Merciful 1/Merciful - Disc 1.iso/software/d/digita_organiser/digita_organiser.txt

Text File | 1995-10-14 | 96.7 KB | 2,964 lines

                            DIGITA ORGANISER


                                CONTENTS

 1. WELCOME TO DIGITA ORGANISER
       1.1 Overview 5
       1.2 A Message From The Organiser Group 6
       1.3 Machine Requirements 6

 2. How To Use This Book 7

 3. HOW TO GET HELP
       3.1 Organiser`s On_Line Help System 8
       3.2 Product Support And Registration 8

 4. PREPARING TO USE ORGANISER
       4.1 What You Should Already Know 9
       4.2 Making Backups 9
       4.3 Floppy Disk Installation 10
       4.4 Hard Disk Installation 11

 5. STARTING ORGANISER
       5.1 Floppy Disk Users 13
       5.2 Hard Disk Users 13
       5.3 Personalising Organiser 13
       5.4 Setting The System Date And Time 13

 6. YOUR FIRST STEPS
       6.1 What`s On The Screen 14
       6.2 Setting Up Your Printer 15
       6.3 Using Your Organiser`s On-line Help System 16

 7. CREATING A PERSONAL ORGANISER
       7.1 Browsing The Diary 18
       7.2 Choosing A Diary Theme 19
       7.3 Saving Your Personal Organiser File 21
       7.4 Planning A Holiday 22
       7.5 Tasks Before The Holiday 23
       7.6 Using The Address Book 23
       7.7 Adding Supplements 26

 8. CREATING A BUSINESS ORGANISER
       8.1 Choosing A Diary Theme 28
       8.2 Saving Your Personal Organiser File 32
       8.3 Planning A Holiday 32
       8.4 Tasks Before The Holiday 33
       8.5 Using The Address Book 23
       8.6 Adding Supplements 36

 9. CREATING A SCHOOL ORGANISER
       9.1 Choosing A Diary Theme 37
       9.2 Saving Your Personal Organiser File 39
       9.3 Planning A Holiday 40
       9.4 Tasks Before The Holiday 41
       9.5 Using The Address Book 42
       9.6 Adding Supplements 43

 10. ORGANISER SUMMARY
       10.1 Choosing A Theme 44
       10.2 Saving  Your Organiser 45
       10.3 Multi-tasking With Organiser 46
       10.4 Printing 47
       10.5 Importing And Exporting Information 48
       10.6 Calendar 49
       10.7 Diary Section 50
       10.8 Tasks Section 53
       10.9 Addresses Section 54
       10.10 Supplement Section 56

 11. TROUBLESHOOTING 59

 13. INDEX 64

PAGE III

                      1. WELCOME TO DIGITA ORGANISER

 Welcome to the Amiga's first diary to work the way you do.

 Your Digita Organiser package should consist of:

 * This Organiser instruction book.

 * A prepaid registration card.

 * An envelope containing one software disk.

 This instruction book contains tutorials about Organiser. More detailed
information is provided by the AmigaGuide Help system. To view the help,
just press the Help key once you have started Organiser.

 It is important to return your registration card (postage is prepaid) so
that we can keep you informed as upgrades become available.

                               REGISTER NOW

       Complete and post your prepaid registration card and get:

       * Free technical support by facsimile and post.

       * Special software offers.

       * Notification of upgrades.

 1.1 Overview

 Digita Organiser is an easy-to-use personal organiser with animated
pages, containing sections just like the real thing-Diary, Calendar,
Address Book, Task List and Supplements.

 The Diary has optional themes, such as Astronomy, Celebrity Birthdays,
Gardening, Historical Days, Special Days (by country), Special Events and
Sports (various).

 The Supplement pages include Astronomy , Conversion Tables, European
Union, Gardening, Healthy Living, Home Hints, Hotels (worldwide),
Motoring, Religious Festivals, Restaurants, Special Days (worldwide),
Sports (various), Telephone Dialling Codes, Travel Information, Wine
Guide. You can even create your own Supplements with Digita Wordworth (or
any other word processor or text editor).

 You can easily import events from an existing Digita Day-By-Day diary,
mail-merge addresses with Digita Wordworth, and share information with
Digita Datastore, Digita Mailshot Plus and most other programs.

 Like Wordworth and Datastore, the Digita Organiser features DigiSense
technology. Simply, it senses what you want to do and helps you do it.
Auto Date, for example, senses the date or time you want and helps you
type it.

With Fortune Cookies, every day you'll be offered words of wisdom,
proverbs, anecdotes, operating tips, and even be reminded of important
events in your diary.

So, what does all this mean?

Simply, organise your life with Digita Organiser and learn as you go
along.

 PAGE 5

 1.2 A Message From The Organiser Group

 We spent a lot of time thinking about how to make Digita Organiser as
simple and as intuitive as possible. We think we succeeded, but as always,
we want to do even better. And we're working on it!

 If you have anything to say about Digita Organiser then we want to hear
from you. You might have ideas for new features, or think aspects of the
software are not as easy as they should be. Either way , tell us what you
think.

 In return, we promise to keep working on bringing you better and better
software. After all, that's why we all keep on using the Amiga!

 Please send your comments to us at:

 The Organiser Group, Digita, FREEPOST, Exmouth EX8 2YZ, ENGLAND.

 1.3 Machine Requirements

 To use Organiser, this is the minimum Amiga configuration you'll need:

 * Any Amiga, with Workbench 2.04 or above.

 * At least 1MB of memory.

 * One or more floppy disk drives, or a hard disk drive.

 The number of events and addresses you can store is limited only by the
amount of available memory fitted to your Amiga and the amount of free
disk space.

 PAGE 6

                         2. HOW TO USE THIS BOOK

 The best way to learn quickly is by following the Tutorials Sections,
Pick the tutorial which most closely matches what you want to do.

 However, before you start reading any more, it is important to understand
typographic conventions used in this book:

  Convention       Means

 Italics type      Indicates words or characters you type. For example,
                   "type MyOrganiser in the File text gadget". They are
                   also used to indicate program or disk names. For
                   example, "use the  Install Organiser program, which is
                   on your  OrganiserInstall disk".

 *                 Square-bulleted lists provide information.

 Shortcut keys     Right Amiga-S, for example, is a combination keypress.
                   This means hold down the Right Amiga key and press the
                   S key. Then release both keys.

 Selection button  The left mouse button on the mouse. Used to click,
                   double-click and drag items with the pointer.

 Menu button       The right mouse button on the mouse. Used to reveal the
                   menu bar and choose menu commands with the pointer.


 Mouse Pointer     Commands

 Point             Position the pointer on an item.

 Click             Point to an item, and then quickly press and release
                   the Selection button.

 Double-click      Point to an item, and then quickly press and release
                   the Selection button twice.

 PAGE 7

                            3. HOW TO GET HELP

 3.1 Organiser's On-line Help System

 Any time you want information about a command or option, ask Organiser
for help:

 Press the Help key. Then, from the help contents list, just select the
topic with which you require help.

 To get specific help about a menu command move the arrow pointer over the
menu command and, with the Menu button still depressed, press the Help key
on the keyboard (floppy disk users nay be prompted to insert another
disk).

 To get specific help about a requester, press the Help key when the
requester is displayed.
 3.2 Product Support And Registration

 When you choose Digita, you're getting more than just a great product,
you're getting a company committed to providing the best possible customer
service and support for your product. We want you to get the most from
your Digita software. As a registered user, we'll help you get it.

 If you have any questions about Organiser, first look in this book, or
consult Organiser's on-line help system. If you cannot find the answer,
contact Digita:

 * For technical support call 0891 616 944.

   This is available to registered Organiser users Monday to Friday, from
   11AM until 5PM. Calls are charged at 36p per minute cheap rate and 48p
   per minute at all other times. Be sure to ask permission of the
   telephone owner before calling.

 * Enclosing a stamped self-addressed padded envelope, write to Digita
   Technical Support Division, Black Horse House, Exmouth EX8 1JL ENGLAND,
   or fax [phone].

 * E-Mail on:
   * CIX-mailbox digita     closed conference for registered users, digita.tech

   * Compuserve mailbox 100031, 3032

   * Internet-mailbox Support
   * For general enquiries only, call 01 395 270 274.

 Before contacting technical support, see  Chapter 11,  Troubleshooting, or
refer to the Organiser on-line help system (Help menu).

**************************************************************************
 Important Under no circumstances can we provide either telephone or
           written product support to unregistered users.
**************************************************************************

 PAGE 8

                     4. PREPARING TO USE ORGANISER

 4.1 What You Should Already Know

 To set up Organiser your Amiga, you need an understanding of basic Amiga
concepts. Before you begin, you should know how to:

 * Use icons on the Amiga Workbench.

 * Use the mouse to point, drag, click and double-click.

 * Start and quit applications using Workbench.

 * lnitialise (format) and Copy disks using the Shell or Workbench.

 * Open, copy and delete icons from Workbench.

 * Pull down menus and choose commands.

 * Use requesters and requester gadgets (more information is contained in
   the Organiser on-line help).

 If you are not familiar with these terms or processes, see your Amiga
owner's guide.

 4.2 Making Backups

 You have been provided with one master disk. It's important to work with
a copy of your Organiser disk rather than the original. If a copy is
damaged or lost, you can then go back to the original and make another
copy.

 step 1

 Before copying the master disks, slide up the small tab (if it exists) in
the upper-left corner On the back of each disk so that it is in the
uppermost position  (the tab will no longer be visible from the front side
of the disk). This locks information on the disk, preventing accidental
deletion of files and documents.

 step 2

 Switch on your Amiga and insert the disk titled Workbench. Double-click
the Workbench disk icon, double-click the System drawer, and then double-
click the Shell icon.

 Type Sys:System/diskcopy df0: to dfO: and press the Return key (be sure
to type zero, not the letter O).

 step 3

 Now place the original master disk in the internal disk drive and when
prompted, press the Return key. Follow the on-screen instructions. Then
put the original disk away in a safe place.

**************************************************************************
 Important If you make backups from Workbench be sure to rename the backup
           disks removing copy_of_ and make sure there are no hidden
           spaces contained in the disk titles.
**************************************************************************

 PAGE 9

 4.3 Floppy Disk Installation

 You need to install Organiser once before you can use it. Once Organiser
has been successfully installed, you do not need to repeat the process.

 You need to have the following items before you can begin:

 * A backup copy of your Organiser master disk (to make a backup copy,
   follow the procedures outlined in  Chapter 4.2 , "Making Backups").

 * At least two blank floppy disks onto which Organiser will be installed.

