 3. Copy the saved seven files from step 1 back to the \TREE sub-directory. 4. Run the program CONV2TO3.EXE to convert data. (If you had other sub-directories with TREE data, then rerun this program for each sub-directory in which you have old EASY- TREE data.) 5. Reset your printer control codes under F5-Print1/Printer Setup. The current sub-directory will be reset to the default directory. =================================================================== FILES ON THIS DISK ------------------------------------------------------------------- README ReadMe documentation File --------------PROGRAM-FILES-------------------------------- CTREE.EXE The Cumberland Tree Program CTREE.HLP Cumberland Tree Help Windows CTREE.CFG Cumberland Tree Configuration File CSORT.EXE Program to fix key file corruption --------------TEXT-FILES----------------------------------- MANUAL.TXT Text file containing manual REGISTER.TXT Text file containing Registration form --------------CUMBERLAND-TREE-DATA-FILES------------------- HISTORY.DAT Historical Notes Database INDIVID.DAT Individual Database MARRIAGE.DAT Marriage Database PLACE.DAT Place Name Database TIMELINE.DAT Time Line Data File USERID.DAT User Info File INDIVID.K01 Individual Key File #1 INDIVID.K02 Individual Key File #2 MARRIAGE.K01 Marriage Key File PLACE.K01 Place Name Key File =================================================================== CUMBERLAND TREE USERS MANUAL - Version 3.3 Copyright 1991 by CUMBERLAND SOFTWARE Ira J. Lund, 385 Idaho Springs Road, Clarksville, TN 37043 A member of the Association of Shareware Professionals $40.00 Registration: Send to the above address See "The Shareware Concept" Chapter for registration benefits. ------------------------------------------------------------------- This diskette manual is shorter than the printed manual supplied to registered users due to diskette space limitations. All chapters or sections of the manual which have been left out are indicted by a double "xx" in the place of a page number. ------------------------------------------------------------------- TABLE OF CONTENTS: ------------------------------------------------------------------- A. Cumberland Tree Program Overview . . . . . 1 B. Creating a new CTREE database . . . . . . . 3 C. The Help Windows . . . . . . . . . . . . xx D. The Main Screen . . . . . . . . . . . . . . 4 E. Individual Editor . . . . . . . . . . . . . 5 F. Change Key Individual . . . . . . . . . . . 8 1. Change to Spouse/Father/Mother . . 8 2. Change to Child . . . . . . . . . 8 3. Change to Other Marriage . . . . . 8 4. Change by entering RIN . . . . . . 8 5. Name Search . . . . . . . . . . . 8 6. Tree . . . . . . . . . . . . . . . 9 G. Function Key Menus . . . . . . . . . . . 10 1. Menu Overview . . . . . . . . . . 10 2. F2-File . . . . . . . . . . . . . 10 a. User Information . . . . . 10 b. Drive & Directory . . . . 10 c. Empty Data Files . . . . . 11 d. Exit to DOS . . . . . . . 11 3. F3-Edit . . . . . . . . . . . . . 11 a. Edit Marriage . . . . . . 11 b. Edit Notes . . . . . . . . 11 c. Insert Child . . . . . . . 11 d. Delete Individual . . . . 12 e. Delete Individual [RIN] . 12 f. Edit Time Line . . . . . . 12 4. F4-Rearrange . . . . . . . . . . . 12 a. Children Order . . . . . . 12 b. Multiple Marriages . . . . 12 (Contents continued...) ------------------------------------------------------------------- 5. F5-Print1 . . . . . . . . . . . . 13 a. Creating, Viewing and Printing Reports . . . . . 13 b. Pedigree Charts . . . . . 13 c. Ahnentafel Charts . . . . 13 d. Descendant Charts . . . . 14 e. Family Group Sheets . . . 14 f. Time Line . . . . . . . . 14 g. Statistics . . . . . . . . 14 h. Printer Setup . . . . . . 14 6. F6-Print2 . . . . . . . . . . . . 15 a. Alpha Individual List . . 15 b. RIN Sorted List . . . . . 15 c. Marriage List . . . . . . 15 d. Notes List . . . . . . . . 15 e. Birthday List . . . . . . 15 f. Anniversary List . . . . . 15 g. Missing Information . . . 16 h. LDS Ordinance Check List . 16 i. LDS Submission Forms . . . 16 7. F7-Utilities . . . . . . . . . . . 16 a. Backup . . . . . . . . . . 16 b. Edit Place Name . . . . . 16 c. Delete Place Name . . . . 16 d. Merge Place Names . . . . 17 e. GEDCOM Import/Export . . . xx f. Print Manual and Registration Form . . . . 17 H. The CSORT Utility . . . . . . . . . . . . 18 I. Understanding the CTREE database . . . . xx J. Research Suggestions . . . . . . . . . . 19 1. Individual Naming Conventions . . 19 2. Place Naming Conventions . . . . . 19 3. Date Conventions . . . . . . . . . 19 4. How to do Research . . . . . . . . xx 5. Book Idea . . . . . . . . . . . . xx 6. Just Curious . . . . . . . . . . . xx K. The Shareware Concept . . . . . . . . . . 20 L. The Association of Shareware Professionals . . . . . . . . . 22 M. The Family History Series . . . . . . . . 23 N. Sample of Each Report . . . . . . . . . . xx O. Cumberland Software Registration Form . . 25 P. INDEX . . . . . . . . . . . . . . . . . . xx =================================================================== A. CUMBERLAND TREE PROGRAM OVERVIEW ------------------------------------------------------------------- The CUMBERLAND TREE Family Tree Program is an application program for doing genealogy work. It allows entry of individual names, birth, christening, marriage, death and burial dates and places tying them all together automatically as a family and extended family structure. It will print out pedigree charts, descendant charts, family group sheets, individual and marriage listings, birthdays, anniversaries, ordinance check lists and many other reports. Visually attractive pop-up menus allow you to always know where you are and where you came from in the program. The simple pop-up screens make this complicated program appear to be much simpler than it really is. The program automatically keeps track of relationships of all individuals. This is accomplished because an individual is added only by entering him/her into the existing family structure. There is no lengthy sequence of menus to track through in order to identify someone into the family