a. How Do I?b. What's New?c. Top 10 Taskse. Search IndexRef a. Setting UpRef b. WorkspaceRef c. ShortcutsRef d. ScriptingRef e. @FunctionsRef f. Troubleshooting.
Use DatabasesUse ViewsUse DocumentsSearch for InformationUse MailPrint Documents and ViewsKeep Notes SecureShare Information With Other ApplicationsUse Notes Away from a NetworkDesign Notes DatabasesManage Notes DatabasesAdminister Notes Servers---Where is this Release 3 command?What are the important new features?What changed at the last minute?How do I upgrade my site to Release 4?----Things you do before startingThings you do every dayThings you do frequentlyOther things-----About NotesSetting Up NotesStarting & Stopping NotesAbout Other Notes Documentation------About MenusAbout the SmartIcons PaletteAbout WindowsAbout FoldersAbout Split PanesAbout the Status Bar-------SmartIcon ShortcutsMouse ShortcutsKeyboard Shortcuts--------About ScriptingLotusScript BasicsLotusScript Reference----------@Functions Basics@Functions Reference@Commands Basics@Comands Reference---------About MessagesAbout Customer SupportList of Messagest
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CN=Joe Levine/OU=CAM/O=Lotus
###########################################
02 General Notes Concepts03 Databases5^
@01 User's Guide03 Chapter 3 Using Databases
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CN=Joe Levine/OU=CAM/O=Lotus
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02 Develop and Manage Databases
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CN=Joe Levine/OU=CAM/O=Lotus
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02 General Notes Concepts01 Notes Setup=
?01 User's Guide01 Chapter 1 Setting Up Notes
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######
02 General Notes Concepts;
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
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CN=Joe Levine/OU=CAM/O=Lotus
##################
03 Release Notes
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CN=Joe Levine/OU=CAM/O=Lotus
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02 General Notes Concepts02 Workspace5^
?01 User's Guide02 Chapter 2 The Notes Workspace
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02 General Notes Concepts04 Views, Panes, and Folders\
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01 Do Everyday Tasks02 Use DatabasesR
@01 User's Guide03 Chapter 3 Using Databases
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02 General Notes Concepts02 Workspace
?01 User's Guide02 Chapter 2 The Notes Workspace
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Mro2~
02 General Notes Concepts02 WorkspaceT
?01 User's Guide02 Chapter 2 The Notes Workspace
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04 Lotus Web Sites
@01 User's Guide17 Appendix C Common Questions
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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01 Do Everyday Tasks02 Use DatabasesNb
@01 User's Guide03 Chapter 3 Using Databases
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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#######################################
0@01 User's Guide16 Appendix B What's New in this Release of Notes
ChapAllH_APPENDIX_B__WHATS_NEW_IN_THIS_RELEASE_OF_NOTESContext Help FormAppendix B What's New in this Release of Notes
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks02 Use Databases)\
@01 User's Guide03 Chapter 3 Using Databases
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
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?01 User's Guide02 Chapter 2 The Notes Workspace
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CN=Joe Levine/OU=CAM/O=Lotus
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@01 User's Guide03 Chapter 3 Using Databases
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@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
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Documents\copyingCopying\documentsDocuments\pastingPasting documentsHow Do I?StepsH_COPYING_AND_PASTING_DOCUMENTSContext Help FormCopying and pasting documents
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Folders\creatingCreating\private foldersHow Do I?StepsH_CREATING_A_PRIVATE_FOLDERContext Help FormCreating a personal folder03 Use Views, Panes, and Folders
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
Databases\portfolioPortfolio\creatingPortfolio\newHow Do I?StepsAllH_CREATING_A_SITE_DATABASEContext Help FormCreating a portfolio
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Categories\creatingCreating\categoriesHow Do I?StepsH_CREATING_NEW_CATEGORIESContext Help FormCreating new categories
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01 Do Everyday Tasks03 Use Views, Panes, and FoldersD
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Categories\creatingSubcategories\creatingHow Do I?StepsH_CREATING_SUBCATEGORIESContext Help FormCreating subcategories
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Categories\deletingDeleting\categoriesHow Do I?StepsH_DELETING_A_CATEGORYContext Help FormDeleting a category
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
Databases\deletingDeleting\databasesHow Do I?StepsH_DELETING_A_DATABASEContext Help FormDeleting a database
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01 Do Everyday Tasks
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Deleting\foldersFolders\deletingRemoving\foldersHow Do I?StepsH_DELETING_A_FOLDERContext Help FormDeleting a folder03 Use Views, Panes, and Folders
CN=Joe Levine/OU=CAM/O=Lotus
######################
01 Do Everyday Tasks03 Use Views, Panes, and FoldersR
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Deleting\documentsDocuments\deletingRemoving\documentsTrash cans in view
How Do I?Top 10 TasksStepsH_DELETING_DOCUMENTSContext Help FormDeleting documents
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01 Do Everyday Tasks02 Use Databases=
p= @9
@01 User's Guide03 Chapter 3 Using Databases
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
Switching database replicasDatabases\switching replicasStacked iconsDatabase icons\stackedReplica databases\stacked icons forIcons\stacked databaseHow Do I?StepsH_DISPLAYING_DATABASE_ICONS_AS_STACKED_ICONSContext Help FormDisplaying database icons as stacked icons
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks02 Use Databases\
@01 User's Guide03 Chapter 3 Using Databases
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CN=Joe Levine/OU=CAM/O=Lotus
##########################
01 Do Everyday Tasks02 Use DatabasesH
@01 User's Guide03 Chapter 3 Using Databases
Icons\unread document numberDatabase icons\unread document numberUnread document numberDocuments\number of unreadHow Do I?StepsH_DISPLAYING_NUMBER_OF_UNREAD_DOCUMENTS_ON_ICONS_IN_THE_WORKSPACEContext Help FormDisplaying number of unread documents on icons in the workspace
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
Databases\portfolioDatabases\collectingDatabases\editing a portfolioPortfolio\editing database display inPortfolio\changing the display ofPortfolio\changing the display title of databases inHow Do I?StepsAllH_EDITING_THE_DATABASES_IN_A_SITEContext Help FormChanging a database's display title in a portfolio
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Views\expanding items inHow Do I?StepsH_EXPANDING_ALL_ITEMS_IN_A_VIEWContext Help FormExpanding all items in a view
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Views\expanding items inHow Do I?StepsH_EXPANDING_ONLY_SELECTED_ITEMS_IN_A_VIEWContext Help FormExpanding only selected items in a view
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
Databases\finding replicas ofReplicas\finding and addingHow Do I?StepsH_FINDING_A_REPLICA_OF_A_DATABASE_ON_YOUR_WORKSPACEContext Help FormFinding a replica of a database on your workspace
Files\databaseInformation\on database filesPath\in database file informationDatabase filesHow Do I?StepsH_GETTING_INFORMATION_ABOUT_A_DATABASE_FILEContext Help FormGetting information about a database file
CN=Joe Levine/OU=CAM/O=Lotus
##################################
01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
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Access levels\to current databaseSearch IndexOnlineOnlyH_IDENTIFYING_YOUR_LEVEL_OF_ACCESS_TO_A_DATABASEContext Help FormIdentifying your level of access to a database
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Views\scrollingViews\typing letters inViews\column widthViews\horizontal scroll bar inScroll bar\showing horizontalHow Do I?StepsH_LOOKING_AT_DOCUMENTS_IN_A_VIEWContext Help FormLooking at documents in a view
01 Do Everyday Tasks03 Use Views, Panes, and Folders}?5^
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@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
Icons\movingDatabase icons\movingMoving\database iconsHow Do I?StepsH_MOVING_DATABASE_ICONS_AROUND_YOUR_WORKSPACEContext Help FormMoving database icons around your workspace
The five most important things you need to know about Help Lite are:
To open Help as a database, choose Help - Help Topics.
To get help on your current task, choose Help - Guide Me, click the Help button in a dialog box, or click the question mark in an InfoBox.
Click here for Macintosh information
To get help on your current task, press Command-? or Help.
To find an entry in the Index view of Help, click the view pane, type as many letters as you want of the entry you're looking for, and click OK. Click the green triangle next to any index entry to expand its documents.
To jump from one topic to another, double-click green
underlined i
text (press green text in a box for a pop-up definition of a term). To return to where you were, click Go Back. You can also return to the Help Contents screen by clicking Help Topics at the top of any topic.
To search for a word or phrase anywhere in Help, click Search in the navigation pane and follow the instructions in the box in the navigation pane. When you search, Notes shows all the Help topics that contain the word or phrase, in order of the most occurrences.
Getting Help when there is no Help
If you choose Help - Guide Me or use the keyboard to open Help and see a message saying "There is no Help available for that topic," it may only mean that Help isn't available in your current context in Notes. Choose Help - Help Topics and look through the Index view for the topic, or switch to the Search view and use full text search. If you were trying to get help on an error message, look for it in the Troubleshooting view.
If you ask for Help and see a message that the Help database cannot be located, ask your organization's Notes administrator to add the database to your home server.
About editing and printing Help topics
To suit the needs of your site, you can create a replica of this database and edit its documents strictly for the sole use of users within your organization. You cannot resell or otherwise distribute this documentation, modified or unmodified, to anyone outside your organization. Lotus assumes no responsibility for the technical accuracy of any modifications made to this documentation or the operation of Lotus products in reliance on such modifications.
To permit editing of topics in Notes Help Lite:p
1. At the workspace, select the Notes Help Lite database and choose View - Design.
2. Select Forms, and open the Context Help form.
3. In the design pane, select the QueryOpen event and REM all the lines in the script.
4. Select the QueryModeChange event and REM all the lines in the script.
Notes Help is a database that functions as online help for all platforms running the Lotus Notes Designer for Domino workstation software. Help Lite is a reduced version of the full Notes Help, containing topics on everyday tasks you do in Notes.
Help Lite contains many document links to topics in the full Notes Help. If you're connected to a Notes server while using your locally installed Help Lite, you should be able to follow these document links to the complete information in full Help on the server. You can take advantage of the smaller Help Lite while using mobile Notes.
Note
All application development information is in full Help.
Choose Help - Using This Database for information on using Help.
Copyright
Under the copyright laws, neither the documentation nor the software may be copied, photocopied, reproduced, translated, or reduced to any electronic medium or machine-readable form, in whole or in part, without the prior written consent of Lotus Development Corporation, except in the manner described in the documentation.
Copyright 1997
Lotus Development Corporationw
55 Cambridge Parkway
Cambridge, MA 02142s
All Rights Reserved.
List of trademarks
List of trademarks
Domino, Domino.Action, InterNotes, Lotus Components, Lotus Notes Desktop, Notes, NotesFlow, Notes/FX, and Word Pro are trademarks and Ami Pro, DataLens, Freelance, Freelance Graphics, Lotus, Lotus Mail, Lotus Notes, LotusScript, Notes Mail, 1-2-3, ScreenCam, SmartIcons, SmartSuite, Symphony, and Word Pro are registered trademarks of Lotus Development Corporation. PostScript is a registered trademark of Adobe Systems Incorporated. Helvetica and Times are registered trademarks of Allied Corporation, licensed to Apple Computer, Inc. System 7 and System 7.0 are trademarks and AppleTalk, Mac, Macintosh, and MacPaint are registered trademarks of Apple Computer, Inc. cc:Mail is a trademark of cc:Mail, Inc., a wholly owned subsidiary of Lotus Development Corporation. Frame Maker is a registered trademark of Frame Technology Corporation. Interleaf is a registered trademark of Interleaf, Inc. IBM and OS/2 are registered trademarks of International Business Machines Corporation. Metafile is a registered trademark of Donald H. MacNeil. Windows NT is a trademark and Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft Corporation. Netscape and Netscape Navigator are trademarks of Netscape Communications Corporation. NLM is a trademark of Novell, Inc. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. WordPerfect is a registered trademark of WordPerfect Corporation.
Vendor Independent Messaging (VIM) Specification, Copyright 1992 Apple Computer, Inc., Borland International, Inc., International Business Machines Corporation, Lotus Development Corporation, MCI International, Inc., Novell, Inc., Oracle Corporation and WordPerfect Corporation. All rights reserved.
International Correctspell English licensed from Houghton Mifflin Company. Copyright 1991 by Houghton Mifflin Company. All rights reserved. Reproduction or disassembly of embodied algorithms or database prohibited. Based upon
The American Heritage Dictionary
All other trademarks are the property of their respective owners
LOTUS DEVELOPMENT CORPORATION LICENSOR(S) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. LOTUS DEVELOPMENT CORPORATION'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME JURISDICTIONS. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL LOTUS DEVELOPMENT CORPORATION'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY LOTUS DEVELOPMENT CORPORATION'S LICENSOR(S)) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE EVEN IF LOTUS DEVELOPMENT CORPORATION'S LICENSOR(S) HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.
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Context Help Form'++LotusScript Development Environment:2:5:(Options):0:66
'++LotusScript Development Environment:2:5:(Forward):0:1
Declare Sub Queryopen(Source As Notesuidocument, Mode As Integer, Isnewdoc As Variant, Continue As Variant)
Declare Sub Querymodechange(Source As Notesuidocument, Continue As Variant)
'++LotusScript Development Environment:2:5:(Declarations):0:2
'++LotusScript Development Environment:2:2:BindEvents:1:129
Private Sub BindEvents(Byval Objectname_ As String)
Static Source As NOTESUIDOCUMENT
Set Source = Bind(Objectname_)
On Event Queryopen From Source Call Queryopen
On Event Querymodechange From Source Call Querymodechange
End Sub
'++LotusScript Development Environment:2:2:Queryopen:1:12
Sub Queryopen(Source As Notesuidocument, Mode As Integer, Isnewdoc As Variant, Continue As Variant)
REM If ( source.EditMode ) Then
REM Messagebox("If your organization needs to customize Help topics, see your Notes administrator for assistance.")
REM continue = False
REM End If
End Sub
'++LotusScript Development Environment:2:2:Querymodechange:1:12
Sub Querymodechange(Source As Notesuidocument, Continue As Variant)
REM If Not ( source.EditMode ) Then
REM continue = False
REM End If
End Sub
1S2S
pagebreak
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Print
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Go Back
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Done
TopicType
GuideMe
1S2S
SubjectAssign a topic name to this document.
TopicType
GuideMe
1S2S
What do you want to do?
BodyWrite the body of the help document here.
To respond to Lotus with your comments, you must have a connection to the World Wide Web and a browser specified in your Location document. Check with your server administrator for information on your Internet connection, and look in Notes Help for information on how to configure your Notes workstation to connect to the Web.
If you're connected to the Web
String corrected to new 4.6 version, including release number, on 4/14/97
What entries should the document appear under in the Index view?
Index_Entries
O=Lotus Notes
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Categori_ze
_Edit Document
Send Docu_ment
_Forward
_Move To Folder...
_Remove From Folder
O=Lotus Notes
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Domino administrator tasks are covered in Domino Administration Help.
If you are an administrator:
1. Add the Domino Administration Help (HELPADMN.NSF) database to your workspace from a Domino server.
2. Open the database.
3. Look through the Index for all Domino administration tasks and reference topics.i
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A Notes database generally contains information in a single area of interest, such as a new product discussion, a set of industry news items, or all the processes, forms, and policy for a department such as customer service. A database can be used by an individual or shared. Most databases are shared.
_LSIDE
On the computer, a Notes database is a single file containing multiple l
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A Lotus Notes database entry users create by using a form on the Create menu. Documents consist of fields containing text, numbers, graphics, and so on. Information may be entered by a user, automatically calculated by formulas, imported from other applications, or linked to another application and dynamically updated.
documentsI
If you've worked with other database software, you may think of the items within a database as "records." You can think of a document within a Notes database as a record, but a document is more sophisticated than a typical database record, containing rich text, pictures, objects, and many other types of information.t
To work with a database, you add its icon to your workspace. You can use a database only if you have the proper access. The first database you'll probably use is your mail database, in which your electronic mail messages are stored as documents.e
Most databases are stored on one or more Domino
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A computer that runs the Lotus Notes server program and stores Notes databases.
serversc
, accessible by many users. Databases are either
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A Lotus Notes database stored on your computer's hard drive, on a disk, or on a networked file server.
local
or
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A Lotus Notes database that resides on a Notes server.
shared
See related topics
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About database libraries
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Ways to manage a database file
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Ways to use database icons
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Ways to search for databases
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Deleting a database
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You're using Help Lite. If you're connected to the network now, add the Notes Help database from your home/mail server and check this section there.
If you can't find the Notes Help database on your home/mail server or on another server you frequently use, ask your Notes administrator to add it.
If you have room to spare on your hard drive, you can also reinstall and add the Notes Help database locally.
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Domino.Action
is an application that lets you design and create a secure and easy-to-maintain World Wide Web site. With its easy-to-use, point-and-click interface, Domino.Action brings powerful workgroup features to the Web. Domino.Action is available on Notes workstations and Domino servers for Windows 95 and Windows NT (Intel).
Whether your site consists of a few pages or thousands of pages, Domino.Action allows you to:
Maintain centralized control over the look, feel, and organization of your site through the use of templates, style sheets, views and categories.d
Set up distributed authoring, so you can specify who can author, edit, and approve specific types of pages for your Web site.r
Create sophisticated workflow and approval processes for documents and Web pages.
Centrally administer strict security, down to the individual field level, so you can control exactly who has access to the information in your site.
The program consists of two database templates: Domino.Action SiteCreator (SiteAct.ntf) and the Domino.Action Library (LibAct.ntf).r
You can use SiteCreator on a Notes workstation. SiteCreator guides you through a simple, three-step process that lets you specify where you want your site to be, how you want it to look, and the way you want users to interact with it. After you select and configure the key elements of your site, SiteCreator uses design objects from the Library to generate your Web site as a set of databases that can be used both in Notes and on the Web.
You can install the components of Domino.Action locally or on a server. The site databases SiteCreator generates must be located on a Domino server in order to be usable from the Web.
For more information, see SiteCreator, which contains all the general and context-sensitive online help you need to create a dazzling Web site (including information on when you should disallow inheritance of future design changes).
See related topics
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Setting up Domino.Action
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Folders let you store and manage related documents without putting them into a category, which requires a Categories field in the
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Forms control how you edit, display, and print documents. A form can contain fields, static text, graphics, and special objects. A database can have any number of forms.
form
used to create the documents. Folders are also convenient because you can drag documents to them.
You can keep a folder personal, or share it with other users of a database. No one else can read or delete your personal folders. To create personal folders in a database, you must have at least Reader
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
access
to the database. To create shared folders in a database, you must have at least Editor access, and the option "Create shared folders/views" must be enabled for you.
When you create a personal folder, Notes stores it in one of two places:
If the manager of the database has allowed it, your folder is stored in the database, letting you use the folder at different workstations.
Note
To see whether a database allows you to store personal folders in it, select the database, choose File - Database - Access Control, select your name, and see whether "Create personal folders/views" is enabled.
If the manager has not given you the option to create personal folders in the database, Notes stores your folder in your
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desktop file
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Note
If a folder is stored in your desktop file, you can use the folder only from your workstation, and you can't use full text search in the folder.
About folder designB
When you create a folder, its design is automatically based on the design of the default view of the current database. You can choose to base the folder's design on a different existing view, or to design the folder from scratch. Designing a folder is useful when none of the existing views of a database shows information the way you want to see it.
You design a folder the same way you design any view.
After you create a folder, it appears in the navigation pane until you delete the folder.
See related topics
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Creating a personal folder
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Ways to manage folders
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About designing folders
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The Release Notes contain information on:
Platform availability and requirements
Known software limitations and restrictions
Interoperability issues
Last-minute documentation updates
Look on your home server for the Release Notes (README.NSF) database and add the database to your workspace.
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You're using Help Lite. If you're connected to the network now, add the Notes Help database from your home/mail server and check this section there.
If you can't find the Notes Help database on your home/mail server or on another server you frequently use, ask your Notes administrator to add it.
If you have room to spare on your hard drive, you can also reinstall and add the Notes Help database locally.
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Notes has six menus that you see all the time, and two context menus that appear with different titles based on what you have selected.x
File menuh
Use the File menu to perform tasks on an entire document or database at a time, such as saving or closing a document or creating, copying, or deleting a database. Also use the File menu to handle database replication, manage mobile use of Notes, work with non-database files (importing, exporting, attaching), print from databases, manage your user preferences, SmartIcons, and user ID, administer Domino servers (if you have administration access), debug LotusScripti
, and exit Notes.m
Edit menub
Use the Edit menu to change selected elements of a document or a database by cutting, copying, clearing, or pasting. Also use the Edit menu to find and replace text, check spelling, and manage unread marks for the current database.a
View menu,
Use the View menu to manage display elements in:
The workspace (information on icons such as server names and unread document counts; you can also switch to view agents, the database design, or specific views)
The current view (search bar, horizontal scroll bar, display of only certain documents, collapse-expand levels, preview pane; you can also switch among agents, folders, or views)
Or the current document (ruler, page breaks, hidden characters, horizontal scroll bar, field help, preview pane, collapse-expand for sections, and form switching).i
Create menuo
Use the Create menu to add elements to the current database, such as views, forms, folders, or agents, or to add elements to the current document, such as tables, pictures, or hotspots.d
Actions menu
Use the Actions menu to perform tasks on selected elements. For example, when a document is open, use this menu to categorize the document or move it to a folder.
Context menus
Use context menus such as
Text C
to change attributes of a Notes element you have selected. Other context menus include t
TableN
Sectione
Attachment
Link
, and
Picture
Click here for Windows, OS/2, or UNIX information
When you want to learn more about a particular context menu, highlight the first command and choose Help - Guide Me for a list of tasks you can perform.
Window menu
Use the Window menu to manage open windows.n
Help menu
Use the Help menu to get guidance on your current task, open the Help database for more detailed information, see the Help - About This Database and Help - Using This Database documents for the current database, and see product release information.
Click here for Windows, OS/2, and UNIX information
You can also use the Release 3 Menu Finder on the Help menu to find Release 3 menu equivalents.
Click here for Macintosh information
On the Macintosh, the apple menu provides product release information, and the balloon menu provides all other Help-related items.
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You can divide a view into three parts:
The navigation pane
The view pane
The preview pane
One pane is always selected (with the current selection in that pane surrounded by a thick black highlight), and the menus use that pane as their context. If you can't find the task you want to perform in the available menus, click the pane where you want to perform the task, and look at the menus again.
About the navigation pane
The navigation pane displays the names of all views, folders, and agents in the database. If the database design allows it, the navigation pane may also show design elements of the database.
$TITLE
If the database design includes navigators, a navigator may be set to appear instead of the usual contents of the navigation pane. For example, the pane you see in Notes Help contains a navigator:
Error Print2
e0[1;1
%Indent
About the view pane@
The view pane contains a list of documents. The first column may display icons to help identify types of documents. You use the gutter to the left of all the columns to select documents.
About the preview pane
The preview pane lets you read the content of the selected document, or if Notes is set to preview document links, documents linked to the selected document.n
tone
sen4
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Ways to manage view panes
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About views
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O6H?xh
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A portfolio is a collection of databases that help you organize your workspace. Use a portfolio to group databases you use frequently or that are related. For example, you can create a portfolio for a current project and add all project databases to it, making the portfolio a reference tool. When you open a portfolio, the left pane contains buttons matching the databases collected in the site. The portfolio automatically opens the first database in the list. Notes creates a portfolio called "Favorites" (FAVORITE.NSF) when you install Notes. Your "Favorites" portfolio contains buttons for your mail database, the Calendar view of your mail database, the To Do view of your mail database, and your Personal Journal database. If you are using the r
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Personal Web Navigator
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to access the Internet, or if this is the first time you have installed Notes, the program creates a Personal Web Navigator database called "Web Navigator" in your portfolio.
See related topics
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Ways to manage a portfolio
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Notes stores information about your workspace in a file called DESKTOP.DSK in your local Notes data directory. This file stores information about the following:
The database icons you add to your workspace
The number of documents still unread in each database
Any private folders or private views you create
As you add and remove databases, your DESKTOP.DSK file grows gradually larger, but you can compact it when necessary.x
Back up your DESKTOP.DSK file regularly, using your operating system.
Click here for Windows, OS/2, and UNIX information
It's a good idea to back up the DESKTOP.DSK file as the same time as you usually back up your AUTOEXEC.BAT, WIN.INI, CONFIG.SYS, and other customized system files.
See related topics
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Compacting your workspace file
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You can organize sets of related database icons on different tabbed pages in the workspace, and give each page a descriptive name.
The last page is automatically occupied by the Replicator, which allows you to manage replication while working away from the office. You cannot rename the Replicator page.
're away from th
, you can call a
or work disconne
en you return to
ice, you can eas
ch back to using
n the network.
You can:
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Enter a name for or change the name of any tab
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Add
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and
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remove
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workspace pages
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Switch between workspace
pages
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See related topics
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Moving database icons around your workspace
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Rearranging database icons on a workspace page
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Ways to display information on database icons
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Compacting your workspace file
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About mobile Notes
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SmartIcons are buttons that perform an
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Allows users to click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
action
(for example, italicizing selected text) when you click them. For many tasks, it's faster to click SmartIcons than to pull down menus or recall and type keyboard shortcuts.U
Notes includes:
over 150 predefined SmartIcons, including icons for most Notes menu commands
over a dozen custom SmartIcons to which you can assign your own macros
SmartIcons work with all the databases in your workspace. SmartIcons appear in a bar that can appear across the top of the workspace under the menus, or in other positions you can select. Groups of SmartIcons you display at once in the bar are called sets.
You can set Notes to
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change which icons are displayed depending on your context
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(what you're doing in Notes). For example, when you're editing a document, Notes can automatically display SmartIcons you can use for editing.o
Notes comes with a SmartIcons set, Universal, that displays in every context in addition to the context icons. You can create and save your own set of SmartIcons and use it in place of the Universal set.
If you have
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Descriptions turned on for SmartIconsp
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, you can find out what any icon does by moving the cursor over the icon and waiting a moment. Notes displays an explanation of the icon.
Click here for Macintosh information
You can display SmartIcons descriptions by choosing Help - Show Balloons. Then when you move the cursor over an icon, Notes displays what the icon does..
SmartIcons are stored in the following subdirectory in your Notes data directory (or folder in your Notes Data folder): in Windows Release 3.1, the \WIN subdirectory; in Windows 95 and Windows NT, the \W32 subdirectory; in OS/2, the \OS/2 subdirectory; in UNIX, the \UNIX subdirectory; and on the Macintosh, the SmartIcons Sets folder.
See related topics
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Ways to set up SmartIcons
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Creating custom SmartIcons
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The status bar is the area along the bottom of your workspace.
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The status bar appears above the Windows95 task bar, unless you've moved the task bar.
Using the status bar, you can:
See whether Notes is accessing the network (a lightning bolt appears)
Change the font (typeface), size, or paragraph style of selected text when you're editing a document
See a list of recently displayed messages
See your
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
level of accessa
to the open databasel
See your current location and switch between locations such as your office and your home
Use a popup menu to perform common mail tasks such as creating a message or scanning for unread mail
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See examples
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See related topics
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Ways to format paragraphs
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About the Access Control List
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Ways to set up locations
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About Notes mail
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The
Lotus Notes Designer for Domino 4.6 Release NotesE
(README.NSF) contains all information on upgrading from Notes Releases 3.x, 4, 4.1, and 4.5 to Notes Release 4.6.
Look on your home server for this database and add it to your workspace.
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The workspace is the window Notes displays when you start Notes. It includes:
The title bar
The menu bar
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The SmartIcons
bar
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On the Macintosh, you see the menu bar, the SmartIcons, and then the title bar of the active window..
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Workspace (tabbed) pages that contain your database icons
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The
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Replicator
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, a special workspace page where you manage database o
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replication
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The status bar
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Click here for Windows, OS/2, and UNIX information
Click the right mouse button on the workspace for a menu of tasks you can perform there.
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Ways to set up your workspace
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About the desktop file (DESKTOP.DSK)
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Mro2~
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Lotus provides several Web sites designed to help you locate the latest information on Domino, Notes, and other Lotus products.:
http://www.lotus.com is the main Lotus home page, which contains general information on Lotus products and services, including press releases, downloadable software, support, and purchasing information. You can use the Lotus home page to gain access to the sites and pages below or access them directly using the URLs provided.
http://www2.lotus.com/services/notesua.nsf contains Domino, Notes, and related product documentation, browsable documentation databases, ordering information, tips on using the documentation, links to provide feedback, and the latest information on the product.
http://www2.lotus.com/notes.nsf contains Notes product information and software. Use this Web site to download Notes products and review product specifications, demos, and press releases.
http://domino.lotus.com contains the latest information on Domino, including software discussions, tips on creating Web applications, documentation, and bug reporting.
http://www2.lotus.com/partners.nsf contains Notes application development and Business Partner information, including development tips and techniques, innovative applications, developer discussions, and updates on the latest product releases. You can also use this Web site to find out information and request an application for the Lotus Business Partner program.
http://www2.lotus.com/developers/tools.nsf contains the latest tools and information for developing Notes applications and integrating them with back end systems, such as DBMS and transaction systems. Use this Web site to download the latest version of the Notes APIs, participate in software discussions, and review white paper and redbook information.
http://www.net.lotus.com contains the latest information and software for Internet applications using Domino technology, such as Domino.Action
http://www2.lotus.com/education.nsf contains Lotus Education information on Lotus products, including course descriptions, schedules, Lotus Authorized Education Center locations, and Lotus certification information.
http://support.lotus.com contains support information on Lotus products, including common questions and solutions, user discussions, downloadable files, and Lotus support phone numbers. You can also use this Web site to search the KnowledgeBase for technical information on Lotus products.
http://www.lotus.com/notesmta contains information on Lotus Notes Messaging Services, which allow Domino administrators to set up mail routing from different mail systems. These Messaging Services include message transfer agents (MTAs), such as the SMTP/MIME, cc:Mail, and X.400 MTAs.
http://www.lotus.com/systems contains information on systems management and software distribution utilities you can use to manage Domino and Notes.e
http://www.lotus.com/contacts contains telephone numbers, e-mail addresses, and mail addresses to use when you need to contact Lotus.n
http://www.support.lotus.com/css/feedback.htm lets you provide feedback and suggestions for Lotus products. Lotus uses these suggestions to help plan and improve Lotus products.e
To access information on the Web, you must use a Web browser, such as the Web Navigator. If you need information on connecting your Notes workstation to the Web, see your server administrator.
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Quickstart: Setting up the Personal Web Navigatorc
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Quickstart: Using the Server Web Navigator
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Views are lists of documents in a Notes database. Depending on how they're designed, views can select, sort, or categorize documents in different ways. Views can also show many types of information about the documents listed in them, such as author's name or date of creation.
A view may show all documents in a database, or only a selection of documents.
About panes
You can split a view into three
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panes
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: the navigation pane, the view pane, and the preview pane.
About folders
Views are created by the designer of a database. As a database user, you can customize panes and columns to some extent, but you can't affect a view's design. You can, however, create a
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folder
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whose design you control.
About rows and columns in the view pane
The view pane contains:
One row for each category or single- or multi-line document title.
One column for each type of information, such as author's name, displayed for that document.
If the database's design allows it, you can resize columns by
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dragging
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, or change the sorting in a column by clicking its title.
About view action bars
A database may include an action bar, a row of buttons you can click as shortcuts to perform common tasks in the database. If there's an action bar, it appears above the column headers and below the search bar if the search bar is displayed.s
About categories
Views often include alphabetical E
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categories
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, which help you to pick out relevant documents.
About view icons
The left edge of the view pane may contain view icons showing which documents are:
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Selected
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(check marks)t
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Unread or marked unreadr
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(stars)
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Marked for deletionx
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(trash cans)m
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Results of replication conflicts that should be resolved
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(diamonds)u
Designers may add many other types of icons to views, depending on the purpose of the database.e
Some tasks you can perform in views!
In a view, you can:
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Select and open documentsP
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Copy and paste documents
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Delete documents
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Print documentsy
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, or
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the view
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Forward selected documents to other mail users
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Refresh the view to see new documentsV
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Search for documents containing specific textP
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See examples
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Ways to collapse or expand a viewY
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Ways to manage view categories
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Ways to manage documents in viewsM
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Switching between views#
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Creating a link to a view or folder
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Creating a view
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You can open a local or server-based database while adding it. When you do this, the Open Database dialog box closes.
1. Choose File - Database - Open.e
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2. Find and select the database you want.
3. Click Open.
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Adding a database from your hard drive
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Adding a database from a server
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Opening one or more database icons
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Ways to call servers
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If you know what Domino server a database is on, you can add the database from the File menu. By default, Notes lists only servers for databases already added to your workspace, but you can see many more servers.
1. Choose File - Database - Open.i
, changing direc
f necessary.
3. To add th
2. Do one of the following:
Select the server you want from the Server list.
To see additional servers, select Other from the server list. Then select the server you want and click OK.
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Click Open to see a list of databases on the server you selected.
3. Select the database you want from the Database list, changing to a subdirectory if necessary.
4. To add the database's icon to your workspace without opening the database, click Add Icon.
5. To add more database icons, repeat steps 2 through 4.
6. When you finish adding databases, click Done.
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See details
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Opening one or more database icons
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Adding and opening a database at once
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Using database libraries
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Adding a database from your hard drive
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You can add any database (.NSF file) stored "locally" on your hard drive to your workspace. When you choose Local as your server, Notes lists databases and any subdirectories in your Notes data directory. You can use your operating system to add databases from any directory outside your data directory.
To add databases from your data directory
1. Choose File - Database - Open.
2. Select the database you want from the Database list, changing directories if necessary.
3. To add the database's icon to your workspace without opening the database, click Add Icon.
4. To add more database icons, repeat steps 2 through 4.
5. When you finish adding databases, click Done.
To add databases from outside your data directoryT
1. Choose File - Database - Open.t
2. Click Browse, select the directory that contains the database, select the database, and click Select. (On a Macintosh, click Open.)
3. To add the database's icon to your workspace without opening the database, click Add Icon.O
4. Click Done.
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Opening one or more database icons
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Adding and opening a database at oncep
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Adding a database using its file name
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Adding a database from a serveri
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Changing your Notes data directory
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If you know a database's file name, you can add its icon by typing its full "path."
1. Choose File - Database - Open.G
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2. Click the Filename box, and type the complete operating system path to the database.
Include the server name (if the database isn't local), the volume (if the database is on a file server), the directories, and the database name.
3. Click Add Icon.
You can use a file name to re-add a local database that you've removed.U
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See examples
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Adding and opening a database at once
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Ways to call servers
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Your administrator may set important databases, such as the Internet Web Navigator, to appear in a special dialog box so that you can add the databases quickly.
1. Choose File - Database - Open Special.
2. Select the database you want to add to your workspace.
3. Click OK.
If you would like to see specific databases added to the Open Special dialog box, ask your administrator to add them.c
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You can add databases to a portfolio. From the workspace, drag the icon of the database you wish to add onto the portfolio icon. Or
1. Open the portfolio.
2. Click the portfolio name bar in the left pane.o
3. Click Edit Portfolio.
4. Click Add Database or choose Actions - Add database.c
5. Select the one or more databases you wish to add and click OK.
6. Click Done when you are finished adding databases.
The Add Database to Portfolio dialog box lists the databases on your workspace organized by their workspace page. Workspace pages are set off by dashes; for example, "- My Workspace Page -".
You can only add a database to your portfolio if it is on your workspace. If you attempt to add multiple replicas of the same database to a portfolio, Notes adds only the first replica you select. You can B
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switch replicas
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in the portfolio as needed.
If you add a portfolio to another portfolio, you do not see the databases collected in the nested portfolio when you open it. You see the contents of that portfolio, which are the documents with links to the collected databases.
Note
While there is no limit to the number of databases you can add to a portfolio, Notes only displays the first 20 databases in the left pane.
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Ways to manage a portfolio
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This appendix describes new features and functionality in this release.
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You can change the title or database type of any local database or any database to which you have Manager
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
access
. The title is not the same thing as the database file name on disk. Most databases are of standard type.
1. In the workspace, select or open a database.p
2. Choose File - Database - Properties.
ed topics
3. On the Basics tab, click the Title box.
4. Enter a new title.y
5. Choose a type (Standard,
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Librarye
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, Personal Journal, r
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Address Book
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,
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Multi DB Search
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, or
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Multi DB Site
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) from the Type list.
Detailso
You can change the title of a replica of a database without affecting its ability to replicate changes.c
Use the Personal Journal type only for databases created with the Personal Journal (R4) template (JOURNAL4.NTF). This database type doesn't offer the option of creating shared agents, folders, or views, since the database is meant for your own use.