 Throughout this procedure you will be prompted to change disks as
necessary (for example, "Insert volume Organiser in any drive").

 step 1

 Switch on your Amiga and insert the disk titled OrganiserInstall.

 step 2

 When the Workbench desktop appears, double-click the Organiserlnstall
disk icon, and then double-click the Install Organiser icon.

 step 3

 You will be asked to specify your knowledge of the Amiga:

 OPTION        DOES

 Novice        A basic installation is automatically performed. From time-
               to-time the installer may ask you to insert other disks.

 Intermediate
 and Expert    A basic installation is automatically performed.
               Occasionally, you may be asked to make certain choices that
               will affect the installation.

 Click Proceed to start the installation.

 step 4

 When prompted, select the radio button titled "On Floppy Disks" and then
click the Proceed button to start the installation process.

*************************************************************************
 Important If you get a message to insert a disk which is already in the
           drive, then the disk is incorrectly titled and needs renaming.
*************************************************************************

 A message will appear to confirm that the installation has been
successfully completed. Now reset your Amiga with the disk titled
Organiser in the internal drive and see Chapter 5, "Starting Organiser".

 PAGE 10

 4.4 Hard Disk Installation

 You need to install Organiser once before you can use it. Once Organiser
has been successfully installed, you do not need to repeat the process.

 You will need a minimum of 2MB of disk space to install Organiser to hard
disk.

 This installation copies Organiser into a drawer titled Organiser on your
hard disk. Within this drawer, the installer will copy the Organiser
files, icons, a selection of Diary Themes, the Supplements, and the
Organiser help files. It also copies a few fonts into your system FONTS:
drawer.

 step 1

 Switch on your computer (without a disk in the internal disk drive) and
wait for the Workbench desktop to appear as normal.

 step 2

 When the Workbench appears, insert the disk titled OrganiserInstall,
Double-click the disk icon and then double-click the icon titled Install
Organiser.

 step 3

 You will be asked to specify your knowledge of the Amiga:

 OPTION         DOES

 Novice         A basic installation is automatically performed.

 Intermediate   A basic installation is automatically performed.
                Occasionally, you may be asked to make certain choices
                that will affect the installation (like where on your hard
                disk you would like to install the program).

 Expert         You will be asked to make certain choices that will affect
                the installation (like where on your hard disk you would
                like to install the program).

 Click Proceed to start the installation.

 step 4

 When prompted, select the radio button titled "On A Hard Disk" and then
click the Proceed button to start the installation.

 step 5

 Novice users only-the installer will install Organiser onto your hard
disk. At the end of the installation, you will be told where the Organiser
drawer containing the Organiser program is situated. (On most hard disks,
this will be the partition titled Work. However, if a partition of this
name does not exist, the installer will make an informed guess.)

 PAGE 11

 A message will appear to confirm that the installation has been
successfully completed. Now reset your Amiga as usual (ensuring that the
Organiser disk is not in the internal drive) and see Chapter 5, "Starting
Organiser".

 Intermediate or Expert users-the installer will ask you to select the
destination for Organiser (where you wish the Organiser program and files
to be located on your hard disk). Insert the appropriate disks as
requested.

 You will also need about 25K disk space in your System partition for
Organiser fonts and other files.

 A message will appear to confirm that the installation has been
successfully completed. Now reset your Amiga as usual (ensuring that no
Organiser disks are in the internal drive) and see Chapter 5 "Starting
Organiser".

 PAGE 12

                          5. STARTING ORGANISER

 5.1 Floppy Disk Users

 Insert the disk titled Organiser into the internal disk drive and switch
on your Amiga.

**************************************************************************
 Important Be sure to use the Organiser disk not your Amiga Workbench
           disk.
**************************************************************************

 To start Organiser, double-click the Organiser icon.

 Now go to  Chapter 5.3 , "Personalising Organiser".

 5.2 Hard Disk Users

 Double-click the Organiser icon located in the Organiser drawer on your
hard disk.

Now go to the next  Chapter 5.3 , "Personalising Organiser".

 5.3 Personalising Organiser

 The first time you start Organiser, you will be prompted to type:

 * Your name.

 * The name of your organization (if this is not applicable leave it
   blank).

* Your license number (this appears on your registration card).

 Click OK.

 You must type both your name and license number.

**************************************************************************
 Important Don't forget to return the prepaid portion of the registration
           card. Only registered Organiser users receive technical support
           and special upgrade discounts.
**************************************************************************

 Once you have personalized the program, your name and details will appear
every time you start Organiser and in the "About Digita Organiser"
requester (About command, Project menu), confirming that you are a
licensed user. If you do not personalize Organiser correctly, you will be
returned to the Workbench screen.

 5.4 Setting The System Dote And Time

 When you start Organiser, you will notice a requester in the centre of
the screen prompting you to type the current date and time. If you have an
Amiga with a built-in clock, you just need to click OK as the date and
time should be correct. If not, you should type the correct date and time
before clicking OK.

 If you have a built-in clock and wish to prevent the "Set Date and Time"
requester appearing every time you start Organiser, deselect the "Set Date
and Time on Startup" checkbox on the 'General Settings" requester ("Change
Settings" -General, Settings menu), and then choose "Save Settings"
(Settings menu).

 PAGE 13

                           6. YOUR FIRST STEPS

 This tutorial assumes you have:

 * Successfully installed Organiser.

 * Personalised your copy of Organiser.

 * Double-clicked the Read.Me document (which will be on the disk titled
   OrganiserInstall).

 * Started Organiser by double-clicking the icon titled Organiser.

 * When prompted, typed the current date and time, and clicked OK.

  This is what should be on the screen:

  Figure 6-1 Organiser opening screen

 If you cannot get to this screen, refer to the previous sections.

 6.1 What's On The Screen

 Close Gadget:        Hides organiser and places an icon on the Workbench
                      desktop.

 Screen Title Bar:    Shows the program name, version number and copyright
                      owner.

 Window Title Bar:    Shows the name of the current Organiser project file
                      and hot key.

 Ribbon:              A group of icons which change depending on the
                      Organiser section you are using.

 Zoom Gadget:         Toggles between minimum and maximum window size.

 Screen Depth Gadget: Moves the front screen backwards.

 Diary Page:          Shows the events in your diary. The current day is
                      highlighted.

 Section Tabs:        Click these tabs to move between Organiser's
                      sections.

 Toolbar:             A group of icons to the left of the page that let
                      you select various commands just by clicking the
                      icon (each icon is explained on the back of this
                      instruction book).


 PAGE 14

  Figure 6-2 Choosing Organiser commands, pull-down menus

 Menu Bar:            The menu bar is displayed when the Menu button
                      (Right Mouse button) is held down. It appears in
                      place of the screen title bar as long as the Menu
                      button is depressed.

 To chose a command from the menu, press and hold the Menu button, and
then move the arrow pointer over the menu you want (Project menu, for
example). The full command list will then pop-down, and with the menu
button still depressed, move the arrow pointer down the list until it's
over the command you want. Then, release the menu button to choose that
command (Save, for example).

 6.2 Setting Up your Printer

 Organiser uses your Workbench preferences to calculate the size of paper
on which you are printing. It is important, therefore, to ensure that your
Workbench printer settings are correct.

 step 1

 Double-click the PRINTER icon to display "Workbench Printer Preferences"
 (see figure 6-3) . This is located in the PREFS drawer on your Organiser
disk or, with a hard disk system, in the PREFS drawer on your Workbench or
System partition.

 Select the appropriate printer driver for your printer from the "Printer
Driver" list gadget, as a rough guide follow the table below. If your
printer is not listed it may have an emulation which corresponds to one of
the following.

 PAGE 15

  Figure 6-3 Workbench 3.0 Printer Preferences

 PRINTER                      PRINTER DRIVE R

 Epson Compatible 9 pin       EpsonX

 Epson Compatible 24 pin      EpsonQ

 Canon Bubblejet              CanonBJ10

 Hewlett Packard Compatible   LaserJet HP_ LaserJet

 Hewlett Packard Compatible   DeskJet HP_ DeskJet

 step 2

 Follow the tables below for changing the other values in the requester:

 PRINT PITCH    LEFT MARGIN RIGHT MARGIN

 Pica (l0cpi)   5           75

 Elite (12cpi)  6           90

 Fine (15-17cpi)-Do not use this setting as it may give unpredictable
                 results

 PAPER SIZE   PRINT SPACING PAPER LENGTH

 A4           6             65

 A4           8             86

 US Letter    6             60

 US Letter    8             80

 Click Save to save these settings permanently to disk.

 6.3 Using Organiser's On-line Help System

 Any time you want information about a command or option, you can ask
Organiser for help. Choose the menu command you want help with, but before
releasing the Menu button, press the Help key (floppy disk users may be
prompted to insert the appropriate disk).

 You can also ask Organiser for help by pressing the Help key
(see  Chapter 3.1 , "Organiser's On-line Help System").

 PAGE 16

  Figure 6-4 Getting Help

 The Buttons

 Contents:  Click to reveal help contents list.

 Index:     This option is permanently unavailable.

 Help:      Click to display help about how to use the on-line AmigaGuide
            help system (this button may be dimmed on some versions of
            Workbench).

 Retrace:   Steps backwards through the help topics previously selected.

 Browse <:  Steps to the previous section of the topic.

 Browse >:  Steps to the next section of the topic.

 Each help topic has further cross references, accessed by clicking their
button in the text.

 The Help window can be re-sized and moved like any other.

 Click the close gadget to close the Help window.

 (As AmigaGuide menus vary depending on the version of Workbench they are
not documented in this book.)

 For help on how to use the requesters and gadgets in Organiser, use the
AmigaGuide on-line help system. Choose Contents (Help menu), click the
Tutorials button, and then click the button titled "How to use Organiser
requesters".

 For help on a requester, press the Help button when the requester is
displayed.

 PAGE 17

                     7. CREATING A PERSONAL ORGANISER

 First start the Organiser (if you are unsure how to do this, see Chapter
5, "Starting Organiser"). When the Organiser screen appears, you will see
a display similar to Figure 7-1.

  Figure 7-1 The Organiser Screen

 Organiser should be open at the Diary section (if it isn't, just click
the section tab titled Diary). This part of Organiser is used for storing
birthdays, appointments, holidays or just notes, in fact it is flexible
enough to allow you to enter virtually any type of diary event.

 7.1 Browsing The Diary

 step 1

 Each day has an equal amount of page space and is separated by a dotted
line. You can change this "view" using the Ribbon at the top of the
display.

  Figure 7-2 The Ribbon with View buttons circled

 Experiment with different views by clicking the View buttons on the
ribbon, or try the keyboard equivalent keys 1, 2, 3 and 4 (notice that
Organiser keeps the selected day in view).

 Like a real organiser, you can decide what kind of layout you want. But
unlike a real organiser, you can change it whenever you want!