lineage. Repeat typing of surnames is greatly reduced by automatically adding the father's surname to a new individual, or an individual's surname when a father is added. Flexible, world-wide individual name entry is accomplished by allowing a surname to appear anywhere in the name. Two fields request a name. In the first field is entered the surname and all names following it. In the second field is entered all names (if any) preceding the surname. Thus, names can still be sorted alphabetically by surname. Examples of names: Standard English/American: Ira Johan LUND Scandinavian name with appended ancestry locality name: Johan Severin SVENDSEN Rage Oriental (Surnames always first): ZHENG Chooi Fong Any place name only needs to be entered once. Most genealogies are filled with people being born, marrying and dying in the same place, generation after generation. Once a full place name (city, county, state/country) is entered it is assigned a place name number. Any subsequent use of that same place name can be entered by simply entering it's number. Whenever a place name is requested and a number is entered, the number is immediately replaced with the name, thus assuring immediate verification of the proper place name. This program also imports and exports GEDCOM (GEnealogical Data COMmunication) files. GEDCOM is the standard format for Page: 1 interchanging data between various genealogy programs. Most major genealogy programs support importing and exporting to GEDCOM files. This allows the transference of data between programs. Limitations: 20 Children per marriage 8 Spouses per individual Hardware requirements: IBM PC/XT/AT, PS/2 or compatible with 640K RAM Hard Drive will hold up to 9,999 names (about 4,000 names per megabyte) User-defined printer setup strings allow almost all printers to be supported Page: 2 =================================================================== B. CREATING A NEW CTREE DATABASE ------------------------------------------------------------------- Cumberland Tree comes with a sample database which you can use to experiment with the program. As soon as you would like to begin entering your own data there are two ways in which you may prepare the program to receive your data. Option 1. If you do not care to keep the sample database you may simply pull down the F2-File menu and select "Empty Data Files". (See Chapter G.1.c) This option will prompt you before deleting the files and rebuilding empty files for your use. These files will be in the same sub-directory as the CTREE program. That is all you need to do. You may now enter your own data. Option 2. If you want to keep the sample database for occasional experimentation or if you have more than one database you would like to set up and maintain you may want to create other sub-directories with CTREE data. Step 1. Create sub-directories as needed while in DOS. For example: Since the sample data is in C:\TREE I might create a sub-directory for my family within the tree sub-directory C:\TREE\LUND. If I am working on other lines I might also create other sub-directories such as C:\TREE\BROWN. C:\ ----TREE--+--LUND | +--BROWN The diagram above showing two sub-directories out of the TREE sub-directories would contain three sets of data, one in TREE, one in LUND and one in BROWN. See your DOS manual on Making Directories. The command is MKDIR or MD. to make the LUND sub-directory, you would type MD \TREE\LUND. Step 2. Start the program from the TREE sub-directory (by entering CTREE). Pull down the F2-File menu and select "Drive & Directory". By entering a new directory path name such as C:\TREE\LUND, the program will make the data files in that sub- directory the current database. If this is a new sub-directory with no CTREE data files, the program will automatically create new empty data files for your use. (See Chapter G.1.b) Page: 3 =================================================================== D. THE MAIN SCREEN ------------------------------------------------------------------- Before describing the main screen you must first understand the database structure of CUMBERLAND TREE. As an individual is entered, he/she is automatically assigned a Record Identification Number (RIN). Whenever a spouse or marriage is entered a Marriage Record Identification Number (MRIN) is automatically assigned. These unique numbers help identify each individual, even when there are more than one person with the same name. The RIN and MRIN are used throughout the program and are printed on many of the reports. You do not need to attempt to memorize these numbers as all individuals can be accessed by name only. The main program screen consists of one family group. The key individual is the first one at the top. Associated with that individual is the spouse, parents and children of that marriage. Adding or editing an individual is as simple as pointing to the appropriate location and pressing the enter/return key to bring up the Individual Edit Screen. At the top of the screen is printed the User Name and Reports Title which can be edited by the User Information selection from the F2- File menu. Just above the Family Group is a list of the available menus. At the very bottom of the screen is a list of single character commands which allows the displayed Family Group to be changed. Page: 4 =================================================================== E. INDIVIDUAL EDITOR ------------------------------------------------------------------- To edit an existing individual or add a new individual use the up and down cursor keys to "point" to the appropriate individual or "-Add-". Simply press the return key to pop-up the individual editor. When an individual is first added you will be prompted whether this individual is a "New" RIN or "Exists" already in the database. The default is "N" for New which will be used most of the time. Use the "Existing" RIN for cases where there is intermarriage within the family. For example suppose an individual marriages a cousin. The cousin may have already been entered as the child of an uncle. By requesting an "Existing" individual