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You can change the size of any pane. When you make any pane larger, the adjacent pane becomes smaller.
1. Move the cursor over the edge of the pane you want to resize until you see a black line with two arrows.s
2. Drag the edge of the pane until the pane is the size you want.
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Ways to manage view panes
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About panes
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About views
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This chapter describes the Notes environment and its features.
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This chapter tells how to find, open, and manage databases.
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This chapter tells how to display and use views, panes, and folders.
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Collapsing all items makes a view easy to scan.
1. Click the main view pane.
2. Choose View - Collapse All.
If a vie
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You can collapse or expand any folder that contains other folders. Folders are stored inside a top-level folder called "Folders and Views."
T_FOLDERSC
1. Display the navigation pane.
2. Do one of the following to the folder you want:
To expand the folder, click its triangle when it's pointing to the right.
To collapse the folder, click its triangle when it's pointing down.
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Ways to manage folders
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You can cut, copy and paste documents from one database to another.
1. Select the document(s) you want to copy.
2. Choose Edit - Copy.
3. Open the database you want to copy the documents to.v
4. Choose Edit - Paste.c
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See details
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Ways to manage documents in viewse
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About viewsn
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You can create personal folders in any database to which you have Reader
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
access
, except your mail database (where everything is personal). You can base the folder's design on any view already in the database, or create the folder from scratch.
Select or open the database where you want to create the folder.
1. Choose Create - Folder.
2. Enter a name for the folder in the "Folder name" box.
3. (Optional) To place the folder inside another existing folder, click that folder in the "Select a location for the new folder" list.
4. Click Options and do one of the following:
To base the design on an existing folder or view, click a folder or view in the "Inherit design from" list.
To create the folder from scratch, click Blank.m
5. Click OK twice.
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Ways to manage folders
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You can create a portfolio as a collection of databases you use frequently. When you open the portfolio, these databases appear as buttons in the left pane.
1. Choose File - Database - New.
2. Choose a Server for the portfolio from the drop-down list or type the server name in the box.
3. Enter a Title and File Name for the portfolio.
4. Choose "Portfolio (R4.6)" (PRTFLO46.NTF) from the scroll list as the template for the new portfolio.
5. Click OK.
The portfolio opens automatically, allowing you to add databases to its collection. Notes creates a portfolio called "Favorites" (FAVORITE.NSF) when you install the program. The "Favorites" portfolio contains buttons for your mail database, the Calendar view of your mail database, the To Do view of your mail database, your
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Personal Address Booke
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, and a Personal Journal database. If you are set up to access the Internet via the e
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Personal Web Navigator
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, your "Favorites" portfolio also includes a Personal Web Navigator database called "Web Navigator."
Tipi
You can set Notes to h
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open your portfolio automaticallyc
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when the program opens.C
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Ways to manage a portfolio
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Keeping a local database secure
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Categories are temporary; they appear only when there are documents in them.
1. Select (checkmark) the document(s) you want to categorize.
2. Choose Actions - Categorize.
3. In the "New categories" box, type a category name.
Shorter names are easier to read in the scrolling list. Start with a word that's easy to remember; later, you can type the first letter of the word to find the category.
4. (Optional) To create multiple new categories, separate names with commas, for example:
Sales planning, Trade shows
5. Click OK.
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Ways to manage view categories
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Looking at documents in a view
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Ways to collapse or expand a view
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Selecting documents@
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Creating subcategories
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About views
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Subcategories appear indented under category names in the same column. Subcategory names don't appear in the Categorize dialog box.
To create subcategories:
1. Select (checkmark) the document(s) you want to categorize.
2. Choose Actions - Categorize.
3. In the "New categories" box, type a category name, a backslash (\), and a subcategory name, for example:
Sales planning\Trade shows
4. Click OK.
To put documents into existing subcategories:
1. Select (checkmark) the document(s) you want to categorize.
2. Choose Actions - Categorize.
3. In the "New categories" box, type the exact category name, a backslash (\), and the exact subcategory name, for example:
Sales planning\Trade shows
4. Click OK.
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See details
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Looking at documents in a view
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Ways to collapse or expand a view
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Selecting documents
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Ways to manage view categories
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About views
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You delete a category from a view by removing all the documents from it. After you close and open the database, the deleted category will no longer appear in the Categorize dialog box, and the documents will appear under the heading (Not Categorized).
1. Scroll the view to the category you want to remove.
2. Select (checkmark) all the documents under the category.
3. Choose Actions - Categorize.@
4. Select the existing category name in the list to remove the highlight.
5. (Optional) Select or enter another category for the documents.
6. Click OK.
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Selecting documents
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You can permanently delete a Notes database from your local hard drive, from a floppy disk, or from a
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A computer that runs the Lotus Notes server program and stores Notes databases.
server
1. If the database you want to delete is open, close it.
2. If databases are stacked, choose View - Stacked Icons to unstack them.e
3. In the workspace, select the icon representing the database.j
You can mark documents for deletion, and then make Notes delete them. Documents marked for deletion appear in the view with a trash can icon.
To delete documents
1. Select the document(s) you want to delete.
2. Choose Edit - Clear to mark the documents for deletion.
3. When you're ready to delete documents, do one of the following:
Close the database.
Refresh the view.
You can refresh the view by pressing F9.
4. Click Yes in the message asking whether you want to permanently delete the marked documents.
To change your mind about deleting marked documents:
1. Select the document(s) that are marked for deletion that you want to keep.
2. Choose Edit - Undo Delete to remove the deletion mark(s).
Detail
You need Author access to a database to delete documents you've created, and Editor or greater access to delete documents others have created.
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You can display file names on all database icons in the workspace at once.
1. Display the workspace.
2. Press and hold SHIFT.
3. Choose View - Show Server Names.
Details
Displaying file names simultaneously either displays or hides locations (
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A computer that runs the Lotus Notes server program and stores Notes databases.
server
name or Local), depending on whether locations were already displayed. If the combination you want doesn't immediately appear, repeat steps 2 and 3 until it does.o
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You can set your workspace to show all database
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicas
as stacked icons. Stacked icons take up less room in your workspace and make it easier to act upon all replicas of a database at once. When you stack icons, the top left icon appears at the top of the stack.
To display icons as replicas, choose View - Stack Replica Icons.
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You can show where databases are stored (
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A Lotus Notes database stored on your computer's hard drive, on a disk, or on a networked file server.
locally
or on a
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A computer that runs the Lotus Notes server program and stores Notes databases.
server
) on all icons in the workspace.
1. Display the workspace.
2. Choose View - Show Server Names.h
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You can show the number of unread documents per database on all icons in the workspace.s
If icons are already showing unread counts, you can update the counts for
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A computer that runs the Lotus Notes server program and stores Notes databases.
server-based
databases when you're connected to the network, and for local databases at any time.
To display unread counts
1. Display the workspace.
2. Choose View - Show Unread.
To update unread counts that are already displayed
Choose View - Refresh Unread Count.b
Note
You cannot display the number of unread documents in a portfolio.
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You can change how a database appears in a portfolio by changing its display title. For example, you can call your mail database "My Mail" without changing the database name from "Jane Doe's Mail."
1. Open the portfolio.
2. Click the portfolio name bar in the left pane.
3. Click Edit Portfolio.
4. Select the database for which you wish to change the display.
5. Choose Actions - Edit Document.
6. Change the name the portfolio displays by entering a name in the Display Title field.
7. Choose File - Save to save the new settings.
8. Choose File - Close.b
9. Click Done when you are finished changing database display titles.
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Expanding all items is particularly useful in discussion databases that may contain many levels of response and response-to-response documents.
1. Click the view pane.
2. Choose View - Expand All.
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When you locate a main item you're interested in, you can expand it to see items on the level indented just below it, or all items at all levels below it.
For example, expanding to only the selected level shows subcategories indented under a
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A word, phrase, or number used to group documents in a view. To create categories, the form must contain a field named Categories.
category
, or response documents indented under a main document. Expanding the selected item
plus
all items under it reveals documents as well as subcategories, and response-to-response documents as well as responses.
Tipe
Some databases are designed to show a triangle, a plus symbol (+), or some other icon next to documents that have responses.
For any database already on your workspace, you can search a server or your hard drive for a replica. Notes adds the first replica it finds to your workspace.
1. At the workspace, select a database.
2. Choose File - Replication - Find Replica.
3. Do one of the following:p
Select Local for your hard drive, or the server you want from the Server list.
To see additional servers, click Other, select a server from the list, and click OK.
4. Click OK.
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The Database Properties box provides file-related information about the open or selected database.
1. In the workspace, select or open a database.
2. Choose File - Database - Properties.
3. To see the file name, click the Basics tab.
4. To see the file size, date and time created, or date and time modified, click the Information tab.
Details
If the database icon is
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stacked
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switch the replica
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you want to the top of the stack.
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Do one of the following to hide or display panes in the default pane arrangement:
To hide the navigation pane, drag its right edge all the way to the left.f
To display the navigation pane, drag the left edge of the view pane to the right (this also hides some of the view pane).i
To display the preview pane, choose View - Document Preview.
To hide the preview pane, choose View - Document Preview (removing the checkmark).
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You can learn what
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
level of access
you have to a database at any time. You can also see whether you are listed in any
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A named list of users and/or servers in a Personal or Public Address Book.
groups
or have any S
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Identifies the level of access a user or group of users have to specific forms, views, or documents in a database.
roles
for a database.
1. Display the workspace.
2. Select or open the database.
3. Click the key icon in the status bar.
Note
Notes displays the key icon while the database is closed, but when you open the database the icon changes to indicate your level of access.i
Details
A manager of a database may ask you for information from this dialog box if you're having difficulty accessing a database.
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The view pane can contain hundreds of documents, which you can see in several ways.
To see more rows (document titles or categories), do one of the following:
Drag the view scroll box up or down.
Click within the view pane and start typing to
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use quick search
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To see more columns:
1. If you're using Windows or UNIX, choose View - Show - Horizontal Scroll Bar. (If you're using OS/2 or a Macintosh, the horizontal scroll bar is always present.)O
2. Drag the horizontal scroll box right or left.
To expose more information in a column:
1. Move the cursor over the right edge of the column's title until you see a vertical line with two horizontal arrows (this is the splitter).
2. Drag the splitter to the right.
Note
Not all database designs allow you to drag out the column headers.
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You can mark documents read or unread whether or not you've actually read them. You can mark either selected documents or all documents in the database.
To mark document(s) read:y
1. (Optional) Select the document(s) you want to mark.
2. Do one of the following:
Choose Edit - Unread Marks - Mark Selected Read to mark only selected documents.
Choose Edit - Unread Marks - Mark All Read to mark all the documents in the view.
To mark document(s) unread:i
1. (Optional) Select the document(s) you want to mark.
2. Do one of the following:e
Choose Edit - Unread Marks - Mark Selected Unread to mark only selected documents.
Choose Edit - Unread Marks - Mark All Unread to mark all the documents in the view.s
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You can move the folders in the navigation pane into other unrelated folders.l
1. Display the navigation pane.
2. Drag the folder you want to move into the folder you want to move it to.
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You can move a database icon elsewhere on the same workspace page, or to another page.
Note
Don't move database icons to the Replicator page unless you want to change the way replication works for the databases.
To move an icon elsewhere on the same page, drag it.
To move an icon to a different workspace page, drag it to the tab for that page.
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If you use Windows 95, you can create a shortcut to a Notes database from the Windows 95 desktop. Then when you double-click the shortcut, Notes opens to the default view for that database.
1. Resize the workspace window so that you can see the Windows 95 desktop.
2. Drag the database you want to create a shortcut for out of the workspace window to the desktop.
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Opening a database automatically opens a view. You can switch views using either the
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The pane that either displays icons for all views, folders, and agents in a database, or displays the current navigator.
navigation pane
or the menu.
When any view is open, you can open a new window on the same view or on a different view.i
1. Switch to the workspace.o
2. Select the database you're already working in.
3. Choose View - Go To and select the view you want to open in a new window.
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To open a database in a portfolio, click its database button. To see the views and folders in a database, click the triangle on the database button or double-click the database button.
Note
If you have a portfolio open and open a database contained within that portfolio from the workspace, Notes opens the database from within the portfolio. You will see the portfolio window with focus shifted to the database you opened.s
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You can open one or more databases on a workspace page, and see each database, with all its subordinate views and folders, in the navigation pane.
To open a single database, select its icon and press ENTER.
To open two or more databases, SHIFT-select their icons and press ENTER.
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Click the Calendar button in the left pane of your portfolio. Your portfolio changes to the Calendar view of your mail database.
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The "Favorites" portfolio that Notes creates when you install the program contains a button for your mail database. Click the database button with the name of your mail database in the left pane of your portfolio. Your mail database opens to the view you last used.
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Opening your mail database
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Click the To Do button in the left pane of your portfolio. Your portfolio changes to the To Do view of your mail database.
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You can put documents into one or more categories at the same time.
1. Select (checkmark) the document(s) you want to categorize.
2. Choose Actions - Categorize.
3. Select one or more categories from the list.
To deselect a category you change your mind about, click it again.
4. Click OK.
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You can put documents into folders by dragging the documents, or by using the menu. You may want to use the menu if it's not convenient to drag, or if you want to manage a large number of documents at once.
To drag document(s) into a folder:
1. Select the document(s) you want to store.
2. Drag the documents to that folder's icon in the navigation pane and let go when the folder is highlighted and the cursor appears as a plus symbol (+).
3. Repeat steps 1 and 2 to drag documents to another folder.
To put documents into folders using the menu:n
1. Select the document(s) you want to store.
2. Choose Actions - Move to Folder.&
3. Do one of the following:e
Click a folder name in the "Select a folder" list to use an existing folder.
To create a new folder, see Details.
4. Do one of the following:
Click Add to put the document into a folder without removing it from other folders.
Click Move to put the document into a folder and remove it from other folders.
5. Repeat steps 1 through 4 to put documents into more folders.
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You can read a description of a database before adding or opening it.
1. Choose File - Database - Open.
2. Select the Domino server you want to browse, then click Open.
3. Select the database you want to read about, and click About.g
4. When you finish reading the description of the database, click Close.
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The "About" document is usually the first document you see when you open a database for the first time. This document contains information supplied by the database designer, often a description of the database's purpose and contents.
1. Open the database or select its icon in the workspace.r
2. Choose Help - About This Database to see the "About" document.u
Details
The About document may appear the first time you open a database, every time, or only when the contents of the document have changed, depending on how the database is designed.
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The "Using this database" document contains information supplied by the database designer - usually instructions on using the
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Forms control how you edit, display, and print documents. A form can contain fields, static text, graphics, and special objects. A database can have any number of forms.
forms
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A list of documents in a database that is usually sorted or categorized to make finding documents easier. A database can have any number of views.
views
, and other elements of the selected database.
1. Open the database or select its icon in the workspace.
2. Choose Help - Using This Database to see the "Using" document.
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To change the order in which databases are displayed in a portfolio, do the following:
1. Open the portfolio.
2. Click the portfolio name bar in the left pane.T
3. Click Edit Portfolio.
4. Select the database you wish to move up or move down in the display.
5. Click Move Up to move the database up one place in the left pane.
6. Click Move Down to move the database down one place in the left pane.
7. Click Done when you are finished rearranging databases.
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Editing the databases in a portfolio
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Ways to manage a portfolio
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You can arrange all icons on a workspace page at once. When you rearrange icons, they move into continuous rows starting at the top left of the workspace page.
1. Display the workspace.
2. Click the tab for the page on which you want to arrange icons.
3. Choose View - Arrange Icons.
See related topics
Click here to see this topic
About the workspace
pages
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You can set three different automatic pane arrangements.
1. Choose View - Arrange Preview.
2. Click the icon for the arrangement you want.
3. Click OK.
See related topics
Click here to see this topic
Ways to manage view paness
Click here to see this topic
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About panes
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About viewse
Click here to see this topic
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Sometimes you may try to open a database icon for which the database has been moved or deleted. When this happens, Notes opens the "Database cannot be found" dialog box so you can search for the database.
Note
Searching on servers can take a long time.
1. In the Server box, select or type the name of the server you want to search.
Choose Local if the database is on your hard disk.
2. Click OK.
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See details
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See related topics
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Adding a database from a server
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Using database libraries
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Removing database icons from your workspace
Click here to see this topic
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Refreshing a view lets you see whether documents have been added or deleted during the time you've been using the view. For example, when Notes tells you that you have new mail, you can refresh the view to see the new mail.n
To refresh a view:
1. Click the view pane.
2. Choose View- Refresh.
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See detailss
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See related topics
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Looking at documents in a view
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Ways to manage documents in views
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Ways to manage view categories
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About views
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You can remove databases from a portfolio.
1. Open the portfolio.
2. Click the portfolio name bar in the left pane.d
3. Click Edit Portfolio.
4. Select the database you wish to remove.
5. Click Remove Database or choose Actions - Remove database.
6. Click Yes.B
7. Click Done when you are finished removing databases.h
See related topics
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Adding databases to a portfolio
Click here to see this topic
Click here to see this topic
Ways to manage a portfolio
Click here to see this topic
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You can remove one or more database icons from your workspace at any time. Removing an icon doesn't affect the actual database, and you can add the icon again if you want to use it later.
1. Select the icon or icons you want to remove.
2. Choose Edit - Clear (or press DEL).
Click here for Windows, OS/2, and UNIX information
Or click the right mouse button and choose Remove From Workspace.t
3. Click Yes.
Details
If you remove an icon while its database is open, the icon remains on your workspace until you close the database, and then is removed._
See related topics
Click here to see this topic
Deleting a database
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1. Click the view pane.
2. Choose View - Show - Categories Only.
See related topics
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Ways to show only certain documents in a view
Click here to see this topic
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About views
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This chapter tells how to install and configure a Server Web Navigator for server-based Web browsing.
01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
Opening\databasesDatabases\openingHow Do I?StepsH_OPENING_A_DATABASE_FROM_THE_WINDOWS95_DESKTOPContext Help FormOpening a database from the Windows 95 desktop
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01 Do Everyday Tasks03 Use Views, Panes, and Foldersj
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Views\openingHow Do I?StepsH_OPENING_A_VIEWContext Help FormOpening a view
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
Portfolio\opening databases inDatabases\openingOpening\databases in a portfolioDatabases\portfolioHow Do I?StepsAllH_OPENING_DATABASES_IN_A_SITEContext Help FormOpening databases in a portfolio
CN=Joe Levine/OU=CAM/O=Lotus
######################################
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Icons\openingDatabase icons\openingOpening\database iconsDatabases\openingViewing\databasesHow Do I?StepsH_OPENING_ONE_OR_MORE_DATABASE_ICONSContext Help FormOpening one or more databases
Databases\portfolioPortfolio\CalendarCalendar\in portfolioHow Do I?StepsAllH_OPENING_YOUR_CALENDAR_IN_YOUR_HOME_SITEContext Help FormOpening your Calendar in your portfolio
Databases\portfolioPortfolio\mailMail\in portfoliosHow Do I?StepsAllH_OPENING_YOUR_MAIL_DATABASE_IN_YOUR_HOME_SITEContext Help FormOpening your mail database in your portfolio
Databases\portfolioTasks\mail\accessing from a portfolioHow Do I?StepsAllH_OPENING_YOUR_TO_DO_LIST_IN_YOUR_HOME_SITEContext Help FormOpening your To Do list in your portfolio
01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Categories\using existingHow Do I?StepsH_PUTTING_DOCUMENTS_INTO_EXISTING_CATEGORIESContext Help FormPutting documents into existing categories
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01 Do Everyday Tasks03 Use Views, Panes, and Folders{
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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01 Do Everyday Tasks02 Use DatabasesT
@01 User's Guide03 Chapter 3 Using Databases
Databases\description ofDatabases\information onInformation\on database contentsAbout Database documents\readingPolicy documentsHow Do I?StepsH_READING_A_DESCRIPTION_OF_A_DATABASES_CONTENTSContext Help FormReading a description of a database's contents
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#################################################
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@01 User's Guide03 Chapter 3 Using Databases
Databases\instructions on usingUsing Database documentPolicy documentsHow Do I?StepsH_READING_INSTRUCTIONS_ON_USING_A_DATABASEContext Help FormReading instructions on using a database
Databases\portfolioDatabases\collectingDatabases\rearrangingPortfolio\rearranging databases inPortfolio\changing the display ofHow Do I?StepsAllH_REARRANGING_DATABASES_IN_A_SITEContext Help FormRearranging databases in a portfolio
Icons\rearrangingDatabase icons\rearrangingMoving\database iconsHow Do I?StepsH_REARRANGING_DATABASE_ICONS_ON_A_TABBED_PAGEContext Help FormRearranging database icons on a workspace page
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##################################
01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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################
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Categories\removing documents fromHow Do I?StepsH_REMOVING_DOCUMENTS_FROM_CATEGORIESContext Help FormRemoving documents from categories
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01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
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CN=Joe Levine/OU=CAM/O=Lotus
######################################
01 Do Everyday Tasks03 Use Views, Panes, and Folders
@01 User's Guide04 Chapter 4 Using Views, Panes, and Folders
Folders\renamingRenaming\foldersHow Do I?StepsH_RENAMING_A_FOLDERContext Help FormRenaming a folder
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################################################
01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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##############################
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@01 User's Guide03 Chapter 3 Using Databases
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###############################################
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01 Do Everyday Tasks01 Set Up Notes
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####################################
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01 Do Everyday Tasks02 Use Databases
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#################################################
01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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###############
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#########################
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@01 User's Guide03 Chapter 3 Using Databases
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####################
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###############################
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##############
01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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@01 User's Guide03 Chapter 3 Using Databases
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01 Do Everyday Tasks02 Use Databases
@01 User's Guide03 Chapter 3 Using Databases
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02 General Notes Concepts05 Documents!
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02 General Notes Concepts09 Printing
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&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
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02 General Notes Concepts07 Mail and the CalendarP
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02 General Notes Concepts08 Mobile NotesJ
@01 User's Guide10 Chapter 10 Using Mobile Notes
Passthru servers\usingHunt groupsReferenceAboutH_ABOUT_USING_PASSTHRU_SERVERSContext Help FormAbout using passthru servers and hunt groups
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Accepting meeting invitationsHow Do I?StepsH_ACCEPTING_A_MEETING_INVITATIONContext Help FormAccepting a meeting invitation
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetingsfffff
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@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Accepting meeting invitationsRepeating calendar entries\and meetingsHow Do I?StepsH_ACCEPTING_A_MEETING_INVITATION_FOR_AN_INVITEEContext Help FormChanging an invitee's response to accepted
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Accepting meeting invitationsCalendar profileBroadcast meetingsHow Do I?StepsH_ACCEPTING_MEETING_INVITATIONS_AUTOMATICALLYContext Help FormAccepting meeting invitations automatically
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings1
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Rescheduling meetingsMeetings\reschedulingHow Do I?StepsH_ACCEPTING_OR_DECLINING_A_PROPOSED_MEETING_CHANGEContext Help FormAccepting or declining a proposed meeting change
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings=
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Broadcast meetingsCalendar\adding entriesRepeating calendar entries\and meetingsHow Do I?StepsH_ADDING_A_BROADCAST_MEETING_TO_YOUR_CALENDARContext Help FormAdding a broadcast meeting to your calendar
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01 Do Everyday Tasks
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Rules, horizontalHorizontal rulesLines, addingBars\adding to documentsHow Do I?StepsH_ADDING_A_HORIZONTAL_RULEContext Help FormAdding a horizontal line04 Read, Create, and Edit Documents
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01 Do Everyday Tasks
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
PicturesImporting\picturesGraphicsHow Do I?StepsH_ADDING_A_PICTUREContext Help FormAdding a picture04 Read, Create, and Edit Documents
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01 Do Everyday Tasks
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Graphics\and document backgroundPictures\and document backgroundHow Do I?StepsH_ADDING_A_PICTURE_TO_THE_BACKGROUND_OF_A_DOCUMENTContext Help FormAdding a picture to the background of a document04 Read, Create, and Edit Documents
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tables\formattingColumns, table\addingAdding\columns and rows in tablesInserting\columns and rows in tablesRows, table\addingCreating\columns and rows in tablesHow Do I?StepsH_ADDING_ONE_COLUMN_OR_ROW_TO_A_TABLEContext Help FormAdding one column or row to a table
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tables\formattingColumns, table\addingAdding\columns and rows in tablesInserting\columns and rows in tablesRows, table\addingCreating\columns and rows in tablesHow Do I?StepsH_ADDING_ONE_COLUMN_OR_ROW_TO_THE_END_OF_A_TABLEContext Help FormAdding one column or row to the end of a table
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01 Do Everyday Tasks01 Set Up Notes7
?01 User's Guide01 Chapter 1 Setting Up Notes
Spell checkerDictionariesUser dictionarySetup\spell checkerHow Do I?StepsH_ADDING_OR_DELETING_WORDS_FROM_YOUR_USER_DICTIONARYContext Help FormAdding or deleting words from your user dictionary
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
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@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
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01 Do Everyday Tasks01 Set Up NotesD
?01 User's Guide01 Chapter 1 Setting Up Notes
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01 Do Everyday Tasks12 Share Information with Other Applications4
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Named paragraph stylesFormatting\paragraphsParagraphs\formattingText\formattingCycle keyStatus barHow Do I?StepsH_APPLYING_A_NAMED_PARAGRAPH_STYLEContext Help FormFormatting a paragraph with a named style
You can remove documents from any categories in which the documents appear.
1.
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the category you want to remove documents from, scrolling the view if necessary.
2. Select (checkmark) the document(s) you want.
3. Choose Actions - Categorize.
4. Select any category or categories in the list to remove the highlight.
To reselect a category you change your mind about, click it again.
5. Click OK.
Detail
If you remove a document or documents from all categories, the document(s) appear(s) at the bottom of the list of the categories in the heading "(Not Categorized)".
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Looking at documents in a view
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Ways to collapse or expand a view
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Selecting documents
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You can remove one or more documents from a folder. Removing documents from all folders does not delete the documents from the database or remove them from views.
1. Display the navigation pane.
2. Select the folder you want to remove documents from,
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expanding
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a parent folder if necessary.
3. Select the document(s) you want to remove.
4. Choose Actions - Remove from Folder.
Caution N
Don't choose Edit - Clear; that marks the documents to be deleted from the database.
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Selecting documents
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You rename a category by recategorizing all its documents under a new category.
1. Scroll the view to the category you want to rename.
2. Select (checkmark) all the documents under the category.
3. Choose Actions - Categorize.
4. Select the existing category name in the list to remove the highlight.
5. Under "New categories," type the new name.
6. Click OK.
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Looking at documents in a view
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Selecting documents
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Creating subcategories
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About views
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You can change the name of any personal folder. You can also rename any shared folder in a database where you have at least Editor e
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
access
, and the option "Create shared/folders/views" is enabled for you.
1. In the navigation pane, select the folder.
2. Choose Actions - Folder Options - Rename.
3. Enter a name of up to 64 characters.
4. Click OK.
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e
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Replicating a portfolio replicates the documents stored in it, not the contents of all the databases in the portfolio. The documents in a portfolio link to other databases. For example, you have a portfolio named "Project" that contains documents linking to two databases: a customer survey database and a specifications database. The "Project" portfolio exists on your local workstation and on a server. If you make changes to the specifications database and then replicate the portfolio, nothing happens in either the specifications database, which is not replicated, or in the portfolio, whose content is not changed. If you delete the customer survey database from your local portfolio and then replicate with the server, your change updates the server copy of the portfolio. The server replica of the portfolio no longer contains the customer survey database document.
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About replicating local databasesg
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About workstation to server replication
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If you have at least Reader
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
access
to a library, you can request a librarian of the library to publish a database in it. The database icon for the library where you want to publish a database must be added to your workspace.
1. Display the workspace
2. Select the icon of the database you want to publish.y
3. Choose File - Database - Publish.
4. Select the library you want from the "Available libraries" list.
5. Click Yes in answer to the message asking whether you want to mail a library request.
6. Send the mail message that automatically appears.
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Creating a database library
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About database libraries
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You can select one or more documents to act upon at the same time. For example, you can print selected documents or put them into a category. Selected documents appear with a checkmark.
To select one document, click the document.
To select or deselect more than one document, click the gutter at the left of the view pane next to each document.
To select or deselect adjacent documents, drag up or down the left space of the view pane next to each document.
To select or deselect all of the documents in a view, choose Edit - Select All or Edit - Deselect All.
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Table of keys for viewing documents@
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About views
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1. Choose File - Database - New from the Notes menu.
2. In the Server box, select Local if you want to store the Domino.Action Library on your workstation's hard disk and work locally; otherwise, select a server.
3. In the Title box, enter a title for this new copy of Domino.Action Library.
4. In the File Name box, enter a file name if necessary, but leave the .nsf extension.
5. If you entered a different file name, change the default file name in the Site Configuration document in SiteCreator.
6. Click Template Server.
7. In the Server field, enter the name of your server and click OK.
8. Select Domino.Action Library in the list of templates.
9. For now, leave "Inherit future design changes" selected. You may turn this feature off later, if necessary.
10. Click OK.
11. Press ESC twice to close the new database.C
12. Repeat steps 1 through 11 to install the Domino.Action SiteCreator.
Note
Due to the size of the Domino.Action templates, creating databases using them is slower than creating databases using most other Notes templates.i
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Setting the view to display only documents you've already selected is useful when you want to categorize or delete a large number of documents at once.
1. Click the view pane.
2. Select (checkmark) at least one document.
3. Choose View - Show - Selected Only.
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To switch to another database in a portfolio, click its database button in the left pane. The portfolio changes to the database you select and opens to the view you last used in that database. F
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Opening your mail database in your portfolio
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Opening your Calendar in your portfolioW
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Opening your To Do list in your portfolio
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Ways to manage a portfolio
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You can switch between replicas of a database in a portfolio.
1. Open the portfolio. o
2. Right-click on a database button to switch replicas for that database.
3. Click the replica you wish to open.
The portfolio changes to the replica you select and opens to the view you last used in that replica. If the icons on your workspace are stacked, the portfolio selects the top icon on the stack for each included database when you open the portfolio. You can switch which replica the portfolio opens by switching which database icon is on top of the stack.
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Switching between databases in a portfolio
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Switching between replicas using a stacked icon
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Displaying database icons as stacked icons
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About using a portfolio in different locations
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Ways to manage a portfolio
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The
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica
on top of an
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icon stack
is the database that Notes acts upon.
1. Click the list indicator to see a list of all the replicas in the stack.
2. Choose the replica you want.a
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Ways to use stacked database replica icons
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You can use the menu to switch between database replicas when icons on your workspace are not displayed as stacked.
1. Click the database for which you want to switch replicas.
2. Choose File - Database - Switch Replica.
3. Select the server where the new replica database resides.
4. Click OK.
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You can switch between views using either the navigation pane or the menu.
To switch views in the navigation pane:s
1. If the navigation pane isn't visible, drag the right edge of the pane to display it.t
2. (Optional) To keep the same document highlighted as you switch, press and hold CTRL (or COMMAND on the Macintosh).
3. Click the view you want.
To switch views from the menu:
1. (Optional) To keep the same document highlighted as you switch, press and hold CTRL (or COMMAND on the Macintosh).
2. Choose View - Go To.
3. Select the view you want to switch to.
4. Click OK.
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About views
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Many Notes commands open InfoBoxes. InfoBoxes have tabbed pages, letting you choose many options for selected information all at once.
DDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDD
To change different properties, click a tab.
To change properties for a different object, click the drop-down menu and select an object.
To move the box, drag it by the title bar.
To collapse the box to its title bar or to expand the box, double-click the title bar.
To get Help, click the question mark.
To close the box, click the close box.
Click here for Macintosh information
On the Macintosh the close box is at the top left.
Detail
Unlike dialog boxes, InfoBoxes can be left open while you work, and you don't have to click OK or Done to make Notes accept your changes. Changes to settings are made as soon as you click somewhere else in the box.
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You can use a portfolio while connected to your office network, while disconnected, or while connected via modem. Portfolios link to the appropriate replica for your location. If you are at the office and have your mail database on a server and on your local workstation, the portfolio links to your server-based mail. If you disconnect your workstation from the network, the portfolio links to your local mail database.
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About locationsl
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Libraries help you identify databases of interest. You can use any database library to which you have at least Reader
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
access
You can use a library to store information about databases on your own hard drive.
1. At the workspace, open a database library.
2. Do any of the following:
Scroll the view to find a database you're interested in.
Open any document to read a database's abstract.
Use
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full text search
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to see whether any abstracts contain terms you're interested in.
3. (Optional) If you decide you want to use a database, open the document for that database and do one of the following:
To open the database without adding its icon to your workspace, click Browse Database.
To add and open the database, click Open Database.
To add the database without opening it, click Add Icon.
4. When you're done, close the document(s) and the library database.
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Removing databases from a library
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You can search a view by typing at least the first part of the name of a category, or, in a view that doesn't use categories, a document. Notes looks only at the category or document titles in a quick search, not the contents of documents.
1. Click the view.
2. Type the letter or letters you want to search for.c
3. Click OK.
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If a designer has set one or more columns to allow sorting, you can sort the view by any one of these columns. A small triangle appears on the column heading of any column that allows sorting. Double triangles may allow you to sort the column in a couple of different ways.
arch a view by t
least the first
the name of a c
or, in a view t
n't use categori
cument. Notes lo
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1. Click t
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u want to search
3.
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To sort a view by a particular column, click that column's heading.
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You add a database by adding its icon to your workspace. To add a database, you must be given access to the database by the database's manager.e
You can do any of the following to add databases:i
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Browse through a library of available databasesd
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, select one or more databases, and add them
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Find and add a database from a servers
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Add a database stored locally on your hard drive
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Add a database by typing its file name
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Add a database that is special to your organizatione
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Detailsi
The Open dialog box lists items with icons for databases, database e
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A Lotus Notes database design that you can use as a starting point for a new database. If it is a design template, it will update database design elements created from the template.
templatese
, and folders (operating system directories).a
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Adding and opening a database at onced
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Opening one or more database icons
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Removing database icons from your workspaceE
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If a view's design allows it, you can collapse the view to show fewer items. When you collapse a view, Notes hides documents under
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A word, phrase, or number used to group documents in a view. To create categories, the form must contain a field named Categories.
categories
, or
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A document created using a Response form, a typical component of a discussion database. In a view, response documents are usually indented underneath the document to which they respond.
response documents
under main documents. Collapsing helps you find the main item you want; you can then expand a selected item, or the item and all its subordinate items.
You can:
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Collapse all categories or main documents
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Expand only selected categories or main documents
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Expand selected categories or main documents, and any documents under them
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Ways to manage documents in views
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Ways to manage view categories
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About views
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You can expand database icons on the workspace to show:
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File names
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Number of unread documents
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Names of the servers where the databases are stored
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(Local means your hard drive)
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Reading a description of a database's contents
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Getting information about a database file
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You can get information on:
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The contents of a database
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- what types of information are available in its documents
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Usinga
a database's forms and viewsl
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A database's filec
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(file size, where the database is stored, and other properties)
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About databases
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You can read a description of a database's contents several different ways.
You can:
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Read a short description of a database before adding ite
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Browse short descriptions in a database libraryh
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Read all about a selected database
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Reading instructions on using a database
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You can manage a database file by:
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Getting information about it
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Controlling its file size
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A database is an operating system file, so in addition to using Notes to copy and delete
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A Lotus Notes database stored on your computer's hard drive, on a disk, or on a networked file server.
local
databases, you can use your operating system. For example, you may want to switch to your operating system to copy or delete databases while Notes is performing a time-intensive operation. However, if you use your operating system to move databases to different directories, you must remove their icons from your workspace and add them again from their new directory. You must also remove and add a database's icon again if you change its file name.
Database files have the extension .NSF.
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Even in an operating system that doesn't require file name extensions, you can share a database more easily across systems if it has an MS-DOS
file name of 8 characters plus the extension .NSF. The database title can be longer and more informative.t
You can select any database icon and see file-related information in the Database Properties box.
If the database is a public database you manage, you can also control aspects of database operation that may affect the database's performance on a server, by
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disabling background agents
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preventing use of stored forms
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, or
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specifying that images in documents display when received
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instead of based on their position in a document.