 PAGE 18

 To summarise:

  See Figure 7-2a

 Now press key 3.

 step 2

 Notice that one day is in red, this is the current day (today). You can
move directly to the current day by either clicking the Diary tab,
choosing Today (Locate menu) or pressing right Amiga-T.

 In the bottom right of the right page there is a turned page corner,
clicking this will move onto the next page, or in this case, the next
week. A similar page corner is located on the left page.

 Click the right page corner twice to move two weeks ahead, notice that
there is nothing on any of the pages. Now click the Diary tab to move back
to the current day.

 7.2 Choosing A Diary Theme

 When you scrolled through the Diary you probably noticed that there were
no public holidays displayed. This is because you are using an 'empty'
Organiser file.

 Organiser comes with a selection of 'Diary Themes' that contain special
dates for a particular theme. For example, the "'Celebrity Birthdays"
theme has the birthday dates of stars from film and television (for full
details about Diary Themes see  Chapter 10.1

 Floppy Disk Users: Insert the OrganiserExtras disk and click the Volumes
button. When it appears, select OrganiserExtras from the top of the list.
Then, select the Diary Themes drawer.

 Hard Disk Users: Select the Diary Themes drawer from the list gadget and
the list will change to display the contents of the drawer.

 Now select Celebrity Birthdays and click the Open button.

 step 2

 Use the "Next Week" command (Locate menu) to turn to next week and look
at the various celebrity birthdays (repeat if necessary). You will see
that public holidays and special days are also included.

 step 3

 To find out if you share your birthday with a celebrity, click the
Calendar tab on the left edge of the page and move to the appropriate
month (you can change months by clicking the page corners or pressing the
, (comma) key and the . (full stop) key).

 Click the day number on the Calendar to jump to the appropriate date in
the diary for your birthday.

 step 4

 Now add your own birthday. Choose "Diary Event" (Create menu) and type
the following into the "Diary Event Details" requester:

 Title: My Birthday

 Notes: (leave blank)

 PAGE 20

 The Date gadget already contains your birthday date (DigiSense has
already sensed the date you wanted).

Leave all the other gadgets blank, but select the "Every Year"' checkbox
(by clicking it) to make the diary event appear at the same date and time
every year (ideal for birthdays).

 You can see that the Summary box contains a 'plain English' description
of your birthday event.

 step 5

 To the right of the Summary , there are three Options buttons:

  See Figure 7-3a three Options buttons

 Click OK and your birthday will appear on the diary page.

 step 6

 To see what day of the week your birthday falls on next year, click the
"Go To Date" icon. Alternatively, choose "Go To Date"' (Locate menu) or
press Right Amiga-J.

  Figure 7-4 'Go To Date' Icon

 Move the cursor that appears in the Date gadget to the end of the date
(press Shift- Right Arrow), change the year and click the "Go To" button
(or press the Return key)

 7.3 Saving Your Personal Organiser File

 It is important to get into the habit of saving your organiser file
regularly. As this is the first time you are using the Save command, you
will need to give your file a name.

 Choose Save from the Project menu. In the File text gadget type My
Organiser and click Save (if the file already exists, you will be prompted
to confirm whether you wish to overwrite it). Notice that the window title
bar now shows the file name.

 PAGE 21

 To save your organiser file onto different floppy disk, insert the new
disk and click the Volumes button. Select the disk name which appears in
the list and type the name of your organiser file in the File text gadget,
then click Save or press the Return key.

**************************************************************************
 Important You need to save your work on the disk by choosing the Save
           command at the end of each session . It is wise to save your
           organiser file about every 10 minutes as you work. This ensures
           that your work will not be lost if there is a power cut or
           other problem causing the computer to shut down or restart.
**************************************************************************

 If you want Organiser to automatically start every time you start your
Amiga, save your organiser file in the SYS:WBStartup (or
Organiser:WBStartup) drawer.

 7.4 Planning A Holiday

 Now add two week summer holiday with two reminders, one for ordering
foreign currency and the other to collect it.

 step 1

 Click the "Crete Diary Event" icon (or choose "Diary Event" from the
Create menu), and when the "Event Details" requester appears type the
following:

 Title: Holiday

 Notes: Travel Agent - 0171 828 828 111

 Priority: Leave this set to Normal.

 Date: Delete the contents of the gadget (press Right Amiga-X), type 3 Aug
(notice DigiSense completes the date for you as you move to the next
gadget).


 End Date: Delete the contents and type 2 weeks (DigiSense works out the
end date).

 Time: 10

 End Time: 6 (DigiSense assumes that when you type 6 you mean 6pm, as
opposed to 6am. You can change this in "Change Settings"-General (Settings
menu).

 step 2

 Now create another diary event for ordering the currency. Click "Crete
Another" and type the following:

 Title: Arrange foreign currency

 Notes: Bank opening hours are 9.30-3.30

 Date: To order the currency month in advance, rather than type new date,
press Shift Right Amiga-, (comma) and the date will move to the preceding
month.

 Leave the remaining gadgets blank.

 Click the Alarm button. Organiser automatically sets the alarm for that
day, so now just click OK.

 From the "Diary Event Details" requester click OK to create your event in
he Diary.

 PAGE 22

 7.5 Tasks Before The Holiday

 You can use Organiser to maintain task list of "things to do" and then
cross them off when they are completed. In this example, the tasks are
collecting the plane tickets and cancelling the milk and papers.

 step 1

 Click the "Create Task" icon or choose Task (Create menu).

 Organiser automatically turns to the Task section and then displays the
"Task Details" requester.

  Figure 7-5 'Create Task' Icon

 Type the following:

 Title: Pick up plane tickets

 Notes: Wilson's travel agents, High Street

 Due Date: 31 jul

 Press Return and then click "Crete Another".

 step 2

 Type the following:

 Title: Cancel milk and papers

 Press Return and click OK.

 You can see the two tasks appear on the page. If you click the small box
on the left of each task a tick appears (indicating it is completed). To
remove task, select it (by clicking it once so that the dotted line
appears below), and then choose Erse from the Edit menu or press the Del
key (or choose "Erse Items" to remove several).

 For more information on Diary and Task events, and the differences
between them, see Chapter 10, "Organiser Summary".

 7.6 Using The Address Book

 With Organiser you can type your own names and addresses into the Address
Book or import them from most other software. This example shows you how
to type in your addresses.

 step 1

 Choose Address from the Create menu (Organiser automatically turns to the
Address section and then displays the "Address Details" requester, see
 figure 7-6).

 PAGE 23

 Click the Name pop-up gadget and, with the Selection button still pressed
down, move the highlighted bar over the Company item and then release the
button.

 Click in the text gadget to the right of the pop-up and type Wilson's
Travel Agents and press the Return key (because this is an address, you
can press the Return key to move onto the next address gadget).

 Whenever you add an address, DigiSense automatically places it under the
correct letter for the surname (or company).

  Figure 7-6 'Address Details' Requester

 Type the following into the requester:

 Address:10 High Street

 Town: Exmouth

 County: Devon

 Postcode: EX8 2ER

 Tel: [phone]

 Now click the blank pop-up gadget under the Tel pop-up and you will see a
list of other headings. Select E-mail and type wilsonsthe text gadget opposite.

Notes: Contact Clive Climate

 Click OK and the address appears in the address section under the W tab.

Page 24

 step 2

 With Organiser you can type more detailed addresses if you need to.

 Choose Address (Create menu) again, but this time hold down the Shift as
you do it (by holding down the Shift key, the detailed "Address Details"
requester appears). The Shift key also works when double-clicking an
address page, using the Ctrl-A keyboard short-cut, or clicking the toolbar
icon (see figure 7-7).

  Figure 7-7 Detailed 'Address Details' Requester

  By using the Shift key, you can use the larger requester when you need
to. You can swap which requester appears by default from the "General
Settings"' requester ("Change Settings" -General, Settings menu).

 Click Cancel to close the requester without typing anything.

 step 3

 It is useful to just show a telephone directory style listing where just
the name and telephone number are displayed.

 To do this, press the Space Bar (or choose "At A Glance", Settings Menu).
Repeat the command to revert back to the normal display. You can also use
this feature with the Diary and Tasks sections.

 Now try doing it again but this time click the ribbon icon, and try the
other view icons along the ribbon (if you are unsure which icon to click,
refer to the guide printed on the back page of this book.

 PAGE 25

 7.7 Adding Supplements

 Supplements are like the pre-printed information pages you get in a real
filofax, and with Organiser you can just as easily insert and remove them.

 step 1

 Move to the Supplements section by pressing the Tab key (Shift-Tab will
move back to the previous section). At the moment, this section only
contains one Supplement (which explains how to insert and remove
Supplements).

 Organiser comes with about 70 other supplements which you can insert and
remove when you want (for full details see  Chapter 10.9 , Supplements).

 step 2

 Quit Organiser by choosing "Quit Organiser" from the Project menu (you
may be prompted to save your organiser file).

 Floppy Disk Users:
 1. Double-click the Organiser disk icon and in the window you will see a
    drawer titled Supplements (any Supplement file placed in this drawer
    will automatically appear in Organiser).

 2. With this window still open, insert the Organiser Extras disk, double-
    click its disk icon, then double-click the drawer titled Supplements
    Storage (you will see about 15 Supplement drawers in the window).

 3. Double-click the Others drawer to show the Supplement files. Select
    the Conversion Tables Supplement, and while holding down the Selection
    button, drag the icon over the top of the Supplements drawer and
    release the button to copy the file.

  Figure 7-8 Moving a Supplement Into Organiser

 PAGE 26

 Hard Disk Users:
 1. In the Organiser drawer (where the Organiser program icon is situated)
    you will notice two drawers, Supplements and Supplements Storage.

 2. Double-click the Supplements Storage drawer (you will see about 15
    Supplement drawers in the window), then double-click the Others drawer
    to show the Supplement files.

 3. Select the Conversion Tables Supplement, and, while holding down the
    Selection button, drag the icon over the top of the Supplements drawer
    and release the button to move the file.

 step 4

 Double-click the Organiser program icon to start Organiser again and
choose the Supplements command (Locate menu). To the right of the
Supplements command is a sub-menu which lists the available Supplements.
With the Menu button held down, move the mouse pointer over "Conversion
Tables" and then release the Menu button.

 Organiser will now move to the "Conversion Tables" Supplement" which you
can page through in the normal way.

 There are five important things to remember about using Supplements:

 * A Supplement is moved into Organiser by dragging its file from the
   Supplements Storage drawer into the Supplements drawer.

   Floppy Disk Users: The Supplements Storage drawer is located on the
   OrganiserExtras disk, the Supplements drawer is on the Organiser disk.