when adding the spouse of the individual the proper internal links can be made. Older European church parish registers often recorded the Christening (Chr) date of an infant. This date is often used to ascertain the approximate age of a child, especially when the birth date is unavailable. A child was usually christened (or baptized) within a few days of their birth. Thanks to the efforts of the early priests, these parish records have often been the sole source of information of a child's birth. Thus, the field for christening "Chr" is included along with Birth, Death and Burial. Sex Field: Sometimes the first field (sex) will automatically contain an 'F' or 'M' if the sex is obvious to the program when adding a new individual. Otherwise enter the sex as appropriate. Only M, F and ? are allowed. A question mark is only allowed if the individual is not married. A marriage is not allowed if the individual's sex is "?". Name Fields: Enter the surname in capitals followed by all names following the surname in the field labeled 'Surname:'. Enter all names preceding the surname in the field labeled 'Given name:'. This allows names to be sorted by Surname first despite it's location within the full name. The suggested naming convention is to enter the entire surname in CAPITAL LETTERS while the given names are entered in lower case with appropriate capital letters. If a child is being added, the surname of the father will automatically appear in the surname field. If the father of the key individual is being added, the key individual's surname will automatically appear in the surname field. If the surname is different, simply type over or use the ctrl_end key to clear the field. When entering titles such as John Smith III, put the surname with the title following just as it should Page: 5 appear in the Surname field. Examples: John SMITH III - Surname field: SMITH III Given Name field: John Henry BROWN, Jr. - Surname field: BROWN, Jr. Given Name field: Henry Date Fields: All dates should be entered as day of month, followed by the first three letters of the month and finally all four numbers of the year. (Example: 12 Jun 1945) Although in the U.S. it is standard practice to write a date with numbers many other countries in using the same practice flip the positions of the date and month. This will always cause confusion. Always include all four numbers of the year. The date field has been deliberately left free- format. In some instances you may not want to be locked into a structured format. However, there are reports which require the above entry in order to work properly. The birthday and anniversary lists will not include individuals with dates that do not conform to the above structure. Nor will the Statistics report and Temple submission reports be able to calculate the proper age of individuals. Place Fields: When the place name is entered for the first time it will be added to the Place name file and assigned a Place Name Number. The suggested entry convention is City,County/Province,State/Country with no spaces entered after the commas in order to save space. (Example: Preston,Franklin,Idaho) If the place name you desire is already in the place name file, the place name can be entered four different ways. 1. The place name may be re-entered by typing it in EXACTLY as it was typed in before. If the place name is not typed in precisely (character for character) as it was entered previously it will be treated as a new name and be assigned a new record number. 2. If the record number of the place name desired is known, simply enter the number in the place name field. 3. If you cannot remember the number of the place name desired you can press F4-Num-Place to access a pop up screen which lists the place names sorted by their record numbers. You may use the cursor keys to point at the name desired and press enter to select. Page: 6 4. Another method of selecting place names when the record number is unknown is with the F3-Alpha- Place command. Before pressing F3 you may enter the first few letters of the name desired. Thus when F3 is entered, the pop-up list of place names will begin with place names coming alphabetically after the entered letters. For example, if the name you want to access is 'Stavanger,Rogaland,Norway' first type in any number of the first few letters, such as 'Sta'. Then press F3 and the pop-up screen will list all names currently in the place name file beginning with the letters 'Sta'. Temple Codes: (LDS only) Generally accepted temple codes are usually entered in the fields labeled 'Temple'. Several typical temple codes are listed below: AL - Cardston, Alberta, Canada AT - Atlanta, Georgia AZ - Mesa, Arizona IF - Idaho Falls, Idaho JR - Jordan River, Utah LA - Los Angeles, California LD - London, England LG - Logan, Utah OG - Ogden, Utah OK - Oakland, California PV - Provo, Utah SG - St. George, Utah SL - Salt Lake City, Utah SW - Bern, Switzerland This field should also be used to indicate special conditions such as the following: BIC Born in the Covenant. STI Stillborn. DNS Do not seal. INF Infant, do not do ordinance work. Page: 7 =================================================================== F. CHANGE KEY INDIVIDUAL ------------------------------------------------------------------- The current Family Group can be changed by pressing the first letter of the choices shown at the bottom of the screen. (All change keys refer to changing the Key Individual.) 1. Change to Spouse/Father/Mother: The first three items, Father, Mother, and Spouse, will immediately change the key individual to the father, mother or currently shown spouse of the current key individual. 2. Change to Child: Pressing a "C" will cause a pop-up window to appear, listing all of the children of the current Family Group. Pointing and pressing enter/return for the desired child will cause the current individual to be changed to the selected child. If you point to a child before pressing "C", that child will become the key individual automatically without causing the pop-up window to appear. 