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About databasesS
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Ways to get information about a database
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Portfolios are collections of databases. Notes creates a portfolio called "Favorites" when you install the program. You can
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Create a portfolio
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Open databases in a portfolioN
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Add a database to a portfolio
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Remove a database from a portfolio
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Reorder the databases in a portfolio
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Change the display title of a database in a portfolio
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Switch between databases in a portfolio
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Switch between replicas in a portfolio
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Open your mail database from your portfolioa
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Open your Calendar from your portfolio
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Open your To Do list from your portfolio
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Search in a portfolioo
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Browse the Web from a portfolio
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About portfolios
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You can:
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Select documents to act upon
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Copy documents
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Delete documents
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Find unread documentsc
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Mark documents read or unreadt
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Putting documents into existing categories
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Putting documents into new or existing folders
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About views
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You can:
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Create a personal folder
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Put documents into folders
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Remove documents from folders
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Collapse or expand folders to see other folders
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Move folders to different levels of the navigation pane
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Rename folders
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Delete folders
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About folders
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About designing folders
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Categories help you organize data in views that contain many documents, and move around in these views more quickly. Categories may be sorted alphabetically.
To make categories available in a view, the database designer must set a column to sort on a field called "Categories." You see an error message if you try to use categories in a view that isn't designed for them.
You can categorize your own documents in any view that uses categories. To categorize documents created by other users, you need at least Editor
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
access
to the database.
You can:
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Create new categories and put documents into them
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Create subcategories and put documents into them
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Put documents into existing categories
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Remove documents from a category
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Rename a category
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Delete a category
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Looking at documents in a view
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Ways to collapse or expand a view
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Putting documents into new or existing folders
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About views
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You can:
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Change the size of a panea
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Rearrange the relative locations of the panesh
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Hide or display a pane
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Set the preview pane to show linked documents as well as the current documente
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About panes
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About viewso
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You can:
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Request that databases be published in a library
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(if you have at least Reader access to the library)
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Publish databases directly to a library
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(if you have at least Author access to the library)
Note
You usually have more than Author
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Identifies the types of tasks users or groups of users are permitted to perform in a database. The levels are Manager, Designer, Editor, Author, Reader, Depositor, and No access.
access
to any library database you create locally.
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You can search for a specific database in the following ways:e
If you know the name of the server where the database resides, l
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open that server from the File menui
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If you don't know the exact name of the server, use
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Other in the Open Database dialog
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to see a list of servers.
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Open a database library and read database descriptions
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If the database has been moved but you still have an icon for it on your workspace, look for it in the database library and add it from there.
For any database already added to your workspace, you can ask Notes to
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find replicas on a selected server or on your hard drive
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Adding a database from your hard drive
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You can:
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Show only documents that you haven't opened or marked as reada
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Show only documents that you've selected
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(checkmarked)
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Show only categories and subcategories without showing any documents
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See related topics
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Looking at documents in a view
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Ways to manage documents in viewse
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Ways to manage view categories
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About views
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Each Notes database is represented on your workspace by an icon, for example:
Icons use little storage space on your hard drive, so you can use them freely on your workspace pages.
You can also
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compact
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your workspace to save storage space.
Stacked icons represent two or more
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicas
of the same database.
You can do any of the following with database icons:
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Add and open a single database
at once
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Move database icons around your workspace
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Rearrange database icons on any workspace page
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except the Replicator
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Show information on database icons
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, such as where the databases are stored (locally or on a server)
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Select which replica of a database to use
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Remove any database
from your workspace
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(without affecting the database it refers to)
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About the workspace
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About the
workspace pages
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Ways to add databases to your workspace
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Opening one or more database icons
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Ways to use stacked database replica icons
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When a database has one or more
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicas
, you can stack icons to represent the database and all its replicas. A stack of icons takes up less room on your workspace, and makes it easy to find all the replicas of a database.
A stacked icon looks like a regular icon except for the drop-down menu of server names in the top right corner.
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You can:
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Display all database replicas in the workspace
as stacked replicas
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Change which replica is on top of a stackn
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Ways to create replicasm
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Finding a replica of a database on your workspacei
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The following is a description of some of the new features in Notes Release 4.6:
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Notes Web Navigator with Internet Explorer
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is a new type of Personal Web Navigator that lets you use Notes and the Internet Explorer Web browser control to use the power of Notes along with the features in Microsoft Internet Explorer, without leaving the Notes environment.
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Enhancements to the Personal Address Book template
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, which let you create a list of contacts to address mail, invite people to meetings, and browse a person's Web page easily.
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Portfolios
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let you collect databases you use frequently or are related.
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Internet mail support
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lets you use Notes to send and receive Internet mail through practically any Internet mail system. You do not have to use a Notes server for Internet mail.
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New mail creation optionsu
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let you create mail messages from calendar entries, tasks, and existing mail messages.s
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New task creation optionso
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let you create tasks from mail messages, calendar entries, and existing tasks.e
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New calendar entry creation options
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let you create calendar entries from mail messages, tasks, and existing calendar entries.
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New properties for OLE objects and custom controls
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give you more control over the way Notes launches objects and custom controls.
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You can use Lotus Word Pro 97 and Microsoft Word
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to create Notes mail messages.o
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You can create mailing lists (Group documents) directly from mail messages, meeting invitations, and tasks
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. You do not have to open you Personal Address Book to do this.N
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Notes lets you attach files to documents. You can attach virtually any type of file, including binary files, compressed files, executable files, even an entire Notes database file. When you attach a file, you're actually attaching a copy of the file, so the original is not affected.
When you attach a file (and have the file's application installed), Notes displays an icon indicating the file type and name; for example, this is a Freelance Graphics file attachment:
Notes displays a generic icon if you don't have the file's application installed (or if you don't have the application installed properly).
In a view, Notes displays a paper clip to the left of documents that contain file attachments; for example:s
Users can detach and save attached files. If users have the application used to create an attached file, they can also launch the application directly from Notes and display the file.
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Users can also view and print attached files directly in Notes.
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Attaching a file to a document
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Ways to use file attachments
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About sharing information with other applicationsp
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The Notes spell checker looks for misspelled words using two dictionaries, the main dictionary and the customizable user dictionary. The main dictionary is comprehensive, but does not contain proper names or many specialized words. If you use words like this often, you can add them to your user dictionary so Notes will recognize them.
In addition to misspellings, the spell checker looks for repeated words, such as "that that." The spell checker does not check single-character words (such as "a"), text that does not contain letters (such as 75% or 23), or words that contain more than 64 characters.l
The main dictionary within North America is American English (LOTUSEN1.DIC). If your version of Notes includes more than one language dictionary (for example, if you're using Notes outside North America), you can choose a different dictionary. Language dictionaries have the extension .DIC and are located in your Notes program directory. The user dictionary (USER.DIC) is located in your Notes data directory.
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Checking spellingO
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Adding or deleting words from your user dictionary
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Changing the language you check spelling with
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What is OLE?
OLE (Object Linking and Embedding) is a technology that lets you share data between applications and is supported for Windows and Macintosh. OLE lets you embed or link data, such as a 1-2-3 chart, Word Pro document, or Freelance Graphics presentation, as an
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
in a Notes document.d
You can embed or link part of a file or an entire file from another application as an object in a Notes document. You can also embed a new object in a Notes document and use the object's application to enter data in Notes. For example, if you have 1-2-3, you could create a blank 1-2-3 worksheet object and enter 1-2-3 worksheet data in a Notes document.
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To use OLE, you need the Microsoft OLE Extensions, which are available during Notes installation.
Linking
A linked object is a pointer to data in a source file; when data in the source file changes, the changes are reflected in Notes. (You can specify whether the linked data in Notes is updated automatically or manually when data in the source file changes.)
Because a linked object's data is stored in the source file, users who need to edit (or update) a linked object need to have the server application, access to the source file on a file server, and have the same directory mapping to the source file on the file server. Also, if a source file is moved or deleted, the linked object that points to it has to be recreated.
Embedding
An embedded object is a copy of data from a source file; when data from the source file changes; the changes are
not
reflected in Notes.
Because an embedded object's data is stored in Notes, users who need to edit an embedded object don't need access to the source file. For this reason, embedding makes it easier to share data from other applications in Notes with other users.
Note
Embedded objects require more storage space in a Notes database than a linked object.
What is OLE 2?
OLE 2.0 is the latest version of OLE technology. You can use the following OLE 2 features in Notes:
Drag & drop - You can create an OLE 2 object in Notes by dragging data from an OLE 2 server application and dropping it into Notes.
Edit "in-place" - You can edit an OLE 2 object using the server application's commands without leaving the Notes window.
Link server - You can create links to Notes documents, views, and databases in Notes documents and in other OLE 2 client applications.
Storage server - You can embed an OLE 2 object in a Notes document and create links to the embedded data in Notes documents and in other OLE 2 client applications. This way, you can use Notes to store data from other applications.
What is OCX?
OCX is an OLE 2 technology (available on Windows 95 and Windows NT) that lets you embed small self-contained software modules in Notes documents. Each module, called an OLE custom control, contains its own data and the software necessary to create and edit it. Lotus Components are examples of OLE custom controls.
What is DDE?
DDE (Dynamic Data Exchange) is a protocol that lets you share data between applications and is supported for OS/2. DDE lets you link data from another application as an object in a Notes document. Notes can act as a DDE client application, but not as a DDE server application. Before you can create or activate a DDE link in Notes, both Notes and the DDE server application must be running.
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Ways to add objects to documents
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Ways to manage objects
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A Notes document is a database entry that contains information. A document may range in size from a brief reply to a question to a multi-page market analysis filled with text and graphics.
Fields
When you create or edit a document, Notes puts the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeN
so you can enter information into it. You enter information in fields, which are enclosed by brackets that look like this:
Note
When the brackets are red, the field is
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Notes provides document security by letting you encrypt fields in documents. Encryption means encoding data so that only those who have the secret encryption key can read it.
encryptable
The types of information you can enter into a document depend on the types of fields on its form. For example, you can enter text in text fields, numbers in number fields, and text, graphics, and Notes features such as links and file attachments in rich text fields. If Notes beeps when you try to enter text into a field, the field is a keyword field; you can press ENTER and select a keyword from the list Notes displays.e
If the database designer created help for a field, it is displayed at the bottom of the window when the insertion point is in the field.
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Ways to read documents
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Ways to use features you see in documents
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Creating a document
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Editing a document
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Ways to add information to documents
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Ways to save documents
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Printing a document
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When you export a document to a graphics, ASCII text, structured text, or word processing file, keep the following information in mind.e
Graphics files
When you export a document to a graphics file, Notes exports only the first graphic in the document. If you want to export a graphic that is not the first graphic in a document, select the graphic (by dragging the mouse over the graphic) before you choose File - Export.
You can export two types of graphics files, CGM Image and TIFF 5.0 Image. Both graphics types can be used across platforms (Windows, OS/2, Macintosh, and UNIX).
Note
You cannot export raster images (.BMP, .TIF) as metafile images or export metafile images as raster images.H
ASCII text files
When you export a document to an ASCII text file, Notes asks you to set the line length for the exported text. Words that extend beyond the line length wrap to the next line.
Structured text files
You can export documents to a structured text file from a view. Select the documents you want to export from the view, choose File - Export, and select Structured Text as the file type. When you click Export, select "Selected documents," keep form feed as the document separator or specify the character code for a different separator, and specify the line length you want for the exported text. If you keep form feed as the separator, Notes exports one record per page and one field per line.s
Word processing filesc
Notes uses Microsoft
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Rich Text Format
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(RTF) as an intermediate file format for exporting documents to some word processing files (such as WordPerfect files).
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Exporting a document to a file
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About importing and exporting
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About importing files into documents
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About sharing information with other applications
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Notes uses the information specified under "Allowable free times" in your calendar profile to create your free time schedule. (To make changes to this information, choose Actions - Calendar Tools - Calendar Profile.)
Notes marks the ranges of time specified under "Allowable free times" free (that is, available for meetings) and marks all other times busy (unavailable for meetings). This information is your free time schedule, which Notes stores in the free time information database on your mail server. When users
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look up your free time for meetingso
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, they can read your free time schedule and see when you're available and unavailable.
When you create an appointment, meeting invitation, event, or anniversary entry, accept a meeting invitation, or add a broadcast meeting to your calendar, Notes automatically marks the specified time busy in your free time schedule. However, if you select "Pencil in" when you create a calendar entry or pencil in a meeting invitation rather than accept it, Notes does not mark the specified time busy in your free time schedule. This way, you can add an entry to your calendar that you're not certain about without preventing others from inviting you to meetings at the same time.#
Note
Reading your free time schedule is different from reading your calendar. If a user can read your free time schedule, the user can see the ranges of time during which you're busy but cannot see what you're doing. If a user can
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read your calendar
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, the user can read your calendar entries and see what you're doing.
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Ways to manage your free time schedule
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Setting up to find free time locally
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Notes lets you
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import files into documents
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and
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import files into views
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, which means converting data from other applications into a form that Notes documents or views can use. You can import many types of spreadsheet, graphics, word processing, and text files into a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field in a document, as well as import spreadsheet and text files into a view.x
Notes also lets you
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export documents to files
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and
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export views to files
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, which means converting Notes data into a form that other applications can use. You can export documents to word processing, graphics, and text files, as well as export views to spreadsheet and text files.
File support
Notes supports import and export of the following types of files; however, not all types of files are available for import and export on all platforms.
Click here for Macintosh information
Notes supports Claris
XTND capabilities, which let you import Macintosh files such as MacPaint
and MacWrite files.
Spreadsheet filess
File type f
Import into rich text field or viewf
Export from document or view
File extension
File description
Lotus 1-2-3p
Both
View
.WKS, .WK1, .WK3, .WK4
Entire worksheet or named range created in Lotus 1-2-3 for DOS 1A or later, 1-2-3 for Windows, or 1-2-3 for Macintosh
Microsoft
Excel
Rich text field
Not supported
.XLS
Microsoft Excel 4.0, 5.0
Graphics files
File type
Import into field or view
Export from document or view
File extension
File description
PCX Image
Rich text field
Not supported
.PCX
Raster graphic
Lotus PIC
Rich text field
Not supportedS
.PIC
Picture created in Lotus 1-2-3 or Symphony
CGM Image
Rich text field
Document
.CGM, .GMF
Picture created in software supporting ANSI Metafile
TIFF 5.0 image
Rich text field#
Document
.TIF
Bitmapped image scanned into software supporting TIFF
Bitmap Image (not UNIX)
Rich text field
Not supported
.BMP
Bitmapped image
GIF image
Rich text field
Not supported
.GIF
Graphics Interchange Format image
JPEG image
Rich text field
Not supported
.JPG
Joint Photographics Experts Group image|
Word processing files
File types
Import into field or viewn
Export from document or view
File extension
File description
Lotus Ami Pro
Rich text field
Document
.SAM
Ami Pro 1.x, 2.x, 3.x
Microsoft Rich Text Format (RTF)
Rich text field
Document
.RTF
Applications that support .RTF, such as Word
Microsoft Word
Rich text field
Document
.DOC
Word for Windows 6.0
WordPerfect
Rich text fieldo
Document (only 5.1, 6.0, and 6.1)
.DOC, .WPD, .WPT
WordPerfect 5.x, WordPerfect 6.0, 6.1
Frame Technologies
Frame Maker
(UNIX only)
Rich text field
Document
.MIF
Frame Maker 3.0, 4.0
Interleaf
ASCII (UNIX only)
Rich text field
Interleaf Version 5 or later
Text files
File type
Import into field or view
Export from document or view
File extension
File description
ASCII text
Rich text field
Document
Unformatted text
Binary with text
Rich text field
Not supported
Imports text from non-text files
Tabular ASCII text
View
View
ASCII text arranged in rows and columns; limit of 1,536 characters per record, total
Structured ASCII text
View
View
Any (except .TAB, .TXT, .PRN, .RPT)
ASCII text arranged as fields and field values; limit of 256 bytes per simple text field
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When you import a graphics, spreadsheet, or word processing file, keep the following information in mind.s
Graphics files
Graphics must be imported into Notes separately; if a file contains more than one graphic, Notes imports only the first graphic. Also, Notes can't import a graphic that is embedded in a text file (such as a PIC file in a WordPerfect document).i
Imported graphics may look different in Notes because their fonts, colors, text sizes, and overall size are mapped to Notes equivalents. Since you can only resize graphics in Notes, you may want to experiment with a graphic's appearance in its original application before you import it into Notes.
Before you import scanned images into Notes, save them in BMP, PCX, or TIFF format. If you're not satisfied with the appearance of your scanned images, try adjusting the dpi (dots per inch) setting or the image size setting in your scanner software if possible. Start with 75 dpi and 100% size, increasing the dpi and decreasing the size until you're satisfied with the results. In general, higher dpi settings result in larger images in Notes. Note that different monitors may display the scanned image differently.
Spreadsheet files
If you specify a range to import that spans more than one worksheet, Notes imports only the specified range in the current worksheet. Notes doesn't import named ranges that span more than one worksheet. Also, Notes doesn't import named ranges from Microsoft Excel files.
The default font is Courier for 1-2-3 imports and Times Roman for Microsoft Excel imports. Once imported, you can specify a different Notes font.h
Notes doesn't line-wrap imported spreadsheets. If a spreadsheet has more columns than a Notes window can display, use the horizontal scroll bar to see the rest of the data. Notes supports a maximum text width of 22.75 inches in a document. Additional text is truncated.o
Word processing files
Notes uses Microsoft
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Rich Text Format
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(RTF) as an intermediate file format for importing some word processing files (such as WordPerfect files).
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Importing a file into a document
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About importing and exportingi
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About exporting documents to files
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About sharing information with other applications
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A location is a document in your
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A database that contains the names and computer addresses of users and user groups that you enter yourself.
Personal Address Book
that contains communication settings you use when you work with Notes in a particular place. For example, you might use a network port at the office to connect to Domino servers on a local area network and use a remote port at home to connect to Domino servers over a modem.
In location documents, you specify settings such as the port(s) you want to use (network or remote), the location of your mail file (on a server or local), phone information (such as dialing prefixes), and replication schedules.
When you install Notes, Notes automatically creates five location documents in your Personal Address Book: Island (Disconnected), Home (Modem), Office (Network), Travel (Modem), and Internet. You can edit these documents and customize them or create your own. When you use Notes in a different location, you choose the location document that contains the settings that apply to where you're working. You could set up locations in the following ways:
You could set up the Office location to use a network port and your mail file on the server when you're at the office, and you could set up the Travel location to use a remote port and a local replica of your mail file when you're on the road.
If your home and office are in different area codes, you could specify your home's area code in your Home location. Then when you use Home and call a server with a different area code, Notes automatically dials 1 and the server's area code before it dials the server's phone number.
If you use a calling card only when you make long-distance calls from hotel rooms, you could create a location called Hotel and specify your calling card number. Then when you use Hotel and call a server, Notes automatically uses your calling card number.
You can also set up the
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Replicator
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workspace page in different ways at different locations. This way, you can use different replication settings depending on where you're working.B
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Ways to set up locations
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Choosing a location
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Lotus Notes
is a workgroup computing environment that helps people work together more effectively. With Notes
, people can work together regardless of platform or technical, organizational, or geographical boundaries. Notes-based information can be shared across any distance, at any time.
Domino servers and Notes workstationsv
Notes consists of two primary programs: the Domino
server and the Notes workstation.
The Domino server - a computer running OS/2
, Windows
, or UNIX
- provides services to Notes workstation users and other Domino servers including storage of shared databases and mail routing.
The Notes workstation - a computer running Windows, OS/2, Macintosh
, or UNIX system software - communicates with Domino servers so you can use shared databases and read and send mail.
Note
A Domino server is not the same as a file server. A file server is a computer that provides access to shared resources like printers and applications, and manages network activity.
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Starting, stopping, and exiting Notess
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About Notes limits
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Mobile Notes lets you connect to Domino servers over a phone line. This way, you can work with databases on Domino servers when your workstation isn't connected to a
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Computers that share devices such as printers and file servers, and can communicate with each other. A LAN is often confined to one building because connections are made over cable or dedicated lines.
local area network (LAN)
When to use mobile Notes
You can use Notes in the following mobile situations:
On your laptop when you work at home or on the road.
When you're away from the office, you can call a server or work disconnected. When you return to the office, you can easily switch back to using Notes on the network.
On a mobile workstation when there is no LAN-based Notes installation.
For example, when you're at a regional office, you could call a server at the home office from a computer with a modem.c
Notes also supports X.25 connectivity. You can use asynchronous communications scripts to connect to X.25 networks and other applications that require extended communications support.m
How to use mobile Notes
There are two ways to use mobile Notes:l
Interactively, by calling a server and remaining connected while you work directly with databases on the server.
Locally, by working in local e
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicas
of databases on a server, calling the server, and exchanging data between your local replicas and the databases on the server.i
Advantages to working interactively
Advantages to working locally
Without local replicas, you save disk space on your workstation.
With local replicas, telephone calls are shorter and cost less.
You don't need to create local replicas.
You can work when a server is down.
Working directly on the server, you get and provide the most current data.
Working locally, performance is faster and you occupy the server's modem for shorter periods of time.
Mail is routed immediately. If mail is addressed incorrectly, you will be notified right away.
You can send all of your mail to the server at once. You don't have to wait for a memo to be sent before you can write the next one.
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About setting up mobile Notes=
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When you use mobile Notes, you can work in a local
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica@
of your mail database. Then you can use the Replicator workspace page to send and receive Notes mail by exchanging documents between the replica and your mail database on the server.
The way you create a local replica of your mail database depends on the connection type you specified the first time you set up Notes.
If you specified remote connection, Notes automatically created a replica stub of your mail database. To use the replica stub, you need only replicate your mail database's documents to it.
If you specified network connection only, you can create a local replica of your mail database manually.
About the Outgoing Mail database (MAIL.BOX)@
When you send mail from a local replica of your mail database, Notes temporarily stores the outgoing mail in MAIL.BOX.
When you replicate with your mail database on the server, Notes sends the mail. When replication is completed successfully, MAIL.BOX is empty.
Note
MAIL.BOX is used for temporary storage only; do not try to create mail in it.
About mail and Replicator@
If you have a local replica of your mail database, Notes automatically includes an entry for the replica on the Replicator workspace page. Notes also includes a "Send outgoing mail" entry for MAIL.BOX on the Replicator page. When you use mobile Notes, you can use the Replicator page to send and receive mail or send mail only.
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About addressing mail
When you address mail that you create in a local replica of your mail database, Notes looks for the recipient (the name you entered in the To: field) in your
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A database that contains the names and computer addresses of users and user groups that you enter yourself.
Personal Address BookK
. If the recipient is not there, Notes assumes the server will look for the recipient in its
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A database that contains the name and computer address of every Lotus Notes user, user group, and Notes server in a domain.
Public Address BookK
when the document is sent during replication. If the server cannot find the name, it sends a non-delivery report to your mail file on the server to let you know the mail was not received.
You may not see this report until the next time you replicate your mail file, so make sure that recipients you enter are listed in your Personal Address Book or the server's Public Address Book.
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About Notes mail
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About Replicator
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Ways to replicate databases with Replicator
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Named paragraph styles let you save combinations of paragraph properties that you use regularly. For example, suppose that you often write sales reports in italic text with a 2.25" left margin like this:
In the first quarter, domestic sales increased 5% and international sales increased 10%. In the second quarter, both domestic and international sales increased 15%.
You could save the italic and left margin paragraph properties as a named style called Reports. Then when you write sales reports, you could format them with Reports without having to specify the italic and left margin properties individually each time. You could select Reports from the Text - Named Styles menu or from the status bar:
Or, you could assign Reports to the cycle key F11, which lets you cycle through each of the named styles you've created and assigned to the key.
Note
When you create a named style, you can make the style available to the rest of the documents in the database, or make it available only in the document in which you created it.
[None] named style
You can use the default style [None] to create named styles from existing named styles. When you select [None], it retains the properties of the last current named style, but lets you change its properties and save the properties as a new named style. This way, you don't have to change the existing named style.
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styles
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The following table lists known Notes workstation limits.
Feature test
Windows, OS/2, UNIXU
Macintoshr
What is the maximum size of a database?i
4 GB (gigabyte)
4 GB (gigabyte)r
What is the maximum size of plain text fields?
15KB (storage); 15KB displayed in a view's columnn
15KB (storage); 15KB displayed in a view's column
What is the maximum size of a single paragraph in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich textp
field?e
64KB
64KB
What is the maximum number of paragraph styles?
64,000
unique t
paragraph styles in a single document
64,000
unique
paragraph styles in a single document
How many levels of responses in a hierarchical view; how many documents at each level?
31 levels; 300,000 documents
31 levels; 300,000 documents
What is the maximum number of windows you can have open simultaneously?
How many characters are allowed in names for views, forms, and so on?
Database Title: 32
Filename: on server 8 plus extension; on local workstation 8 plus extension (on Windows 95 workstation 255)
Field names: 32
View names: 64
Form names: 32
Macro names: 32
Database Title: 32
Filename: on server 8 plus extension; on local Macintosh workstation 31
Field names: 32
View names: 64
Form names: 32
Macro names: 32
What is the maximum size for Mail recipient names?
2MB of recipient names (based on fully qualified names, for example, 5
Les Kaplan @ Marketing
2MB of recipient names (based on fully qualified names, for example, l
Les Kaplan @ Marketing
What's the maximum password length allowed on an ID?
63 charactersi
63 characters
How many fields in a form?
10MB memory (6MB memory for OS/2)
48MB on disk, 12MB total memory, 2MB cache size, with 3MB memory assigned to Notes
How many columns can be included in one table?
How many rows can be included in one table?
How many views can be added to a database?
No limit; however, as the number of views increases, the length of time to display other views also increases
No limit; however, as the number of views increases, the length of time to display other views also increases
How many forms can be added to a database?
Unlimited
Unlimitedp
How many columns are allowed in a view?
289 ten-character columns; dependent upon # or characters per column
289 ten-character columns; dependent upon # or characters per column
How wide can a column be (# of inches)?L
999 characters or approximately 54 inches wide
999 characters wide; more than 70 inches
What is the total size of computable simple text fields?
63K (cumulative throughout document)
63K (cumulative throughout document)
How many paragraphs in a document?
21,509 (19,004 for OS/2)
3,018 (with partition size set to 2,500)
What is the maximum size of a rich text field?
Limited only by available disk space up to 1GB
Limited only by available disk space up to 1GB
What is the maximum number of inserted page breaks?w
How many cascading views are allowed in a database?
How many copies of a document can be printed at once?
65,535
What is the maximum value allowed in "Start page numbers at" field?
65,535
32,767
What is the maximum value (in inches) you can enter for margin size?
What is the maximum value (in inches) you can enter for page size cropping?e
What is the maximum point size you can select/print?
250 (except under UNIX X11R4/Motif, where it's the maximum display size for the font).
How many documents are allowed in one view?l
Maximum of 130MB for a view indexh
Maximum of 130MB for a view index
What is the maximum number of documents that can be exported to Tabular Text?
Limited only by available disk space
Limited only by available disk space
How many levels of responses will display in a view?
31 responses to 1 main document
31 responses to 1 main document@
What is the maximum number of entries in an Access Control List?
950 names
950 names
What is the maximum number of roles in an access control list?
75 Roles =
75 Roles
What is the maximum size of a single paragraph you can cut or copy to the Clipboard?
Unlimited (64K for UNIX)
Unlimited
What is the maximum number of users to have authorized passwords on a multiple password ID?
8 users&
8 users
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You can print an open document, selected documents in a folder or view, a list of documents in a folder or view, or print to a file. You can also print the Calendar view or one or more calendar entries.
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You can also print file
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A file attached to a Lotus Notes document. An attachment remains with the document until delete the attachment or the document.
attachments
directly from Notes.F
You can specify printer settings, such as the printer to use, and page settings, such as headers, footers, and margins. You can also insert page breaks and preview a document to see where pages break and words wrap before you print.
Depending on the operating system and printer you're using, you can specify more print settings, such as print orientation, paper size, and scaling.
Notes uses your operating system's print spooler to print in the background. A print spooler sends your print job to a queue, where it waits for its turn to print. This means that you can continue working in Notes and not wait until printing is complete. Your operating system controls the print spooler; for information on print spoolers, see your operating system or printer documentation.
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Ways to set up a page for printing
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Previewing a document for printing
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Notes uses Microsoft Rich Text Format (RTF) as an intermediate file format for importing and exporting to some word processing files. For example, if you import a WordPerfect file, Notes calls the Mastersoft
libraries to translate the file to an RTF file and then imports the RTF file into Notes. Similarly, if you export to a WordPerfect file, Notes calls the Mastersoft libraries to translate the document to an RTF file and then converts the RTF file to the WordPerfect file format.
Features that Notes translates
Character set
When importing, Notes supports the Windows ANSI, IBM PC, and IBM 850 character sets. When exporting, Notes uses the IBM 850 character set.
Click here for Macintosh information
The Macintosh character set is supported for import but not export.v
Click here for UNIX information
When exporting, Notes uses the 8859 ISO Latin 1 character set.
Character attributes
Bold, italic, and strikethrough are fully supported. Small caps, caps, and shadow attributes are imported as bold text. Outline is imported as italic, and any hidden text is imported as plain text. Notes has only one kind of underline, so continuous, dotted, and word underlining are imported as underlined text. Superscripts and subscripts are supported. Font sizes and colors are imported correctly.
Colors
Each color is mapped to the closest Notes color.
Document and paragraph margins and indents
In Notes, paragraph left, first line indents, and tabs are relative to the left side of the page, whereas in word processing products they are relative to the document margins. When importing, Notes calculates the left margin of a paragraph by adding the Notes document's left margin setting to the left margin and paragraph indent settings of the imported paragraph. For example, if you import a paragraph with a 0" left margin and a .5" tab setting into a Notes document with a left margin of 1", the imported paragraph will have a 1" left margin and a 1.5" tab.
When exporting, Notes checks all paragraphs and makes the document's left margin equal to the left margin of the leftmost paragraph.
Section formatting
If a section break is also a page break, it is imported as a page break. Otherwise, it is imported as a paragraph break.
Paragraph justification and line spacing
Notes imports left, right, full, and center justification, and converts all line spacing into single, single and one-half, and double line spacing.
Special characters
A non-breaking space is imported as a normal space. Different kinds of hyphens are imported as dashes.
Headers, footers, and footnotes
Notes doesn't import header or footer information into Notes headers and footers. Instead, header or footer text is inserted into the body of the document at the position in the document where the header or footer control code exists in the original document. Notes imports footnote text in the same way.
Features that Notes doesn't translate
Notes doesn't translate revision marks, style sheets, annotations, expanded or compressed text, or bookmarks.
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You can use sections to collapse one or more paragraphs in a document into a single line.
Sections make navigation in large documents easier. Readers can expand a section when they want to read its contents.
Sections are useful for organizing documents that contain a lot of information. You can group related information in a large document into different sections.
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Creating a collapsed section
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A server connection is a document in your
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A database that contains the names and computer addresses of users and user groups that you enter yourself.
Personal Address Book
that contains information, such as a server's phone number, that Notes uses to connect to a server. There are four types of server connection documents.
A dial-up server connection tells Notes the phone number you want to use to connect to a server over a modem. Notes saves the phone number so you can use it whenever you call the server.
A network server connection tells Notes the network port you want to use to connect to a server on a local area network. This is useful if you need to use a port with a specific protocol driver to connect to a server.
A passthru server connection tells Notes the
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passthru serverU
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you want to use to connect to another server. If you have access to a passthru server, you can set up passthru connections for servers the passthru server leads to.
For more information about passthru servers, see Domino Administration Help or your Domino administrator.
A remote LAN server connection tells Notes the remote LAN server you want to use to connect to another server. If you're using a remote LAN service, such as Microsoft RAS, you can set up remote LAN connections for servers you want to use on the remote LAN.
For more information about remote LAN service, see Domino Administration Help or your Domino administrator.
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What you need
To set up mobile Notes, you need:
Notes 4.0 installed on the workstation.
A certified Notes user ID.
A modem connected to the workstation that is compatible with Notes (unless you're using another method to connect remotely, such as Microsoft Remote Access Service).
The names and phone numbers of servers you want to access.
To use mobile Notes, you need a direct-dial, analog phone line. (To check if you have an analog phone line, listen to the tones made when you dial. If the tone varies for each number, you have an analog phone line.)n
If you're using mobile Notes on a laptop, it's a good idea to have a phone cord, extra batteries, and a power adapter. Also, many countries have different phone jacks, so If you're going to use mobile Notes on a laptop in a different country, you will probably need a specific connector for the country you are visiting.
Help Litev
When you installed Notes, you also installed the Notes Help Lite database (HELPLT4.NSF) locally (unless you selected a different Help option during Install). Help Lite lets you get Help while you travel and uses much less disk space than full Help. Help Lite contains information you are more likely to need when you use Notes away from the office, such as information on using mobile Notes.
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There are several ways you can add information to Notes documents from other applications.
Method
Goal
Copying part or all of a fileO
To add data quickly.
Do this when the source application is available and supports the Clipboard. This is useful when the data you're copying will not be changing.
Attaching a file
To distribute files electronically.s
Do this when users will work with the file in the source application rather than in Notes. This is useful when the file is compressed or is a system or executable file.
Importing a file
To add large amounts of data in its original format.
Do this when you want to work with the file in Notes rather than the source application. This is useful when you want to display data such as tables, styled text, and pictures in their original form and when the data you're importing will not be changing.e
Linking a file
To add data that updates when the original file changes.
Do this when the source application is available and supports
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DDE (dynamic data exchange)
A method for displaying data created with other Windows and Presentation Manager applications, such as graphics or spreadsheet ranges, within Notes documents. DDE objects can be reactivated and updated to reflect the current state of changing data.
DDEr
or
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
OLE(
linking. This is useful when you want to display the latest data from the source application in Notes.e
Embedding part or all of a files
To add data that is not necessarily associated with a file.!
Do this when the source application is available and supports OLE embedding. This is useful when you want to use the source application to enter and edit data in Notes.
Embedding an OLE custom controlk
To add both data and the software necessary to edit it, in Windows 95 or Windows NT.
Do this when there is an OLE custom control, such as a Lotus Component, available in your operating system, and you want users of the document to enter and edit data without needing application software.
Subscribing to part or all of a file
To add data from Macintosh applications that updates when the original file changes.
Do this when you're using Macintosh System 7
or later and the source application is available and supports publishing. This is useful when you want to display the latest data from the source application in Notes.
Note
If you want to link, embed, or subscribe to data, but the source application does not support DDE, OLE, or the Macintosh Subscribe command, you can copy, attach, or import data instead.e
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About the Clipboardh
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If you're using Macintosh System 7 or later, Notes lets you subscribe to information in other Macintosh System 7 applications, such as 1-2-3 for Macintosh. All Notes users, whether they use Macintosh computers or other Notes platforms, can see this information if you save it in a shared database or send it to them using Notes mail.u
Subscribing and publishing
An application that can make information available is a publisher; an application that can link to published information is a subscriber. Notes can serve as a subscriber, but not as a publisher.
Subscribing is almost as simple as copying data, but is much more powerful because the shared information is saved as a live link. Whenever the information in the publisher is changed, the information also changes in any documents that subscribe to it. You can subscribe to information located on your own Macintosh or on another Macintosh available on your network.
For example, suppose you want to include the latest sales figures from a 1-2-3 worksheet in an Executive Summary document in a Notes database. Instead of having to paste, import, or type the sales figures in Notes every time they change, you could publish them using 1-2-3 for Macintosh and subscribe to them in Notes.
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Subscribing to Macintosh-based data
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Updating subscription data
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The calendar is a view in your Notes mail database which you can use to manage your time and to schedule meetings. You can add appointments, meetings, reminders, events, and anniversaries to the Calendar view. You can also display tasks in the Calendar view.
You can display the Calendar view in four different formats: two days, one week, two weeks, and one month. In the following illustration, the Calendar view is displayed in one-week format.
Note that there are time slots displayed on Tuesday, April 1st. When you display the time slots on a date, Notes displays each time period for which you have scheduled an appointment or meeting as a shaded blue area. If the time of two appointments or meetings overlap, Notes displays a red bar to the left of the conflicting entries.
Notes displays a different icon for each type of calendar entry. For example, in the following illustration, "Write status report" is a task, "Lunch with Scott" is an appointment, "Operations task force" is a meeting, "Call Diane" is a reminder, "Time management class" is an event, and "Pat Hurley's birthday" is an anniversary.