 * A Supplement is removed by moving its icon out of the Supplements
   drawer.

   Floppy Disk Users: Select the Supplement you wish to remove and choose
   Delete from the Workbench Icons menu.

   Hard Disk Users: Select the Supplement you wish to remove and drag it
   back into its appropriate drawer in the Supplements Storage drawer.

 * Always quit Organiser before moving Supplements.

 * Supplements will influence the performance of Organiser and use memory
   (RAM). So, the fewer the better!

 * You can create your own Supplements with Digita Wordworth or any other
   word processor or text editor (for more information, see Chapter 10,
   "Section Summary").

 PAGE 27

                     8. CREATING A BUSINESS ORGANISER

 First start the Organiser (if you are unsure how to do this, see Chapter
5, "Starting Organiser"). When the Organiser screen appears, you will see
a display similar to Figure 8-1.

  Figure 8-1 The Organiser Screen

 Organiser should be open at the Diary section (if it isn't, just click
the section tab titled Diary). This part of Organiser is used for storing
birthdays, appointments, holidays or just notes, in fact it is flexible
enough to allow you to enter virtually any type of diary event.

 If you are not already familiar with moving around Organiser (like
turning pages, changing sections, changing views), see  Chapter 7.1,
"Browsing The Diary".

 Choose "Change Settings" _General command (Settings menu) and make sure
that the "Detailed Addresses As Standard" option is selected. You can also
switch off the Fortune Cookie on startup option if you wish. Then click
OK.

 8.1 Choosing A Diary Theme

 When you scrolled through the Diary you probably noticed that there were
no public holidays displayed. This is because you are using an 'empty'
Organiser file.

 Organiser comes with a selection of 'Diary Themes' that contain special
dates for a particular theme. For example, the "Special Days" theme has
the dates of public holidays and other special days. And not just this
country, you can use the worldwide version and keep track of your
international business colleagues! For full details about Diary Themes see
 Chapter 10.1,  "Choosing A Theme".

 PAGE 28

 step 1

 Choose Open (Project menu) to display the File requester. The list
gadget contains all the files and drawers in the current directory. Files
are displayed in black and drawers in white.

  Figure 8-2 Open File Requester

 Floppy Disk Users: Insert the OrganiserExtras disk and click the Volumes
button. When it appears, select OrganiserExtras from the top of the list.
Then, select the Diary Themes drawer.

 Hard Disk Users: Select the Diary Themes drawer from the list gadget and
the list will change to display the contents of the drawer.

 Now select Special Days (UK) and click the Open button.

 step 2

 Press the . (full stop) key to scroll through the diary and look at the
public holidays and special days

 To find out if your birthday coincides with a special day, click the
Calendar tab on the left edge of the page and move to the appropriate
month (you can change months by clicking the page corners or pressing the
, (comma) key and the . (full stop) key).

 Click the day number on the Calendar to jump to the appropriate date in
the diary for your birthday.

 step 3

 Now add your own birthday. Choose "Diary Event" (Create menu) and type
the following into the "Diary Event Details" requester:

 PAGE 29

 Title: My Birthday

 Notes: (leave blank)

 The Date gadget already contains your birthday date (DigiSense has
already sensed the date you wanted).

Leave all the other gadgets blank, but select the "Every Year"' checkbox
(by clicking it) to make the diary event appear at the same date and time
every year (ideal for birthdays).

 You can see that the Summary box contains a 'plain English' description
of your birthday event.

 step 4

 To the right of the Summary , there are three Options buttons:

  See Figure 8-2a

 Click OK and your birthday will appear on the diary page.

 Now try adding a monthly sales meeting, which always takes place on the
last Friday of every month.

 step 5

 Choose "Diary Event" (Create menu) and type the following into the "Diary
Event Details" requester:

 Title: Sales Meeting

 Priority: Highest (makes this event appear first in the diary list)

 Notes: (leave blank)

 Date: Press Right Amiga-X to clear its contents and type 31 Mar 95
(DigiSense will fully complete the date for you).

 End Date: Press Right Amiga-X to clear its contents and type ! day (this
tells Organiser that the meeting occupies you all day).

 Leave all the other gadgets blank.

 You can see the Summary box contains a 'plain English' description of
your sales meeting. Click the Repeat button.

 PAGE 30

  Figure 8-3 'Repeat Options'  Requester ("Diary Event Details" Requester
 in background)

 Type the following into the "Repeat Options" requester:

 Repeat Every: 1 Month

 On The Same Day and Week: Selected

 Leave the other gadgets blank.

 Notice that the "Example Dates" box contains the dates of the repeating
event.

 Click OK and then click OK again.

 With Repeat option, you can set many different types of repeating events.

 step 6

 Click the "Create Diary Event" icon (or choose "Diary Event" from the
Create menu), and when the "Diary Event Details" requester appears type
the following:

 Title: Dental Appointment

 Notes: Provisional. To confirm call 0171 828 828 111

 Priority: Normal

 Date: Delete the contents of the gadget (press Right Amiga-X), type 28
apr (notice DigiSense completes the date for you).

 Time: 10 (DigiSense assumes that when you type 10 you mean 10am, as
opposed to 10pm. You can change this in "Change Settings" -General
(Settings menu).

 End Time: 15min (DigiSense knows you mean 15 minutes and sets the time to
10.15am).

 Click OK and a conflict warning appears, click OK again (because you know
you'll be able to slip out of the meeting for the appointment).

 PAGE 31

 8.2 Saving Your Business Organiser File

 It is important to get into the habit of saving your organiser file
regularly. As this is the first time you are using the Save command, you
will need to give your file a name.

 Choose Save from the Project menu. In the File text gadget type My
Business Organiser and click Save (if the file already exists, you will be
prompted to confirm whether you wish to overwrite it). Notice that the
window title bar now shows the file name.

 To save your organiser file onto different floppy disk, insert the new
disk and click the Volumes button. Select the disk name which appears in
the list and type the name of your organiser file in the File text gadget,
then click Save or press the Return key.

**************************************************************************
 Important You need to save your work on the disk by choosing the Save
           command at the end of each session . It is wise to save your
           organiser file about every 10 minutes as you work. This ensures
           that your work will not be lost if there is a power cut or
           other problem causing the computer to shut down or restart.
**************************************************************************

 If you want Organiser to automatically start every time you start your
Amiga, save your organiser file in the SYS:WBStartup (or
Organiser:WBStartup) drawer.
 8.3 Planning A Holiday

 Now add two week summer holiday with two reminders, one for ordering
foreign currency and the other to collect it.

 step 1

 Double-click anywhere on a blank part of the Diary page to display the
"Events Details" requester and type the following:

 Title: Holiday

 Notes: Travel Agent - 0171 828 828 111

 Priority: Normal

 Date: Delete the contents of the gadget (press Right Amiga-X), type 3 Aug
(notice DigiSense completes the date for you).

 End Date: Delete the contents and type 2 weeks (DigiSense works out the
end date).

 Time: 10

 End Time: 6 (DigiSense assumes that when you type 6 you mean 6pm, as
opposed to 6am. You can change this in "Change Settings"-General (Settings
menu).

 step 2

 Now create another diary event for ordering the currency. Click "Crete
Another" and type the following:

 PAGE 32

 Title: Arrange foreign currency

 Notes: Bank opening hours are 9.30-3.30

 Date: To order the currency month in advance, rather than type new date,
press Shift Right Amiga-, (comma) and the date will move to the preceding
month.

 Leave the remaining gadgets blank.

 Click the Alarm button. Organiser automatically sets the alarm for that
day, so now just click OK.

 From the "Diary Event Details" requester click OK to create your event in
he Diary.

 8.4 Task Lists

 You can use Organiser to maintain task list of "things to do" and then
cross them off when they are completed. In this example, the tasks are
collecting the plane tickets, visiting the bank, re-directing your office
phone and cancelling the papers.

 step 1

 Click the "Create Task" icon or choose Task (Create menu).

 Organiser automatically turns to the Task section and then displays the
"Task Details" requester.

 Type the following:

 Title: Pick up plane tickets

 Notes: Wilson's travel agents, High Street

 Due Date: 31 jul

 Press Return and then click "Crete Another".

 step 2

 Type the following:

 Title: Visit bank

 Priority: Highest (this places the item at the top of the list)

 Notes: (leave blank)

 Due Date: 31 jul

 Press Return and then click "Create Another".

 step 3

 Type the following:

 Title: Re-direct phones

 Notes: Call Jan at BT 0192 234 123

 Press Return and then click "Create Another".

 PAGE 33

  Figure 8-4 'Task List' Section

 Type the following:

 Title: Cancel papers

 Notes; (leave blank)

 Due Date: 2 Aug

 Press Return and click OK.

 Click OK

 You can see the four tasks appear on the page. If you click the small box
on the left of each task a tick appears (indicating it is completed). To
remove task, select it (by clicking it once so that the dotted line
appears below), and then choose Erse from the Edit menu or press the Del
key (or choose "Erase Items" to remove several).

 For more information on Diary and Task events, and the differences
between them, see Chapter 10, "Organiser Summary".

 8.5 Using The Address Book

 With Organiser you can type your own names and addresses into the Address
Book or import them from most other software (for details about importing,
see  Chapter 7.5 , "Importing And Exporting Information).

 step 1

 Choose Address from the Create menu (Organiser automatically turns to the
Address section and then displays the "Address Details" requester).

 PAGE 34

 (Note for typists: You can press the Return key to move between the lines
of the address.)

 Now type:

 Name: J Anderson

 Company: Modorcome

 Position: Marketing Manager

 Click the "Show As" pop-up gadget and, with the Selection button still
pressed down, move the highlighted bar over the "Name and Company" item
and then release the button (this option tells Organiser how to display
the address - under both name and company).

 Address: Black Horse House

 Town: Exmouth

 County: Devon

 Postcode: EX8 1JL

 Tel: [phone]

 Second Number: Press the Down Arrow key until E-mail appears and type
Anderson
 Notes: Birthday 20 Wife called Alison. Children called David and Colin.

  Figure 8-5 'Address Details' Requester

 PAGE 35

 Click OK and the address appears in the address section under A (because
of Anderson) and M (because of Modorcome). The asterisk next to the entry
tells you it appears under two headings (that is, Name and Company.

 step 2

 Experiment by moving around the Address section by clicking the page
turning gadgets, the page letters (on the sides of the page) or pressing
the corresponding letter. Try swapping views by clicking the View buttons
on the ribbon, or try the keyboard equivalent keys 1, 2, and 3.

 step 3

 You can type a brief addresses if you need to.

 Choose Address (Create menu) again, but this time hold down the Shift as
you do it (by holding down the Shift key, the brief "Address Details"
requester appears). The Shift key also works when double-clicking an
address page, using the Ctrl-A keyboard short-cut, or clicking the toolbar
icon.