3. Change to Other Marriage: Pressing an "O" will cause a pop-up window to appear, showing all spouses for the current key individual. Use the pointer to select the spouse you wish to show as the spouse of the key individual, then press enter. This screen is also used for adding other marriages. To add another spouse, simply point to the -Add Marriage- item and press enter/return. An edit screen will appear requesting the name of the spouse, followed by a marriage screen. Deleting a marriage will remove the marriage, but not the individuals. This option could result in individuals not tied to the main family structure. 4. Change by entering RIN: By pressing an "R" any RIN (Record Identification Number) in the entire database may be requested as the key individual. You will not be allowed to request a deleted RIN. 5. Name Search: Pressing an "N" will bring up a pop-up window allowing the entry of a name. Pressing F3 causes a list of individuals to appear beginning with name selected. This entry does not require a full name. You may enter as much of the Surname and Given Name fields as you desire. However, Given names should not be entered unless the Entire Surname is entered. Pressing enter/return on any name requests that individual as the key individual. WARNING: If you enter a given name without the full surname, you will probably not get the individual you seek at the top of the list since the list is sorted by Surname first. It will probably be quicker in most instances to type the first few letters of the surname, then press F3 and point to the proper person. 6. Tree: Pressing a "T" will bring up a pedigree diagram with the Page: 8 key individual at the far left. Using the arrow keys allows you to move up and down the tree. Pressing the up or down arrow key at the far right will cause the tree to shift one generation. Pressing the left arrow key to the far left will cause the Child selection screen to appear. After selecting a child, the tree will shift down one generation. Pressing return on any individual will request them as the key individual. Page: 9 =================================================================== G. FUNCTION KEY MENUS ------------------------------------------------------------------- 1. MENU OVERVIEW ------------------------------------------------------------------- The six function keys, F2 through F7, are pull down menus. The function keys are readily understood by computer novices. For those who are more familiar with using the Alt-key, you may also access the menus by pressing the Alt-key together with the first letter of the appropriate menu. For example: Alt-F will bring up the F2-File menu, Alt-E will bring up the F3-Edit menu, Alt-R will bring up the F4-Rearrange menu, etc. Once any one menu is up, menus may be rotated to the previous or next menu by using the right and left arrow keys. Notice that some menu items have short-cut keys shown to the right of the menu item, usually control keys. These items can be accessed with the appropriate key without accessing the menu. ------------------------------------------------------------------- 2. F2-FILE ------------------------------------------------------------------- a. User Information The User Information Editor is the access to the name and address of the submitter of reports in the file. The name entered will be printed on many of the reports generated. There is also a field for a Title which will be used on several of the reports. The User name and Reports Title are also displayed on the main screen. b. Drive & Directory You may set the drive and sub-directory for the Cumberland Tree data files. Leaving this field blank will cause the program to read the data files from the default (current) sub-directory. When specifying another sub-directory, you must put a "\" after the drive and sub-directory name. (See your DOS manual for tree structured sub-directory naming conventions.) Below are valid examples: B:\ C:\TREE\BROWN\ \TREE\SMITH\ If no Cumberland Tree data files exist on the specified drive or sub-directory, files will automatically be created. You can create multiple data files and use this option to switch between them. For example: two directories for two families could be created: C:\TREE\BROWN\ and C:\TREE\SMITH\ . You may want to create your own sub-directories and leave the sample data which came with this program in the default sub-directory to use for experimentation and study. When starting up the program, data will be read from the sub- directory last accessed at the previous session. If a specified Page: 10 sub-directory cannot be found upon startup, the default sub- directory will be used. Since the program immediately opens the Cumberland Tree files, the 10 (See list in README file) data files must be available (either in the default sub-directory or specified sub-directory) or the program will not start. c. Empty Data Files This option will delete all data entered into the database of the currently active sub-directory as explained in the previous option. Use this option with caution! d. Exit to DOS This option will ask for verification before returning to DOS. (It has a short-cut key, Ctrl-X.) ------------------------------------------------------------------- 3. F3-EDIT ------------------------------------------------------------------- a. Edit Marriage You must use the cursor key to point at the individual whose marriage information you wish to edit. Selecting this option will cause the marriage edit window to appear. (This option also has a short-cut key, Ctrl-M.) All fields are similar to those explained under Chapter D. Individual Editor. When accessing the marriage screen, if an individual's spouse has not already been defined, the 'Edit Individual' screen will appear requesting you to add that person's spouse prior to editing marriage information. If a person's sex is "?" then you will not be allowed to create a marriage record for them. If there is a single parent or you do not know the spouse, simply add a spouse (as a New RIN), do not enter any information and exit the edit individual screen. The individual's name will