About the calendar profile
The calendar profile lets you indicate the time during the week that you're normally available for meetings. Notes saves this information in a database on your mail server so that others can read your e
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free time schedule
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and h
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look up your free time for meetings
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The calendar profile also lets you customize your calendar. For example, you could use the calendar profile to change the default length of appointments and meetings and set an alarm for all anniversaries. To specify calendar profile options, choose Actions - Calendar Tools - Calendar Profile.
Note
Make sure that your name is specified in the "Mail File Owner" field in your calendar profile.
About using a browser and the calendar
For information on the calendar and scheduling features you can use if you use a browser to work with Notes mail, see
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About using a browser to work with Notes mail
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Ways to print the calendar
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The Clipboard is a temporary storage area provided by your operating system to store the data you copy or cut.
With the Clipboard, you can copy or cut text, pictures, or other data from a Notes document and paste the data elsewhere in the same document or into another document. You can also copy, cut, and paste selections between Notes and other Windows, OS/2, Macintosh, and UNIX applications that support the Clipboard.
When you copy or cut data to the Clipboard, it remains on the Clipboard until you do one of the following:
Copy or cut new data, which replaces Clipboard data.
Exit Windows or OS/2, or shut down your Macintosh, which removes Clipboard data.
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You can display the contents of the Clipboard. If you're using Windows, double-click the Clipboard Viewer icon in the Windows Main program group. If you're using Windows 95, choose Start - Programs - Accessories - Clipboard Viewer. After you open the Clipboard Viewer, you can clear its contents by choosing Edit - Delete.
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You can display the contents of the Clipboard by switching to the Finder and choosing Edit - Show Clipboard.
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Copying, moving, or deleting datan
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Copying data into a document
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When you choose View - Ruler, Notes displays a ruler you can use to format one or more paragraphs.
The ruler contains:
Pentagon pointers, which represent the left margin.
The upper pentagon pointer represents the left margin for the first line in a paragraph; the lower pentagon pointer represents the left margin for the remaining lines in a paragraph.
Triangle pointers, which represent tab stops.
The first triangle pointer represents a left tab stop; the second represents a right tab stop; the third represents a decimal tab stop; and the fourth represents a centered tab stop.
When you click in a column in a table, the ruler also contains:
Thin bar pointers, which represent the start and the end of the column.
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Setting the left margin with the ruler
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Setting tabs with the ruler
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Setting a column width with the ruler
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Changing the unit of measurement
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Your Domino administrator can set up one or more servers for you to use as "stepping stones" to connect to other servers. These intermediary servers are known as passthru servers. You can use passthru servers to do the following:
Connect to multiple servers through a single phone connection
For example, if you have access to a passthru server that leads to servers A, B, and C, you can call the passthru server and access databases on servers A, B, and C without having to make another call.F
Connect to a server on a local area network running a different network protocol
For example, suppose your workstation is running only NetBIOS and server A is running only TCP/IP. If you have access to a passthru server running both protocols, you can use the passthru server to connect to server A.
Your Domino administrator can set up a passthru server so that it leads to additional passthru servers as well as target servers. This way, Notes can "hop" from passthru server to passthru server until it reaches the target server you want to access. You don't have to know how a passthru server reaches a target server; all you need to find out from your Domino administrator is which target servers you can reach from a passthru server.
Setting up to use passthru servers
There are two ways to set up your workstation to use a passthru server. You can:
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Specify a default passthru server for a location
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This is the easiest way to set up to use a passthru server. When Notes can't connect to a server directly, it tries to use the default passthru server for the current location to connect to the server.
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Set up passthru server connections
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This way, you can tell Notes which passthru server you want to use to connect to a server. For example, if your default passthru server is server P1, but you want to use a different passthru server (server P2) to connect to server A, you can create a server connection document in your Personal Address Book that tells Notes to use server P2 to connect to server A.t
About hunt groups
When you use a hunt group name, you call a single phone number, and your call connects to one of several passthru servers. Large organizations with many passthru servers may use hunt groups to balance the load on servers more efficiently.
Ask your Domino administrator whether hunt groups are available in your organization. If they are, t
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create a hunt group connection
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document to take advantage of hunt groups when you work remotely.
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About locations
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To accept a meeting invitation
1. Open the invitation.
2. Click Accept.
Notes sends a message with your response to the meeting chairperson. Notes also adds the meeting to the Calendar and Meetings views and marks the specified time busy in your
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free time schedule
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To accept a meeting invitation and send comments to the chairperson
1. Open the invitation.
2. Click Other.
3. Select Accept in the "Action to take" field.
4. Enter your comments in the "Comments to include" field and click OK.
Notes sends a message with your response and your comments to the meeting chairperson. Notes also adds the meeting to the Calendar and Meetings views and marks the specified time busy in your
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free time schedule
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Tip
To view your calendar while you're responding to the invitation, click Check Calendar. To return to the invitation, press ESC.
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After you invite people to a meeting, you can change the status of one or more of the invitees to accepted.
1. Double-click the meeting entry.
2. Choose Actions - Change Status to Accepted.
3. Select one or more invitees and click OK.
Notes sends a message to the selected invitee(s) telling them that they are required to attend the meeting. When an invitee opens the message, Notes adds the meeting to the invitee's calendar. Notes also marks the specified time busy in the e
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free time schedule(s)
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of the selected invitee(s).
Note
If the meeting is a repeating meeting, you cannot change the status of an invitee to accepted.
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You can automatically accept meeting invitations from all or from selected users.
3. Under "Autoprocessing Options," do one of the following:
To automatically accept meeting invitations from all users, select Meetings.
To automatically accept meeting invitations from selected users, select Meetings and specify the names of the users in the "Autoprocess Meetings only from the following people" field.
Note
You must have at least Designer access to the mail database to select or deselect Meetings.
4. Click OK.
5. When Notes asks which server you want to run the autoprocessing agent on, select your mail server and click OK.
Notes accepts a meeting invitation for you if the time of the proposed meeting is free in your
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free time schedule
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. If you're busy at the time of the proposed meeting, Notes adds "(Time Conflict)" to the subject of the invitation in the Inbox folder and lets you respond to the invitation manually.
Note
If you enable this option and receive a broadcast invitation (an invitation that you don't have to respond to), Notes adds the broadcast meeting to your calendar automatically.
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When an invitee proposes a change to the time or location of a meeting that you've called, Notes sends you a counter-proposal message.
1. If necessary, switch to the Inbox folder.
2. Open the counter-proposal message.
3. Click "Accept Counter Proposal" or "Decline Counter Proposal."
If you accept the proposed change, Notes sends the invitees a new invitation to the rescheduled meeting. If a room and/or resource is reserved for the meeting, Notes sends the Resource Reservations database a reservation request for the new time or for the new room.
If you decline the proposed change, Notes sends the invitee who proposed the change a message that says you've declined it.
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1. If necessary, switch to the Calendar view.
2. Click New Entry or double-click the date of the anniversary.
3. Select Anniversary.
4.
Enter a description of the anniversary in the Brief description field.
5. If necessary,
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specify the date
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of the anniversary in the Date field.
6.
(Optional) Do any of the following:t
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set an alarm for the anniversary
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, click Alarm options, specify when you want the alarm to go off, and click OK.
To e
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make the anniversary a repeating anniversary
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, click Repeat, specify how often and for how long you want the anniversary to repeat, and click OK.
To indicate to others that you are busy on the selected date, deselect Pencil in.h
To hide the anniversary from
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other users who can read your calendar
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, select "Not for public viewing."
To include more information about the anniversary, enter it in the Detailed description field.
7. Click "Save and Close."
Notes adds the anniversary to the Calendar and Meetings views and marks the specified date busy in your
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free time schedule
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(unless you selected Pencil in).
Tipe
To view your calendar while you're filling out the anniversary form, click Check Calendar. To return to the anniversary form, press ESC.
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1. If necessary, switch to the Calendar view.
2. Click New Entry or double-click the date of the appointment.
3. Select Appointment.
4. Enter a description of the appointment in the Brief description field.
5. If necessary,
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specify the date
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of the appointment in the Date field.
6.
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Specify the time
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of the appointment in the Time field.
7. (Optional) Do any of the following:
To d
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set an alarm for the appointment
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, click Alarm options, specify when you want the alarm to go off, and click OK.
To
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make the appointment a repeating appointment
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, click Repeat, specify how often and for how long you want the appointment to repeat, and click OK.
To keep the selected time free for meetings, select Pencil in.
To hide the appointment from s
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other users who can read your calendar
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, select "Not for public viewing."
To include more information about the appointment, enter it in the Detailed description field.
8. Click "Save and Close."
Notes adds the appointment to the Calendar and Meetings views and marks the specified time busy in your
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free time schedule
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(unless you selected Pencil in).s
To view your calendar while you're filling out the appointment form, click Check Calendar. To return to the appointment form, press ESC.
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Inviting people to a meeting
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Editing a calendar entry
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1. If necessary, switch to the Calendar view.
2. Click New Entry or double-click the first date of the event.
3. Select Event.
4.
Enter a description of the event in the Brief description field.
5. If necessary,
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specify the first date
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of the event in the Date field.
6. Specify the number of days the event lasts in the Duration field.
7.
(Optional) Do any of the following:e
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set an alarm for the event
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, click Alarm options, specify when you want the alarm to go off, and click OK.
To
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make the event a repeating event
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, click Repeat, specify how often and for how long you want the event to repeat, and click OK.
To keep the selected date(s) free for meetings, select Pencil in.
To hide the event from
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other users who can read your calendar
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, select "Not for public viewing."
To include more information about the event, enter it in the Detailed description field.
8. Click "Save and Close."
Notes adds the event to the Calendar and Meetings views and marks the specified date(s) busy in your o
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free time schedule
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(unless you selected Pencil in).o
Tipr
To view your calendar while you're filling out the event form, click Check Calendar. To return to the event form, press ESC.
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If you receive a broadcast invitation (an invitation that you don't have to respond to), you can add the broadcast meeting to your calendar.
1. Open the invitation.
2. Click "Add to Calendar."R
Notes adds the meeting to your calendar and marks the specified time busy in your
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free time schedule
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Note
All repeating meeting invitations are broadcast invitations.
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You can add horizontal lines to a document to separate different parts of the document or to make the document more interesting visually.o
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit moder
, click where you want to enter the line.
2. Choose Create - Horizontal Rule.r
Note
You must be in a E
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich textd
field to add a horizontal line.
To change the line's height, width, or color, or to make the line transparent, click the line and choose Horizontal Rule - Horizontal Rule Properties.
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Ways to add information to documents
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You can use the Clipboard to copy pictures into a document. You can also import picture files into a document.
To copy a picture into a document
1. Copy the picture.
Note
You can copy only bitmap pictures into a document.
2.
Open the document you want to add the picture to in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeg
3. Click where you want to place the picture.
4. Choose Edit - Paste.
To import a picture file into a document
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click where you want to place the picture.
3. Choose File - Import.
4. Select the file to import.t
Note
You can import BMP (bitmap), GIF, JPEG, PCX Image, and TIFF 5.0 Bitmap files into a document.
5. Click Import.
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field to add a picture.
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About the Clipboard
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Resizing a picture
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Adding a picture to the background of a document
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Ways to add information to documents
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If a form's design allows it, you can use the Clipboard to copy a picture and then use it as a document's background. You can also import a picture file and use it as a document's background.
Note
If the picture is the same size as the document, it appears once. Smaller pictures "tile" to fill the background of the document.
To copy a picture and use it as a document background
1. Copy the picture.
Note
You can copy only bitmap pictures for use as a document's background.
2. Open the document you want to add the picture to in p
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
3. Choose File - Document Properties and click the Background tab.
4. Click Paste Graphic.
To import a picture file and use it as a document background
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode1
2. Choose File - Document Properties and click the Background tab.
3. Click Import Graphic.
4. Select the file to import.
Note
You can import BMP (bitmap), GIF, JPEG, PCX Image, and TIFF 5.0 Bitmap files for use as a document's background.
5. Click Import.
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About the Clipboardn
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Adding a picture
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Changing the background color of a document
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You can add a port to your workstation. When you add a port, Notes enables it by default and lets you specify the
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
locationse
at which you want to use the port.o
Note
Before you add a network port, make sure the appropriate network software is installed. Before you add a modem port, make sure a modem is installed and you know the physical port it is connected to.
1. Choose File - Tools - User Preferences.
2. Click Ports.
3. Click New.
4. Do the following:
Enter a name for the port.
Select a driver for the port.
Select the locations at which you want to use the port.e
5. Click OK.
6. Click OK to close the User Preferences dialog box.
Note
For information on adding server ports, see Domino Administration Help.e
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Enabling or disabling a port
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Selecting ports for a location
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Ways to set up ports
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1. If necessary, switch to the Calendar view.
2. Click New Entry or double-click the date on which you want the reminder.
3. Select Reminder.
4.
Enter a description of the reminder in the Brief description field.
5. If necessary,
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specify a date
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for the reminder in the Date field.
6.
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Specify a time
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for the reminder in the Time field.
7.
(Optional) Do any of the following:e
To s
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set an alarm for the reminder
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, click Alarm options, specify when you want the alarm to go off, and click OK.
To f
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make the reminder a repeating reminder
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, click Repeat, specify how often and for how long you want the reminder to repeat, and click OK.t
To hide the reminder from
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other users who can read your calendar
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, select "Not for public viewing."
To include more information with the reminder, enter it in the Detailed description field.
8. Click "Save and Close."
Notes adds the reminder to the Calendar and Meetings views.
Tipr
To view your calendar while you're filling out the reminder form, click Check Calendar. To return to the reminder form, press ESC.
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See detailsi
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Ways to create calendar entries
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Editing a calendar entry
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1. T
Make sure
the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modea
2. Click where you want to add the column or row.
Note
Notes adds new columns to the left of the current column and adds new rows above the current row.
3. Do one of the following:
Choose Table - Insert Column to add a column.
Choose Table - Insert Row to add a row.m
See related topics
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Ways to add columns or rows to a table
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You can add a column or row to the right or bottom side of a table.
1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the table.
3. Do one of the following:
Choose Table - Append Column to add a column to the right side of the table.
Choose Table - Append Row to add a row to the bottom side of the table.
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Ways to add columns or rows to a table
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You can customize the user dictionary Notes includes so that it contains words you want Notes to recognize when it checks spelling.
1. Choose File - Tools - User Preferences.
2. Click User Dictionary.
3. For each change you want to make to the user dictionary, do one of the following:
To add a word, enter the word in the text box (below the larger list box) and click Add.
To delete a word, select the word from the list and click Delete.j
To change the spelling of a word, select the word from the list, enter a new spelling in the text box, and click Update.
4. Click OK to close the User Spell Dictionary dialog box.
5. Click OK to close the User Preferences dialog box.
Note
The user dictionary (USER.DIC) is located in your Notes data directory (or Data folder on the Macintosh).
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About checking spelling
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Checking spelling
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Ways to specify basic settings
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You can use permanent pen to add comments to a document in a different font. With permanent pen, you don't have to change the font every time you add a comment somewhere else in a document.
To turn on permanent pen
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit moden
2. Choose Text - Permanent Pen.o
3. Enter text.
4. (Optional) To turn off permanent pen, choose Text - Permanent Pen again.m
When permanent pen is enabled, you can strike through existing text automatically. To do so, select the text and press SHIFT+BACKSPACE. Notes displays the text in the permanent pen font with strikethrough.r
To change the permanent pen font
1. Choose Text - Text Properties.
2. Click the Font tab.
s Serif
Symbol
3. Select a font, size, style, and/or color.
By default, permanent pen is red bold.
4. Click "Set Permanent Pen font."
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich textS
field to use permanent pen.
Tipd
You can also turn on permanent pen with the Permanent Pen icon in the SmartIcons bar.
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See examples
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See related topics
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Formatting text
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Ways to format paragraphsl
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Ways to add information to documents
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E'6Ue
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FPalace Script
1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click where you want to add columns or rows.m
Note
Notes adds new columns to the left of the current column and adds new rows above the current row.
3. Choose Table - Insert Special.
4. Specify the number of columns or rows you want to add.
5. Select Column(s) or Row(s).
6. Click Insert.
Tipe
To add the columns or rows to the right or bottom side of the table, click Append.
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Ways to add columns or rows to a table
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1. Choose File - Tools - SmartIcons.
2. In the box above the second column of icons, select the SmartIcons set you want to modify.
3. Drag the icon you want to add from the Available icons column to the second column.
4. Click OK.
Note
When you drag an icon from the Available icons column, a copy of the icon remains in the Available icons column so you can add the icon to additional sets.
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Removing SmartIcons from a set
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Rearranging SmartIcons in a set
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Ways to set up SmartIcons
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You can allow changes to a custom control while a document is in read mode. You cannot save these changes, however, unless the document is in edit mode.
1. With the document in edit mode, click the custom control.
2. Choose Applet - Object Properties.
3. In the InfoBox, choose Run object when reading document.
4. Close the InfoBox.
5. Save and close the document.
6. Reopen the document.
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See details
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See related topics
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Changing the display of an object
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Editing an embedded object
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Expanding a custom control
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Expanding an embedded OLE 2 object
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Ways to manage objects
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"Small Fonts
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After you
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create named styles
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, you can format one or more paragraphs with them.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modec
2. t
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)h
3.
Do one of the following:
Choose Text - Named Styles and select a style from the menu Notes displays.u
Click the Named Styles indicator on the status bar and select a style from the list Notes displays.g
wwwwwww
wwwwwwwwwwwwwwww
Tip
If you
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assign named styles to the cycle key
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, you can press F11 to cycle through the named styles when you format paragraphs.
See related topics
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About named styles
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Ways to use named
styles
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Named paragraph stylesRemoving\named styles from cycle listDeleting\named styles from cycle listCycle keyHow Do I?StepsH_ASSIGNING_A_NAMED_PARAGRAPH_STYLE_TO_A_KEYContext Help FormAssigning a named style to the cycle key
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
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Assigning tasksHow Do I?StepsH_ASSIGNING_A_TASK_TO_OTHERSContext Help FormAssigning a task to others
01 Do Everyday Tasks12 Share Information with Other Applications
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01 Do Everyday Tasks08 Use Mobile Notes
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Calling serversServers\callingDialing serversHow Do I?StepsH_CALLING_A_SERVERContext Help FormCalling a server
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
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Hotspots\formattingBordersHiding\hotspot borderDisplaying\hotspot borderShowing\hotspot borderHow Do I?StepsH_CHANGING_HOW_A_HOTSPOT_LOOKSContext Help FormHiding or displaying a hotspot's border
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01 Do Everyday Tasks01 Set Up Notes
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International settingsImporting\files, and character translationTranslating charactersExporting\files, and character translationHow Do I?H_CHANGING_HOW_NOTES_TRANSLATES_CHARACTERSContext Help FormChanging how Notes translates characters
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01 Do Everyday Tasks09 Print}?5^
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Background colors\documentsColors, background\documentsDocuments\background colorsHow Do I?StepsH_CHANGING_THE_BACKGROUND_COLOR_OF_A_DOCUMENTContext Help FormChanging the background color of a document04 Read, Create, and Edit Documents
Workspace pages\setupColors\workspace tabsTabs, workspace\setupHow Do I?StepsH_CHANGING_THE_COLOR_OF_A_WORKSPACE_TABContext Help FormChanging the color of a workspace tab
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Formatting\textText\formattingFontsPoint sizesColors\textSuperscript textSubscript textStrikethrough textBold textUnderlined textItalic textHow Do I?StepsH_CHANGING_THE_FONT_SIZE_STYLE_OR_COLOR_OF_TEXTContext Help FormFormatting text
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01 Do Everyday Tasks01 Set Up Notes
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International settingsSpell checkerLanguages, spell checkerSetup\spell checkerDictionariesHow Do I?StepsH_CHANGING_THE_LANGUAGE_YOU_CHECK_SPELLING_WITHContext Help FormChanging the language you check spelling with
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01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Sizing\SmartIconsSmartIcons\setupHow Do I?StepsH_CHANGING_THE_SIZE_OF_THE_SMARTICONSContext Help FormChanging the size of the SmartIcons
CN=Joe Levine/OU=CAM/O=Lotus
###########################################
01 Do Everyday Tasks04 Read, Create, and Edit Documents9
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tables\formattingColumns, table\spacingRows, table\spacingSpacing\tablesHow Do I?StepsH_CHANGING_THE_SPACE_BETWEEN_COLUMNS_AND_ROWSContext Help FormSetting the space between columns and rows
CN=Joe Levine/OU=CAM/O=Lotus
#####
01 Do Everyday Tasks04 Read, Create, and Edit Documents
|?5^:
|?5^:
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Formulas\hotspots andHotspots\editingText\pop-upPop-up text\changingHow Do I?StepsH_CHANGING_THE_TEXT_IN_A_POPUPContext Help FormChanging a hotspot's pop-up text
CN=Joe Levine/OU=CAM/O=Lotus
##################################
01 Do Everyday Tasks01 Set Up Notesu
?01 User's Guide01 Chapter 1 Setting Up Notes
International settingsTabs, in documents\unit of measurementMarginsHow Do I?H_CHANGING_THE_UNIT_OF_MEASUREMENTContext Help FormChanging the unit of measurement
CN=Joe Levine/OU=CAM/O=Lotus
##########################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Data directoryHow Do I?StepsH_CHANGING_YOUR_NOTES_DATA_DIRECTORYContext Help FormChanging your Notes data directory
CN=Joe Levine/OU=CAM/O=Lotus
@01 User's Guide10 Chapter 10 Using Mobile Notes
ChapAllH_CHAPTER_10__USING_MOBILE_NOTESContext Help FormChapter 10 Using Mobile Notes
CN=Joe Levine/OU=CAM/O=Lotus
#########################
@01 User's Guide11 Chapter 11 Printing
ChapAllH_CHAPTER_11__PRINTINGContext Help FormChapter 11 Printing
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
ChapAllH_CHAPTER_14__SHARING_INFORMATION_WITH_OTHER_APPLICATIONSContext Help FormChapter 14 Sharing Information with Other Applications
CN=Joe Levine/OU=CAM/O=Lotus
##############
?01 User's Guide01 Chapter 1 Setting Up Notes
ChapAllH_CHAPTER_1__SETTING_UP_NOTESContext Help FormChapter 1 Setting Up Notes
CN=Joe Levine/OU=CAM/O=Lotus
##################################
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
ChapAllH_CHAPTER_5__READING_CREATING_AND_EDITING_DOCUMENTSContext Help FormChapter 5 Reading, Creating, and Editing Documents
CN=Joe Levine/OU=CAM/O=Lotus
####################################
xt:'\
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
ChapAllH_CHAPTER_9__USING_THE_CALENDAR_ASSIGNING_TASKS_AND_SCHEDULING_MEETINGSContext Help FormChapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
CN=Joe Levine/OU=CAM/O=Lotus
################################
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Spell checkerText\spell checkingDictionariesUser dictionaryDocuments\spell checkingHow Do I?StepsH_CHECKING_SPELLINGContext Help FormChecking spelling
CN=Joe Levine/OU=CAM/O=Lotus
###########################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Locations\choosingHow Do I?StepsH_CHOOSING_A_LOCATIONContext Help FormChoosing a location
CN=Joe Levine/OU=CAM/O=Lotus
#####################
01 Do Everyday Tasks01 Set Up Notesd;
?01 User's Guide01 Chapter 1 Setting Up Notes
Startup settingsLocations\choosingHow Do I?StepsH_CHOOSING_YOUR_LOCATION_AT_STARTUPContext Help FormChoosing your location at startup
CN=Joe Levine/OU=CAM/O=Lotus
##############################################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
DictionariesStepsH_CHOOSING_YOUR_SPELL_DIRECTORYContext Help FormChoosing your spell directory
CN=Joe Levine/OU=CAM/O=Lotus
###############################
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Documents\closingClosing\documentsHow Do I?StepsH_CLOSING_A_DOCUMENTContext Help FormClosing a document
CN=Joe Levine/OU=CAM/O=Lotus
################################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Setup\mouseMouse setupRight mouse buttonHow Do I?StepsH_CLOSING_WINDOWS_WITH_THE_RIGHT_MOUSE_BUTTONContext Help FormClosing windows with the right mouse button
CN=Joe Levine/OU=CAM/O=Lotus
##################
01 Do Everyday Tasks04 Read, Create, and Edit DocumentsD
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Printing\collapsed sections andPreviewing\collapsed sections andOpening\collapsed sections andEditing\collapsed sections andSections\formattingCollapsing\sectionsExpanding\sectionsHow Do I?StepsH_COLLAPSING_OR_EXPANDING_A_SECTION_AUTOMATICALLYContext Help FormExpanding or collapsing a section automatically
CN=Joe Levine/OU=CAM/O=Lotus
##########
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Sections\collapsedCollapsing\text into sectionsText\collapsing into sectionsParagraphs\collapsing into sectionsCreating\sectionsTitles\sectionHow Do I?StepsH_COLLAPSING_TEXT_INTO_A_SECTIONContext Help FormCreating a collapsed section
CN=Joe Levine/OU=CAM/O=Lotus
######################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Workspace\setupDESKTOP.DSKCompacting\desktop filesHow Do I?StepsH_COMPACTING_YOUR_WORKSPACE_FILEContext Help FormCompacting your workspace files
CN=Joe Levine/OU=CAM/O=Lotus
#################################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Confirming meetingsHow Do I?StepsH_CONFIRMING_A_MEETINGContext Help FormConfirming a meeting
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Objects\copying and pastingOCXHow Do I?StepsH_COPYING_AND_PASTING_AN_OBJECTContext Help FormCopying and pasting an object or custom control
CN=Joe Levine/OU=CAM/O=Lotus
###############################################
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tables\formattingColumns, table\copyingCopying\columnsRows, table\copyingHow Do I?StepsH_COPYING_CELLS_COLUMNS_OR_ROWS_IN_A_TABLEContext Help FormCopying cells, columns, or rows in a table
CN=Joe Levine/OU=CAM/O=Lotus
#######
01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Copying dataClipboard\copying dataPasting data\from other applicationsHow Do I?StepsH_COPYING_DATA_INTO_A_DOCUMENTContext Help FormCopying data into a document
CN=Joe Levine/OU=CAM/O=Lotus
#########################
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Deleting\dataRemoving\dataCopying\dataMoving\dataHow Do I?StepsH_COPYING_MOVING_OR_DELETING_DATAContext Help FormCopying, moving, or deleting data
CN=Joe Levine/OU=CAM/O=Lotus
#################################################
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Buttons\creatingCreating\buttonsFormulas\buttons andActions\buttons andScripts\buttons andHow Do I?StepsH_CREATING_A_BUTTONContext Help FormCreating a button
CN=Joe Levine/OU=CAM/O=Lotus
####################################
01 Do Everyday Tasks04 Read, Create, and Edit Documents+
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Hotspots\creatingCreating\hotspotsButtons\hotspots andCreating\buttonsActions\hotspots andFormulas\hotspots andScripts\hotspots andHow Do I?StepsH_CREATING_A_BUTTON_WITH_A_HOTSPOTContext Help FormCreating an action hotspot
CN=Joe Levine/OU=CAM/O=Lotus
###############################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
AppointmentsEventsAnniversariesRemindersMeetingsHow Do I?StepsH_CREATING_A_CALENDAR_ENTRY_FROM_AN_EXISTING_CALENDAR_ENTRYContext Help FormCreating a calendar entry from an existing calendar entry
CN=Joe Levine/OU=CAM/O=Lotus
#####################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetingsl
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Mail\creating calendar entries fromAppointmentsEventsAnniversariesRemindersMeetingsHow Do I?StepsH_CREATING_A_CALENDAR_ENTRY_FROM_A_MAIL_MESSAGEContext Help FormCreating a calendar entry from a mail message
CN=Joe Levine/OU=CAM/O=Lotus
########
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Tasks\creating calendar entries fromAppointmentsEventsAnniversariesRemindersMeetingsHow Do I?StepsH_CREATING_A_CALENDAR_ENTRY_FROM_A_TASKContext Help FormCreating a calendar entry from a task
CN=Joe Levine/OU=CAM/O=Lotus
#######################
01 Do Everyday TasksL7
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Doclinks\creatingCreating\linksLinks\creatingViews\linksDatabases\linksFolders\linksDocuments\linksAnchor linksHow Do I?StepsH_CREATING_A_DOCLINKContext Help FormCreating a link04 Read, Create, and Edit Documents
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Hotspots\creatingCreating\hotspotsLinks\hotspots andDoclinks\hotspots andCreating\linksHow Do I?StepsH_CREATING_A_DOCLINK_WITH_A_HOTSPOTContext Help FormCreating a link hotspot
CN=Joe Levine/OU=CAM/O=Lotus
#################
01 Do Everyday Tasks04 Read, Create, and Edit DocumentsX9
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Documents\creatingCreating\documentsHow Do I?StepsH_CREATING_A_DOCUMENTContext Help FormCreating a document
CN=Joe Levine/OU=CAM/O=Lotus
############################
]n]OS
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Creating\documentsDocuments\creatingInterNotes Web Navigator URLsWeb Navigator\Internet URLs andHow Do I?StepsH_CREATING_A_DOCUMENT_THAT_OPENS_AN_INTERNET_URL_AUTOMATICALLYContext Help FormCreating a document that opens an Internet URL automatically
CN=Joe Levine/OU=CAM/O=Lotus
##########
01 Do Everyday Tasks`
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Hotspots\creatingCreating\hotspotsFormulas\hotspots andHow Do I?StepsH_CREATING_A_HOTSPOT_THAT_DISPLAYS_COMPUTED_TEXTContext Help FormCreating a hotspot that displays computed text04 Read, Create, and Edit Documents
CN=Joe Levine/OU=CAM/O=Lotus
#########
01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Links\creatingViews\linksDocuments\linksDatabases\linksHow Do I?StepsH_CREATING_A_LINK_TO_A_NOTES_DOCUMENT_VIEW_OR_DATABASEContext Help FormCreating a link to a Notes document, view, or database
Web Navigator\locations andInterNotes server locationsLocations\creatingCreating\locationsEditing\locationsPassthru servers\locations andTime zonesBrowsing\with non-Notes browserHow Do I?StepsH_CREATING_A_LOCATIONContext Help FormSetting up a location
CN=Joe Levine/OU=CAM/O=Lotus
#####################################
01 Do Everyday Tasks04 Read, Create, and Edit Documentsq=
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Named paragraph stylesCreating\named stylesSaving\named paragraph stylesHow Do I?StepsH_CREATING_A_NAMED_PARAGRAPH_STYLEContext Help FormCreating a named style
CN=Joe Levine/OU=CAM/O=Lotus
######################################
01 Do Everyday Tasks04 Read, Create, and Edit DocumentsB`
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
NumbersCreating\numbered listsIndenting textHanging indentHow Do I?StepsH_CREATING_A_NUMBERED_LISTContext Help FormCreating a numbered list
Creating\SmartIcons setsNaming\SmartIcons setsSaving\SmartIcons setsSmartIcons\setupHow Do I?StepsH_CREATING_A_SMARTICONS_SETContext Help FormCreating a SmartIcons set
CN=Joe Levine/OU=CAM/O=Lotus
########
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tables\creatingCreating\tablesHow Do I?StepsH_CREATING_A_TABLEContext Help FormCreating a table
CN=Joe Levine/OU=CAM/O=Lotus
########################################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Assigning tasksHow Do I?StepsH_CREATING_A_TASK_FROM_AN_EXISTING_TASKContext Help FormCreating a task from an existing task
CN=Joe Levine/OU=CAM/O=Lotus
######################################
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Assigning tasksCalendar entriesHow Do I?StepsH_CREATING_A_TASK_FROM_A_CALENDAR_ENTRYContext Help FormCreating a task from a calendar entry
CN=Joe Levine/OU=CAM/O=Lotus
####################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetingsr
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Assigning tasksMail\Creating tasks fromHow Do I?StepsH_CREATING_A_TASK_FROM_A_MAIL_MESSAGEContext Help FormCreating a task from a mail message
CN=Joe Levine/OU=CAM/O=Lotus
################
01 Do Everyday Tasks04 Read, Create, and Edit DocumentsF
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Hotspots\creatingCreating\hotspotsCreating\URL linksURL links\hotspots andHow Do I?StepsH_CREATING_A_URL_LINK_HOTSPOTContext Help FormCreating a URL link hotspot
CN=Joe Levine/OU=CAM/O=Lotus
##################################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Workspace pages\creatingCreating\workspace pagesHow Do I?StepsH_CREATING_A_WORKSPACE_PAGEContext Help FormCreating a workspace page
CN=Joe Levine/OU=CAM/O=Lotus
################################################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Bitmaps\SmartIcons andCustom SmartIconsSmartIcons\setupHow Do I?StepsH_CREATING_BITMAPS_FOR_CUSTOM_SMARTICONSContext Help FormCreating bitmaps for custom SmartIcons
CN=Joe Levine/OU=CAM/O=Lotus
#############
01 Do Everyday Tasks01 Set Up Notes-
?01 User's Guide01 Chapter 1 Setting Up Notes
Formulas\SmartIcons andCustom SmartIconsSmartIcons\setupHow Do I?StepsH_CREATING_CUSTOM_SMARTICONSContext Help FormAssigning formulas to custom SmartIcons
CN=Joe Levine/OU=CAM/O=Lotus
#######################
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Hotspots\creatingCreating\hotspotsPop-up text\creatingText\pop-upFormulas\hotspots andHow Do I?StepsH_CREATING_POPUP_TEXT_WITH_A_HOTSPOTContext Help FormCreating a pop-up hotspot
CN=Joe Levine/OU=CAM/O=Lotus
###############
01 Do Everyday Tasks09 Print
@01 User's Guide11 Chapter 11 Printing
CroppingPrinting\page settingsHow Do I?StepsH_CROPPING_A_PAGEContext Help FormCropping a page
CN=Joe Levine/OU=CAM/O=Lotus
####################################
01 Do Everyday Tasks04 Read, Create, and Edit Documents#
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Links\customizing description ofHow Do I?StepsH_CUSTOMIZING_THE_STATUS_BAR_DESCRIPTION_OF_A_LINKContext Help FormCustomizing the status bar description of a link
CN=Joe Levine/OU=CAM/O=Lotus
########################################
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings)\
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Declining\meeting invitationsHow Do I?StepsH_DECLINING_A_MEETING_INVITATIONContext Help FormDeclining a meeting invitation
CN=Joe Levine/OU=CAM/O=Lotus
######################################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Declining\meeting invitationsDelegating\meeting invitationsRescheduling meetingsMeetings\reschedulingHow Do I?StepsH_DECLINING_A_MEETING_INVITATION_AFTER_YOUVE_ACCEPTED_ITContext Help FormChanging your response after accepting a meeting invitation
CN=Joe Levine/OU=CAM/O=Lotus
###################################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Declining\tasksHow Do I?StepsH_DECLINING_A_TASKContext Help FormDeclining a task
CN=Joe Levine/OU=CAM/O=Lotus
################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Delegating\meeting invitationsHow Do I?StepsH_DELEGATING_A_MEETING_INVITATIONContext Help FormDelegating a meeting invitation
CN=Joe Levine/OU=CAM/O=Lotus
###################################
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Deleting\calendar entriesRemoving\calendar entriesCalendar entriesHow Do I?StepsH_DELETING_A_CALENDAR_ENTRYContext Help FormDeleting a calendar entry
CN=Joe Levine/OU=CAM/O=Lotus
#######
01 Do Everyday Tasks04 Read, Create, and Edit DocumentsF
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Named paragraph stylesDeleting\named stylesRemoving\named stylesHow Do I?StepsH_DELETING_A_NAMED_PARAGRAPH_STYLEContext Help FormDeleting a named style
CN=Joe Levine/OU=CAM/O=Lotus
##############################################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Deleting\portsRemoving\portsPorts\setupHow Do I?StepsH_DELETING_A_PORTContext Help FormDeleting a port
CN=Joe Levine/OU=CAM/O=Lotus
###########
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings\
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Deleting\calendar entriesRemoving\calendar entriesCalendar entriesRepeating calendar entriesHow Do I?StepsH_DELETING_A_REPEATING_CALENDAR_ENTRYContext Help FormDeleting a repeating calendar entry
CN=Joe Levine/OU=CAM/O=Lotus
#######################
,MTB&
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Deleting\SmartIconsRemoving\SmartIcons setsSmartIcons\setupHow Do I?StepsH_DELETING_A_SMARTICONS_SETContext Help FormDeleting a SmartIcons set
CN=Joe Levine/OU=CAM/O=Lotus
###################################
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Deleting\calendar entriesRemoving\calendar entriesHow Do I?StepsH_DELETING_A_TASKContext Help FormDeleting a task
CN=Joe Levine/OU=CAM/O=Lotus
#############################################
01 Do Everyday Tasks01 Set Up Notes+
?01 User's Guide01 Chapter 1 Setting Up Notes
Workspace pages\deletingDeleting\workspace pagesRemoving\workspace pagesHow Do I?StepsH_DELETING_A_WORKSPACE_PAGEContext Help FormDeleting a workspace page
CN=Joe Levine/OU=CAM/O=Lotus
######################
01 Do Everyday Tasks04 Read, Create, and Edit DocumentsZd;
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tables\formattingColumns, table\deletingDeleting\columnsRemoving\columns and rows from tablesRows, table\deletingHow Do I?StepsH_DELETING_ONE_COLUMN_OR_ROW_FROM_A_TABLEContext Help FormDeleting one column or row from a table
CN=Joe Levine/OU=CAM/O=Lotus
#################################
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tables\formattingColumns, table\deletingDeleting\columnsRemoving\columns and rows from tablesRows, table\deletingHow Do I?StepsH_DELETING_SEVERAL_COLUMNS_OR_ROWS_FROM_A_TABLEContext Help FormDeleting several columns or rows from a table
CN=Joe Levine/OU=CAM/O=Lotus
#####################
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Attachments\detachingFile attachments\detachingDetaching filesSaving\file attachmentsCopying\file attachments to diskHow Do I?StepsH_DETACHING_AN_ATTACHED_FILEContext Help FormDetaching an attached file
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Objects\displaying in documentsDisplaying\object dataShowing\object dataHow Do I?StepsH_DISPLAYING_AN_OBJECTS_DATAContext Help FormDisplaying an object's data
CN=Joe Levine/OU=CAM/O=Lotus
#######################################
01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Objects\changing displayHow Do I?StepsH_DISPLAYING_AN_OBJECT_IN_A_DIFFERENT_FORMATContext Help FormChanging the display of an object
GuideMeAllH_ACCESS_CONTROL_LIST--ACCESS_LEVELContext Help FormAccess Control List--Access Level
CN=Joe Levine/OU=CAM/O=Lotus
#######################
&Arial
Baskerville
&CommonBullets
5Courier New
1Fixedsys
&Impact
"MS Sans Serif
Symbol
"Small Fonts
"System
1Terminal
Times New Roman
Wingdings
"Univers
Rockwell Light
FPalace Script
You can assign named paragraph styles to the F11
key. Then you can press F11
to cycle through named styles when you format paragraphs.