 You can swap which requester appears by default from the "General
Settings" requester ("Change Settings" -General, Setting menu).

 Click Cancel to close the requester without typing anything.

 step 4

 Sometimes it is useful to just show a telephone directory style listing
where just the name and telephone number (the number from the first pop-
up) are displayed.

 To do this, press the Space Bar (or choose "At A Glance", Settings Menu).
Repeat the command to revert back to the normal display. You can also use
this feature with the Diary and Tasks sections.
 8.6 Adding Supplements

 Supplements are like the pre-printed information pages you get in a real
filofax, and with Organiser you can just as easily insert and remove them.

 Follow the tutorial,  Chapter 7.6 , "Adding Supplements".

 PAGE 36

                     9. CREATING A SCHOOL ORGANISER

 First start the Organiser (if you are unsure how to do this, see Chapter
5, "Starting Organiser"). When the Organiser screen appears, you will see
a display similar to Figure 9-1.

  Figure 9-1 The Organiser Screen

 Organiser should be open at the Diary section (if it isn't, just click
the section tab titled Diary). This part of Organiser is used for storing
birthdays, appointments, holidays or just notes, in fact it is flexible
enough to allow you to enter virtually any type of diary event.

 If you are not already familiar with moving around Organiser (like
turning pages, changing sections, changing views), see  Chapter 7.1,
"Browsing The Diary".

 Choose "Change Settings" -General command (Settings menu) and make sure
that the "Detailed Addresses As Standard" option is selected. You can also
switch off the Fortune Cookie on startup option if you wish. Then click
OK.
 9.1 Choosing A Diary Theme

 When you scrolled through the Diary you probably noticed that there were
no public holidays displayed. This is because you are using an 'empty'
Organiser file.

 Organiser comes with a selection of 'Diary Themes' that contain special
dates for a particular theme. For example, the "Historical Days"  theme
has many famous dates from history (for full details about Diary Themes
see  Chapter 10.1,  "Choosing A Theme").

 step 1

 Choose Open (Project menu) to display the File requester. The list gadget
contains all the files and drawers in the current directory. Files are
displayed in black and drawers in white.

 Page 37

 Floppy Disk Users: Insert the OrganiserExtras disk and click the Volumes
button. When it appears, select OrganiserExtras from the top of the list.
Then, select the Diary Themes drawer.

 Hard Disk Users: Select the Diary Themes drawer from the list gadget and
the list will change to display the contents of the drawer.

 Now select Historical Days (UK) and click the Open button.

  Figure 9-2 Open File Requester

 step 2

 Press the . (full stop) key to scroll through the diary and look at the
public holidays and special days are also included.

 step 3

 To find out if you share your birthday with a special day, click the
Calendar tab on the left edge of the page and move to the appropriate
month (you can change months by clicking the page corners or pressing the
, (comma) key and the . (full stop) key).

 Click the day number on the Calendar to jump to the appropriate date in
the diary for your birthday.

 step 4

 Now add your own birthday. Choose "Diary Event" (Create menu) and type
the following into the "Diary Event Details" requester:

 Title: My Birthday

 Notes: (leave blank)

 PAGE 38

 The Date gadget already contains your birthday date (DigiSense has
already sensed the date you wanted).

Leave all the other gadgets blank, but select the "Every Year"' checkbox
(by clicking it) to make the diary event appear at the same date and time
every year (ideal for birthdays).

 You can see that the Summary box contains a 'plain English' description
of your birthday event.

 step 5

 To the right of the Summary , there are three Options buttons:

  See Figure 9.2a

 Click OK and your birthday will appear on the diary page.

 step 6

 To see what day of the week your birthday falls on next year, click the
"Go To Date" icon. Alternatively, choose "Go To Date" (Locate menu) or
press Right Amiga-J.

  Figure 9-3 'Go To Date' Icon

 Move the cursor that appears in the Date gadget to the end of the date
(press Shift-Right Arrow), change the year and click the "Go To" button or
press the Return Key.

 9.2 Saving Your School Organiser File

 It is important to get into the habit of saving your organiser file
regularly. As this is the first time you are using the Save command, you
will need to give your file a name.

 Choose Save from the Project menu. In the File text gadget type My
School Organiser and click Save (if the file already exists, you will be
prompted to confirm whether you wish to overwrite it). Notice that the
window title bar now shows the file name.

 PAGE 39

 To save your organiser file onto different floppy disk, insert the new
disk and click the Volumes button. Select the disk name which appears in
the list and type the name of your organiser file in the File text gadget,
then click Save or press the Return key.

**************************************************************************
 Important You need to save your work on the disk by choosing the Save
           command at the end of each session . It is wise to save your
           organiser file about every 10 minutes as you work. This ensures
           that your work will not be lost if there is a power cut or
           other problem causing the computer to shut down or restart.
**************************************************************************

 If you want Organiser to automatically start every time you start your
Amiga, save your organiser file in the SYS:WBStartup (or
Organiser:WBStartup) drawer.

 9.3 Entering School Holidays

 Now add a three week Christmas holiday with one reminder.

 step 1

 Click the "Create Diary Event" icon (or choose "Diary Event" from the
Create menu), and when the "Diary Event Details" requester appears type
the following:

 Title: Christmas Holiday

 Date: Delete the contents of the gadget (press Right Amiga-X), type 18
dec  (notice DigiSense completes the date for you as you move to the next
gadget).

 End Date: Delete the contents and type 3 weeks (DigiSense works out the
end date).

  Figure 9-4 'Alarm Options' Requester  ("Diary Event Details" Requester in
background)

 PAGE 40

 step 2

 Now create the reminder by clicking the Alarm button.

 Notify: 7 (days)

 Click OK and Organiser will now automatically remind you 7 days before
the Christmas holiday.

 9.4 Tasks By The End of Term

 You can use Organiser to maintain task list of "things to do" and then
cross them off when they are completed. In this example, the tasks are
arranging the Christmas cards and finishing a report.

 step 1

 Click the "Create Task" icon or choose Task (Create menu).

 Organiser automatically turns to the Task section and then displays the
"Task Details" requester.

  Figure 9-5 'Create Task' Icon

 Type the following:

 Title: Christmas cards

 Notes: Don't forget Mrs Wilson this year

 Due Date: 18 dec

 Press Return and then click "Crete Another".

 step 2

 Type the following:

 Title: Physics Report

 Notes: (leave blank)

 Due Date: 16 dec

 Click OK

 You can see the two tasks appear on the page. If you click the small box
on the left of each task a tick appears (indicating it is completed). To
remove task, select it (by clicking it once so that the dotted line
appears below), and then choose Erse from the Edit menu or press the Del
key (or choose "Erase Items" to remove several).

 For more information on Diary and Task events, and the differences
between them, see Chapter 10, "Organiser Summary".

 PAGE 41

 9.5 Using The Address Book

 With Organiser you can type your own names and addresses into the Address
Book or import them from most other software. This example shows you how
to type in your address.

 step 1

 Choose Address from the Create menu (Organiser automatically turns to the
Address section and then displays the "Address Details" requester).

 Type Mrs L McLintock and press the return key (because this is an
address, you can press the Return key to move onto the next address
gadget).

 Type the following::

 Address: 10 High Street

 Town: Exmouth

 County: Devon

 Postcode: EX8 2ER

 Tel: [phone]

 Now click the blank pop-up gadget under the Tel pop-up and you will see a
list of other headings. Select E-mail and type mclintock
  Figure 9-6 'Address Details' Requester

 Click OK and the address appears in the address section under the W
category.

 PAGE 42

 step 2

 With Organiser you can create more detailed addresses if you need to.

 Choose Address (Create menu) again, but this time hold down the Shift as
you do it (by holding down the Shift key, the brief "Address Details"
requester appears). The Shift key also works when double-clicking an
address page, using the Ctrl-A keyboard short-cut, or clicking the toolbar
icon.

 By using the Shift key, you can use the larger requester when you need
to. You can swap which requester appears by default from the "General
Settings" requester ("Change Settings" -General, Setting menu).

 Click Cancel to close the requester without typing anything.

 step 3

 It is useful to just show a telephone directory style listing
where just the name and telephone number are displayed.

 To do this, press the Space Bar (or choose "At A Glance", Settings Menu).
Repeat the command to revert back to the normal display. You can also use
this feature with the Diary and Tasks sections.
 9.6 Adding Supplements

 Supplements are like the pre-printed information pages you get in a real
filofax, and with Organiser you can just as easily insert and remove them.

 Follow the tutorial,  Chapter 7.6 , "Adding Supplements".

 PAGE 43

                          10. ORGANISER SUMMARY

 10.1 Choosing A Theme

 When you first start Organiser, the file is empty. If you look through
the Diary pages you will notice that there are no events on any day, even
Christmas is absent! (all of the other sections are empty as well).

 To save you typing standard diary events (holidays like Christmas Day, or
other days like Mother`s Day), a pre-writen file called SPECIAL DAYS is
provided. This file is called a `Diary Theme` and contains the special
dates for this country (and for different countries all over the world if
you want them).

  More Diary Themes are included which combine SPECIAL DAYS with other
themes:

 * Astronomy                * Special Days          * Sports
                                Australia               Horse Racing
 * Celebrity Birthdays          Germany                 General Sports
                                North America           Soccer
 * Gardening                    UK
                                World Wide
 * Historical Days

 * Special Events

 Note: Diary Themes change from time to time, so the contents of your
Organiser disk may vary slightly from this list.

 A Diary Theme file behaves slightly differently to a normal file; when
you open a Diary Theme it remains UNTITLED so that you can add your events
and then save it using your own file name.

Important Choose the Diary Theme you want to use before you start typing
your own diary events into Organiser; once entered, diary events cannot be
transferred to another Diary Theme.

 To Use A Diary Theme:

 Floppy Disk Users: Choose Open (Project menu) to display the file
requester and insert the OrganiserExtras disk. Click the Volumes button
and select OrganiserExtras from the list to display its contents. Select
the Diary Themes drawer and then select the Dairy Theme you want to use
and click Open.

 Hard Disk Users: Choose open (Project menu) to display the File requester
and then select the Diary Theme drawer from the list gadget. If you cannot
see the Diary Themes drawer name then delete the contents of the Drawer
text gadget and press the Return key. Select the Dairy Theme you want to
use and then click Open.

 PAGE 44

 10.2 Saving Your Organiser File

 It is important that you get into the habit of saving you organiser file
regularly (every 10 minutes or so). This ensures that your work will not
be lost if there is a power cut or other problem causing the computer to
shut down or restart.

 To save your file just choose Save from the Project menu. Alternatively,
click the toolbar icon or press Right Amiga-S.