show up as a question mark "?". This will allow a child or children to be added. b. Edit Notes Use the cursor keys to point to the individual you wish to edit notes for and access this option. (This option also has a short- cut key, Ctrl-N.) A maximum of 10 lines are allowed for each individual. When the notes are printed at the bottom of Family Group Sheets, a maximum of 10 notes will be printed - not 10 notes per individual, but 10 notes total from all individuals on the Family Group Sheet. After the first 10, other notes will be ignored. c. Insert Child First point to the child who was born immediately after the child you wish to insert. (This option also has a short-cut key, the Insert [Ins] key.) This command works exactly like pressing return on the "--Add Child--" field except that it will insert the new individual as a child in the proper order. d. Delete Individual Page: 11 This option deletes the individual which the pointer is pointing to. (This option also has a short-cut key, the delete [Del] key.) Before deletion, however, a prompt will request verification. This command will not work if you are pointing at the top individual in a Family Group. To delete that individual, change the family group to show him/her as a spouse, parent or child. You cannot delete the individual with RIN #1. e. Delete Individual [RIN] This option allows deletion of an individual by entering the RIN. Before deletion a prompt will request verification. This command is useful for times when deletions of other individuals cut some individuals off from the main family tree and those individuals also need to be deleted. f. Edit Time Line This option displays a graphical diagram showing the Birth, Marriage and Death dates along a time line of selected individuals. Use the Insert-Key to select individuals with the Namesearch screen. This will insert the selected individual after the one the cursor is pointing to. Use the Delete-key to remove an individual from the chart. The left and right arrow keys will move the time line from left to right. A maximum of 50 individuals can be included in the time line. When exiting this option, the names entered will be saved in the file TIMELINE.DAT. If you have changed the birth, marriage or death dates of an individual it will not automatically change in the TIMELINE file. You must delete and then re-select that individual. The time line can be printed with the F5-Print1/Time Line option. ------------------------------------------------------------------- 4. F4-REARRANGE ------------------------------------------------------------------- a. Children Order This option allows the children to be sorted by their proper order, although they were not entered in the order in which the births occurred. It works very similar to the Multiple Marriages Order window. You simply enter the number of that child to the left of the child's name (1 for the first child, 2 for the second, and so on). Press F9 to re-order the children or Esc to Abort. b. Multiple Marriages This option allows multiple marriages to be sorted by their proper order, although they were not entered in the order in which the marriages took place. It is important to enter the spouses in the order of their marriages to the key individual. A pop-up window listing all marriages will appear. Simply enter the number of occurrence of each marriage (1 for first marriage, 2 for the second, and so on) in the numeric fields on the left. Page: 12 Press F9 to re-order the marriages or Esc to Abort. ------------------------------------------------------------------- 5. F5-PRINT1 ------------------------------------------------------------------- a. Creating, Viewing and Printing Reports All reports are formatted to print on 8 1/2 by 11 inch pages. Almost all printers are supported. (See Chapter F. F5-Print1/ Printer Setup.) To create a report, first select the report from the F5-Print1 or F6-Print2 menu. Whenever a report is created a file is created on the hard drive containing the report ready to be sent to the printer. The F7 key will allow the created report to be viewed on screen. The F8 key allows the report to be sent to the printer. The report may also be printed from the view screen. Almost all reports under F5-Print1 and F6-Print2 can be aborted early by pressing "S" as shown while the report is being printed. Be patient, the report will stop printing at a convenient line, eject a page and return control of the computer back to you. If you shut off the printer you will get a red error screen. If you select Abort at this point the program will quit and you will be dropped down to DOS. The graceful way to stop printing is to press "S" and wait for the printer to stop itself. b. Pedigree Charts: You may print up to 10 separate pedigree charts in one printing or a complete ancestry series of pedigree charts up to 100 charts. Enter the "RIN", "Chart number", "Same as number" and "On chart number" as requested for each chart desired. You may select the RIN by pressing F5-Name Search. Press F3 to create. All charts will be printed until the first RIN with a zero (0) is reached, at which point the printing will stop. To automatically print a full ancestry series, enter information for only one RIN . Then press F4 for automatic printing. All charts will be numbered beginning with the Chart number specified and continuing in order from there. The individuals numbered 8 through 15 on each pedigree chart will contain the proper continuation chart number. The upper right hand corner of each sheet will also show that No. 1 on the current sheet is the same individual as the appropriate numbered individual on the proper chart number. c. Ahnentafel Charts These charts are similar to a pedigree chart but lists ancestors one after another. The Ahnentafel Number corresponds to the person numbers on a pedigree chart but extends with more generations. Up to 20 generations may be printed on the Ahnentafel chart. Enter the RIN (or select from Namesearch) the individual to be shown as number 1. Page: 13 d. Descendent Charts This chart will list all of the descendants