1. Choose Text - Text Properties.
2. Click the Named Styles tab.
3. Click "Assign Styles to Cycle List."
4. Click the named styles you want to assign to the cycle list.
Note
Notes displays a check mark next to the styles assigned to the cycle list
. To remove a style from the cycle list, click the style.
5. Click OK.
See related topics
Click here to see this topic
About named styles
Click here to see this topic
Click here to see this topic
Ways to use named styles
Click here to see this topic
&Arial
Baskerville
&CommonBullets
5Courier New
1Fixedsys
&Impact
"MS Sans Serif
Symbol
"Small Fonts
"System
1Terminal
Times New Roman
Wingdings
"Univers
Rockwell Light
FPalace Script
You can assign a task to one or more users.
1. If necessary, switch to the To Do view.
2. Click New Task.
3. Enter a brief description of the task in the Subject field.
4. (Optional) Do any of the following:
To set a priority for the task, click High, Medium, or Low.
To specify when the task should be completed,
Click here to see this topic
specify a date
Click here to see this topic
in the Due Date field.o
To specify when the task should be started, specify a date in the Start Date field.N
To display the task on your calendar, click "Display Task on My Calendar." (To display the task on your calendar, you must first enter a due date or start date.)
To include more information about the task, enter it in the Additional information field.
5. Click "Assign To Others."
6. Specify the names of one or more users to whom you want to send the task in the Assign to field.
7. (Optional) Specify the names of one or more users to whom you want to send a copy of the task in the cc field.s
8. Click Send.
TipT
To save the task without sending it, click Close instead of Send, click Yes, and then click No.
Notes sends a task assignment message and adds the task to the To Do view.
Click here to see this topic
See details
Click here to see this topic
See related topics
Click here to see this topic
Ways to create tasks
Click here to see this topic
&Arial
Baskerville
&CommonBullets
5Courier New
1Fixedsys
&Impact
"MS Sans Serif
Symbol
"Small Fonts
"System
1Terminal
Times New Roman
Wingdings
"Univers
Rockwell Light
FPalace Script
1. If necessary, switch to the To Do view.
2. Click New Task.
3. Enter a brief description of the task in the Subject field.
4. (Optional) Do any of the following:
To set a priority for the task, click High, Medium, or Low.
To specify when the task should be completed,
Click here to see this topic
specify a date
Click here to see this topic
in the Due Date field.
To specify when the task should be started, specify a date in the Start Date field.N
To display the task on your calendar, click "Display Task on My Calendar."
To include more information about the task, enter it in the Additional information field.
5. w
Click Close.
6. Click Yes when Notes asks if you want to save the document.
Notes adds the task to the To Do view.
Click here to see this topic
See detailsn
Click here to see this topic
See related topics
Click here to see this topic
Ways to create tasks
Click here to see this topic
&Arial
Baskerville
&CommonBullets
5Courier New
1Fixedsys
&Impact
"MS Sans Serif
Symbol
"Small Fonts
"System
1Terminal
Times New Roman
Wingdings
"Univers
Rockwell Light
FPalace Script
You can attach a copy of a file to a Notes document.
1. With the document in
Click here to see this topic
Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, click where you want the file attachment to appear.
2. Choose File - Attach.
3. Do one of the following:S
Select the file's drive and directory and then select the file.=
Click here for Windows, OS/2, and UNIX information
On Windows, OS/2 or UNIX, you can select multiple files.
Enter the path and name of the file in the File Name box.
4. (Optional) To prevent Notes from compressing the file, deselect Compress.
5. Click Create (or Open on the Macintosh).
You can also attach files with the File Attach icon in the SmartIcons bar.
Click here to see this topic
See detailsa
Click here to see this topic
See related topics
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About attaching files
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Ways to use file attachments
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Ways to share information with other applications
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You can break the link between a linked object and a file.
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeu
, choose Edit - External Links.t
2. Select the link.o
3. Click Break Link.
4. Click OK when Notes asks you to confirm that you want to break the link.
5. Click Close._
Note
When you break a link, the object's data remains in the Notes document as "static" text, meaning that you can no longer use the object's server application to edit or update the data.
Tipk
If you break a link unintentionally, you can restore the link by exiting the document without saving your changes.
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1.
If necessary,
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switch to a location
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where you use a modem to connect to Domino servers (such as Home or Travel).t
2. Do one of the following:l
Choose File - Mobile - Call Server.N
Click the Call Server icon in the SmartIcons bar.a
3. Select the server you want to call.
4. (Optional) To use a different phone number, specify a different phone number, dialing prefix, and/or dialing suffix.
5. Click Auto Dial.i
To add a server to the list displayed in the Call Server dialog box, you
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create a dial-up server connection
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document or a
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remote LAN server connection
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document for the server in your Personal Address Book.
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Hanging up
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If you need an operator to get an outside line (for example, if you're calling from a hotel room), you can dial a server's phone number manually.
1.
If necessary,
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switch to a location
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where you use a modem to connect to Domino servers (such as Home or Travel).!
2. Do one of the following:
Choose File - Mobile - Call Server.
Click the Call Server icon in the SmartIcons bar.n
3. Click More Options.
4. Click Manual Dial.
5. When Notes prompts you to pick up the phone, call the operator.
6. When the operator connects you to an outside line, dial the number.
7. After the connection is made, hang up the phone.
8. Click OK.
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Hanging up
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1. Double-click the calendar entry the alarm is set for.
2. Click Edit Document.
3. Click Alarm options.
4. Select "Turn Alarm Off."
5. Click OK.
6. Click "Save and Close."
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To cancel a meeting
1. Double-click the meeting entry.
2. Choose Actions - Cancel Meeting.
Notes sends a cancellation message to the invitees. When an invitee opens the message, Notes removes the meeting from the invitee's calendar. If a room or resource is reserved for the meeting, Notes cancels the reservation.w
To cancel a repeating meeting
1. Double-click the repeating meeting entry you want to cancel.C
2. Choose Actions - Cancel Meeting.
3. Do one of the following:o
Select "Just this one" to cancel only the selected occurrence of the repeating meeting.
Select "All" to cancel all occurrences of the repeating meeting.
Select "All previous" to cancel the selected occurrence and all previous occurrences of the repeating meeting.
Select "All future" to cancel the selected occurrence and all future occurrences of the repeating meeting.
4. Click OK.
Notes sends a cancellation message to the invitees. When an invitee opens the message, Notes removes the occurrence(s) of the meeting you canceled from the invitee's calendar. If a room or resource is reserved for the meeting, Notes cancels the reservation for the occurrence(s) of the meeting you canceled.
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1. If necessary, double-click the meeting entry and click Edit Document.
2. Choose Actions - Remove - Rooms & Resources.
3. Select the room and/or resource you no longer want and click OK.
4. (Optional)
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Reserve a different room
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or
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resource
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If you cancel or change a room reservation, Notes sends the invitees a new invitation to the rescheduled meeting.-
Note
If the meeting is a repeating meeting, you cannot cancel or change a room or resource reservation.
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Reserving a room for a meeting
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Reserving a resource for a meeting
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You can specify a pre-programmed action that Notes includes or enter a formula or script for a button.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the button.
3. Choose Button - Edit Button.
4. In the
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The pane that displays design options, as well as areas to enter design information.
design pane
, do one of the following:
To specify a pre-programmed action that Notes includes, select "Simple action(s)" and click Add Actions. Then select an action, specify any settings Notes needs to perform the action, and click OK. (Note that a button will not perform a simple action unless the document it's in is in edit mode.)
To enter a formula that performs an action, select "Formula" and enter the formula. (You can click Fields & Functions and/or @Commands to specify formula elements.)
To enter a script that performs an action, select "Script" and enter the script. (You can click Event, Fields & Functions, and/or Show browser to specify script elements.)
5. Click the document to close the design pane.
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You can use the Table Properties InfoBox to enter a specific column width.
1. Make sure o
the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the column you want to change.t
3. Choose Table - Table Properties.r
4. Click the Layout tab.
5. If necessary, deselect "Fit table width to window."
6. In the Cell width box, enter a new width.
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Changing the unit of measurement
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Ways to set column widths in a table
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You can use the
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rulern
to set a column's width.
1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the column you want to change.
3. Choose View - Ruler.
4. On the ruler, do one or both of the following:
Drag the first thin bar pointer to where you want the column to start.
Drag the second thin bar pointer to where you want the column to end.
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About the ruler
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Changing the unit of measurement
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Ways to set column widths in a table
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You can specify a pre-programmed action that Notes includes or enter a formula or script for an action hotspot.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the hotspot.
3. Choose Hotspot - Edit Hotspot.
4. In the
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The pane that displays design options, as well as areas to enter design information.
design pane
, do one of the following:
To specify a pre-programmed action that Notes includes, select "Simple action(s)" and click Add Actions. Then select an action, specify any settings Notes needs to perform the action, and click OK. (Note that a hotspot will not perform a simple action unless the document it's in is in edit mode.)
To enter a formula that performs an action, select "Formula" and enter the formula. (You can click Fields & Functions and/or @Commands to specify formula elements.)
To enter a script that performs an action, select "Script" and enter the script. (You can click Event, Fields & Functions, and/or Show browser to specify script elements.)
5. Click the document to close the design pane.
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1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modes
2. If necessary, format a paragraph with the properties you want to save.
3. Click the paragraph.
4. Choose Text - Text Properties.t
5. Click the Named Styles tab.
6. Click Redefine Style.
7. Select the named style whose properties you want to replace with the selected paragraph's properties.
8. Click OK.
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About named styles
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Ways to use named
styles
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You can change the alignment of one or more paragraphs.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
3. Choose Text - Text Properties.
Note
To align a hotspot, button, attachment, or object, select the item and choose <Item> - <Item> Properties. (Notes aligns the paragraph that contains the item.)
4. Click the Alignment tab.
5. Click one of the following Alignment icons:
"Small Fon
o format paragra
Click the Left icon to align text on the left margin.
Click the Center icon to center text.
Click the Right icon to align text on the right margin.
Click the Full icon to align text proportionally between the left and right margins.
Click the No Wrap icon to turn off word wrapping and display text on one line.
You can also align paragraphs with the Text Align Left, Text Align Center, and Text Align Right icons in the SmartIcons bar.
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You can use the
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ruler
to set the left margin of one or more paragraphs.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeo
2. r
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
3. Choose View - Ruler.
4. On the ruler, drag the lower pentagon pointer to where you want the left margin.
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About the rulerA
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Changing the unit of measurement
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Ways to set marginsc
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You can change the amount of space between lines in one or more paragraphs. You can also change the amount of space above or below one or more paragraphs.
1. s
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modet
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
3. Choose Text - Text Properties.A
Note
To set line spacing for a hotspot, button, attachment, or object, select the item and choose <Item> - <Item> Properties. (Notes sets line spacing for the paragraph that contains the item.)
4. Click the Alignment tab.
5. Do any of the following:
In the Interline box, select the amount of space you want between the lines of each selected paragraph.
In the Above box, select the amount of space you want between each selected paragraph and the paragraph above it.
In the Below box, select the amount of space you want between each selected paragraph and the paragraph below it.
You can also use Text - Spacing to set the spacing below paragraphs.
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You can use the Text Properties InfoBox to set specific margin widths for one or more paragraphs.
Note
Notes uses the left margin you specify for display and printing and uses the right margin you specify for printing. Notes automatically sets the right margin for display based on the size of the Notes window.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)r
3. Choose Text - Text Properties.y
Note
To set margins for a hotspot, button, attachment, or object, select the item and choose <Item> - <Item> Properties. (Notes sets margins for the paragraph that contains the item.)
4. If you want to change the left margin for display and printing, do the following:
Click the Alignment tab.
In the "Left margin" box, enter a new margin.
5. If you want to change the right margin for printing, do the following:
Click the Page tab.
ee this topic
In the "Right margin (for printing)" box, select Other and enter a new margin.
Note
Make sure you specify the right margin in relation to the page size. For example, to specify a 1" right margin on 8.5" wide paper, set the right margin to 7.5".
You can also
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set print margins
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for an entire document. To do so, choose File - Page Setup (on the Macintosh, choose File - Print and click Margins).
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You can specify driver-specific options for NetBIOS, NWSPX, TCP/IP, and AppleTalk network ports.
1. Choose File - Tools - User Preferences.
2. Click Ports.
3. Select the network port (for example, LAN0).
4. Under Driver, click
Name
Options, where
Name
is the port name (for example, LAN0 Options).
5. Specify the options you want and click OK.
6. Click OK to close the User Preferences dialog box.
Note
For information on the options you can specify for your network driver, see Domino Administration Help or your network administrator.c
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You can change the style and color of a section's border.s
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the section.
3. Choose Section - Section Properties.e
4. Click the Title tab.e
5. Under Section border, do one or both of the following:
Select a border style.
Select a border color.
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Ways to format sectionsr
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You can specify text or a formula that sets the text for a section's title.c
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modew
2. Click the section.n
3. Choose Section - Section Properties.p
4. Click the Title tab.h
5. Under Title, do one of the following:
Select Text and enter a new title.
Select Formula and enter the formula you want to use to set the new title.
Tipe
To hide the title when the section is expanded, click the Expand/Collapse tab and select "Hide title when expanded."
Note
Make sure you don't use carriage returns, hotspots, or buttons in section titles.
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You can specify standard borders, extruded borders, or embossed borders for a table. Extruded borders appear to be raised from the page and embossed borders appear to be pressed or stamped into the page.
To format table borders:
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2.
Select the cells of the table whose borders you want to change.
3. Choose Table - Table Properties.o
4. Click the Borders tab.
5. (Optional) To set borders for only the outer sides of the current selection, select Outline.N
Note
By default Notes sets borders for each cell in the current selection individually.c
6. Select a border style: Standard, Extruded, or Embossed.
7. Do one of the following:
Select a border thickness for each side of the selected table cells. You can select a thickness from zero to ten for each side.
To set the border on all sides to a thickness of one, click "Set All To 1."
To remove the border from all sides, click "Set All To Zero."t
To change the background color of table cells:
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode_
2. Select the cells of the table whose color you want to change.
3. Choose Table - Table Properties.
4. Click the Colors tab.
5. Select a background color for the cells.t
6. (Optional) To apply the new color to the entire table, click Apply to Entire Table.
7. (Optional) To make the new color transparent, click Make Transparent.
To change the table layout:
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Select the cells of the table whose layout you want to change.c
3. Choose Table - Table Properties.G
4. Click the Layout tab.
5. Select a cell width, space between columns, space between rows and left margin for the cells.
6. (Optional) To fit the table in the window regardless of size, select "Fit table width to window."
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You can set the left margin for an entire table.
1. o
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click anywhere in the table.o
3. Choose Table - Table Properties.I
4. Click the Layout tab.
5. In the Left Margin box, enter a new left margin.
Note
The default left margin is 1" (2.54 cm).
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You can have Notes adjust column widths in a table so that the table fits the window it's in.A
1.
Make sure the document is in c
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click anywhere in the table.r
3. Choose Table - Table Properties.
4. Click the Layout tab.
5. Do one of the following:C
Deselect "Fit table width to window" to cancel automatic sizing and keep the table one size.
Select "Fit table width to window" to automatically size the table to fit the window it's in.
Note
"Fit table width to window" is selected by default. If you want to
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set a specific width for a column
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, deselect "Fit table width to window" first.
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Ways to format tablesu
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You can change the text on a button, the size of a button, and whether the text on a button wraps.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the button.
3. Choose Button - Button Properties.o
4. Click the Presentation tab.
a button wraps.
here to see this
Format a
5. Do one or more of the following:
To change the button's label, enter new text.
To change the button's width, enter a new size.
To change whether the button's label wraps to a new line, click Wrap text.
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1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the hotspot.
3. Choose Hotspot - Hotspot Properties.
4. Click the Presentation tab.
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design pane
H_PROGRAMM
5. Select or deselect "Show border around hotspot."
Hiding a hotspot's border is useful if the hotspot area is a graphic or non-rectangular area (make sure users will recognize that they can click the area).
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Ways to format hotspotsi
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You can change how Notes sorts characters, for example, when Notes sorts categories in a view. (Notes sorts numbers and accented characters before letters by default.)
1. Choose File - Tools - User Preferences.
2. Click International.
3. Do any of the following:
Select "Scandinavian collation" to sort some accented characters last.
Select "Numbers last collation" to sort numbers after letters.
Select "French casing" to remove accent marks from most letters when they are changed from lowercase to uppercase.
4. Click OK to close the User Preferences dialog box.b
5. Click OK when Notes tells you some preferences will not take effect until you restart Notes.
TipD
To sort documents again with the new settings, restart Notes and press SH+F9.n
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Ways to specify international settings
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When you import or export, you can specify the character translation file Notes uses to translate special characters, such as international currency symbols.
1. Choose File - Tools - User Preferences.
2. Click International.
3. Click Import/Export Character Set.
4. Do one of the following:
Select a character translation file.
Under "Translation File Name," type the name of a character translation file.
5. Click OK.
6. Click OK to close the User Preferences dialog box.s
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Importing a file into a document
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Exporting a document to a file
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Ways to specify international settings
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You can have Notes change uniform resource locators (URLs), or World Wide Web page addresses, into hotspots. If you have access to either the Personal or Server Web Navigator database, you can then click the hotspots to open Web pages inside the database.
1. Choose File - Tools - User Preferences.
2. Under "Advanced options," select "Make Internet URLs (http://...) into Hotspots."
3. Click OK.
To open pages using the Server Web Navigator database:
1. Choose File - Mobile - Edit Current Location.
2. Under "Retrieve/open pages," select "from InterNotes server."
3. Under "InterNotes server," specify the InterNotes
server name.
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Ways to open Web pages from outside the Web Navigator database
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Opening a page from a Notes document
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Quickstart: Using the Personal Web Navigator
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Quickstart: Using the Server Web Navigator
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You can set margins for a print job.
1. Choose File - Page Setup.
2. Under Margins, do any of the following:
In the Top or Bottom box, enter the amount of space you want between the top or bottom edge of the page and the text area. The default is 1" (or 2.54 cm).
In the Extra Left or Extra Right box, enter the amount of space you want to add to the left or right margin. The default is 0.
In the Header or Footer box, enter the amount of extra space you want between the top or bottom edge of the page and the header or footer text. The default is 0.5" (or 1.27 cm).
3. Click OK.
Tip
You can also _
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set the left and right margins for individual paragraphs
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. To do so, use Text - Text Properties.
Click here for Macintosh information
To set margins for a print job, choose File - Print and click Margins.
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Changing the unit of measurement
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Ways to set up a page for printing
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1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Choose File - Document Properties.
3. Click the Background tab.
4. Select a different background color.
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Adding a picture to the background of a document
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1. Double-click the workspace tab.
2. Click the Tabs tab.
3. Under Tab color, select a color.
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Ways to set up your workspace
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You can use the Text Properties InfoBox to change the font, point size, style, and/or color of text.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Do one of the following:
To format existing text, select the text.
To format new text, click where you want to enter the text.,
3. Choose Text - Text Properties.o
Note
To format a section title or button label, select the section or button and choose Section - Section Properties or Button - Button Properties.
4. Click the Font tab.
Times New R
5. Select a font, size, style, and/or color.
You can
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use permanent pen
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to add comments to existing text in a different font. To do so, choose Text - Permanent Pen and enter text.
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Ways to format paragraphs
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a7-fa|b!
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If your version of Notes includes more than one language dictionary (for example, if you're using Notes outside North America), you can choose a different dictionary.
Note
The default dictionary within North America is American English (LOTUSEN1.DIC).
1. Choose File - Tools - User Preferences.
2. Click International.
3. Click Spelling Dictionary.l
4. Select the language you want and click OK.
5. If necessary, select the directory the dictionary file is in and click OK.
6. Click OK to close the User Preferences dialog box.
Note
Language dictionary files have the extension .DIC and are located in your Notes program directory (as opposed to USER.DIC, your personal dictionary of terms, which is located in your Notes data directory).
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About checking spelling
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Checking spellingC
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Ways to specify international settings
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If you're using Windows or OS/2, you can increase or decrease the size of the SmartIcons bar onscreen.
1. Choose File - Tools - SmartIcons.
2. Click Icon Size.
3. Select a size and click OK.
4. Click OK to close the SmartIcons dialog box.s
Note
Some monitors don't communicate their type (VGA or Super VGA) correctly to the operating system. On these monitors, you can display SmartIcons properly by changing their size.e
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Moving the SmartIcons
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Ways to set up SmartIcons
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1. e
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode_
2. Click anywhere in the table.
3. Choose Table - Table Properties.B
4. Click the Layout tab.
5. Do one or both of the following:
In the "Space between columns" box, enter a new amount.S
In the "Space between rows" box, enter a new amount.
Note
The default amount of space between columns and rows is 0.0".
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Changing the unit of measurement
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Ways to format tables
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You can change the text or the formula that sets the text that a pop-up hotspot displays.
To change a pop-up hotspot's text
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the hotspot.d
3. Choose Hotspot - Hotspot Properties.
4. Click the Presentation tab.
o see this topic
design pane
H_PROGRAMM
5. Enter new text.
To change a pop-up hotspot's formula
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the hotspot.d
3. Choose Hotspot - Edit Hotspot.C
4. In the
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The pane that displays design options, as well as areas to enter design information.
design pane.
, enter a new formula.
5. Click the document to close the design pane.
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Writing a hotspot script or formula
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Ways to format hotspotss
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"O^Dd_
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You can change the unit of measurement Notes uses. For example, you can use inches or centimeters when you set margins or tabs. (Notes uses inches by default.)t
1. Choose File - Tools - User Preferences.
2. Click International.
3. Under Measurements, do one of the following:/
Select Imperial to use inches.
Select Metric to use centimeters.
4. Click OK.
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Ways to specify international settings
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You can change your Notes data directory (or Data folder on the Macintosh).
1. Choose File - Tools - User Preferences.
2. Enter the path to your new Notes data directory in the "Local database directory" box. (On the Macintosh, click Browse under "Notes data folder," select your new Data folder, and click Choose
<Folder name>
3. Click OK.
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See detailsx
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Ways to specify basic settings
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This chapter tells how to use Notes when your computer is not connected to a network.
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This chapter tells how to move information between Notes and other applications.
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This chapter tells how to set up and configure Lotus
Notes
software.
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This chapter tells how to add appointments and reminders to your calendar, assign tasks, schedule meetings, and reserve rooms and resources.
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You can check the spelling of all text or selected text within a document.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. (Optional) If you want to check the spelling of selected text, select the text.
3. Choose Edit - Check Spelling.
4. For each word Notes does not recognize, do one of the following:
To change the spelling, enter a different spelling or select a guess and click Replace.
To keep the spelling, click Skip.
To keep the spelling and add the word to your user dictionary (so Notes recognizes the word the next time), click Define.h
5. Click Done when you are through checking spelling.
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About checking spellingW
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Adding or deleting words from your user dictionary
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Changing the language you check spelling with1
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You can switch to a
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
that contains communication settings that apply to where you're currently working.l
1. Do one of the following:w
Choose File - Mobile - Choose Current Location.c
Click the location indicator on the status bar.
2. Select a location.6
3. If necessary, click OK.
You can have Notes ask for your current location each time you start Notes. To do so, choose File - Tools - User Preferences, select "Prompt for location," and click OK.l
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About locations
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Setting up a locatione
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Ways to call servers
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You can have Notes ask for your current
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
each time you start Notes. This is useful if you use Notes at more than one location.
1. Choose File - Tools - User Preferences.
2. Select "Prompt for location" and click OK.
3. Click OK when Notes tells you some preferences will not take effect until you restart Notes.
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Setting up a location
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Ways to specify startup settings
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Notes cannot find the default dictionary file in your Notes program directory. The following could cause this:
You tried to check spelling, but the default dictionary file is not in your Notes program directory. Select the directory the file is in and click OK.
You tried to change the language you check spelling with, but you don't have the dictionary file that corresponds to the language you selected. Click Cancel and then click OK when Notes tells you it can't find the selected dictionary file. Then select a language for which you have the corresponding dictionary file and click OK.
Note
The default dictionary within North America is American English (LOTUSEN1.DIC).u
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Changing the language you check spelling with
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To close a document
1. Choose File - Close or press ESC.
If you made changes to the document, Notes asks if you want to save the document.e
2. If necessary, do one of the following:i
Click Yes to save your changes and close the document.
Click No to discard your changes and close the document.
Click Cancel to leave the document open.
To close a document and open the next document
1. Make sure the document is in
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You can read but not modify a document. To modify a document, you must have Editor access (or better) to the database or you must be the document's author.
read mode$
2. Press ENTER or click the Next icon in the SmartIcons bar.
To close a document and open the next unread documenth
1. Make sure the document is in
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You can read but not modify a document. To modify a document, you must have Editor access (or better) to the database or you must be the document's author.
read mode
2. Click the Next Unread icon in the SmartIcons bar.
YS_TO_PREVIEW_DO
in th
Click here
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Ways to read documents
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If you're using Windows, OS/2, or UNIX, you can choose whether double-clicking the right mouse button closes the current Notes window.
1. Choose File - Tools - User Preferences.
2. Under Advanced options, select or deselect "Right double-click closes window."
3. Click OK.
Tipc
You can click the right mouse button to display a menu related to what you're doing in Notes. (On the Macintosh, you can display this menu by pressing OPTION and clicking the mouse.)
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You can collapse or expand a section automatically when the document it's in is previewed, read, edited, or printed.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode_
2. Click the section.y
3. Choose Section - Section Properties.
4. Click the Expand/Collapse tab.p
5. For each document state, do one of the following:
Select "Don't auto expand or collapse" to cancel automatic collapsing or expanding.,
Select "Auto-expand section" to expand the section automatically.p
Select "Auto-collapse section" to collapse the section automatically.N
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Ways to format sectionsO
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You can collapse one or more paragraphs into a section. Readers can expand the section when they want to read its contents.
1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. p
Select the paragraph(s) you want to collapse into a section.
3. Choose Create - Section.
Note
You must be in a i
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field to create a collapsed section.p
Tipa
Notes uses the first paragraph as the section title by default. To
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change a section's title
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, use Section - Section Properties.-
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See examples
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See related topics
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About collapsed sections
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Expanding or collapsing a section
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Ways to format sections
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Ways to add information to documents
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You can save disk space by compacting your DESKTOP.DSK and CACHE.DSK files. This recovers unused disk space by removing references to databases you no longer have on your workspace.
To compact workspace files:
1. Double-click any workspace tab.
2. Click the Information tab.
3. Click "% used."
4. If the percentage is under 85%, click Compact.@
To keep the CACHE.DSK file small as you work:
Under "Use no more than
Mb locally for server-based design element such as forms and subforms," choose the number of megabytes (from 1 to 16) to which you want to limit the CACHE.DSK file.
Detail
When you limit the size of the CACHE.DSK file, Notes removes older, unused cached design elements to make room for new ones.
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1. Double-click the meeting entry.
2. Click Send Confirmation.i
Notes sends a confirmation message to the invitees.
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You can copy and paste an entire OLE object or OLE custom control, or a picture of the object or control. You can also copy and paste data from within an OLE custom control.l
To copy an OLE object or a picture of an OLE object:
1. With the document in edit mode, click the object.
2. Do one of the following:
To create an editable copy of the OLE object, choose Edit - Copy.
To create a picture of the OLE object, choose <object menu> - Copy External.
3. Click outside the object.
4. Choose Edit - Paste.
To copy an OLE custom control, a picture of a control, or data from a control:
1. With the document in edit mode, click the control and select the data you want to copy.
2. Do one of the following:
To create an editable copy of the control, choose Applet - Copy.
To create a picture of the control, choose Applet - Copy External.
To create a copy of selected data in the control, choose Edit - Copy.
3. Do one of the following:
Select the location in the document where you want to paste the new control or the picture of the control.
Select the location within the control where you want to paste the data (for example, in a spreadsheet, select a different cell).
4. Choose Edit - Paste.
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You can copy one or more cells, columns, or rows in a table.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Select the table data you want to copy.
3. Choose Edit - Copy.
4. Click where you want to place the data.
5. Choose Edit - Paste.
Note
If you copy table data outside a table, Notes copies column and row borders with the data.
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You can use the Clipboard to copy data from another application into a Notes document.
1. In the application, select the data you want and copy it to the Clipboard.
2. In Notes, open in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
the document you want to copy the data to.e
3. Click where you want the copied data to appear.
If you want to replace existing data with the copied data, select the existing data.
4. Choose Edit - Paste.
Note
Make sure you're in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field when you paste formatted text or graphics into Notes.
Tipr
If Edit - Paste produces unexpected results, try using Edit - Paste Special to paste the data in a different data format.
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About the Clipboard
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Copying, moving, or deleting data
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Ways to share information with other applications
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You can copy, move, or delete data such as text and graphics, as well as features such as links and objects.
1. Select the data.
2. Do one of the following:
To copy data, choose Edit - Copy.
To move data, choose Edit - Cut.
To delete data, choose Edit - Clear.
3. If you copied or cut data, do the following:
Click where you want to place the data.
Choose Edit - Paste.
You can also cut, copy, and paste data with the Edit Cut, Edit Copy, and Edit Paste icons in the SmartIcons bar.
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Editing a document
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You can create a button that lets readers perform a Notes action, such as sending a mail message. This is an example of a button that opens a database:
=Joe Levine/OU=C
$Fonts
oe Levine/OU=CAM
$UpdatedBy
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click where you want the button to appear.
3. Choose Create - Hotspot - Button.
4. In the Button properties box, enter the label you want to appear on the button.
5. In the
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The pane that displays design options, as well as areas to enter design information.
design paneu
, do one of the following:
To specify a pre-programmed action that Notes includes, select "Simple action(s)" and click Add Actions. Then select an action, specify any settings Notes needs to perform the action, and click OK. (Note that a button will not perform a simple action unless the document it's in is in edit mode.)
To enter a formula that performs an action, select "Formula" and enter the formula. (You can click Fields & Functions and/or @Commands to specify formula elements.)
To enter a script that performs an action, select "Script" and enter the script. (You can click Event, Fields & Functions, and/or Show browser to specify script elements.)c
6. Click the document to close the design pane.m
Note
You must be in a r
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich textf
field to create a button.
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Writing a button script or formula
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Ways to format buttons
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Using a button
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Creating an action hotspot
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Ways to add information to documents
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You can add a hotspot to an area of a document (such as text or a graphic) that lets users perform a Notes action. This is an example of an action hotspot that sends a mail message:
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Select the area you want to add the hotspot to.
3. Choose Create - Hotspot - Action Hotspot.
4. In the
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The pane that displays design options, as well as areas to enter design information.
design panec
, do one of the following:
To specify a pre-programmed action that Notes includes, select "Simple action(s)" and click Add Actions. Then select an action, specify any settings Notes needs to perform the action, and click OK. (Note that a hotspot will not perform a simple action unless the document it's in is in edit mode.)
To enter a formula that performs an action, select "Formula" and enter the formula. (You can click Fields & Functions and/or @Commands to specify formula elements.)
To enter a script that performs an action, select "Script" and enter the script. (You can click Event, Fields & Functions, and/or Show browser to specify script elements.)
5. Click the document to close the design pane.a
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field to create a hotspot.
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Writing a hotspot script or formula
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Ways to format hotspots
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Using a hotspot
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Creating a button
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1. Select or open the calendar entry you want to use.t
2. Choose Actions - Copy Into - New Calendar Entry.A
3. Change any information you want in the new calendar entry.e
4. Save and close the calendar entry.d
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Inviting people to a meeting
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1. Select or open the message you want to use.
2. Choose Actions - Copy Into - New Calendar Entry.
3. Change any information you want in the new calendar entry.
4. Save and close the calendar entry.
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See details.
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Editing a calendar entry
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1. Select or open the calendar entry you want to use.
2. Choose Actions - Copy Into - New Calendar Entry.
3. Change any information you want in the new calendar entry.
4. Save and close the calendar entry.
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You can create a link that lets readers switch to another document, view, folder, or database. This is an example of a link that leads to another document:
1. Do one of the following:
To create a link to another document, select or open the document and choose Edit - Copy as Link - Document Link.
To create a link to a particular location in another document, open the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, click the location in the document, choose Edit - Copy as Link - Anchor Link, and click OK.+
To create a link to a view or folder, select or switch to the view or folder and choose Edit - Copy as Link - View Link.
To create a link to a database, select or open the database and choose Edit - Copy as Link - Database Link.
2. Open the document you want to add the link to in edit mode.
3. Click where you want the link to appear.
4. Choose Edit - Paste.e
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich textf
field to create a link.
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Using a link
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Creating a link hotspote
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Customizing the status bar description of a link
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Ways to add information to documents
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You can add a hotspot to an area of a document (such as text or a graphic) that lets users switch to another document, view, folder, or database. This is an example of a link hotspot that leads to another document:
1. Do one of the following:
In the @
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The pane that displays documents in each view or folder as rows and columns of information.
view pane
, click the document you want to link to.
In the
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The pane that either displays icons for all views, folders, and agents in a database, or displays the current navigator.
navigation pane`
, click the view or folder you want to link to.
In the workspace, click the database you want to link to.a
2. Choose Edit - Copy as Link.
3. Open the document you want to add the hotspot to in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modey
4. Select the area you want to add the hotspot to.
5. Choose Create - Hotspot - Link Hotspot.
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich textu
field to create a hotspot.C
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Ways to format hotspotsd
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Ways to create hotspots
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Using a hotspot
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Creating a link
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Customizing the status bar description of a link
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You create a document in a database by choosing one of the database's
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Forms control how you edit, display, and print documents. A form can contain fields, static text, graphics, and special objects. A database can have any number of forms.
forms
and entering information into it.
1.
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Open the database
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you want to create a document in.
2. Choose a form from the Create menu.
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About documents
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Creating a mail message
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Editing a document
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If a database designer m
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enables automatic URL launch for a form
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, you can use the form to create a document that opens a World Wide Web page automatically. When a user opens the document, Notes opens the Web page that corresponds to the uniform resource locator (URL) you specify.
1. Choose Create - <Form>, where <Form> is the name of a form that is enabled to open a URL automatically (for example, URL Launcher).