 If you are saving for the first time, a File requester will appear for
you to select the destination and name of the file. Type a name into the
File text gadget and click Save (if the file already exists you will be
prompted to confirm whether you wish to overwrite it). The Organiser
window title bar will now display the file name.

 To save your Organiser file onto a different floppy disk, insert the
disk, click the Volumes button and then select the disk name from the
list. Type the name of your Organiser file in the File text gadget and
click Save or press the Return key.

 Organiser will ask you if you wish to save your current file when you
open a new file (Open command, Project menu), hide the display (Hide
command, Project menu) or quit ("Quit Organiser" command, Project menu).

 If you want Organiser to automatically start every time you start your
Amiga, save your organiser file in the SYS:WBStartup drawer.

 Auto Saving

 You may wish Organiser to automatically save the file for you every few
minutes. To do this type a value into the "Auto Save Delay" text gadget
("Change Settings" -File command, Settings menu) and the activate it by
choosing "Auto Save" (Settings menu).

 When activated, Auto Save will also save you file every time you hide the
display (using the hide command from the Project menu).

 Hard disk users may wish to keep Organiser in the background (using the
Hide command, Project menu) whilst working with the other programs. In
this case, you should use "Auto Save" because it is very easy to forget
the program is still running (as it is hidden), and switch off your
computer without saving the Organiser file.

 PAGE 45

 10.3 Multi-tasking With Organiser

 Showing And Hiding Organiser

 Hard disk users will probably w ant to use Organiser in the background.
This has the advantage of not taking up any space on your Workbench
desktop and allows you to carry on using your Amiga to work on something
else (provided you have sufficient memory).

 The Organiser display can be hidden by choosing Hide (Project menu), this
will close down the Organiser screen and place an icon on the Workbench
desktop. There are several ways to display Organiser again once hidden:

 * Double-click its desktop icon on the Workbench window.

 * Choose the Organiser command which has been added to your Workbench
   Tools menu.

 * Press the Hot Key which is displayed in the Organiser window title bar
   (you can define the Hot Key by changing the CX_POPKEY tool type on the
   Organiser program icon, see your Workbench User Manual for more
   details).

 * Start the commodity tool Exchange (located in the SYS:Tools/Commodities
   drawer). Then, select Organiser from the "Available Commodities" list
   gadget and click "Show Interface".

 If you have the Organiser display hidden, you should use "Auto Save"
because it is very easy to forget the program is still running (as it is
hidden), and switch off your computer without saving the Organiser file.

 Auto Start

 If you have Organiser running in the background (hidden) and your Amiga
suddenly starts to operate slower than usual, then an "Auto Start" diary
event may have just begun.

 Startup

 If you want Organiser to automatically start every time you turn on your
Amiga, save your organiser project file in the SYS:WBStartup drawer.
Anything that is placed in this drawer is started automatically when your
Amiga starts.

**************************************************************************
 Important Do not drag the Organiser program into your W8Startup drawer
           (unlike some other Amiga Commodities).
**************************************************************************

 If you are auto starting Organiser , and prefer the Organiser screen to
be hidden, change the CX_POPUP tool type on the Organiser project icon to
CX_POPUP=NO.

 PAGE 46

 10.4 Printing

 Printing with Organiser is quite simple. You can print full pages of
information (A4 or US Letter), or filofax-sized pages (complete with crop
lines showing  where to cut the paper).

 When you use the Print command (Project menu), the Print requester
appears with the current section selected from the Section pop-up. Each
section remembers its own print options so, for example, you can vary the
printing setup between Diary and the Addresses sections.

  Figure 10-1 The Print requester

 Section: Select which section of the Organiser you wish to print_

 Layout: Select the style of printout (its contents will vary depending on
the section of the Organiser you are printing).

 Copies: Number of the copies of each page.

 Print To File: Creates an export file (ASCII) on disk which you can
import and format with Digita Wordworth (and other text editors).

 Range
 The contents of this group vary depending on the selections you made
previously. In general terms, though, this group lets you print All of the
information or a specific Range. For more information about Ranges, see
the Organiser On-line help system.

 Settings: Click this button to reveal the "Print Settings" requester.
From this requester you select the printing Format which is the size of
paper you wish to print. For example, a filofax uses paper which is about
6 x 3 inches, and so, although you will be printing on standard sized
paper (probably A4), setting this option would produce crop lines around
the printed Organiser page so that you can cut it to the exact filofax
size.

 When you use a page format (other than "Full Page"), you can also select
Centering, "Cut Lines" (to print extra lines joining the crop marks) and
"Separate List Pages" which splits the printout into separate pages for
each: calendar year, diary month, task priority and address letter.

 For information about how to set up your printer before printing, see
 Chapter 6.2

 For more general information about printing, see the Organiser on-line
help system.

 PAGE 47


 10.5 Importing And Exporting Information

 You can transfer information between Organiser and other programs very
easily using the Import and Export commands (Project menu).

 Importing Digita Day-By-Day Files

 Although you can import most of the diary information, some non-
compatible information is discarded such as Categories and events which do
not have a date.

 Choose Import (Project menu) and select your Day-By-Day project file from
the file requester.

 Importing Addresses From Other Programs

 Organiser can import addresses from many other applications, provided the
file is in ASCII format (the industry standard-plain text Format). For
example, databases from Digita Datastore, or mailing lists from Digita
Mailshot Plus.

 Export the database file, start Organiser and choose Import from the
Project menu,

**************************************************************************
 Important It is vital that the exported database file contains a header
           record with the correct field names for Organiser. For more
           information see the Organiser on-line help.
**************************************************************************

 Digita Mailshot Plus Users: Save the Mailshot Plus file in Text format
(not Label) ensuring the Memo fields are switched off.

 Exporting Addresses To Other Programs

 Organiser can export information from the Address section as a separate
ASCII file. This means that programs such as Digita Wordworth can use this
information and then, for example, produce a mail merge with a form
letter.

 Choose File from the "Change Settings" submenu (Settings menu) and select
the file format option you want from the Format pop-up gadget. This pop-up
defines how the ASCII file is structured. Some programs use different
combinations of field and record separators to others and therefore when
exporting data, the correct format needs to be set from this gadget.

 Click OK and then choose Export from the Project menu, type your file
name in the File gadget and click Export.

 PAGE 48

 10.6 Calendar Section

 Click the Calendar tab on the edge of the Organiser pages to turn to the
Calendar section.

 The display shows the days of a month in a traditional calendar style.
This is useful to see what date falls on a particular day or to view a
whole month at once.

 Figure 10-2 The Calendar Display

 The number of months displayed on each page depends on the screen mode
you are using and the "Text Font". You can change the font using the
"Change Settings"'-Font command (Settings menu).

 The current day ('today') appears in red and the weekend days in grey.
Days that contain events appear in bold type.

 To turn the pages to view different months click the turned page corner
on the bottom corner of the page (or press the , (comma) key and the .
(full stop) key).

 Click a page number on the Calendar to quickly jump to the date in the
Diary section.

 Choose "ThisMonth" (Locate menu) to turn to the Calendar section and
display the current month (you can do this from any section).

 PAGE 49

 10.7 Diary Section

 Click the Diary tab on the edge of the Organiser pages to turn to the
Diary section, The current day appears in red.

 The Diary section has different views so that you can decide how much
information you would like to see on a page:

  See Figure 10-2a

 You can summarise the diary information by choosing "At A Glance"
(Settings menu) or pressing the Space Bar. This command toggles the
display between normal and summarised (which shows just the first line of
the Title contents from the "Diary Event Details" requester).

  Figure 10-3 The Diary Display

 PAGE 50

 Moving Around The Diary

 Click the Diary tab to turn to the current day (or choose Today (Locate
menu) or press Right Amiga-T).

 To turn to a particular day in the diary choose "Go To Date" (Locate
menu), or click the toolbar icon, or use the Calendar section (for more
details see Chapter 10.5, Calendar).

 To turn the pages to view different days click the turned page corner on
the bottom corner of the page (or press the , (comma) key and the . (full
stop) key).

 The commands "This Week" and "Next Week" (Locate menu) will turn to the
appropriate place in the diary and change the view to show a full week
across both pages.

 Creating A Diary Event

 To create an event choose the "Diary Event" command from the Create menu
(or press Ctrl-E, click the toolbar icon, or double-click a blank area of
the diary page).

 Editing A Diary Event

 Select the event you wish to edit (by clicking it, so that a dotted line
appears below)" and then choose "Edit Details" (Edit menu) or press Right
Amiga-E.

 Alternatively, to edit you can double-click the event on the Diary page
(if you double-click a blank page, Organiser will assume you wish to
create a new event).

 Deleting A Diary Event

 Select the event you wish to delete (by clicking it so that a dotted line
appears below), and choose Erase (Edit menu) or press Del.

 Using Sampled Sounds With A Diary Event

 With the Amiga Workbench Sound preferences, you can set Organiser to play
a sampled sound whenever it displays a diary event alarm.

 A sound sample is included with Organiser (although you can easily add
more of your own). To use the sound sample follow this procedure:

 Floppy Disk Users:
 1. Switch on your Amiga with the Organiser disk in the internal disk
    drive.

 2. When the Workbench screen appears, double-click the Organiser disk
    icon, then double-click the Prefs drawer and double-click the Sound
    icon.

 3. Using the "Sound Preferences" requester you can control what happens
    when Organiser displays an diary event alarm. Select the "Flash
    Display" option, the "Make Sound" option and "Sampled Sound"' option
    from the "Sound Type" cycle gadget.

 4. Click the "Select Sample" button and from the File requester select in
    the Drawer text gadget. Delete its contents, type Organiser:Sound
    Samples/ and press the Return key. Select Harp from the list and click
    OK.

 5. Click the Save button on the "Sound Preferences"' requester to save
    these settings.

 PAGE 51

 Hard Disk Users:
 1. Double-click your Workbench (System) partition icon, then double-click
    the Prefs drawer and double-click the Sound icon (the Organiser
    installer automatically copies this program to your Organiser drawer
    if it does not already exist on your system).

 2. Using the "Sound Preferences" requester you can control what happens
    when Organiser displays an diary event alarm. Select the "Flash
    Display" option, the "Make Sound" option and "Sampled Sound" option
    from the "Sound Type" cycle gadget.

 3. Click the "Select Sample" button and from the File requester click in
    the Drawer text gadget. Delete its contents, press the Return key and
    select Sound Samples from the list. Press the Return key, select Harp
    from the list and click OK.

 4. Click the Save button on the "Sound Preferences" requester to save
    these settings.

 Example Creating A Birthday Event

 Choose "Diary Event" (Create menu) and type the name of person in the
Title text gadget. Delete the contents of the Date gadget (press Right
Amiga-X) and type the date of the birthday. With DigiSense, you only need
to type the absolute minimum date for Organiser to work out what you mean
(for example, 17 Aug, 17/8).