of a specified individual up to 14 generations. e. Family Group Sheets. Up to 30 Family Group Sheets may be printed at one time by entering the MRIN's of the sheets desired. If you do not know the MRIN, press F5 to do Name Search. Press F3 to create. Printing will stop when the first zero (0) MRIN is reached. Notice that history notes appear at the bottom of the same page (rather than a second page) that the individual appears in a Family Group Sheet. Multiple marriages are also indicated. If there is not enough room in the 'Other Wives' or 'Other Husbands' fields, then other marriages will be shown in the notes at the bottom of the page. A maximum of 15 notes can be printed at the bottom of each page. After printing the first 15 notes, all other notes will be ignored. (Maximum 10 notes for LDS Family Group Sheets.) f. Time Line This option will print out the time line as edited under F3- Edit/ Time Line. g. Statistics This option produces a one page report with a multitude of statistics about your data including; number of individuals, marriages, average life span, life span distribution, number of history notes, place names, average number of children per marriage and more. Life spans are calculated for individuals with standard dates as explained under the section on dates in Chapter D. Individual Editor. h. Printer Setup In this window you may specify a port or file name to output the report to a file. If a valid port name is entered, the reports are routed to the appropriate printer or port. Valid ports are as follows: LPT1 or PRN The usual port for parallel printers LPT2 LPT3 COM1 The usual port for serial printers COM2 If a valid port is not entered (do not enter ":" after the port name), the entry is assumed to be a file name and all reports are written to the current drive and directory. Usual nomenclature for files is 1-8 character base file name, a period, and a 0-3 character extension. (Example: REPORT.PRN) The printer setup strings are sent to the printer at the appropriate time. If an untypable character is needed, enter the ASCII code in arrow-brackets. (Example: <15> is the code for Epson 16 CPI. Multiple ASCII codes can be entered with commas between them: <27,77> ) Page: 14 The setup strings should be set as noted below: EPSON HP LASERJET Reset: <27,64> <27,69> <27,40,49,48,85> (The second set of numbers above is for the U.S. symbol set. See the printers manual for other languages.) Bold: <27,71> <27,40,115,51,66> Cancel Bold: <27,72> <27,40,115,48,66> 16 CPI: <15> <27,40,115,49,54,46,54,54,104,48,66> 10 CPI: <18> <27,40,115,49,48,72> 1/6 Spacing: <27,50> <27,38,108,54,68> 1/8 Spacing: <27,48> <27,38,108,56,68> Pedigree Line: <45> <196> ------------------------------------------------------------------- 6. F6-PRINT2 ------------------------------------------------------------------- a. Alpha Individual List This option produces an alphabetical (by Surname) sorted list of all individuals in the database. b. RIN Sorted List This report produces a RIN Sorted list of all individuals in the database. c. Marriage List This report produces a list of all marriages (by MRIN) in the database. d. Notes List This report produces a list of all notes which have been entered into the database. e. Birthday List This option produces a list of individuals sorted Name or by Month and day of their birthday. It also shows their age on the current years birthday. You have the option of including or excluding deceased individuals. Birthdays of individuals without standard dates (as explained under dates in Chapter D. Individual Editor) will not be shown. f. Anniversary List This option produces a list of marriages sorted by Month and day of their marriage. It also shows how many years they would have been married on the current years anniversary. You have the option of including or excluding deceased individuals. Dates must conform to the standards explained in Chapter D. Individual Editor in order to be shown on this list. Page: 15 g. Missing Information This option produces a list of individuals indicating whether the following information is missing from the database; birth date and place, marriage date and place, death date and place. h. LDS Ordinance Check List This option produces an ordinance check list beginning with a specified individual and listing names of ancestors in the order of an ahnentafel chart. It lists ordinance dates for Baptism, Endowment, Sealing to spouse, sealing to parents and indicates the number of children sealed to them. i. LDS Submission Forms There are two forms for submission of LDS ordinance work; Individual Entry Forms and Marriage Entry Forms. Please check with your local genealogical leaders for information verification before submitting data for Temple work. ------------------------------------------------------------------- 7. F7-UTILITIES ------------------------------------------------------------------- a. Backup This option will allow you to backup the data to any drive or sub-directory. The backup utility with this program is simply a copy command. If you create data files too large to fit on one diskette, you should use your own backup utility to backup the data. The data files from the directory last specified in the F2- File/Drive & Directory option will be backed up. b. Edit Place Name This option allows you to edit an incorrectly spelled place name. Changing the place name once with this option changes it for all occurrences of the place name throughout the entire database. When the window with the list of place names is showing you can press any letter of the alphabet and the list will immediately jump to the first place name starting with that letter. c. Delete Place Name This option allows you to delete a bad place name. It may be that a place name or part of a place name was accidentally entered in one of the edit screens. To delete a place name may take a while since the program must not only delete it from the place name file, but also delete all reference to that place name in the Individual and Marriage files. When the window with the list of place names is showing