2. In the URL text field, specify the entire syntax of the URL (for example, http://www.lotus.com).
Note
Make sure you include the URL protocol (for example, http://).
3. (Optional) Enter data in other fields in the document.
Note
When the document is opened, Notes opens the URL in a Web Navigator database on the user's workspace.
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Creating a document
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Ways to open web pages from outside the Web Navigator database
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Quickstart: Using the Personal Web Navigator
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Quickstart: Using the Server Web Navigator
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You can add a hotspot to a document that displays text based on a formula you specify.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click where you want to add the hotspot.
3. Choose Create - Computed Text.
4. In the design pane, enter the formula you want. (You can click Fields & Functions to specify formula elements.)
5. Click the document to close the design pane.
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field to create a hotspot.
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Writing a hotspot script or formula
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Ways to format hotspotsP
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Ways to create hotspots
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If you're using Windows, you can create a link to a Notes document, view, or database in Notes or in another
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2e
client application by creating an
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
. Then you can double-click the object in the application to open the document, view, or database in Notes.t
1. In Notes, open the document, view, or database you want to link to.
2. Choose Edit - Copy as Link and choose Document Link, View Link, or Database Link.
3. In the application, click where you want the Notes link to appear.t
4. Choose Edit - Paste Special.A
5. Choose Paste Link (or the application's option equivalent).
6. Click OK.
If you're using Windows 95, you can create a link to a Notes document, view, or database on the Windows desktop. To do so, perform steps 1 and 2 above, click the right mouse button on the Windows desktop, and choose Paste Shortcut.
Tipr
If you're using Windows, you can create a link to a Notes document or database by dragging the document or database into another OLE 2 client application, avoiding the need to copy and paste.b
When you create a Notes link in some OLE 2 client applications and open the file that contains the link, the application launches Notes (if necessary) and opens the linked document, view, or database.
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You can set up location documents in your Personal Address Book that let you use different sets of communication settings at different places where you work with Notes.
1. Choose File - Mobile - Locations.
Note
Notes opens the Locations view of your Personal Address Book.
2. Do one of the following:
To create a location document, click Add Location.
To edit a location document, select the location and click Edit Location.o
3. Under Basics, in the Location name field, enter a name for this location.
4. Under Basics, in the Location type field, do one of the following:
To set up a location for network use, select "Local Area Network."
To set up a location for mobile use, select "Dialup Modem."
To set up a location for network and mobile use, select "Both Dialup and Local Area Network."o
To set up a disconnected location, select "No connection."
Note
Notes displays different options depending on the location type you select.
5. (Optional) Under Basics, in the Prompt for time/date/phone field, select Yes if you want Notes to ask you for location-specific information when you use the location.m
6. Under Basics, in the Web Proxy field,
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specify options for connecting to the Internet via a proxy servern
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7. (Optional) Under Internet Browser, do any of the following:
Select a browser to use at this location--Notes, Notes with Internet Explorer, Netscape Navigatorl
, Microsoft Internet Explorer, or Other. If you select Other, click Browse to specify the location of the application in your operating system.1
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Select an option for retrieving or opening Internet Web pagesd
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8. (Optional) Under Servers, do any of the following:y
In the Home/mail server field, enter the name of your mail server.
In the Passthru server field,
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specify a passthru server for the location
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(if you have access to one).
In the InterNotes server field, enter the hierarchical name of your InterNotes server (if you have access to one).
Note
You can access the World Wide Web through Notes using either the Personal Web Navigator or the Server Web Navigator.l
9.
(Optional) Do any of the following:y
Under Ports,
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select ports for the locationf
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Under Phone Dialing,
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specify phone information for the location
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(if you select a mobile location type).
Under Mail,
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specify mail options for the locationN
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Under Replication,
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specify a replication schedule for the locationt
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10. Choose File - Save to save the location document.
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See detailsl
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About locations
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Choosing a location
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Quickstart: Using the Personal Web Navigator
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You can use the Text Properties InfoBox to save a combination of paragraph properties (such as alignment, indentation, and margins) that you use regularly as a named style.
1. O
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. If necessary, format a paragraph with the properties you want to save.
3. Click the paragraph.
4. Choose Text - Text Properties.
5. Click the Named Styles tab.
6. Click Create Style.
7. Enter a name for the paragraph style.
8. (Optional) Do any of the following:
Deselect "Include font in named style" if you don't want to save the selected paragraph's font in the named style.
Select "Make style available for all documents" to make the style available when you format paragraphs in other documents in the database.
Select "Include this style in Cycle Key [F11]" to make the style available when you press F11 to cycle through named styles.
9. Click OK.
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Ways to use named
styles
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You can create a numbered list automatically by adding numbers to paragraphs.K
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modet
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
you want to start with a number.
3. Choose Text - Numbers.
You can also add numbers with the Numbered List icon in the SmartIcons bar.
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See details
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Ways to format paragraphs
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You can create a new SmartIcons set by modifying an existing SmartIcons set.
1. Choose File - Tools - SmartIcons.
2. In the box above the second column of icons, select the SmartIcons set you want to modify.
Try to select the SmartIcons set that is most similar to the set you want to create.
3.
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Add SmartIcons to the set
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or
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remove SmartIcons from the set
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until it contains the ones you want.t
4. Click Save Set.
5. Enter a name of up to 15 characters for the set.a
6. (Optional) Enter a file name with the extension .SMI for the set.
Note
If you don't enter a file name, Notes uses the first eight characters of the set name to create the file name. (On the Macintosh, Notes automatically uses the set name as the file name.)o
7. Click OK.
8. Click OK to close the SmartIcons dialog box.
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See details
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Deleting a SmartIcons set
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Ways to set up SmartIconsQ
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1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit moded
2. Click where you want the table to appear.
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field to create a table.
3. Choose Create - Table.
4. Specify the number of columns and rows you want in the table.
5. Click OK.
Note
Notes adjusts the widths of the columns to fit the current window by default. You can
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set a column's width
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and
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specify other table settings
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in the Table Properties InfoBox.
You can also create a table with the Create Table icon in the SmartIcons bar.
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1. Select or open the task you want to use.
2. Choose Actions - Copy Into - New task.r
3. Change any information you want in the new task.
4. Save and close the task.&
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1. Select or open the calendar entry you want to use.
2. Choose Actions - Copy Into - New Task.
3. Change any information you want in the new task.
4. Save and close the task.
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See detailsa
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1. Select or open the message you want to use.
2. Choose Actions - Copy Into - New Task.
3. Change any information you want in the new task.
4. Save and close the task.
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Ways to create tasks
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You can add a hotspot to an area of a document (such as text or a graphic) that lets users follow a URL (universal resource locator) link to a Web page. By default, Notes formats the hotspot as bold underline.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modee
2. Select the area you want to add the hotspot to.
3. Choose Create - Hotspot - URL Link.
In the Properties box, enter the URL for the Web page you want users to go to, and click the checkmark.
For example, enter http://www.lotus.com to go to the Lotus home page.
Note
You must be in a O
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field to create a hotspot.
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Ways to format hotspots
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Ways to create hotspots
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Using a hotspote
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About using Notes to browse the Web
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You can have up to 32 workspace pages (plus the Replicator workspace page).o
1. Click a workspace tab.
Note
Notes inserts the workspace page to the left of the selected workspace page.
2. Choose Create - Workspace Page.
If you haven't added a workspace page before, Notes asks if you want to upgrade your desktop file.
3. If necessary, click Yes to add the workspace page and upgrade your desktop file or click No to cancel adding the page.
Note
If you add a workspace page to your desktop file, you can't use the file with previous releases of Notes.
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Ways to set up your workspace
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You can prepare your own bitmaps for use as SmartIcons.
1. Create a drawing.
Note
Make sure the drawing is no larger than 22 pixels by 22 pixels.
2. Save the drawing as a .BMP file.S
3. Copy the .BMP file to your Notes SmartIcons directory (in Windows, the \WIN subdirectory of the Notes data directory; in Windows 95 and Windows NT
, the \W32 subdirectory of the Notes data directory; in OS/2, the \OS/2 subdirectory of the Notes data directory; in UNIX, the \UNIX subdirectory of the Notes data directory; on the Macintosh, the SmartIcons Sets folder in the Notes Data folder).
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Assigning formulas to custom SmartIcons
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Editing custom SmartIcons formulas
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Ways to set up SmartIcons
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Notes provides custom SmartIcons to which you can assign your own formulas.
1. Choose File - Tools - SmartIcons.
2. Click Edit Icon.A
3. Select an icon.
4. Enter a brief description of the icon.
Tipa
Notes displays the description when you hold the mouse over the icon in the SmartIcons bar. To make sure that text wraps properly, include spaces between words in the description.A
5. Click Formula (or Assign Macro on the Macintosh).
6. Enter a formula for the icon and click OK.f
7. Click Done.
8. Click OK to close the SmartIcons dialog box.
After you assign formulas to custom SmartIcons, you can
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add them to a SmartIcons set
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Writing formulas for SmartIcons
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Editing custom SmartIcons formulas
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Creating bitmaps for custom SmartIcons
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Ways to set up SmartIcons
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You can add a hotspot to an area of a document (such as text or a graphic) that lets users display pop-up text. This is an example of a pop-up hotspot:
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Select the area you want to add the hotspot to.
3. Do one of the following:
Choose Create - Hotspot - Text Pop-up and enter the text you want the pop-up to display.
Choose Create - Hotspot - Formula Pop-up and enter a formula in the
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The pane that displays design options, as well as areas to enter design information.
design pane
that will set the text you want the pop-up to display.i
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich texth
field to create a hotspot.
Note
You must be in
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You can read but not modify a document. To modify a document, you must have Editor access (or better) to the database or you must be the document's author.
read mode
to display pop-up text. To test a pop-up hotspot after you create it, return the document to read mode first.
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Writing a hotspot script or formula
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Ways to format hotspotsn
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Ways to create hotspots
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Using a hotspot
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"O^Dd_
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You can reduce the area of the page you print on.p
1. Choose File - Page Setup.
2. Under "Page size cropping," enter the width and height of the area of the page you want to print on.
Note
This area is measured from the upper left corner of the page.
3. Click OK.
Tip
To print indicators in the bottom right corner of each page that show the edges of the cropped area, select "Print Crop Marks." This is useful when you're sending documents to your aprint service.
Click here for Macintosh information
To crop a page, choose File - Print and click Margins.
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Changing the unit of measurement
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Ways to set up a page for printing
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A document, view, or database link is automatically created with a description showing where the link will go when someone clicks it--for example, for a view link, the name of the database and the name of the view. This description appears in the status bar when a user moves the cursor over the link. You can customize the description, perhaps to provide a database server and database file name.t
1. Select the link.a
2. Choose Link - Link Properties.
3. Delete the text in the Link Description box and enter the customized text you want to appear.
4. Click the check mark.
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Using a link
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Creating a link hotspot
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Ways to add information to documents
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To decline a meeting invitation
1. Open the invitation.F
2. Click Decline.
Notes sends a message with your response to the meeting chairperson.
To decline a meeting invitation and send comments to the chairperson
1. Open the invitation.
2. Click Other.
3. Select Decline in the "Action to take" field.
4. Enter your comments in the "Comments to include" field and click OK.
Notes sends a message with your response and your comments to the meeting chairperson.
Tip
To view your calendar while you're responding to the invitation, click Check Calendar. To return to the invitation, press ESC.
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Ways to respond to meeting invitations
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If you accept a meeting invitation and then decide that you can't attend, you can decline or delegate the invitation. You can also propose a different date, time, or location for the meeting.
To decline or delegate a meeting invitation after accepting it
1. Double-click the meeting entry.
2. Click Other.
3. Select Decline or Delegate in the "Action to take" field.
4. (Optional) Enter comments in the "Comments to include" field.
5. Click OK.
6. If you selected Delegate, specify the name of the user to whom you want to delegate the meeting invitation and click OK.
Notes sends a message with your new response to the meeting chairperson. If you delegated the invitation, Notes also sends a meeting invitation to the user you specified.
Note
When you delegate a meeting invitation, you are no longer considered an invitee and will not receive any further information about the meeting (such as reschedule or confirmation messages) unless you are invited to it again.
To propose a different date, time, or location for the meeting
1. Double-click the meeting entry.
2. Click Other.
3. Select "Propose Alternative Time/Location" in the "Action to take" field and click OK.
4. Do any of the following:t
To propose a different date,
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specify a different date
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in the Proposed date field.
To propose a different time, v
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specify a different time
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in the Proposed time field.
To I
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propose a specific roomi
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, click "Propose Specific Room," select the room, and click OK.
To t
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propose any available room
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, click "Find Available Room," select a site, and click OK.c
5. (Optional) Enter a reason for the proposed change in the "Reason for change" field.
6. Click "Send Counter Proposal."
Notes sends a counter-proposal message to the meeting chairperson. When the chairperson
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accepts or declines the counter-proposal
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, Notes sends you the chairperson's response.
Tip
To view your calendar while you're changing your response, click Check Calendar. To return to the meeting entry, press ESC.
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Ways to respond to meeting invitations
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When another user assigns a task to you, you can ask the user to reassign the task.
1. If necessary, switch to the Inbox folder.
2. Open the task assignment message.
3. Click Please Reassign.
4. Do one of the following:
To send a reassignment message without comments, click No.
To send a reassignment message with comments, click Yes, enter your comments, click Send, and then click OK.
Notes displays the task in the Rejected category of the To Do view and sends a reassignment message to the user who assigned the task to you.D
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You can ask someone to attend a meeting in your place.
1. Open the invitation.
2. Click Other.
3. Select Delegate in the "Action to take" field.
4. (Optional) Enter comments in the "Comments to include" field.
5. Click OK.
6. Specify the name of the user to whom you want to delegate the meeting invitation and click OK.I
Notes sends a message with your response to the meeting chairperson and sends a meeting invitation to the user you specified.e
Note
When you delegate a meeting invitation, you are no longer considered an invitee and will not receive any further information about the meeting (such as reschedule or confirmation messages) unless you are invited to it again.
To view your calendar while you're responding to the invitation, click Check Calendar. To return to the invitation, press ESC.
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Ways to respond to meeting invitations
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You can mark calendar entries for deletion and then delete them from your mail database.
1. Click the entry.
2. Press DEL.L
Notes strikes through the entry and adds it to your mail database's Trash folder.a
3. Refresh or close the database.N
Caution A
Notes asks if you want to delete the documents (including calendar entries) in the Trash folder. If you select Yes, Notes deletes all of the documents.E
4. Select Yes.
If you mark a calendar entry for deletion and change your mind, you can remove the entry from the Trash folder by clicking the entry and pressing DEL again.
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Deleting a repeating calendar entry
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Deleting a task
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Canceling a meeting
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Ways to manage calendar entries
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,"oc
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1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modes
2. Choose Text - Text Properties.H
3. Click the Named Styles tab.
4. Click Delete Styles.
5. Select the named style you want to delete.
6. Click OK.
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About named styles
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Ways to use named
styles
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If you're using Windows, OS/2, or UNIX, you can delete a workstation port.
1. Choose File - Tools - User Preferences.
2. Click Ports.
3. Select the port you want to delete.
4. Click Delete.
5. Click OK.
Note
For information on deleting server ports, see Domino Administration Help.
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You can delete selected occurrences of a repeating calendar entry.
Select "Just this one" to delete only the selected occurrence of the entry.
Select "All" to delete all occurrences of the entry.
Select "All previous" to delete the selected occurrence and all previous occurrences of the entry.
Select "All future" to delete the selected occurrence and all future occurrences of the entry.
4. Click OK.
Note
If you delete the repeat parent entry (the entry in the Meetings view under which a set of repeating entries is organized), each of the repeating entries in the set becomes an independent, non-repeating entry.p
Note
If you delete a repeating meeting entry for which you reserved a room and/or resource, you must
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cancel the reservation
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for the occurrence(s) you delete directly in the Resource Reservations database. Otherwise, the room and/or resource will be unavailable to others.
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Repeating a calendar entry
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Ways to manage calendar entriesn
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1. Choose File - Tools - SmartIcons.
2. Click Delete Set.
3. Select the set you want to delete and click OK.
4. Click OK to close the SmartIcons dialog box.
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Creating a SmartIcons setI
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Ways to set up SmartIconse
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You can mark a task entry for deletion and then delete it from your mail database.
1. If necessary, switch to the To Do view.
2. Select the task entry that you want to delete.
3. Click Delete.
If the task is not yet completed, Notes asks if you want to delete the task.
4. If necessary, click Yes.
Notes adds the task to your mail database's Trash folder.
5. Refresh or close the database.
Caution
Notes asks if you want to delete the documents (including task entries) in the Trash folder. If you click Yes, Notes deletes all of the documents.
6. Click Yes.E
Tipe
To remove the task from the To Do view but keep the task in your mail database, select the task and click "Remove from To Do View."t
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Removing a task from the calendar
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Ways to assign and manage tasks
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1. Click the workspace page's tab.
2. Choose Edit - Clear or press DEL.
3. Click Yes to confirm the deletion or No to cancel it.
Note
If you delete a workspace page that contains database icons, Notes removes the icons from the workspace when it deletes the page.r
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1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit moded
2. Click the column or row you want to delete.
3. Do one of the following:
Choose Table - Delete Selected Column(s) to delete the column.
Choose Table - Delete Selected Row(s) to delete the row.
4. Click Yes to confirm the deletion or No to cancel it.
Caution
When you delete a column or row, all of the data in the column or row is deleted.p
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Ways to delete columns or rows from a tableF
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1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode5
2. Click the first column or row you want to delete.
Note
Notes deletes columns from left to right and deletes rows from top to bottom.
3. Choose Table - Delete Special.
4. Specify the number of columns or rows you want to delete.
5. Select Column(s) or Row(s).
6. Click Delete.
7. Click Yes to confirm the deletion or No to cancel it.
Caution
When you delete columns or rows, all of the data in the columns or rows is deleted.
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You can save an attached file to disk. If more than one file is attached to a document, you can save some or all of the files to disk at once.
1. Do one of the following:
To detach one file, double-click the attachment.
To detach some but not all files in a document, drag over the part of the document that contains the files you want, and choose Attachments - Detach All Selected.
To detach all files in a document, select any attachment, and choose Attachment - Detach All.a
2. Specify the drive and directory in which you want to store the file(s).
3. Click Detach (or Save on the Macintosh).f
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See detailsn
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Ways to use file attachments
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Attaching a file to a document
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
can be displayed as an icon in a document. For example, this is a 1-2-3 for Windows worksheet object displayed as an icon:d
If you have the application used to create the object, you can start the application directly from Notes and display the object's data.
To display an object's data, double-click the object's icon.
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About OLE and DDE objects
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1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeu
, click the object.d
2. Choose
Object
Display As, where
Object
is the object type (for example, 1-2-3 Worksheet).o
3. Select a display format.i
4. Click OK.
Note
Notes displays a message if the server application does not support the display format you select.
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Ways to manage objects
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1. Choose File - Tools - SmartIcons
2. In the box above the second column of icons, select the SmartIcons set you want to display.
3. Click OK.
Tip_
To display additional icons that change depending on what you're doing in Notes, select "Context icons" under Show. For example, if "Context icons" is selected, Notes displays one set of context icons when you read a document and another set when you edit a document.
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Hiding or displaying the SmartIconsE
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Hiding or displaying context SmartIconse
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Hiding or displaying SmartIcons descriptions
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Ways to set up SmartIcons
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You can see the contents of a document in a different way by displaying the document with a different
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Forms control how you edit, display, and print documents. A form can contain fields, static text, graphics, and special objects. A database can have any number of forms.
form
(if another form is available).
1. Open the document.
2. Choose View - Switch Form.
3. Select the form you want to display the document with.
4. Click OK.
Note
Because different forms contain different fields, the form you choose may not display all the data you see with the current form.
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Printing a document with a different form
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About forms
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You can display information about a port's current activity.
1. Choose File - Tools - User Preferences.
2. Click Ports.
3. Select a port.
4. Click Show Status.
5. (Optional) Click Copy to copy the information to the Clipboard.
6. Click Cancel when you are through reviewing information.
Note
For more information on checking port status, see Domino Administration Help or your network administrator.T
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You can display a section only when the document it's in is previewed.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modei
2. Click the section.b
3. Choose Section - Section Properties.t
4. Click the Expand/Collapse tab.
5. Select or deselect "Preview only."
Note
If you select "Preview only," Notes displays the section's contents, but not the section, when the document is in another document state (for example, when the document is opened).
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You can display a brief description of the current field at the bottom of a document's window.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Choose View - Show - Field Help.
Note
If the database designer did not specify help for the current field, Notes does not display field help.
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About fields
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You can display symbols that represent hidden characters in a document. For example, the following sentence contains tab, space, and end-of-paragraph symbols:
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Choose View - Show - Hidden Characters.
You can also display page breaks by choosing View - Show - Page Breaks.
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1.
Click the date.
2. Choose View - Calendar - Show Time Slots.
When you
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display the calendar in two-day, one-week, or two-week formatb
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, you can also display or hide time slots on a date by clicking the clock icon in the top left or right corner of the date.
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You can display the text Notes displays, such as database titles and document text, in typewriter fonts or large fonts. Typewriter fonts are useful for checking tab alignment in forms, and column width in views. Large fonts are useful if the default fonts are too small for your monitor.e
1. Choose File - Tools - User Preferences.
2. Under Advanced options, do one of the following:
Select Typewriter fonts only to display monospaced text.
Select Large fonts to display text that is slightly larger and darker.
Note
If you select both Typewriter fonts only and Large fonts, Notes displays text in typewriter fonts.a
3. Click OK to close the User Preferences dialog box.n
4. Click OK when Notes tells you some preferences will not take effect until you restart Notes.e
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To display the Calendar view in two-day, one-week, two-week, or one-month format, click Two Days, One Week, Two Weeks, or One Month, respectively.
Tip
You can also choose a calendar display format from the View - Calendar menu.
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You can display the full contents of a calendar entry to see details that aren't visible in the Calendar view, such as the complete description of an appointment or a meeting location.
To display the contents of a calendar entry, double-click the entry.
To display the contents of a calendar entry in the
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The pane that displays the top of the selected document in the view pane.
preview pane
, click the entry and choose View - Document Preview. (To change the size of the preview pane, drag the pane's top border.)
When a calendar entry's complete description is not visible in the Calendar view, you can hold the mouse over the entry and Notes will display the description in a pop-up.
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If you're using Windows or UNIX, you can hide or display the horizontal scroll bar in a document, in the a
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The pane that displays documents in each view or folder as rows and columns of information.
view pane
, or in the
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The pane that displays the top of the selected document in the view pane.
preview pane
To hide or display the horizontal scroll bar, choose View - Show - Horizontal Scroll Bar.
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About panes
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You can make the workspace look more three-dimensional.l
1. Choose File - Tools - User Preferences.
2. Under Advanced options, select "Textured Workspace."n
3. Click OK.
Note
If your display driver doesn't support the "Textured Workspace" option, Notes doesn't display it.d
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If you're using Windows, OS/2, or UNIX, you can display the entire workspace in various shades of gray on a color monitor when you start Notes.
1. Choose File - Tools - User Preferences.
2. Under Advanced options, select Monochrome display.w
3. Click OK to close the User Preferences dialog box.
4. Click OK when Notes tells you that some preferences will not take effect until you restart Notes.
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See
detailst
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Ways to set up your workspacer
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You can improve the appearance of 256-color images in documents by setting Notes to dither images.
1. Choose File - Tools - User Preferences.
2. Click the Basic panel in the User Preferences dialog box.
3. Select "Dither images in documents" in the Advanced Options scroll box.
4. Click OK.
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01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
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01 Do Everyday Tasks01 Set Up Notes
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01 Do Everyday Tasks01 Set Up Notes
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01 Do Everyday Tasks08 Use Mobile Notesm
@01 User's Guide10 Chapter 10 Using Mobile Notes
Hanging up\server connectionHow Do I?StepsH_HANGING_UPContext Help FormHanging up
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Printing\hidden paragraphs andHiding\paragraphsDisplaying\paragraphsFormulas\hidden paragraphs andPreviewing\hidden paragraphs andOpening\hidden paragraphs andEditing\hidden paragraphs andClipboard\hidden paragraphs andCopying\data and hidden paragraphsShowing\hidden paragraphsHow Do I?StepsH_HIDING_OR_DISPLAYING_A_PARAGRAPHContext Help FormHiding or displaying a paragraph04 Read, Create, and Edit Documents
01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Sections\formattingTitles\sectionHiding\section titlesDisplaying\section titlesShowing\section titlesHow Do I?StepsH_HIDING_OR_DISPLAYING_A_SECTIONS_TITLEContext Help FormHiding or displaying a section's title
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks01 Set Up Notes/
?01 User's Guide01 Chapter 1 Setting Up Notes
SmartIcons\setupDisplaying\SmartIconsShowing\SmartIconsHiding\SmartIconsHow Do I?StepsH_HIDING_OR_DISPLAYING_CONTEXT_SMARTICONSContext Help FormHiding or displaying context SmartIcons
Hiding\SmartIconsDisplaying\SmartIconsShowing\SmartIcons descriptionsSmartIcons\setupHow Do I?StepsH_HIDING_OR_DISPLAYING_SMARTICONS_DESCRIPTIONSContext Help FormHiding or displaying SmartIcons descriptions
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks01 Set Up NotesZd;
?01 User's Guide01 Chapter 1 Setting Up Notes
Hiding\SmartIconsDisplaying\SmartIconsShowing\SmartIconsSmartIcons\setupHow Do I?StepsH_HIDING_OR_DISPLAYING_THE_SMARTICONSContext Help FormHiding or displaying the SmartIcons
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Importing\filesHow Do I?StepsH_IMPORTING_A_FILE_INTO_A_DOCUMENTContext Help FormImporting a file into a document
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks04 Read, Create, and Edit Documents'1
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Indenting textHow Do I?StepsH_INDENTING_A_PARAGRAPHContext Help FormIndenting a paragraph
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks04 Read, Create, and Edit DocumentsB`
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Keyboard\indenting withIndenting textHow Do I?StepsH_INDENTING_A_PARAGRAPH_WITH_THE_KEYBOARDContext Help FormIndenting a paragraph with the keyboard
01 Do Everyday Tasks04 Read, Create, and Edit Documents\
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
RulerIndenting textHow Do I?StepsH_INDENTING_A_PARAGRAPH_WITH_THE_RULERContext Help FormIndenting a paragraph with the ruler
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks09 Printb
@01 User's Guide11 Chapter 11 Printing
Printing\page settingsPage breaks\insertingCreating\page breaksInserting\page breaksHow Do I?StepsH_INSERTING_PAGE_BREAKSContext Help FormInserting a page break
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule MeetingsH
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
MeetingsHow Do I?StepsH_INVITING_PEOPLE_TO_A_MEETINGContext Help FormInviting people to a meeting
Printing\page settingsPage breaks\controllingHow Do I?StepsH_KEEPING_ONE_OR_MORE_PARAGRAPHS_ON_A_PAGEContext Help FormKeeping one or more paragraphs on a page
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Workspace\setupHow Do I?StepsH_KEEPING_THE_WORKSPACE_IN_BACKContext Help FormKeeping the workspace in back
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Attachments\launchingFile attachments\launchingLaunching\file attachmentsHow Do I?StepsH_LAUNCHING_AN_ATTACHED_FILEContext Help FormLaunching an attached file
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Calendar\giving accessDelegating\calendar accessCalendar\reading someone else'sReading\other users' calendarsOpening\other users' calendarsViewing\other users' calendarsDisplaying\other users' calendarsPublic documentsAccess control list\and calendar entriesDelegation profileHow Do I?StepsH_LETTING_OTHERS_MANAGE_YOUR_CALENDARContext Help FormLetting others manage your calendar
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule MeetingsR
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Calendar\giving accessDelegating\calendar accessCalendar\reading someone else'sReading\other users' calendarsOpening\other users' calendarsViewing\other users' calendarsDisplaying\other users' calendarsPublic documentsAccess control list\and calendar entriesDelegation profileHow Do I?StepsH_LETTING_OTHERS_READ_YOUR_CALENDARContext Help FormLetting others read your calendar
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Links\embedded objectsHow Do I?StepsH_LINKING_AN_EMBEDDED_OBJECT_TO_A_FILEContext Help FormCreating a link to embedded data
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Objects\editingEditing\objectsHow Do I?StepsH_LINKING_AN_OBJECT_TO_DIFFERENT_DATAContext Help FormReassociating a linked object
01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Links\dataPasting data\from other applicationsObjects\creatingOLE drag and dropHow Do I?StepsH_LINKING_A_FILE_TO_A_DOCUMENTContext Help FormLinking a file to a document
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks01 Set Up Notesb
?01 User's Guide01 Chapter 1 Setting Up Notes
PasswordsServers\logging off automaticallyLogging offUser IDs\lockingHow Do I?StepsH_LOGGING_OFF_SERVERS_AUTOMATICALLYContext Help FormLocking your user ID automatically
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Completing tasksHow Do I?StepsH_MARKING_A_TASK_COMPLETE_OR_INCOMPLETEContext Help FormMarking a task complete or incomplete07 Use the Calendar, Assign Tasks, and Schedule Meetings
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tables\formattingColumns, table\copyingCopying\columnsRows, table\copyingHow Do I?StepsAllH_MERGING_AND_SPLITTING_CELLS_IN_A_TABLEContext Help FormMerging and splitting cells in a table
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks04 Read, Create, and Edit DocumentsZd;
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Documents\moving around inMoving\around documentsScroll bar\using in a documentHow Do I?StepsH_MOVING_AROUND_A_DOCUMENTContext Help FormMoving around a document
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01 Do Everyday Tasks04 Read, Create, and Edit Documents333333
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@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule MeetingsH
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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01 Do Everyday Tasks04 Read, Create, and Edit Documentssh
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
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Page numbersPrinting\page settingsHow Do I?StepsH_NUMBERING_PAGESContext Help FormNumbering pages
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01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Database\Opening at startupStartupHow Do I?StepsAllH_OPENING_A_DATABASE_AT_STARTUPContext Help FormOpening a database at startup
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01 Do Everyday Tasks04 Read, Create, and Edit DocumentsP
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Opening\documentsDocuments\openingUnread documents\openingHow Do I?StepsH_OPENING_A_DOCUMENTContext Help FormOpening a document
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01 Do Everyday Tasks04 Read, Create, and Edit Documentsj
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Documents\openingOpening\documentsHow Do I?StepsH_OPENING_A_DOCUMENT_FROM_THE_WINDOWS95_DESKTOPContext Help FormOpening a document from the Windows 95 desktop
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Previewing\documentsHow Do I?StepsH_PREVIEWING_A_DOCUMENTContext Help FormPreviewing a document
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks09 Printu
@01 User's Guide11 Chapter 11 Printing
Showing\page breaksPrinting\previewingPreviewing\print jobsPage breaks\displayingDisplaying\page breaksHow Do I?StepsH_PREVIEWING_A_DOCUMENT_FOR_PRINTINGContext Help FormPreviewing a document for printing
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Previewing\documentsLinks\previewingHow Do I?StepsH_PREVIEWING_A_LINKED_DOCUMENTContext Help FormPreviewing a linked document
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks04 Read, Create, and Edit Documents%
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Previewing\documentsHow Do I?StepsH_PREVIEWING_A_PARENT_DOCUMENTContext Help FormPreviewing a parent document
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks09 Print
@01 User's Guide11 Chapter 11 Printing
Printing\attached filesAttachments\printingFile attachments\printingHow Do I?StepsH_PRINTING_AN_ATTACHED_FILEContext Help FormPrinting an attached file
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks09 Print
@01 User's Guide11 Chapter 11 Printing
Printing\documentsDocuments\printing
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CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks09 Printm
@01 User's Guide11 Chapter 11 Printing
Printing\documentsDocuments\printingForms\printing andHow Do I?StepsH_PRINTING_A_DOCUMENT_WITH_A_DIFFERENT_FORMContext Help FormPrinting a document with a different form
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks09 PrintB`
@01 User's Guide11 Chapter 11 Printing
Printing\calendar entriesDays, calendar\printingCalendar\printingHow Do I?StepsAllH_Printing_a_list_of_calendar_entriesContext Help FormPrinting a list of calendar entries
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks09 PrintR
@01 User's Guide11 Chapter 11 Printing
Printing\list of documentsViews\printingFolders\printingHow Do I?StepsH_PRINTING_A_LIST_OF_DOCUMENTS_IN_A_FOLDER_OR_VIEWContext Help FormPrinting a list of documents in a folder or view
CN=Joe Levine/OU=CAM/O=Lotus
######
01 Do Everyday Tasks09 Print7
@01 User's Guide11 Chapter 11 Printing
Printing\documentsDocuments\printingPage numbersHow Do I?StepsH_PRINTING_MULTIPLE_DOCUMENTSContext Help FormPrinting multiple documents
Printing\calendar entriesCalendar\printingCalendar entriesHow Do I?StepsAllH_PRINTING_ONE_OR_MORE_CALENDAR_ENTRIESContext Help FormPrinting one or more calendar entries
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks09 Print
@01 User's Guide11 Chapter 11 Printing
Printing\Calendar viewDays, calendar\printingCalendar\printingHow Do I?StepsAllH_PRINTING_ONE_OR_MORE_DATES_ON_THE_CALENDARContext Help FormPrinting a Calendar view
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks09 Print
@01 User's Guide11 Chapter 11 Printing
Printing\to a fileDocuments\printingFiles\printing toViews\printingFolders\printingPostScript filesHow Do I?StepsH_PRINTING_TO_A_FILEContext Help FormPrinting to a file
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings333333
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@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Rescheduling meetingsMeetings\reschedulingHow Do I?StepsH_PROPOSING_A_DIFFERENT_TIME_OR_LOCATION_FOR_A_MEETINGContext Help FormProposing a different date, time, or location for a meeting
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule MeetingsH
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Calendar\reading someone else'sReading\other users' calendarsOpening\other users' calendarsViewing\other users' calendarsDisplaying\other users' calendarsPublic documentsAccess control list\and calendar entriesDelegation profileHow Do I?StepsH_READING_SOMEONE_ELSES_CALENDARContext Help FormReading someone else's calendar
CN=Joe Levine/OU=CAM/O=Lotus
################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Moving\SmartIconsSmartIcons\setupHow Do I?StepsH_REARRANGING_SMARTICONS_IN_A_SETContext Help FormRearranging SmartIcons in a set
01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Canceling\meeting invitationsRepeating calendar entries\and meetingsHow Do I?StepsH_REMOVING_AN_INVITEE_FROM_THE_INVITATION_LISTContext Help FormRemoving an invitee from the invitation list
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks04 Read, Create, and Edit DocumentsNb
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Deleting\hotspotsRemoving\hotspotsHotspots\removingHow Do I?StepsH_REMOVING_A_HOTSPOTContext Help FormRemoving a hotspot
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Deleting\sectionsRemoving\sectionsSections\removingHow Do I?StepsH_REMOVING_A_SECTIONContext Help FormRemoving a section
CN=Joe Levine/OU=CAM/O=Lotus
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Removing\meeting invitationsDeleting\meeting invitationsCalendar profileBroadcast meetingsHow Do I?StepsH_REMOVING_MEETING_INVITATIONS_FROM_THE_INBOX_AUTOMATICALLYContext Help FormRemoving meeting invitations from the Inbox automatically
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks01 Set Up Notes333333
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks01 Set Up Notessh
?01 User's Guide01 Chapter 1 Setting Up Notes
Reordering portsOrder, portsPorts\setupHow Do I?StepsH_REORDERING_PORTSContext Help FormReordering a port
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Repeating calendar entriesCalendar entriesHow Do I?StepsH_REPEATING_A_CALENDAR_ENTRYContext Help FormRepeating a calendar entry
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Rescheduling meetingsMeetings\reschedulingHow Do I?StepsH_RESCHEDULING_A_MEETINGContext Help FormRescheduling a meeting
CN=Joe Levine/OU=CAM/O=Lotus
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@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Rooms, reservingReserving\roomsHow Do I?StepsH_RESERVING_A_ROOM_FOR_A_MEETINGContext Help FormReserving a room for a meeting
CN=Joe Levine/OU=CAM/O=Lotus
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Guide MeGuideMeAllH_ACQUIRE_SCRIPTContext Help FormAcquire Script
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You can edit an embedded r
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
object's data by launching the object's server application from Notes. If you're using Windows, you can also edit an embedded
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2
object's data "in-place" by using the server application's commands and toolbar directly in Notes. If you're using Windows 95 or Windows NT, you can edit OLE custom control objects.