 Click the "Every Year" checkbox so that Organiser repeats the event on
the same date every year (another way is to click the Repeat button, to
display the "Repeat Options" requester, type 1 in the text gadget and
select Year from the pop-up gadget).

 Example 2-Creating A Holiday

 Choose "Diary Event'" (Create menu) to display the "Event Details"
requester, type Holiday in the Title text gadget, and type the relevant
dates into the Date and "End Date" gadgets.

 You do not have to type a specific date into the "End Date" gadget, you
could just type 7 days and DigiSense will calculate the end date
automatically.

 Example 3-Automatically Starting A Weekly Backup

 Choose "Diary Event" (Create menu) and type the backup details into the
Title text gadget. Specify the date you wish the backup to start in the
Date and Time text gadgets.

 Click the "Auto Start" button and select the program you wish to start
automatically (including ARexx or AmigaDos scripts).

 See the Organiser on-line help system for more details about using "Auto
Start" options.

 PAGE 52

 10.8 Tasks Section

 Click the Tasks tab on the edge of the Organiser pages to turn to the
Tasks section.

 Choose "At A Glance" Settings menu (or press the Space Bar), to toggle
between the normal and abbreviated display (which just shows the Title
text).

 The Priority option lets you group tasks in five priorities. If you do
not use this option, all tasks have equal (Normal) priority. You can use
the Priority feature to group tasks (for example "High might be work-
related, Normal might be personal).

 Moving Around Tasks

 To turn the pages to view different pages of tasks click the turned page
corner on the bottom corner of the page (or press the , (comma) key and
the . (full stop) key).

 Creating A Task

 Choose Task from the Create menu (or press Ctrl-T, click the toolbar
icon, or double-click a blank area on the Task page).

  Figure 10-4 'Create Task' Icon

 Tasks are useful for items that need to be completed before a certain
date (rather than on a specific date), and undated items that just need to
be done (like a shopping list).

  Figure 10-5 The Tasks Display

 You have the option to assign a "Due Date" and a Priority to each task.
When a task becomes overdue, it turns red and shows the number of days it
is overdue. When a task is completed, click the small box to the left of
the text in the Task display to place a tick next to it (or double-click
the Task and select the Completed checkbox).

 Editing A Task

 Select the task you wish to edit (by clicking it" so that a dotted line
appears below), and then choose "Edit Details" (Edit menu) or press Right
Amiga-E  (alternatively, you can double-click the task on the tasks page
to edit).

 If you double-click a blank page, Organiser will assume you wish to
create a new task.

 Erasing A Task

 Select the Task, so that the dotted line appears under it, and choose
Erase from the Edit menu (or press the Del key).

To erase all completed tasks, click the ribbon icon, or choose "Erase
Items" (Edit menu) and select the "Completed Tasks Only" option.

 10.9 Addresses Section

 Click the Addresses tab on the edge of the Organiser pages to turn to the
Addresses section.

 Choose "At A Glance" Settings menu (or press the Space Bar), to toggle
between the normal and telephone list display (which just shows the Name
and telephone number).

 Moving Around The Address Book

 To turn the pages to view different pages of addresses click the turned
page corner on the bottom corner of the page (or press the , (comma) key
and the . (full stop) key). To move alphabetically between pages, click
the small lettered tabs at the sides of the page (or press the
corresponding letter on the keyboard).

 Creating An Address

 Choose Address from the Create menu (or press Ctrl-A, or click the
toolbar icon).

 You have the option to use a brief or detailed requester for typing
addresses. By default, the brief requester appears. To use the detailed
requester, hold down the Shift key when you choose the command. You can
set the requester which Appears by default using the "Detailed Addresses
As Standard " option ("Change Settings" -General command, Settings menu).

 PAGE 54

  Figure 10-6 The Detailed Addresses Display

 Editing An Address

 Select the address you wish to edit (by clicking it, so that a dotted
line appears below), and then choose "Edit Details" (Edit menu) or press
Right Amiga-E (attentively, you can double-click the address on the
addresses page to edit).

 If you double-click a blank page, Organiser will assume you wish to
create a new address.

 PAGE 55

 10.10 Supplement Section

 Supplements are like the pre-printed information pages you get in a real
filofax, and
with Organiser, you can just as easily insert and remove then. You can
insert up to 30 supplements at once and choose from the following:

 Angling                        Others
  Angling Addresses (UK)         Celebrity Birthdays
  Rivers (UK)                    Conversion Tables

 Astronomy                      European Union information
  Brightest Stars                Motoring license plates
  Meteors                        Soccer Clubs (UK)
  Planets                        Sporting Venues (UK)
                                 Theatre Addresses (UK)
 Gardening                       Trivia
  Garden Societies (UK)          Useful Addresses (UK)
  Garden Visits (UK)             World Time Zones

 Healthy Living                 Religious Festivals
  Dental Care                    Buddhist Festivals
  Diet                           Chinese Festivals
  Getting Exorcise               Hindu Festivals
                                 Islamic Festivals
 Home Hints                      Jewish Festivals
  General Home Hints             Orthodox Christian
  Stain Removal                  Roman Catholic Festivals
                                 Sikh Festivals
 Horses                          Western Christian Festivals
  Horse Racing Contacts (UK)
  Horse Racing Courses (UK)     Restaurants
  Horse Racing Dates (UK)        Restaurants (Asia)
  Horse Racing Year (UK)         Restaurants (Asia)
                                 Restaurants (Australia)
 Hotels                          Restaurants (Europe)
  Hotels (Asia)                  Restaurants (Germany)
  Hotels (Australia)             Restaurants (Canada)
  Hotels (Europe)                Restaurants (USA)
  Hotels (Germany)               Restaurants (UK)
  Hotels (Canada)
  Hotels (USA)
  Hotels (UK)

 Special Days                   Telephone Dialling Codes
  Special Days (Africa)          Dialling Codes (UK)
  Special Days (Asia)            Dialling Codes (UK Towns)
  Special Days (Australia)       Dialling Codes (UK Towns)
  Special Days (CIS)             Dialling Codes (Worldwide)
  Special Days (Europe)
  Special Days (Germany)        Travel
  Special Days (North America)   Ferry Information (UK)
  Special Days (South America)   Flight Information (UK)
  Special Days (UK)              Motoring Information (UK)
                                 Train information (UK)
 Sports Winners                  Travel Checklist
  American Football Winners      Travel First A
  Baseball W inners
  Cricket Winners               Wine Guide
  Golf Winners                   Serving Wine
  Rugby League Winners           Wine Bargains
  Rugby Union Winners            Wine Varieties
  Soccer Winners (UK
  Soccer Winners (Worldwide)
  Tennis Winners


 Click the Supplements tab to turn to the Supplements section.

 To turn the pages (to view different pages of Supplements) click the
turned page corner on the bottom corner of the page (or press the ,
(comma) key and the . (full stop) key). To go to a particular Supplement,
choose the Supplements command (Locate menu) and choose the appropriate
Supplement from the sub-menu.

 PAGE 56

 Inserting A Supplement

 Before you can add a Supplement" first quit Organiser by choosing "Quit
Organiser" (Project menu).

 Floppy Disk Users:
 1. When the Workbench (System) screen appears, double-click the Organiser
    disk icon, to reveal the Supplements drawer (this is where Organiser
    looks for Supplements).

 2. Insert the OrganiserExtras disk in a disk drive" double-click its disk
    icon and double-click the Supplements Storage drawer (this is where
    Supplements are stored in a number of separate drawers relating to the
    different categories-Gardening, Restaurants, Sport, Others and so on).

 3. Double-click the drawer you want and drag a Supplement onto the
    Supplements drawer (on the Organiser disk). Repeat this for each
    supplement you want to insert. Single disk drive users will be
    prompted to swap disks as the Supplements are Copied from the
    OrganiserExtras disk to the Organiser disk.

 Now, when you start Organiser, the Supplements you copied into the
Supplements drawr will appear in the Supplements section.

  Figure 10-7 Inserting Supplement

 Hard Disk Users:
 1. From Workbench, double-click the Organiser drawer to reveal the
    Supplements drawer (this is where Organiser looks for Supplements).

 2. In the Organiser drawer you will see a Supplements Storage drawer,
(This is where Supplements are stored in a number of separate drawers
relating to different categories - Gardening, Restaurants, Sports, Others
and  so on).

 PAGE 57

 3. Double-click the drawer you want and drag a Supplement onto the
    Supplements drawer. Repeat this for each Supplement you want to
    insert.

 Now, when you start Organiser, the Supplements you copied into the
Supplements drawer will appear in the Supplements section.

 Removing A Supplement

 A Supplement file Can be removed by moving it out of the Supplements
drawer.

 Floppy Disk Users: Just select the Supplement file you wish to remove
(from the Supplements drawer on the Organiser disk) and choose Delete from
the  Workbench Icons menu.

 Hard Disk Users: Drag the Supplement file from the Supplements drawer
back into its appropriate drawer in the Supplements Storage drawer (do not
delete Supplements as you may wish to use them in the future).

 Creating A Supplement In Wordworth

 Start Wordworth as usual and type the Supplement text into a New
document. Before saving, select File from the '"Change Settings"'
requester and click the "End of Paragraph" radio button from the "ASCII
File Format" group, then click OK. Choose "Save As" (Project menu), select
"ASCII Text" from the list gadget, click OK and save the file in the
Supplements drawer. You will find a sample Wordworth template, with
instructions, located in the Templates drawer (floppy disk users will find
this drawer on the OrganiserExtras disk).

 When you re-start Organiser, the new Supplement will appear in the
Supplement section.

 There are five important things to remember about using Supplements:

 * A Supplement is moved into Organiser by dragging its file from the
   Supplements Storage drawer into the Supplements drawer.

   Floppy Disk Users: The Supplements Storage drawer is located on the
   OrganiserExtras disk, the Supplements drawer is on the Organiser disk.

 * A Supplement is removed by moving its icon out of the Supplements
   drawer.

   Floppy Disk Users: Select the Supplement you wish to remove and choose
   Delete from the Workbench Icons menu.

   Hard Disk Users: Select the Supplement you wish to remove and drag it
   back into its appropriate drawer in the Supplements Storage drawer.

 * Always quit Organiser before moving Supplements.

 * Supplements will influence the performance of Organiser and use memory
   (RAM). So, the fewer the better!

 * You can create your own Supplements with Digita Wordworth or any other
   word processor or text editor.

 PAGE 58

                            11.TROUBLESHOOTING
 Printing

Q  When I print, the end of each line is printed on the following
   line.