you can press any letter of the alphabet and the list will immediately jump to the first place name starting with that letter. Page: 16 d. Merge Place Names This option allows you to merge two place names. If a place name has been entered twice with two different spellings they can be merged into one place name. The Primary Place Name is the one which will remain after the merging. All occurrences of the Secondary Place Name in the database will be changed to the Primary Place Name. When the window with the list of place names is showing you can press any letter of the alphabet and the list will immediately jump to the first place name starting with that letter. f. Print Manual and Registration Form These two options allow the printing of this manual and the registration form. When the manual is printed the README file and the registration form will also be printed. Page: 17 =================================================================== H. CSORT UTILITY ------------------------------------------------------------------- The program CSORT.EXE is used to fix corruption of any of the following data files: INDIVID.DAT, MARRIAGE.DAT, PLACE.DAT . On occasion, you may find that reports or name searches do not work properly. For example they may not display names in their proper order, or the program may drop to DOS on certain functions which access a data file. Try using the CSORT utility to fix the key file corruptions. To use CSORT you must be at the DOS prompt. The program CSORT.EXE and the data files must be in the same sub-directory. Enter CSORT followed by the name of the file to fix: CSORT INDIVID CSORT MARRIAGE CSORT PLACE Page: 18 =================================================================== J. RESEARCH SUGGESTIONS ------------------------------------------------------------------- Following are some standard conventions which should be used when working with Family Trees. 1. INDIVIDUAL NAMING CONVENTIONS Persons Name: A persons name should always be shown in it's proper order with surnames in CAPITAL LETTERS. DO NOT show last name first, comma, given names (BROWN, Edward Joseph). Below are examples of appropriate names: Standard English/American: Ira Johan LUND Scandinavian name with appended ancestry locality name: Johan Severin SVENDSEN Rage Oriental (Surnames always first): ZHENG Chooi Fong 2. PLACE NAMING CONVENTIONS Place names: Place names usually consist of three (occasionally two or four) names: City, County/Province, State/Country. To save space I do not enter "spaces" after the commas. Below are several examples of place names: Clarksville,Montgomery,Tennessee Stavanger,Rogaland,Norway Logan,Cache,Utah Mosbjerg,Hjorring,Denmark 3. DATE CONVENTIONS Dates: Never write a month with a number (02/11/91). Such a date could be interpreted several ways. International usage of month and day order is different from standard U.S. usage. A date such as above could be Feb 11th or Nov 2nd. The year is also ambiguous. Is it 1991 or 1891? Standard nomenclature should always be DD MMM YYYY (Example: 11 Feb 1891). You should not attempt to convert a date to the Gregorian Calendar. Write it as given in the original documents. I have devised my own method of writing Chinese dates (which have been given verbally). The Chinese calendar consists of 12 months 30 days long. Every few years a 13th month is inserted to help keep the year close to the correct astronomical year. The name of the months, when translated literally are First Month, Second Month and so on. The extra 13th month can be inserted between any other month of the year, but is not called the Thirteenth month, but rather, the Extra Month After the Xth Month. So I write these months as M01, M02, and so on. The extra 13th month I write as X03 or X05, as appropriate. Thus an entire date: 12 M06 1912. Page: 19 =================================================================== K. THE SHAREWARE CONCEPT ------------------------------------------------------------------- If you are new to computers you may not have heard the term SHAREWARE. Basically this means an author or group has prepared a software program which you are free to copy and encouraged to share with others, but the author requests a REGISTRATION FEE. If you received this disk from a shareware distributor who charged $3 to $5 you have only paid a DISTRIBUTION/HANDLING FEE to copy and produce a disk of which NO PORTION goes to the author of the software. You are encouraged to pay the final REGISTRATION FEE which goes to the author of this software. This fee is also a matter of good conscience. The idea is that if the program is useful, you become a registered user of the program. CUMBERLAND TREE is a copyrighted program. Although the program is distributed under the Shareware concept and can be freely copied, there are limitations to protect the author, the program's quality and to support future versions. Users may make copies of this program for trial use by others on a non-commercial basis. You are permitted to evaluate this program for a period of 30 days. After that time you are required to register the program and pay the registration fee or cease using the program. The entire package is distributed freely. However, if you find the package of use to you, you are required to register it with the author. You are encouraged to make copies of this package and distribute to your friends. If you register any one of the Family History series programs (CUMBERLAND TREE, CUMBERLAND STORY, or CUMBERLAND DIARY) you will receive the following benefits: 1. Immediate three diskette package with updated versions of all three Family History series programs! 2. A printed manual for the registered program. 3. A Spell Check dictionary for registration of CUMBERLAND STORY or CUMBERLAND DIARY. 4. Registered users of CUMBERLAND TREE will receive a version with the GEDCOM Import/Export Utility. 5. Registered users will receive a version with the beginning and ending "beg" screens removed. 6. A registration discount of $5.00 each for the other two programs if you decide to use and register them! 7. After business hours telephone support for the registered program(s). 