To edit an embedded OLE object in the server application window:
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, double-click the
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
4. Choose File - Exit & Return to Lotus Notes (or the application's command equivalent).
5. To save the new data in Notes, choose File - Save.
To edit an embedded OLE 2 object "in-place"h
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, double-click the
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
2. Edit the data.
Note
The Notes menu bar contains commands provided by the server application (as well as the Notes File and Window commands). You can use the server application's commands and toolbar to edit the data directly in Notes.f
3. Click anywhere in the document outside the object.
4. To save the new data in Notes, choose File - Save.c
Note
If an OLE 2 object is very large (for example, a spreadsheet containing several hundred lines), it's best not to edit the object in-place. Instead, click the object and choose
Object
Open, where
Object
is the object type (for example, 1-2-3 Worksheet). Then edit the object in the application's window.a
To edit an embedded OLE custom control:
1. With the document in edit mode, double-click the control object.
2. Edit the data.n
Note
The Notes menu bar contains object menu(s) and an Applet menu provided by the OLE custom control. You can use these menus to edit the data directly in Notes.
3. Click anywhere in the document outside the control object.
4. To save the new data in Notes, choose File - Save.
See related topics
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Editing a linked objecte
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Ways to manage objects
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1. Double-click the entry.
2. Click Edit Document.
3. Make the changes you want.i
4. Click "Save and Close."
Note
If you edit the date, time, or location of a meeting entry that you created, Notes sends the invitees a new invitation to the rescheduled meeting. If a room and/or resource is reserved for the meeting, Notes sends the Resource Reservations database a reservation request for the new time or for the new location.
See related topics
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Editing a repeating calendar entry
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Editing a task
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Ways to manage calendar entries
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You can make changes to an existing document by putting the document in edit mode.
To put a document in edit mode
1. Do one of the following:
Choose Actions - Edit Document.
Press CTRL+E (or COMMAND+E on the Macintosh).
Double-click the document (if it's already open).
2. (Optional) To return the document to read mode, press CTRL+E (or COMMAND+E on the Macintosh).
To put a document in edit mode in the preview pane
1. Double-click the document in the
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The pane that displays the top of the selected document in the view pane.
preview pane
2. (Optional) To return the document to read mode, press CTRL+E (or COMMAND+E on the Macintosh).
Note
You can edit your own documents in a database if you have at least Author access to the database. You can edit other documents in a database if you have at least Editor access to the database.
Tipg
You can also put documents in edit mode with the Edit Document icon in the SmartIcons bar.
See related topics
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About documents
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Ways to add information to documents
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Ways to save documents
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Creating a documentp
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You can edit a linked object's data by launching the object's server application from Notes.
Note
If the object is a
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DDE (dynamic data exchange)
A method for displaying data created with other Windows and Presentation Manager applications, such as graphics or spreadsheet ranges, within Notes documents. DDE objects can be reactivated and updated to reflect the current state of changing data.
object, make sure the server application is running and the linked file is open.
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, double-click the
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
2. Edit the data.
Note
The data is updated immediately in Notes (unless the object's update type is Manual).
3. Save the linked file.
4. Return to Notes.
5. If the object's update type is Manual, press F9 to update the linked object's data.
6. To save the new data in Notes, choose File - Save.
Note
To edit a linked object, you need access to the linked file.
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Specifying a linked object's update type
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Editing an embedded object
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Ways to manage objects
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You can edit selected occurrences of a repeating calendar entry.
1. Double-click the repeating entry you want to edit.
2. Click Edit Document.
3. Make the changes you want.
Note
If the entry is a repeating meeting entry, you cannot find free time, invite additional people, remove invitees from the invitation list, reserve a new room or resource, or cancel a room or resource reservation.
4. Click "Save and Close."
5. Do one of the following:
Select "Just this one" to change only the selected occurrence of the entry.d
Select "All" to change all occurrences of the entry.
Select "All previous" to change the selected occurrence and all previous occurrences of the entry.
Select "All future" to change the selected occurrence and all future occurrences of the entry.
6. Click OK.
Note
You cannot edit the repeat parent entry (the entry in the Meetings view under which a set of repeating entries is organized).'
Note
If you edit the date or time of a repeating meeting entry that you created, Notes sends the invitees a new invitation to the rescheduled meeting.
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Repeating a calendar entry
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Ways to manage calendar entries
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1. Double-click the task entry that you want to edit.g
2. Click Edit Task.D
3. Make the changes you want.
4. Click Close and then click Yes.
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Editing a calendar entry
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A copy of data from one application (the server application) that is stored in another application (the container application). Once data is embedded as an object in a container application, changes made to the original data in the server application are not reflected in the container application. Embedded data is displayed in the container application in the server application's format.
embed
a file created with another application as an
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
in a Notes document. This way, you can use an
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
server application to enter and edit data in Notes.
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode2
, click where you want the object to appear.
2. Choose Create - Object.
3. Select "Create an object from a file."d
4. In the File box, enter the path to the file and the file name.a
5. (Optional) Select "Display as icon" to display an icon instead of the embedded data.
6. Click OK.
Tip
If you're using Windows 95, you can use drag & drop to embed a file created with an
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2
server application. To do so, choose Start - Programs - Windows Explorer, drag the file from Explorer and drop it in the Notes document.l
Note
An embedded object is a copy of data from another file; changes made to the original file are
nota
reflected in the Notes document.
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You cannot create embedded objects; you can create only linked objects.s
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See detailsh
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See related topics
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About OLE and DDE objectsu
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Ways to add objects to documents
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Ways to manage objects
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A copy of data from one application (the server application) that is stored in another application (the container application). Once data is embedded as an object in a container application, changes made to the original data in the server application are not reflected in the container application. Embedded data is displayed in the container application in the server application's format.
embed
a new
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
in a Notes document. This way, you can use an e
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
OLED
server application to enter and edit data in Notes.
When you create a new object, Notes opens a blank work file in the application you select so you can enter data. When you save the data, it is saved as an object in Notes
(instead of as a separate file).
Note
If you select an l
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2n
server application, Notes opens the blank work file directly in Notes.
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, click where you want the object to appear.
2. Choose Create - Object.
3. Select "Create a new object."
4. Select an object type that corresponds to the application you want to use (for example, 1-2-3 Worksheet).
5. (Optional) Select "Display as icon" to display an icon instead of the embedded data.
6. Click OK.
7. If you selected an OLE server application, do the following:
Choose File - Exit & Return to Lotus Notes (or the application's command equivalent).E
8. If you selected an OLE 2 server application, do the following:e
Enter data in the blank work file.
Click anywhere in the document outside the new object.
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You cannot create embedded objects; you can create only linked objects.
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See details
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See related topics
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About OLE and DDE objects
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Ways to add objects to documents
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Ways to manage objects
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A copy of data from one application (the server application) that is stored in another application (the container application). Once data is embedded as an object in a container application, changes made to the original data in the server application are not reflected in the container application. Embedded data is displayed in the container application in the server application's format.
embeda
data from another application as an y
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
in a Notes document. This way, you can use an
Click here to see this topic
Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
server application to enter and edit data in Notes.
You can paste data from OLE server applications and you can also drag & drop data from
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2o
server applications.
To paste data from an OLE server application
1. In the application, select the data you want to embed and copy it to the Clipboard.
2. In Notes, open in m
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modea
the document you want to add the embedded object to.
3. Click where you want the object to appear.o
4. Choose Edit - Paste Special.g
5. Select Paste.
6. In the As box, select the source you copied the data from (for example, if you copied data from 1-2-3 for Windows, select 1-2-3 Worksheet).
7. (Optional) Select "Display as icon" to display an icon instead of the embedded data.
8. Click OK.
To drag & drop data from an OLE 2 server application
1. In Notes, open in t
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modea
the document you want to add the embedded object to.d
2. In the application, select the data you want to embed.o
3. Click the outline of the selected data.
4. Drag the selection to the Notes document and drop it where you want the object to appear.
Tip
If you're using Windows 95, you can also drag & drop data from an OLE 2 server application using the Windows desktop. To do so, copy the data to the Clipboard, click the right mouse button on the Windows desktop, and select Paste Shortcut. Then drag the shortcut from the Windows desktop and drop it in the Notes document.
Note
An embedded object is a copy of data from another file; changes made to the original file are
reflected in the Notes document.
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You cannot create embedded objects; you can create only linked objects.
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See detailsj
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About OLE and DDE objectsO
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Ways to add objects to documents
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Ways to manage objects
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You can specify how you want Notes to empty the trash folder in your mail database. The trash folder contains mail you've marked for deletion.
1. Choose File - Tools - User Preferences.
2. Under "Empty Trash folder," do one of the following:
Select "Prompt me during database close" to have Notes ask you whether you want to clear the mail in the trash folder each time you close your mail database.
Select "Always during database close" to have Notes automatically clear the mail in the trash folder each time you close your mail database.
Select "Manually" to cancel automatic clearing of the trash folder._
3. Click OK.
Tip
To clear the mail in the trash folder manually, choose Actions - Empty Trash.
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Deleting mail messages
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Ways to specify basic settings
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You can enable or disable a port for your workstation.
Note
Before you enable a network port, make sure the appropriate network software is installed. Before you enable a modem port, make sure a modem is installed and you know the physical port it is connected to.
1. Choose File - Tools - User Preferences.
2. Click Ports.
3. Select the port you want to enable or disable.n
4. Select or deselect "Port Enabled."O
Note
Notes displays a check mark next to enabled ports.
5. Click OK.
Tipo
After you enable a port, you can specify whether to
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use the port at individual locations
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. After you disable a port, you cannot use the port at any locations.
Note
For information on enabling or disabling server ports, see Domino Administration Help.
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Adding a port&
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Ways to set up ports
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You can enable or disable the alarm system for your mail database's Calendar view.
2. Under Scheduling Options, select or deselect "Enable alarm notifications."
3. (Optional)
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Set an alarm for all calendar entries of a particular type
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4. Click OK.
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Ways to set and manage alarms
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Notes provides document security by letting you encrypt fields in documents. Encryption means encoding data so that only those who have the secret encryption key can read it.
encryptM
the data you send through a port. This way, you can make data transmission more secure, but note that transmission speed may decrease slightly.
1. Choose File - Tools - User Preferences.
2. Click Ports.
3. Select the port you want to secure.
4. Select "Encrypt network data."
5. Click OK.
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About encryption
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Ways to set up ports
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1. Double-click the workspace tab.
2. Click the Tabs tab.
3. Under "Workspace page name," enter a name of up to 32 characters.
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See examples
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Ways to set up your workspaceP
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You can use LMBCS codes from the i
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LMBCS table
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to enter characters that aren't on your keyboard.
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You can use the OPTION key to enter characters that aren't on your keyboard on the Macintosh. To do so, enter the key sequence listed in the Macintosh LMBCS table.O
To create a character using a compose sequence
You can enter some LMBCS characters using a compose sequence from the
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LMBCS table
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1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, click where you want to enter the character.
2. Press ALT+F1 and type the characters listed in the second column of the LMBCS table.
For example, to enter the
character, press ALT+F1 and type L=.
Note
If a compose sequence in the LMBCS table is bold, you must type the characters in the order they appear. (Other compose sequences are not order-sensitive).
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You can also use a compose sequence to create a character in a dialog box. To do so, press ALT+F1 (or, on some keyboards, the COMPOSE key) and type the characters listed in the second column of the LMBCS table.
To create a character using an extended compose sequence
You can enter all LMBCS characters using an extended compose sequence that includes a LMBCS code from the
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LMBCS tablef
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1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modep
, click where you want to enter the character.
2. Press ALT+F1 twice.
3. Press 0 (zero), and then press - (hyphen).e
4. Type the LMBCS code listed in the first column of the LMBCS table. If the LMBCS code has only two digits, precede it with a 0 (zero).
For example, to enter the ! character, press ALT+F1 twice and type 0-033.A
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich textt
field to create special characters.
Note
Notes uses the American National Standards Institute (ANSI) character set to display and print characters, and the Lotus Multibyte Character Set (LMBCS) to store characters. To print special characters, your printer must support the ANSI character set.
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See details
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Ways to add information to documents
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If an object's server application supports OLE 2 "in-place" editing, you can tell Notes to expand the object to fill the entire Notes window.d
1. With the document in edit mode, click the object.
2. Choose Edit - Properties.
3. In the InfoBox, choose Size object to Window.
4. Close the InfoBox.c
5. Save and close the document.d
6. Reopen the document in edit mode, and double-click the object.t
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See detailsy
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Allowing changes to a custom control while in read mode_
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Changing the display of an object
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Editing an embedded object
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Expanding a custom control
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Ways to manage objects
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1. With the document in edit mode, click the custom control.
2. Choose Applet - Object Properties.
3. In the InfoBox, choose one of the following:l
Size object to Window.
Size object below field.
4. Close the InfoBox.b
5. Save and close the document.
6. Reopen the document in edit mode
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See detailse
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Allowing changes to a custom control while in read modek
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Changing the display of an objecte
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Editing an embedded object
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Expanding an embedded OLE 2 object
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Ways to manage objects
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You can expand a section to read its contents or collapse it so it takes up less space onscreen.
To collapse or expand a section, click the triangle to the left of the section.
To collapse or expand all sections in a document, choose View - Collapse All Sections or View - Expand All Sections.
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About collapsed sections
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Creating a collapsed section
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Ways to use features you see in documents
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You can convert part or all of the data from a Notes document so that other applications can use it.
1. Open the document you want to export.
2. (Optional) To export only part of the document, select the part you want to export.
3. Choose File - Export.
4. Under "Save File as Type," select a file type.
5. Select the drive and directory you want to export the data to.
6. Under File Name, do one of the following:
To create a new file with the exported data, enter a unique file name and extension.
To replace data in an existing file with the exported data, select the file.
7. Click Export.
8. If you specified an existing file in step 6, click Replace.
9. If you selected ASCII Text format in step 4, specify a line length and click OK.
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About importing and exportingo
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About exporting documents to files
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Changing how Notes translates characters
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Exporting a view
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Ways to share information with other applicationsr
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When you
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invite people to a meeting
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, you can use free time lookup to read the a
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free time schedulesT
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of the invitees and find a time at which all or most of them can meet. You can also find a time at which a specific room and/or resource is free.
1. If necessary, double-click the meeting entry and click Edit Document.
2. Do the following:
Make sure you have
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specified a tentative date and time
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for the meeting in the Date and Time fields.
Make sure you have specified the names of one or more users and/or groups in the "Send invitations to" and "Optional invitees" fields.
(Optional) To include a specific room in the free time lookup, click Reservations, click "Reserve Specific Room," select the room, and click OK.
(Optional) To include a resource in the free time lookup, click Reservations, click "Reserve Resources," select the resource, and click OK.
3. Click "Find Free Time."
4. If the Free Time dialog box displays the message "Scheduled time is NOT OK for everyone," do any of the following:
Select a time from the "Recommended meeting times" field.
Select "by person" above the free time grid and use the time selection box to the right of the grid to specify a time that is free for all or most invitees.
Select "by day" above the free time grid and use the time selection box to the right of the grid to specify a time that is free for all invitees.
Click "Change Invitee List," add invitee names, remove invitee names, and/or change the status of invitees to required or optional, and click OK.
Specify a different date in the Date field.
Specify a different time in the Time field.
5. When you find a time at which all or most of the invitees can meet, click OK.
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Ways to schedule meetingsn
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You can find unread documents in selected databases when you start Notes.G
1. Choose File - Tools - User Preferences.
2. Select "Scan for unread" and click OK.
3. Click OK when Notes tells you some preferences will not take effect until you restart Notes.
4. Make the workspace current.
Note
If any databases are selected, click the workspace to deselect them.T
5. Choose Edit - Unread Marks - Scan Unread.
6. Click Choose Preferred.
7. Click the databases you want Notes to scan and click OK.
8. Click Done.
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You can find out the name of an attached file, the size of the file, and the date and time the file was last modified.
To get information about an attached file, double-click the attachment.
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This document covers the basic mobile tasks, including setting up mobile Notes on your workstation, calling Domino servers, and replicating databases. It also provides tips on using Notes when you travel.
Setting up mobile Notes
Setting up mobile Notesd
To enable a port and modem
1. Choose File - Tools - User Preferences and click Ports.
2. Select the port to which the modem is connected."
3. If necessary, select Port Enabled to enable the port.
4. Click d
port
Options where
port 5
is the name of the port you selected (for example, COM2 Options).c
5. Select the modem type and click OK twice.
To specify a server phone number
1. Choose File - Mobile - Server Phone Numbers.A
2. Choose Create - Server Connection and do the following:
In the Connection type field, select Dialup Modem.
In the Server name field, enter the name of the server you want to call.
In the Phone number field, enter the server's phone number.
3. Choose File - Save to save the server connection document.
To choose a mobile locationk
1. Choose File - Mobile - Choose Current Location.
2. Select a mobile location (such as Home or Travel) and click OK.
Calling servers
Calling serverss
To call a server
1. Choose File - Mobile - Call Server.
2. Select the server you want to call and click Auto Dial.
To call a server using an operator
1. Choose File - Mobile - Call Server, click More Options, and click Manual Dial.n
2. When Notes prompts you to pick up the phone, call the operator.
3. When the operator connects you to an outside line, dial the number.
4. After the connection is made, hang up the phone and click OK.
To hang up
1. Choose File - Mobile - Hang Up.
2. Select the port your modem is connected to and click Hang Up.
Replicating databases
Replicating databasesp
To replicate your mail
1. Click the Replicator tab.
2. Do one of the following:W
To send and receive your mail, choose Actions - Send & Receive Mail.
To send mail only, choose Actions - Send Outgoing Mail.o
To replicate selected databasesS
1. Click the Replicator tab.
2. In the left column, select the database entries you want to replicate.e
Note
Make sure you remove the check marks from the entries you don't want to replicate.e
3. Choose Actions - Start.
TipT
You can click the arrow icon on a database entry to specify whether to send and/or receive documents and specify whether to receive full documents or document summaries. You can also specify the server to replicate with.
To change replication settings for a database:
1. Click the database on the workspace.e
2. Choose File - Replication - Settings.
3. Specify the settings you want and click OK.
Travel tips
Travel tips
Before you leave
Make sure you have the names and phone numbers of the servers you want to call.p
Make sure you have a phone cord, extra batteries, a power adapter, and your Domino administrator's phone number.
If you don't have a local Help database, install the Help Lite database (HELPLT4.NSF) locally so you can get Help on mobile Notes and other Notes topics when you travel. For information on installing this database, see your Domino administrator.
If you're going to work in local replicas, create them before you leave the office because it will take less time than creating them on the road over a modem.
When you get there
To connect your computer to a phone line, plug one end of a phone cord into your computer modem port, and plug the other end into either a phone jack on the wall or the back of a phone.t
To disable call waiting before you make a call, you can dial *70 in many areas of the United States. (If someone calls the line you're using, call waiting can automatically disconnect you from a server.)l
Make sure you switch to a mobile location (such as Home or Travel) before you call a server. (To have Notes ask for your location each time you start Notes, choose File - Tools - User Preferences and select "Prompt for location.")
When you get backd
When you return to the office, make sure you switch back to a network location (such as Office).
Periodically delete log files to free up hard disk space, especially if you select the Log modem I/O or Log script I/O modem options.
Calling internationallyo
Many countries have different phone jacks, so if you're taking a laptop to a different country, you will probably need a specific connector for the country you're visiting.
Toll-free 1-800 numbers don't work from outside the United States.
You may need to modify your modem file to make international calls. For information, see your Domino administrator.l
If you reside in the United States and take the Lotus Notes software on a computer when you leave the country, see s
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You can end a mobile connection to a Domino server.
1. Do one of the following:
Choose File - Mobile - Hang Up.m
Click the Hang Up icon in the SmartIcons bar.s
2. Select the active modem port.
3. Click Hang Up.
To have Notes hang up automatically after a period in which there is no activity (data transmission), choose File - Mobile - Call Server, click More Options, and specify a number of minutes in the Hangup if idle field.
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You can hide or display a paragraph when the document it's in is previewed, opened, edited, printed, copied to the Clipboard, viewed by Notes, or viewed by a web browser. You can also hide or display a paragraph when the results of a formula you specify are true.A
1. R
Make sure the document is in e
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)n
3. Choose Text - Text Properties.
Note
To hide a section, hotspot, button, attachment, or object, select the item and choose <Item> - <Item> Properties. (Notes hides the paragraph that contains the item.)
4. Click the Hide tab.
5. To hide the selected paragraph(s), do one or more of the following:
Select "Notes R4.6 or later" and/or "Web Browsers."
Select one or more document states (such as "Previewed for reading").
Select "Hide paragraph if formula is true" and specify a formula.
6. To display the selected paragraph(s), do one or both of the following:
Deselect "Notes R4.6 or later" and/or "Web Browsers."
Deselect the selected document state(s).
Deselect "Hide paragraph if formula is true."h
Note
If you select "Opened for reading," Notes automatically selects "Printed."
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You can hide or display a section's title when the section is expanded.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeA
2. Click the section.
3. Choose Section - Section Properties.
4. Click the Expand/Collapse tab.P
5. Select or deselect "Hide title when expanded."e
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You can hide or display context SmartIcons, which are additional icons that change depending on what you're doing in Notes. (For example, Notes displays one set of context icons when you read a document and another set when you edit a document.)
1. Choose File - Tools - SmartIcons.
2. Under Show, select or deselect "Context icons."
3. Click OK.
Note
You cannot change the icons that appear in the context SmartIcons. To change the icons that display in every context, create a SmartIcons set.
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Displaying a different SmartIcons set
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Hiding or displaying the SmartIcons
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Hiding or displaying SmartIcons descriptions
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When you hold the mouse over one of the SmartIcons, Notes displays a brief description of the icon. You can hide or display these descriptions._
1. Choose File - Tools - SmartIcons.
2. Under Show, select or deselect Descriptions.
3. Click OK.
Click here for Macintosh information
To display SmartIcons descriptions, choose Show Balloons from the Apple Help menu.
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You can hide or display the SmartIcons bar.
1. Choose File - Tools - SmartIcons.
2. Under Show, select or deselect "Icon bar."O
3. Click OK.
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You can convert data from another application so that a Notes document can use it.
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, click where you want the imported data to appear.S
2. Choose File - Import.
3. Under "List Files of Type," select a file type.
4. Do one of the following:
Select the file's drive and directory and then select the file.
Enter the path and name of the file in the File Name box.
5. Click Import.
6. If necessary, do one of the following:=
If you selected a 1-2-3 or Symphony spreadsheet file, specify whether to import the entire worksheet file or a named range, specify the range if necessary, and click OK.
If you selected an ASCII text file, specify whether to preserve line breaks and click OK.
Note
You must be in a
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field to import a file.
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About importing and exportingt
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About importing files into documents
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Changing how Notes translates characters
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Importing structured text into a view
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Importing tabular text into a view
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Ways to share information with other applicationsT
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You can use the Text Properties InfoBox to indent or outdent the first line of one or more paragraphs a specific amount.
1. m
Make sure the document is in r
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeR
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)i
3. Choose Text - Text Properties.
Note
To indent a hotspot, button, attachment, or object, select the item and choose <Item> - <Item> Properties. (Notes indents the paragraph that contains the item.)
4. Click the Alignment tab.
5. Click one of the following First line icons:
Click the Normal icon to return the first line of the selected paragraph(s) to normal.
Click the Indent icon to indent the first line of the selected paragraph(s).
Click the Outdent icon to outdent the first line of the selected paragraph(s).
6. If you clicked Indent or Outdent, enter the amount you want to indent or outdent.
Note
The default is 0.25" (0.635 cm).
Note
If you select more than one paragraph in a text field (instead of a rich text field) and click a First line icon, Notes works only on the first line of the entire selection (instead of the first line of each paragraph).e
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You can use the keyboard to indent or outdent one or more paragraphs.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modes
2. l
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
3. Do one of the following:
Press F7 to indent the first line of the selected paragraph(s).
Press SH+F7 to outdent the first line of the selected paragraph(s).U
Press F8 to indent the entire selected paragraph(s).
Press SH+F8 to outdent the entire selected paragraph(s).
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You can use the
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ruler
to indent or outdent one or more paragraphs.
1. o
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeF
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
3. Choose View - Ruler.
4. On the ruler, do one or both of the following:
Drag the upper pentagon pointer to where you want the first line of the selected paragraph(s) to start.
Drag the lower pentagon pointer to where you want the remaining lines of the selected paragraph(s) to start.
To move both pointers at the same time, drag the lower pentagon pointer to where you want it and then double-click it.
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1. P
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit moded
2. Click where you want to insert the page break.
Note
Notes inserts the page break above the current paragraph.
3. Choose Create - Page Break.
Tip_
To see where pages will break, choose View - Show - Page Breaks. Notes displays a page break as a solid line across the screen.R
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Previewing a document for printing
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ys to format
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1. If you are using the mail database, do the following:
If necessary, switch to the Calendar view.
Click New Entry or double-click the date of the meeting.
Select Invitation.
2. If you are using the Personal Address Book, do the following:
If necessary, switch to the Business Cards or By Category view.t
Select the names of the people you want to invite to the meeting._
Click Schedule Meeting in the action bar.a
3. Enter a description of the meeting in the Brief description field.
4. If necessary,
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specify the date
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of the meeting in the Date field.
5.
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Specify the time
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of the meeting in the Time field.
6. Under Invitations, do one or both of the following:
Specify the names of one or more users and/or groups in the "Send invitations to" field.
Specify the names of one or more users and/or groups in the "Optional invitees" field.
Note
If you selected names from the Personal Address Book in step 2 above, Notes automatically added these names to the "Send invitations to" field.
7.
(Optional) Do any of the following:a
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find free time for the meeting
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, click "Find Free Time," specify a time that is free for all or most of the invitees, and click OK.
To prevent invitees from sending you responses to the invitation, select "I don't want responses from the Invitees."
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reserve a specific room for the meeting
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, click Reservations, click "Reserve Specific Room," select the room, and click OK.
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reserve any available room for the meeting
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, click Reservations and click "Find Available Room," select a site, and click OK.
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reserve a resource for the meeting
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, click Reservations, click "Reserve Resources," select the resource, and click OK.
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set an alarm for the meeting
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, click Alarm options, specify when you want the alarm to go off, and click OK.
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make the meeting a repeating meeting
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, click Repeat, specify how often and for how long you want the meeting to repeat, and click OK.
To keep the selected time free for other meetings, select Pencil in.
To hide the meeting from
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other users who can read your calendar
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, select "Not for public viewing."
To include more information about the meeting, enter it in the Detailed description field.
8. Click "Save and Close" and then click Yes.
Notes sends meeting invitations to the invitees in both the "Send invitations to" and "Optional invitees" fields. Notes also adds the meeting to the Calendar and Meetings views and marks the specified time busy in your
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free time schedule
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(unless you selected Pencil in).
To view your calendar while you're filling out the meeting form, click Check Calendar. To return to the appointment form, press ESC.
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See details
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You can keep all the lines in one paragraph on the same page. You can also keep consecutive paragraphs on the same page.
1. o
Make sure the document is in c
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Do one of the following:t
To keep a paragraph on one page, click the paragraph.L
To keep two consecutive paragraphs on one page, click the first paragraph.
3. Choose Text - Text Properties.W
Note
To keep a hotspot, button, attachment, or object on a page, select the item and choose <Item> - <Item> Properties. (Notes keeps the paragraph that contains the item on a page.)
4. Click the Page tab.
5. For Pagination, do one or both of the following:
Select "Keep paragraph on one page."
Select "Keep paragraph with next paragraph."
To see where pages break, choose View - Show - Page Breaks. Notes displays a page break as a solid line across the screen.
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When you maximize the Notes workspace window, you can keep it behind other open windows automatically (if you're using Windows, OS/2, or UNIX). This way, each time you close a window Notes returns to the last window that was current instead of to the workspace.
1. Choose File - Tools - User Preferences.
2. Select "Keep Workspace in back when maximized."
3. Click OK.
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If you have the application an attached file was created with, you can start the application directly from Notes and read the file.O
1. Double-click the file attachment.
2. Click Launch.
Tip
If you make edits, they won't be saved in the launched file. To edit the file, save a copy of the file and edit the copy.c
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You can use your delegation profile to give users "Read public documents" and "Write public documents" access to your mail database. This way, users can read, create, edit, and delete calendar entries (appointments, meeting invitations, meeting responses, events, reminders, and anniversaries) but cannot read, create, edit, or delete any other documents in your mail database.
1. Choose Actions - Mail Tools - Delegation Profile.
2. Under Calendar Access, do one of the following:
To give all users "Read public documents" and "Write public documents" access to your mail database, select "Everyone can manage my Calendar."
To give only selected users and/or groups "Read public documents" and "Write public documents" access to your mail database, specify the names of the users and/or groups in the "Only the following people/groups can manage my Calendar" field.
3. Click OK.
Note
If you give a user Editor access to your mail database (by specifying the user's name in the "Read, send, and edit any document in my mail file" field under E-mail Access), Notes automatically gives the user "Read public documents" and "Write public documents" access.
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Letting others use your mail database
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You can use your delegation profile to give users "Read public documents" access to your mail database. This way, users can read calendar entries (appointments, meeting invitations, meeting responses, events, reminders, and anniversaries) but cannot read any other documents in your mail database.
1. Choose Actions - Mail Tools - Delegation Profile.
2. Under Calendar Access, do one of the following:
To give all users "Read public documents" access to your mail database, select "Everyone can read my Calendar."
To give only selected users and/or groups "Read public documents" access to your mail database, specify the names of the users and/or groups in the "Only the following people/groups can read my Calendar" field.
3. Click OK.
Note
If you give a user Reader, Author, or Editor access to your mail database (by specifying the user's name in any of the fields under E-mail Access), Notes automatically gives the user "Read public documents" access.
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Letting others use your mail databasea
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If you're using Windows, you can
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A connection between two files that lets the files share data. You can link one file to another file in the same application or two files from different applications. When two files are linked, changes to the information in the source file will appear in the file it is linked to. For example, if a 1-2-3 spreadsheet is linked to a Freelance Graphics chart, changes made to the spreadsheet will affect the chart.
link
data from an embedded l
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2
object in Notes to another OLE 2 client application. This way, you can store data from other applications in Notes and then create links to the data from other Notes documents or from other applications.
1. In Notes, do one of the following:
To create a link to part of an embedded object, open in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modea
the document containing the embedded object, double-click the object, and select the data you want to link.
To create a link to an entire embedded object, open the document containing the embedded object and click the object.
2. Choose Edit - Copy.
3. In the application, click where you want the link to appear.
4. Choose Edit - Paste Special.
5. Click Paste Link (or the application's option equivalent).
6. Select a display format for the object.
7. Click OK.
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You can associate a linked
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
OLE
object
with a different file or with different data in the same file.o
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modee
, choose Edit - External Links.
2. Select the link.e
3. Click Edit Link.
4. Do one or both of the following:
To link to a different file, enter the path and name of the file under Source.
To link to different data in the same file, specify the part of the file under Item.
For example, if the object type is 1-2-3 Worksheet and the range specified under Item is A:A1..A:C3, you could change the range to B:A1..B:C3.
5. Click OK.
Note
You cannot associate a
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DDE (dynamic data exchange)
A method for displaying data created with other Windows and Presentation Manager applications, such as graphics or spreadsheet ranges, within Notes documents. DDE objects can be reactivated and updated to reflect the current state of changing data.
DDE
object with different data. To link to different data, you have to create a new object.
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You can
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A connection between two files that lets the files share data. You can link one file to another file in the same application or two files from different applications. When two files are linked, changes to the information in the source file will appear in the file it is linked to. For example, if a 1-2-3 spreadsheet is linked to a Freelance Graphics chart, changes made to the spreadsheet will affect the chart.
link
data from another application as an
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
object
in a Notes document. This way, you can display the latest data from an
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
server application in Notes.b
Note
If you're using OS/2, you can link data from
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DDE (dynamic data exchange)
A method for displaying data created with other Windows and Presentation Manager applications, such as graphics or spreadsheet ranges, within Notes documents. DDE objects can be reactivated and updated to reflect the current state of changing data.
DDE
server applications.
To paste data from an OLE server application
1. In the application, select the data you want to link and copy it to the Clipboard.a
2. In Notes, open in a
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit moded
the document you want to add the linked object to.c
3. Click where you want the object to appear.
4. Choose Edit - Paste Special.o
5. Select "Paste link to source."
6. In the As box, select a display format for the object.?
7. (Optional) If available, select "Display as icon" to display an icon instead of the linked data.
8. Click OK.
Tipm
You can also link data from some t
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2a
server applications by using drag and drop. To do so, select the data you want to link in the application, press CTRL+SHIFT and click the outline of the selected data, drag the selection to a rich text field in a Notes document, and drop it where you want the data to appear.
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On the Macintosh, you don't need to press any keys as you drag the selected data to the Notes document, but "Enable OLE drag and drop" must be selected in the Advanced list in your user preferences.
To paste data from a DDE server applicationt
1. In the application, select the data you want to link and copy it to the Clipboard.
Note
Make sure you keep the application open.l
2. In Notes, open in s
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
the document you want to add the linked object to.t
3. Click where you want the object to appear.d
4. Choose Edit - Paste Special.p
5. In the Display As box, select a display format for the object.r
6. Click Link.
Note
A linked object is a pointer to data in another file; changes made to the original file are reflected in the Notes document. Notes asks whether to update a linked object each time the document containing the object is opened.a
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About OLE and DDE objectsn
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Ways to add objects to documents
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You can lock your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user ID
automatically. When you do, Notes logs off servers and asks for your password after you leave Notes unused for a specified amount of time. (This way, you can prevent unauthorized users from accessing servers when you leave your workstation unattended.)
1. Choose File - Tools - User Preferences.
2. In the "Lock ID after" box, type a number of minutes.
3. Click OK.
Note
Make sure your user ID is password-protected. If it is, Notes asks for your password the first time you try to access a server after automatic logoff.
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Setting or changing your passworde
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1. If necessary, switch to the To Do view.
2. Select the task.7
3. Do one of the following:l
Click Mark Completed (or choose Actions - Mark Completed).
Choose Actions - Unmark Completed.
If another user assigned the task to you, Notes asks if you want to send additional comments to the user.
4. If necessary, do one of the following:n
To send a message without comments, click No.
To send a message with comments, click Yes, enter your comments, click Send, and then click OK.T
If you mark a task complete, Notes displays the task in the Complete category of the To Do view. If another user assigned the task to you, Notes also sends a message to the user.
Note
If you assign a task to one user, Notes displays the task in the Complete category of the To Do view in your mail database when you receive a completion message. If you assign a task to more than one user, Notes displays the task in the Complete category when you receive a completion message from all of the users.
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You can mark documents read that you display in the
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The pane that displays the top of the selected document in the view pane.
preview pane
1. Choose File - Tools - User Preferences.
2. Under Advanced options, select "Mark documents read when opened in preview pane."
3. Click OK.
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Previewing a document_
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ays to specify advanced settings
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Merging combines a number of cells into one and arranges the data from these cells vertically in the new merged cell. Splitting a merged cell breaks it into its constituent cells and leaves the data arranged vertically in one cell. You must merge cells before you can split them into their original cells.n
To merge cells into one cell A
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Select the cells you want to merge.
3. Choose Table - Merge Cells.
To split a merged cell
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Select the merged cell you want to split.
3. Choose Table - Split Cell.o
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You can scroll around a document when it's too large to display all of its contents onscreen at once.
To move to a location in a document, drag the scroll box to the position in the scroll bar that corresponds to the desired location.
To move up or down one screen at a time, click the scroll bar above or below the scroll box.
To move up or down one line at a time, click the arrows at the top or bottom of the scroll bar.
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1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modee
2. Select the button.R
3. Choose Edit - Cut.l
4. Click where you want to place the button.
5. Choose Edit - Paste.
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You can use drag & drop to move an entry in the Calendar view.
To move to a new date
1. Click and hold the entry.
2. (Optional) To move the entry to a preceding or succeeding page, do the following:
Drag the entry to the dog-ear at the bottom left or right corner of the Calendar view.
Hold the entry over the dog-ear until the calendar page you want is current.
3. Drag the entry to the new date.
To move to a new time
1. Click and hold the entry.
2. To display the time slots on the date you want, drag the entry over the clock icon in the top left or right corner of the date.