A This could be caused by either, or both, of the following
  reasons:

   1 If your "Right Margin" is set too high in your
     "Workbench Printer Preferences" program, the printer will
     automatically wrap the end of each line onto the following
     one.

   2 You are using a "Print Pitch" ("Workbench Printer
     Preferences" program) that is not supported by your
     printer. The fonts in some printers are only supported in
     certain pitches, therefore the best pitch to use is Pica
     (10 cpi).

  See  Chapter 6.2 , "Setting Up Your Printer" for more detailed
  information.

 Q Several strange characters are printed on the top of each
   page, or my printouts are just rubbish.

 A You may have the wrong printer driver selected in your
   " Workbench Printer Preferences" program and so the printer
   will not understand the control codes being sent to it.

  See  Chapter 6.2 , "Setting Up Your Printer", for information on
  selecting the correct printer driver.

 Q Why is it that every second page I print is only half full?

 A This could be caused by one of three reasons:

    1 The "Page Length" (" Workbench Printer Preferences")
     is too high and the printer is printing onto the second
     page thinking it is the first.

   2 The "Right Margin" is too high and the end of each line is
     wrapped onto the next. This will effectively double the
     number of lines actually being printed.

   3 The "Print Pitch" selected is not supported by your printer
     in the font you are using. This will make the lines wrap
     onto each following line and, as in 2 above, double the
     lines being printed.

  See  Chapter 6.2 , "Setting Up Your Printer", for more
  information.

 Q I have the Centre option selected ("Print Settings" requester,
   Print command) but the page doesn't centre correctly.

 A You either have your margins set incorrectly
   (" Workbench Printer Preferences") or you may be using
   a "Print Pitch" of "Fine (15-17cpi)" which is not supported by
   many printers.

 See  Chapter 6.2 , "Setting Up Your Printer", for information
 about print pitches.

 Q When I try and print, Organiser keeps saying that the page
   size is too small, but I have "DIN A4" selected in my
  (" Workbench Printer Preferences ").

A The Margins in your "Workbench Printer Preferences" program
  are set incorrectly.

  Both the Left and Right margins are measured from the left
  edge of the page. This means you will have to work out how
  many characters can be printed along a page and subtract the
  right margin you wish to actually use before typing it into
  the "Right Margin" gadget.

  See  Chapter 6.2 , "Setting Up Your Printer", for instructions
  on how to set up margins.

 PAGE 59

 Files

 Q I cannot open my Supplements.

 A Do not use the Open command (Project menu) when trying to
   insert a Supplement.

   You need to quit Organiser first and then move the appropriate
   Supplement file into the 'Supplements' drawer ('Organiser'
   disk on floppy disk). Organiser will only look in the
   'Supplements' drawer when it first starts, to see what
   Supplements files are available.

   For more information see  Chapter 10.10 , "Supplements Section".


 Q I have Day-By-Day and I want to use my project file with
   Organiser but I cannot get Organiser to open it.

 A When importing Day-By-Day information into Organiser, use the
   Import command (Project menu). The Open command is only for
   Organiser project files.

 Q I cannot import any names and addresses into Organiser.

 A You are probably missing the header record in your import
   file. The header record is always the first record (at the top
   of your file) which describes which fields are used and what
   their names are.

 Speed

 Q When I turn to the Calendar section, it seems to take quite a
   while to draw all the information on the screen. This didn't
   used to happen.

 A When there are a lot of diary events that are repeated every
   month or year, the Calendar can take longer to work out every
   day that contains an event. This may happen with the
   "Celebrity Birthdays" Diary Theme which has a lot of yearly
   events.

 Q The Supplements section takes a while to appear when I click
   the Supplements section tab. Why?

 A Organiser has to work out the formatting of every Supplement
   so that it can display them correctly (the size of page is
   dependant upon the screen mode and the font you use).

   Some of the Supplements have quite a few pages of information
   and can therefore take a while to format. If the speed
   concerns you, do not use so many Supplements or use
   Supplements which do not have a lot of pages.

   For example, the "National Dialling Codes" Supplement is very
   big, but major towns and cities have also been placed in a
   separate Supplement which is smaller and quicker to use.

 PAGE 60

 General

 Q I want to set an alarm for a task. How do I do it?

 A Select the task, so that a dotted line appears beneath its
   first line, and choose Cut (Edit menu). Then move to the Diary
   section, choose Paste (Edit menu) and edit the event to define
   an alarm.

 Q I have set several Diary Events with alarms but no alarm
   warning is ever displayed.

 A First, you should ensure that your system date and time is
   correct (the ribbon at the top of the Organiser display shows
   the current date and time). You can change the setting using
   the "Workbench Time Preferences" program.

   Every time your Organiser starts, a requester should appear
   for you to set the current date and time. If this does not
   happen select the "Set Date and Time on Startup" checkbox on
   the "General Settings" requester ("Change Settings"-General
   command, Settings menu).

   If the date and time is correct, then you may not have the
   alarms option turned on. Ensure that the "Alarms Active"
   checkbox is selected ("Change Settings"-General command,
   Settings menu).

 Q How do I type an address with more than two telephone numbers?

 A Hold down the Shift key when you use the "Create Address"
   command. This reveals the detailed "Address Details" requester.

   You can set this detailed requester to appear by default by
   selecting the "Detailed Addresses as Standard" checkbox from
   "General Settings" ("Change Settings"-General command,
   Settings menu). With this option selected, the Shift key will
   display the brief "Address Details" requester.

 Q What is the Priority of an event for?

 A The Diary event priority is used to order the events on a
   particular day.

   Events which have a time are always ordered in time order and
   the Priority is ignored. They also appear below any event
   which does not have a specific time.

   Events which do not have a specific time are placed at the top
   and ordered with the Highest priority appearing at the top,
   the Lowest at the bottom.

 Q I have too many events to fit on the Diary day and I,
   therefore, cannot see most of them.

 A There are two ways to see the other events:
    1 Choose "At A Glance" (Settings menu) to only see the first
      line of the Title. This will allow you to see several more
      events on the day.

    2 Select the day so that a dotted grey line appears under the
      day name, and then change the view so that more space is
      available for your events. Use the ribbon icons or use the
      keys 1, 2, 3 or 4 to change between different views.

 PAGE 61

                                13. INDEX

 A
 Amiga Guide 5,8,16
 Alarms 21,30,39,40
 Auto Start 21,30,39,46,52
 Addresses
   Brief 36,42,54
   Creating 23,34,42,54
   Detailed 25,28,43,54
   Editing 55
   Exporting 34,48
   Importing 34,48
   Section 23,34,42
   Telephone listing 25,36
   View 36
 At a Glance 25,36,43,50,53,54
 Auto Saving 45,46
 Arexx, starting 52

 B
 Background running Organiser 46
 Backups 9
 Birthdays, inserting 20,29,38,52
 Book, how to use 7
 Brief addresses 36,42,54
 Business Organiser 28

 C
 Calandar 20,29,38,49
 CIX 8
 Common problems 59
 Completing tasks 34,41,54
 Compuserve 8
 Conflicting events 31
 Conventions 7
 Cookies, Fortune 5,28
 Create
   Addresses 23,34,42,54
   Birthday 20,29,38,40
   Business Organiser 28
   Diary Events 20,22,29,30,31,38,40
   Holidays 22,32,40,52
   Personal Organiser 18
   School Organiser 37
  Supplements 58
  Tasks 23,33,41,53

 D
 Datastore 5
 Date, go to 21,39,49,51
 Date, setting 13
 Day-By-Day 5,48
 Deleting events 51
 Detailed Addreses 25,28,43,54
 Diary
   Alarms 39,40
   Editing 51
   Events 20,22,29,30,31,38,40,51
   Savings 18,28,37
   Views 19,50
 Diary Themes 5,19,28,37,44

 E
 E-mail 8
 Enquires 8
 Erasing
   Events 51
   Tasks 34,41,54
 Events 20
   Alarms 21,30,39,40
   Auto Start 21,30,39
   Conflicting 31
   Diary 20,22,29,30,31,38,40,51
   Editing 51
   Go to 21,39
   Repeating 21,30-31,39
   Tasks 23,33,41,53
 Exporting Addresses 34,48

 F
 Filofax printing 47
 First steps 14
 Floppy disk
   Installation 10
   Starting 13
 Fortune Cookies 5,28

 G
 Go To Date 21,39,49,51

 H
 Hard disk
   Installation 11
   Starting 13
 Help
   On-line 5,8,16
   Support 8
 Hiding Organiser 46
 Holidays, creating 22,32,40,52
 Hot keys 46
 How to use this book 7

 PAGE 64

 I
 Import 5,34,48
 Inserting
   Addresses 23,34,42,54
   Birthdays 20,29,38,52
   Diary events 20,22,29,30,31,38,40
   Holidays 22,32,52
   Supplements 26,57
   Tasks 23,33,40,53
 Installing
   Floppy disk 10
   Hard disk 11
 Internet 8

 L
 Load
   Diary Themes 19,28,37,44
   Organiser 13,46
   Supplements 26,57

 M
 Machine requirements 6
 Menus 16
 Messages 6
 Multi-tasking 46

 O
 On-Line help 5,8
 Organiser
   Hiding 46
   Printing 47
   Saving 21,32,39,45
   Showing 46
   Starting 13
   Quitting 26
 Overview 5

 P
 Persoanlising 13
 Personal Organiser 18
 Preparing to use Organiser 9
 Printer
   Printing 47
   Problems 59
   Setting up 15
 Problems, common 59
 Product support 8

 Q
 Questions, common 59
 Quiting Organiser 26

 R
 Registering 5,8
 Reminding 21,30,39,40
 Repeating 21,30-31,39
 Ribbon 18,25,50

 S
 Sampled sounds 51
 Saving 21,32,39,45
   Automatically 45,46
 School Organiser 37
 Screen what`s on 14
 Setting up
   date and time 13
   printer 15
 Showing Organiser 46
 Starting
   Organiser 46
   other programs 21,30,39,46,52
 Supplements
   Creating 58
   Inserting 26,57
   Moving to 27,56
   Removing 27,58
   Section 5,25,36,43,56
 Support, product 8

 T
 Tasks
   Completing 34,41,54
   Creating 23,33,41,53
   Editing 54
   Erasing 34,41,54
   Section 23,33,41,53
 Technical support 8
 Telephone listing 25,36,43
 Themes, diary 5,19,28,37,44
 Times, setting 13
 Troubleshooting 59
 Tutorials
   Business Organiser 28
   Personal Organiser 18
   School Organiser 37
 To do`s 23,33,53

 W
 Welcome 5
 Wordworth 5,58
 Workbench printer prefs 15

 PAGE 65