8. Future updates will be offered to registered users at substantial discounts. 9. Automatic notice of updates and new releases offered by Cumberland Software. 10. You will be supporting the concept that allowed you to try out the program before paying for it. Only through user support can I continue to enhance and support the program. Page: 20 11. You will be encouraging others to release valuable programs as Shareware. DISCLAIMER By accepting and using this software, you acknowledge that this software may not suit your particular requirements or be completely trouble free. Properly applied this program should operate without error. However, I am not liable for your specific application or problems resulting from its use. If the software does not perform as described liability is limited to replacement of the program and refunding the purchase price to registered users only. There is no liability to you or any other person or entity for any damage or loss, including special, incidental, or consequential damages, caused by this software, directly or indirectly. Some states do not allow the limitation or exclusion of liability for incidental or consequential damages, so the above limitation or exclusion may not apply to you. This licence agreement is governed by Tennessee law. If any part of this agreement is found to be held invalid, the remainder will remain in effect. This agreement may only be modified by the written consent of the author. Under this license you may not distribute this software program with any other product or service. It is intended for the private use of individuals only. You may not charge anything for this software with the exception that computer user groups may charge a fee not to exceed $10.00 to cover their own costs of distribution. This program may not be distributed in modified form, meaning that all files must be distributed with the program and must not have been modified. Page: 21 =================================================================== L. THE ASSOCIATION OF SHAREWARE PROFESSIONALS ------------------------------------------------------------------- The ASP is an association for shareware authors with the general goals of educating shareware authors and distributors and the public, setting standards, sharing resources and information among members. This program is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. Page: 22 =================================================================== M. THE FAMILY HISTORY SERIES ------------------------------------------------------------------- The three programs in the Family History Series offered by CUMBERLAND SOFTWARE are detailed below: CUMBERLAND TREE: The Easy Family Tree Program THE BEST GENEALOGY PROGRAM AVAILABLE! The CUMBERLAND TREE program is a shareware application program for doing genealogy work. It allows entry of individual names, birth, christening, marriage, death and burial dates and places tying them all together automatically as a family and extended family structure. It's features include: * Friendly pop-up menus and screens with extensive on-line help. * Surnames are allowed at beginning, middle or ending of name for full international compatibility. * Automatic copy of father's surname to child. * Enter place names only once! - pop-up window selection there- after. * Printing of pedigree charts, family group sheets, Individual and marriage listings, and Ordinance check lists. All printed reports may also be viewed on screen. * A GEDCOM utility is available for registered users. This allows trading of data with other major genealogical programs. * LDS ordinance fields and submission forms. * A printable manual. CUMBERLAND STORY Write your own or your ancestor's life story! CUMBERLAND STORY is a shareware application program to help you write and print a structured book about your life or the lives of your ancestors. It contains many ideas and suggestions with a chapter and topic outliner containing memory-jogging prompts. It's features include: * Friendly pop-up menus and screens with extensive on-line help. * A word processor with cut-and-paste features. * A Spell Check dictionary is available to registered users. * Suggested or User-defined Chapters and Topics with printable Table of Contents. * Imports text from CUMBERLAND DIARY for inclusion into your book. * ASCII Text may be exported or imported, allowing swapping of data with other word processors. * A multi-entry text search allows you to find embedded phrases within the diary entries. Page: 23 * Allows creation of multiple books. * A printable manual. CUMBERLAND DIARY Full-featured Diary/Journal entry program! CUMBERLAND DIARY is a shareware application program designed for diary or journal entries. Entries may be printed singly, in groups, as an entire book, or imported by CUMBERLAND STORY. It's features include: * Friendly pop-up menus and screens with extensive on-line help. * A word processor with cut-and-paste features. * A Spell Check dictionary is available to registered users. * Optional secrecy mode with password protection and data encryption. * Headings can be included for each entry. More than one entry per day is allowed. Each entry may be up to 10 pages long (about 6,600 words). * Selections may be made by date or by heading. * ASCII Text may be exported or imported, allowing swapping of data with other word processors. * A multi-entry text search allows you to find embedded phrases within the diary entries. * Allows multiple users. * A printable manual. ORDERING INFORMATION These programs may be obtained from your shareware distributor or from Cumberland Software for $5.00 postage paid (Distribution and Handling Fee). (Updated versions of all three Family History programs will be sent to registered users.) Registered users of one or more program may deduct $5.00 from the registration fee for the second or third program. To register any of these programs print the Registration Form under F7-Utilities. ------------------------------------------------------------------- Page: 24