To scroll the time slots on the date, drag the entry over one of the scroll arrows.
3. Drag the entry to the new time.
Note
If you move a meeting entry that you created, Notes sends the invitees a new invitation to the rescheduled meeting. If a room and/or resource is reserved for the meeting, Notes sends the Resource Reservations database a reservation request for the new time.p
Tipt
You can also move a calendar entry by
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putting the entry in edit mode
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and changing the entry's date and/or time.
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1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Select the hotspot.
3. Choose Edit - Cut.
4. Click where you want to place the hotspot.t
5. Choose Edit - Paste.
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You can use drag & drop to move selected occurrences of a repeating calendar entry in the Calendar view.
To move to a new date
1. Click and hold the repeating entry.
2. (Optional) To move the entry to a preceding or succeeding page, do the following:
Drag the entry to the dog-ear at the bottom left or right corner of the Calendar view.
Hold the entry over the dog-ear until the calendar page you want is current.
3. Drag the entry to the new date.
4. Do one of the following:
Select "Just this one" to move only the selected occurrence of the entry.
Select "All" to move all occurrences of the entry.
Select "All previous" to move the selected occurrence and all previous occurrences of the entry.
Select "All future" to move the selected occurrence and all future occurrences of the entry.
5. Click OK.
To move to a new time
1. Click and hold the repeating entry.
2. To display the time slots on the date you want, drag the entry over the clock icon in the top left or right corner of the date.
Tip
To scroll the time slots on the date, drag the entry over one of the scroll arrows.
3. Drag the entry to the new time.
4. Do one of the following:
Select "Just this one" to move only the selected occurrence of the entry.
Select "All" to move all occurrences of the entry.
Select "All previous" to move the selected occurrence and all previous occurrences of the entry.
Select "All future" to move the selected occurrence and all future occurrences of the entry.
5. Click OK.
Note
If you move a repeating meeting entry that you created, Notes sends the invitees a new invitation to the rescheduled meeting.u
You can also move a repeating calendar entry by
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putting the repeating entry in edit mode
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and changing the entry's date and/or time.
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1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeh
2. Click the section.t
3. Choose Edit - Cut.i
4. Click where you want to place the section.
5. Choose Edit - Paste.,
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You can display the SmartIcons bar along a selected side of the Notes window.N
1. Choose File - Tools - SmartIcons.
2. Under Position, select a side.o
3. Click OK.
Click here for Windows, OS/2, and Macintosh information
To display the SmartIcons bar in its own movable window, select Floating. You can also hide the floating window by clicking the close box in its upper left corner. To redisplay the window, choose File - Tools - SmartIcons and select "Icon bar" under Show.
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If you
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specify headers or footers
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that include page numbers, you can change the first page number.
1. Choose File - Page Setup.
2. Enter a new number in the "Start page numbers at" box.
3. Click OK.
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To change the first page number, choose File - Print and click Margins.
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You can set Notes to display a database instead of the workspace at startup.
1. Choose File - Tools - User Preferences.
2. Click the Basics panel of the dialog box.
3. Click the Startup Database button.
4. Select the database that you want to have open when Notes starts up.
5. Click OK in the Startup Database dialog box.
6. Click OK in the User Preferences dialog box.
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To open a document
1. Double-click the document title.
To close a document and open the next document
1. Make sure the document is in
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You can read but not modify a document. To modify a document, you must have Editor access (or better) to the database or you must be the document's author.
read mode
2. Press ENTER or click the Next icon in the SmartIcons bar.
To close a document and open the next unread document
1. Make sure the document is in
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You can read but not modify a document. To modify a document, you must have Editor access (or better) to the database or you must be the document's author.
read mode
2. Click the Next Unread icon in the SmartIcons bar.
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If you use Windows 95, you can create a shortcut to a Notes document from the Windows 95 desktop. Then when you double-click the shortcut, Notes opens the document in the database you created the shortcut in.
1. Resize the Notes window so that you can see the Windows 95 desktop.
2. In a Notes view, drag the document you want to create a shortcut for out of the Notes window to the desktop.
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Opening a document
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Opening a database from the Windows 95 desktop
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If you're not sure if you can attend a meeting, you can accept the meeting invitation tentatively (or "pencil in" the meeting).s
1. Open the invitation.o
2. Click Other.
3. Select Pencil In in the "Action to take" field.
4. (Optional) Enter comments in the "Comments to include" field.
5. Click OK.
Notes sends a message with your response to the meeting chairperson. Notes also adds the meeting to the Calendar and Meetings views but keeps the specified time free in your
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free time schedule
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Tip
To view your calendar while you're responding to the invitation, click Check Calendar. To return to the invitation, press ESC.
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You can read a document in the
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The pane that displays the top of the selected document in the view pane.
preview pane
1. Click the document you want to preview.
2. Choose View - Document Preview.
You can change the size of the preview pane by dragging the pane's top (or left) border.
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You can see where pages break and words wrap before you print a document. This is useful because printed documents may differ from displayed documents. Also, Notes may print documents differently on different printers.
1. Open the document you want to preview.V
2. Choose View - Show - Page Breaks.
Note
Notes displays a page break as a solid line across the screen. (Notes does not display headers and footers.)s
3. (Optional) To leave preview mode, choose View - Show - Page Breaks again.
Note
If you change page settings (such as margins) while you're in preview mode, choose View - Show - Page Breaks to leave preview mode. Then choose the command again to show the document with the new page settings.
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Inserting a page break
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Keeping one or more paragraphs on a page
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You can read a linked document in the
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The pane that displays the top of the selected document in the view pane.
preview pane
. A document link looks like this:
1. Choose View - Document Link Preview.e
2. If the document has multiple links:
Press the right arrow key to change the preview pane display to the next linked document.
Press the left arrow key to change the preview pane display to the previous linked document.
TipG
You can change the size of the preview pane by dragging the pane's top (or left) border.
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Using a link
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When you open a response document, you can read its parent document in the
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The pane that displays the top of the selected document in the view pane.
preview pane
1. Open a response document.
2. Choose View - Parent Preview.
You can change the size of the preview pane by dragging the pane's top (or left) border.
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If you're using Windows, you can print file
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A file attached to a Lotus Notes document. An attachment remains with the document until delete the attachment or the document.
attachments
directly from Notes.
1. Click the attachment.
2. Choose Attachment - View.
3. (Optional) To print only part of the file, highlight the part you want to print.
4. Choose File - Print.
5. (Optional) To print only the highlighted part of the file, click Selection under Print Range.
6. (Optional) Do any of the following:
To print faster (with reduced print quality), select a lower setting in the Print Quality box.
To print more than one copy, enter the number of copies.
To sort multiple copies, select Collate Copies.
7. Click OK.
To specify a different printer, click Setup, select a printer under Specified Printer, and click OK.
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1. Open the document you want to print or click its title.
2. Choose File - Print.c
3. (Optional) Do any of the following:
To print only selected pages, enter the first and last pages you want to print.
To print faster (with reduced print quality), select Draft Quality.s
To print more than one copy, enter thember of copies._
To print pictures at their original size, select "Graphics Scaled to 100%."
4. Click OK.
Tipc
To stop printing in Windows or OS/2, click Cancel in the message box Notes displays.
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1. Open the document you want to print or click its title.
2. Choose File - Print.a
3. (Optional) Specify any of the standard Macintosh print options you want, such as the pages or number of copies you want to print.
4. Click Print.
To stop printing, press COMMAND+. (period).
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You can print a document with a different
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Forms control how you edit, display, and print documents. A form can contain fields, static text, graphics, and special objects. A database can have any number of forms.
form
(if another form is available).
1. Open the document you want to print or click its title.
2. Choose File - Print.
3. (Optional) Do any of the following:
To print only selected pages, enter the first and last pages you want to print.
To print faster (with reduced print quality), select Draft Quality.i
To print more than one copy, enter the number of copies.
To print pictures at their original size, select "Graphics Scaled to 100%."
4. Click Form Override.
5. Select a form and click OK.
6. Click OK to print.
To stop printing in Windows or OS/2, click Cancel in the message box Notes displays.
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1. Open the document you want to print or click its title.
2. Choose File - Print.
3. (Optional) Specify any of the standard Macintosh print options you want, such as the pages or number of copies you want to print.
4. Click Form Override.i
5. Select a form and click OK.
6. Click Print.3
To stop printing, press COMMAND+. (period).a
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Displaying a document with a different form
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You can print a list of calendar entries in a Calendar view. Notes prints the titles of the entries, but does not print them in the Calendar view format._
1. If necessary, switch to the Calendar view.
2. Choose File - Print.
3. Under View options, select "Print selected days."
4.
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Specify the first and last dates
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you want to print in the From and To field.
To print all calendar entries in the database, specify a first and last date that encompasses the range of calendar entries in the database. Notes does not print dates before the first calendar entry or after the last calendar entry in the database.y
5. (Optional) To print only selected pages, enter the first and last pages you want to print.
7. (Optional) To print more than one copy, specify the number you want in the Copies field.
8. Click OK.
Tipt
To stop printing in Windows, click Cancel in the message box Notes displays.
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1. Switch to the folder or view you want to print.
2. (Optional) To print a partial list of documents,
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select the documents
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you want to print.
3. Choose File - Print.c
4. (Optional) Do any of the following:
To print faster (with reduced print quality), select Draft Quality.
To print more than one copy, enter a number of copies.
5. Select Print View.
6. Click OK.
To stop printing in Windows or OS/2, click Cancel in the message box Notes displays.
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1. Switch to the folder or view you want to print.
2. (Optional) To print a partial list of documents,
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select the documents
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you want to list.
3. Choose File - Print.
4. (Optional) Specify any of the standard Macintosh print options you want, such as the pages or number of copies you want to print.
5. For Selection, select View.
6. Click Print.
To stop printing, press COMMAND+. (period).d
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1.
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Select the documents
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you want to print.
2. Choose File - Print.
3. (Optional) Do any of the following:
To print faster (with reduced print quality), select Draft Quality.
To print more than one copy, enter a number of copies.
To print pictures at their original size, select "Graphics Scaled to 100%."U
4. Select Print Selected Documents.
5. Select a document separator.y
To set the first page number of each document to 1 (or the value specified using File - Page Setup), select Page Break as the document separator and select "Reset Page Numbers."
6. Click OK.
To stop printing in Windows or OS/2, click Cancel in the message box Notes displays.
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1.
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Select the documents
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you want to print.r
2. Choose File - Print.
3. (Optional) Specify any of the standard Macintosh print options you want, such as the pages or number of copies you want to print.
4. For Selection, select "Selected documents."
5. Select a document separator.N
TipP
To set the first page number of each document to 1, select Page Break as the document separator and select "Reset page numbers." (To change the first page number of each document, click Margins.)
6. Click Print.C
TipN
To stop printing, press COMMAND+. (period).
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You can print the contents of one or more calendar entries.
1. If necessary, switch to the Calendar view.c
2. Do one of the following:e
To select one calendar entry to print, click the entry.R
To select more than one calendar entry to print, hold SHIFT and click each entry.
3. Choose File - Print.e
4. Under View options, do the following:
Select "Print selected documents."
If you selected more than one entry, select a document separator.
6. (Optional) To print more than one copy, specify the number you want in the Copies field.g
7. Click OK.
To stop printing in Windows, click Cancel in the message box Notes displays.
You can also print one or more calendar entries from the Meetings view.
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You can print calendar entries on the current page in a Calendar view using the Calendar view display.
1. If necessary, switch to the Calendar view.
2. Change the display of the Calendar view to two day, one week, two week, or one month.
3. Display the page for the days, weeks, or month that you want to print. For example, if you want to print calendar entries for the month of April, change the display to one month and display the April page.
4. Choose File - Print.
5. Under View options, select "Print View" if necessary.
7. (Optional) To print more than one copy, specify the number you want in the Copies field.
8. Click OK.
To stop printing in Windows, click Cancel in the message box Notes displays.
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You can print to an external file if you have a PostScript
printer selected.
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To prepare to print to a file, choose Start - Settings - Printers, select a PS printer, choose File - Properties, and click Details. Then under "Print to the following port," select an option starting with "FILE:" and click OK.!
1. :
Do one of the following:
To print one or more documents to a file,
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select the document(s)
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To print a list of documents in a folder or view to a file, switch to the folder or view.d
2. Choose File - Print.:
3. Do one of the following:L
To print one or more documents, select Print Selected Documents.
To print a list of documents, select Print View.
4. Click Printer.F
5. Do one of the following:
If you're using Windows, click Setup, click Options, select Encapsulated PostScript File, enter a file name, and click OK two times.
If you're using Windows 95, select a PS printer description ending with "on FILE:", click OK, and enter a file name.
If you're using OS/2, click Setup, click Options, select Raw PostScript file or Encapsulated PostScript file, enter a file name, and click OK three times.
If you're using UNIX, click File, enter a file name, and click Apply. (With UNIX, you can print to a file in either PostScript or PCL format.)
6. Click OK.
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1. Do one of the following:
To print one or more documents to a file,
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select the document(s)
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To print a list of documents in a folder or view to a file, switch to the folder or view.
2. Choose File - Print.
3. For Destination, select File.
4. For Selection, do one of the following:
To print one or more documents, select Selected documents.
To print a list of documents, select View.
5. Click Save.
6. Enter a file name and click Save.
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1. Open the invitation.
2. Click Other.
3. Select "Propose Alternative Time/Location" in the "Action to take" field and click OK.
4. Do any of the following:
To propose a different date,
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specify a different date
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in the Proposed date field.
To propose a different time,
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specify a different time
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in the Proposed time field.
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propose a specific room
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, click "Propose Specific Room," select the room, and click OK.
To n
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propose any available room
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, click "Find Available Room," select a site, and click OK.
5. (Optional) Enter a reason for the proposed change in the "Reason for change" field.
6. Click "Send Counter Proposal."
Notes sends a counter-proposal message to the meeting chairperson. When the chairperson
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accepts or declines the counter-proposal
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, Notes sends you the chairperson's response.
TipF
To view your calendar while you're responding to the invitation, click Check Calendar. To return to the invitation, press ESC.
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If you have "Read public documents" access or at least Reader access to a user's mail database, you can read the user's calendar.
1. Select your mail database.r
2. Choose Actions - Calendar Tools - Open Another Calendar.l
3. Select an Address Book that contains the name of the user whose calendar you want to read.
4. Select the user's name and click OK.l
5. (Optional) To display another folder or view in the user's mail database, drag the left border of the view pane to the right until the navigation pane is visible, and click the folder or view you want.
Note
If you have only "Read public documents" access, Notes displays only calendar-related views such as the Calendar and Meetings views. To display meeting invitations and responses to meeting invitations, switch to the Meetings view.
6. When you are through reading the calendar, press ESC.
To
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let other users read your calendar
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, choose Actions - Mail Tools - Delegation Profile and use one of the options under Calendar Access.
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1. Choose File - Tools - SmartIcons.
2. In the box above the second column of icons, select the SmartIcons set you want to modify.C
3. Drag each icon you want to move to a new location in the second column.
4. Click OK.
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After you invite people to a meeting, you can cancel one or more of the invitations.
1. Double-click the meeting entry.
2. Click Edit Document.
3. Choose Actions - Remove - Invitees.
4. Select one or more invitees and click OK.
Notes sends a message to the selected invitee(s) telling them that they are no longer required to attend the meeting. When an invitee opens the message, Notes removes the meeting from the invitee's calendar.
Note
If the meeting is a repeating meeting, you cannot remove an invitee from the invitation list.
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You can delete a button from a document.
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modee
2. Select the button.o
3. Choose Edit - Clear.
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You can delete a hotspot but keep its contents (the text inside the hotspot). You can also delete both a hotspot and its contents.
To delete a hotspot but keep its contentse
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the hotspot.
3. Choose Hotspot - Remove Hotspot.
To delete a hotspot and its contents
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Select the hotspot.
3. Choose Edit - Clear.g
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You can delete a section but keep its contents (the text inside the section). You can also delete both the section and its contents.
To delete a section but keep its contents
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the section.
3. Choose Section - Remove Section.
To delete a section and its contents
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the section.
3. Choose Edit - Clear.
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1. If necessary, switch to the To Do view.
2. Double-click the task entry that you want to remove from the calendar.a
3. Click Edit Task.S
4. Click "Remove From Calendar View."
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Declining a task
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Ways to create tasks
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You can automatically remove meeting invitations from the Inbox folder after you respond to them.A
3. Select "Remove Invitations from my Inbox after I respond to them" and click OK.
Notes removes invitations from the Inbox folder but does not remove the corresponding meeting entries from the Calendar and Meetings views.A
Note
If you enable this option and receive a broadcast invitation (an invitation that you don't have to respond to), Notes removes the invitation from the Inbox after you
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add the broadcast meeting to your calendar
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Ways to respond to meeting invitations
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If you're using Windows, OS/2, or UNIX, you can rename a port.
1. Choose File - Tools - User Preferences.
2. Click Ports.
3. Select the port you want to rename.
4. Click Rename.
5. Type a new name and click OK.
6. Click OK to close the User Preferences dialog box.
Note
For information on renaming server ports, see Domino Administration Help.
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Ways to set up ports
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You can tell Notes which ports to try first when you try to connect to a server.
1. Choose File - Tools - User Preferences.
2. Click Ports.h
3. Select the port you want to reorder.I
4. Click the up or down Reorder arrow one or more times.
5. Click OK.
Note
Notes tries enabled ports in the order in which they appear in the Communications Ports box. (However, Notes skips enabled ports that are not in use at the current
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
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Enabling or disabling a port
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Selecting ports for a location
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Ways to set up ports
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When you create a calendar entry, you can create a set of repeating calendar entries.
1. If necessary, click New Entry and specify the settings you want.
2. Click Repeat.
3. Specify how often you want to repeat the calendar entry in the Repeat field.s
4.
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Specify the first date
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for the repeating entry in the Starting date field.
5. Do one of the following:
Click Until and specify the last date for the repeating entry.
Click For and specify how long you want to repeat the entry for.
6.
Click OK.
7. Click "Save and Close."
Note
You can create a repeating entry only when you create a new calendar entry. To repeat an existing calendar entry, create the entry again, click Repeat, and specify the repeat information you want before you save and close the entry.
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See details
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Ways to create calendar entries
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Moving a repeating calendar entry
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Editing a repeating calendar entry
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Deleting a repeating calendar entry
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Ways to manage calendar entries
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After you invite people to a meeting, you can change the date, time, and/or location of the meeting.
1. Double-click the meeting entry.
2. Click Edit Document.
3.
Do any of the following:
To change the date,
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specify a different date
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in the Date field.
To change the time,
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specify a different time
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in the Time field.
To c
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find free time
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, click "Find Free Time," specify a time
that is free for all or most of the invitees, and click OK.
To E
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reserve a specific roome
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, click Reservations, click "Reserve Specific Room," select a room, and click OK.
To l
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reserve any available room
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, click Reservations, click "Find Available Room," select the site in which you want to reserve the room, and click OK.
4. E
Click "Save and Close."A
When you change the date, time, and/or location of a meeting, Notes sends the invitees a new invitation to the rescheduled meeting. If a room and/or resource is reserved for the meeting, Notes sends the Resource Reservations database a reservation request for the new time or for the new location.m
Note
If the meeting is a repeating meeting, you can change the date and time of selected occurrences of the meeting but you cannot change the location of the meeting.
Tip
You can also reschedule a meeting by
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moving the meeting entry
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in the Calendar view.
See related topics
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Ways to schedule meetingsm
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When you
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invite people to a meeting
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, you can reserve one or more resources, such as a projector or monitor, for the meeting.
1. If necessary, double-click the meeting entry and click Edit Document.
2. Make sure you have
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specified the date and time
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of the meeting in the Date and Time fields.
3. Click Reservations.
4. Click Reserve Resources, select one or more resources, and click OK.
When you save the meeting entry, Notes sends a request to the Resource Reservations database for the selected resource(s) at the selected time. If a resource is free, Notes reserves the resource for you and sends a message telling you the request has been accepted. If a resource is not free, Notes sends a message telling you the request has been declined.
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See detailse
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See related topics
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Reserving a room for a meeting
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Canceling a room or resource reservation
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Tracking responses to a meeting invitation
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Ways to schedule meetings
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When you
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invite people to a meeting
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, you can reserve a room for the meeting.
1. If necessary, double-click the meeting entry and click Edit Document.
2. Make sure you have
Click here to see this topic
specified the date and time
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of the meeting in the Date and Time fields.
3. Click Reservations.
4. Do one of the following:
To reserve a specific room, click "Reserve Specific Room," select a room, and click OK.
To reserve any available room, click "Find Available Room," select the site in which you want to reserve the room, and click OK.
When you save the meeting entry, Notes sends a request to the Resource Reservations database for the selected room at the selected time. If the room is free, Notes reserves the room for you and sends a message telling you the request has been accepted. If the room is not free, Notes sends a message telling you the request has been declined.
If you click "Find Available Room," make sure you specify the names of the invitees in the "Send invitations to" and "Optional invitees" fields first. This way, Notes selects a room of sufficient capacity for all of the invitees.O
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See details
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See related topics
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Reserving a resource for a meeting
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Canceling a room or resource reservation
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Tracking responses to a meeting invitation
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Ways to schedule meetings
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01 Do Everyday Tasks
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Sizing\picturesPictures\resizingFormatting\picturesGraphics\resizingHow Do I?StepsH_RESIZING_A_PICTUREContext Help FormResizing a picture04 Read, Create, and Edit Documents
01 Do Everyday Tasks04 Read, Create, and Edit Documents-
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Documents\savingSaving\documentsHow Do I?StepsH_SAVING_A_DOCUMENTContext Help FormSaving a document
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01 Do Everyday Tasks04 Read, Create, and Edit Documentsb
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Keyword fields\selectingStepsH_SELECTING_A_KEYWORDContext Help FormSelecting a keyword
Locations\ports andPorts\locations andHow Do I?StepsH_SELECTING_PORTS_FOR_A_LOCATIONContext Help FormSelecting ports for a location
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Calendar entriesSetting alarmsHow Do I?StepsH_SETTING_AN_ALARM_FOR_A_CALENDAR_ENTRYContext Help FormSetting an alarm for a calendar entry
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetingsq=
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Tabs, in documents\settingHow Do I?StepsH_SETTING_TABS_WITH_THE_KEYBOARDContext Help FormSetting tabs
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
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01 Do Everyday Tasks08 Use Mobile Notes
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Server connectionsPhone numbersCreating\server connectionsEditing\server connectionsHow Do I?StepsH_SETTING_UP_A_DIALUP_SERVER_CONNECTIONContext Help FormSetting up a dial-up server connection
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01 Do Everyday Tasks08 Use Mobile Notes
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Hunt group connectionsHunt groupsCreating\hunt group connectionsEditing\hunt group connectionsHow Do I?StepsH_SETTING_UP_A_HUNT_GROUP_CONNECTIONContext Help FormSetting up a hunt group connection
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01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Server connectionsPorts\server connections andCreating\server connectionsEditing\server connectionsHow Do I?StepsH_SETTING_UP_A_NETWORK_SERVER_CONNECTIONContext Help FormSetting up a network server connection
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01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Server connectionsPassthru servers\connectionsCreating\server connectionsEditing\server connectionsHow Do I?StepsH_SETTING_UP_A_PASSTHROUGH_SERVER_CONNECTIONContext Help FormSetting up a passthru server connection
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01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Server connectionsRemote LAN service\setupCreating\server connectionsEditing\server connectionsMicrosoft Remote Access ServiceAppleTalk Remote AccessHow Do I?StepsH_SETTING_UP_A_REMOTE_LAN_SERVER_CONNECTIONContext Help FormSetting up a remote LAN server connection
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01 Do Everyday Tasks08 Use Mobile NotesZd;
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Setup\mobile NotesMobile Notes\setupHow Do I?StepsH_SETTING_UP_MOBILE_NOTESContext Help FormSetting up mobile Notes
Workstation\setupHow Do I?StepsH_SETTING_UP_NOTES_FOR_USE_WITHOUT_A_CONNECTIONContext Help FormSetting up Notes for use without a connection
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@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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01 Do Everyday Tasks12 Share Information with Other Applications
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@01 User's Guide10 Chapter 10 Using Mobile Notes
Modem setupSetup\modemsHow Do I?StepsH_SPECIFYING_A_MODEM_FILEContext Help FormSetting up a modem
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01 Do Everyday Tasks09 Print
@01 User's Guide11 Chapter 11 Printing
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01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Passthru servers\locations andLocations\passthru servers andHow Do I?StepsH_SPECIFYING_A_PASSTHRU_SERVER_FOR_A_LOCATIONContext Help FormSpecifying a passthru server for a location
Printing\printer settingsPrinting\printer settingsHow Do I?StepsH_SPECIFYING_A_PRINTERContext Help FormSpecifying a printer
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01 Do Everyday Tasks09 Print
@01 User's Guide11 Chapter 11 Printing
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01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication\schedulesScheduling replicationLocations\replication schedules, andReplicator\optionsHow Do I?StepsH_SPECIFYING_A_REPLICATION_SCHEDULE_FOR_A_LOCATIONContext Help FormSpecifying a replication schedule for a location
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01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
User IDs\locations andLocations\User IDs andHow Do I?StepsH_SPECIFYING_A_USER_ID_FOR_A_LOCATIONContext Help FormSpecifying a User ID for a location
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@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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01 Do Everyday Tasks09 Print%
@01 User's Guide11 Chapter 11 Printing
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01 Do Everyday Tasks09 Print
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01 Do Everyday Tasks08 Use Mobile Notesy
@01 User's Guide10 Chapter 10 Using Mobile Notes
Locations\mail andMail\locations andAddressing mail\locations andQuick-address methodServer-based mailWorkstation-based mailHow Do I?StepsH_SPECIFYING_MAIL_OPTIONS_FOR_A_LOCATIONContext Help FormSpecifying mail options for a location
Locations\phone numbers andLocations\time information andTime zonesHow Do I?StepsH_SPECIFYING_PHONE_AND_TIME_INFORMATION_FOR_THE_CURRENT_LOCATIONContext Help FormSpecifying phone and time information for the current location
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks08 Use Mobile NotesD
@01 User's Guide10 Chapter 10 Using Mobile Notes
Locations\phone numbers andPhone numbersCalling card numbersHow Do I?StepsH_SPECIFYING_PHONE_INFORMATION_FOR_A_LOCATIONContext Help FormSpecifying phone information for a location
Printing\printer settingsPaper, and printingHow Do I?StepsH_SPECIFYING_PRINTER-SPECIFIC_SETTINGSContext Help FormSpecifying printer-specific settings
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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Startup settingsFull text indexes\creatingBackground\indexingReplication\and background indexingHow Do I?StepsH_STARTING_BACKGROUND_INDEXINGContext Help FormEnabling background indexing at startup
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01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
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01 Do Everyday Tasks01 Set Up Notes9
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01 Do Everyday Tasks01 Set Up Notes
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01 Do Everyday Tasks01 Set Up Notes
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
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01 Do Everyday Tasks
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Ways toDocuments\and Java appletsHow Do I?Ways ToH_WAYS_TO_ADD_JAVA_APPLETS_TO_DOCUMENTSContext Help FormWays to add Java applets to documents04 Read, Create, and Edit Documents
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&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
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01 Do Everyday Tasks12 Share Information with Other Applications7
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Ways toHow Do I?Ways toH_WAYS_TO_CHANGE_OBJECTSContext Help FormWays to manage objects
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01 Do Everyday Tasks04 Read, Create, and Edit Documentso
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Ways toFormatting\tablesEditing\tablesHow Do I?Ways toH_WAYS_TO_CHANGE_TABLESContext Help FormWays to format tables
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01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Workstation\setupSetup\workstationWays toHow Do I?Ways toH_WAYS_TO_CHANGE_YOUR_NOTES_SETUPContext Help FormWays to change your Notes setup
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule Meetings
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
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01 Do Everyday Tasks
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Ways toHow Do I?Ways toH_WAYS_TO_CREATE_HOTSPOTSContext Help FormWays to create hotspots04 Read, Create, and Edit Documents
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Creating\listsLists\creatingWays toHow Do I?Ways toH_WAYS_TO_CREATE_LISTSContext Help FormWays to create lists
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01 Do Everyday Tasks07 Use the Calendar, Assign Tasks, and Schedule MeetingsV
@01 User's Guide09 Chapter 9 Using the Calendar, Assigning Tasks, and Scheduling Meetings
Ways toTasksHow Do I?Ways toH_WAYS_TO_CREATE_TASKS_FROM_EXISTING_DOCUMENTSContext Help FormWays to create tasks from existing documents
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01 Do Everyday Tasks04 Read, Create, and Edit Documents%
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Ways toHow Do I?Ways toH_WAYS_TO_DELETE_COLUMNS_OR_ROWS_FROM_A_TABLEContext Help FormWays to delete columns or rows from a table
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01 Do Everyday Tasks04 Read, Create, and Edit Documents
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Ways toDocuments\displayingDisplaying\documentsHow Do I?Ways toH_WAYS_TO_DISPLAY_DOCUMENTSContext Help FormWays to change the display of documents
You can resize a picture that was pasted or imported into a Notes document. (Notes treats a picture as one unit, so you must resize the entire picture.)
To resize a picture
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the picture.t
3. Drag the box in the picture's lower right corner.
Note
Notes displays the picture's current width and height as a percentage of its original width and height above the status bar.o
To return a picture to its original size
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Click the picture.n
3. Choose Picture - Picture Properties.
4. Click the Basics tab.
5. Click "Reset width and height to 100%."
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When an alarm goes off, Notes displays the Alarm dialog box, which shows a description of the calendar entry associated with the alarm.
To repeat the alarm 10 minutes later, click Snooze.
To repeat the alarm a different number of minutes later, specify the number of minutes in the Snooze for field and then click Snooze.
To clear the alarm, click OK.U
Note
If you click Snooze and exit Notes before the alarm goes off again, Notes clears the alarm.
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When you start Notes, Notes checks to see if any alarms were scheduled to go off since you last exited Notes. If any alarms were scheduled to go off, Notes asks if you want to display them.
1. When Notes asks if you want to display missed alarms, do one of the following:s
To clear the missed alarms, select No.
To display the missed alarms, select Yes.l
If you select Yes, Notes displays the Missed Alarms dialog box, which shows a description of the calendar entry associated with each missed alarm.
2. If you selected Yes, do one of the following:
To repeat some of the alarms 10 minutes later and clear the rest, select the alarms you want to repeat and click Snooze.
To repeat some of the alarms a different number of minutes later and clear the rest, specify the number of minutes in the Snooze for field and then click Snooze.
To clear all of the alarms, click Done.
Note
If you click Snooze and exit Notes before the selected alarms go off again, Notes clears the alarms.
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You can save a document you're working in and keep it open, or save a document and close it. It's a good idea to save a document often while you're working in it.
To save a document and keep it open
1. Choose File - Save or press CTRL+S (or COMMAND+S on the Macintosh).
To save a document and close itS
1. Press ESC.
2. Select Yes to save your changes.i
Tip
You can also save documents with the File Save icon in the SmartIcons bar.
Click
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If a database designer
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enables versioning for a form
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, you can save multiple versions of a document created with the form. Versioning is useful when you want to track revisions of a document.
To save a new version of a document, choose File - Save As New Version.t
Note
You can only use File - Save As New Version if the database designer enables manual versioning for the current form. (If the database designer enables automatic versioning for the form, a new version of the document is created each time you choose File - Save.)
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When you're in a keyword field, you can select from a list of available
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A predefined choice in a keyword field. A keyword can be one or more words.
keywords
1. In a keyword field, press ENTER, or click the entry helper button if the field has one.
2. Do one of the following:e
Select a keyword from the list.n
If the list does not contain the keyword you want and the New Keywords box is available, type your own keyword.e
Note
Some keyword fields accept more than one keyword.
3. Click OK.
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You can select the ports you want to use at a
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
1. If necessary, do the following:
Choose File - Mobile - Locations.
Select the location and click Edit Location.
2. In the Ports to use field, select the ports you want to use at the location.
Note
Notes displays the ports that are currently enabled for your workstation (except for disconnected locations).
3. Choose File - Save to save the location document.
Notes uses the selected ports in the order in which they're displayed. To
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enable a port
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for your workstation or
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change the port order
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, choose File - Tools - User Preferences and click Ports.
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About locations
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Setting up a location
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Choosing a location
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1. If necessary, double-click the calendar entry and click Edit Document.
2. Click Alarm options.
If you haven't enabled the alarm system, Notes asks if you want to enable it.
3. If necessary, click Yes.
4. Do one of the following:
Select Before or After and specify the number of minutes before or after the entry that you want to set the alarm for.
Select On and
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specify the date and times
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that you want to set the alarm for.
5. (Optional) Specify a different message in the Alarm Message field.e
Note
Notes uses the entry's description as the alarm message by default.
6. Click OK.
When you save the entry, Notes sets the alarm.
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You can set an alarm for all appointments and meetings, all reminders, all events, and/or all anniversaries.
2. If necessary, select "Enable alarm notifications."
3. Select "Automatically set alarm(s) for" and do any of the following:
To set an alarm for all appointments and meetings, select Appointments/Meetings and specify the number of minutes in advance that you want to set the alarm for.
To set an alarm for all reminders, select Reminders and specify the number of minutes in advance that you want to set the alarm for.
To set an alarm for all events, select Events and specify the number of days in advance that you want to set the alarm for.
To set an alarm for all anniversaries, select Anniversaries and specify the number of days in advance that you want to set the alarm for.
4. Click OK.
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You can enter tab stops in the Text Properties InfoBox for one or more paragraphs.
1.
Make sure the document is in r
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. c
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
3. Choose Text - Text Properties.
Note
To set tabs for a hotspot, button, attachment, or object, select the item and choose <Item> - <Item> Properties. (Notes sets tabs for the paragraph that contains the item.)
4. Click the Page tab.
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5. In the Tabs box, do one of the following:
Select Individually set and enter the tab stops you want.
Select Evenly spaced and enter the interval at which you want to place tab stops.
Note
Enter numbers in inches or centimeters (for example 1" or 2.5cm). If you enter more than one tab stop, separate them with semicolons (for example, 1.5";2.5";3").
Enter L, C, R, or D before the tab stop to specify a left, centered, right, or decimal tab stop, respectively (for example, C1" or R2.5cm).t
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Ways to set tabs
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You can use the
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ruler
to set tab stops for one or more paragraphs.
1.
Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
3. Choose View - Ruler.
4. On the ruler, do one or more of the following:!
Click where you want a left tab stop.Y
Right-click (on the Macintosh, press OPTION and click) where you want a right tab stop.
Press SHIFT and click where you want a decimal tab stop.
Press SHIFT and right-click (on the Macintosh, press SHIFT+OPTION and click) where you want a centered tab stop.
To remove a tab stop, click it. To change a tab's type, right-click the tab stop and select a tab type (on the Macintosh, click the tab stop to delete it and create a new one).
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About the rulers
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Changing the unit of measurement
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Ways to set tabs
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You can specify a phone number to use to connect to a server over a modem.
1. Choose File - Mobile - Server Phone Numbers.R
Note
Notes opens the Connection view of your Personal Address Book.
2. Do one of the following:l
To create a server connection document, click Add Connection.
To edit a server connection document, select the server and click Edit Connection.
3. Do the following:
In the Connection type field, select Dialup Modem.
In the Server name field, enter the name of the server you want to access.
In the Country code field, enter the server's country code.m
In the Area code field, enter the server's area code.e
In the Always use area code field, select Yes if you want to dial the area code every time you call the server. Select No if you want Notes to dial the server's area code (and, if necessary, country code) only when you call the server from a
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
with a different area code.
In the Phone number field, enter the server's phone number.
4. Choose File - Save to save the server connection document.
TipF
To specify more than one phone number for a server, enter each phone number separated by a semicolon. This way, each time you call the server Notes lets you select the number to dial.
To automatically delay dialing, include one or more commas within a phone number; each comma forces a 2-second delay. To make a phone number more readable, include parentheses and hyphens within the phone number; Notes ignores them when it dials the number.k
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See detailse
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About server connections
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Ways to set up server connectionsI
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Ways to specify phone numbersc
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Ways to call servers
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Specifying phone information for a location
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If your organization has set up hunt groups for
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passthru servers
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, you can use a hunt group name to connect to multiple passthru servers with a single phone call.
1. Ask your Domino administrator for the hunt group country code, area code, and phone number.
2. Choose File - Mobile - Server Phone Numbers.
Note
Notes opens the Connection view of your Personal Address Book.P
3. Do one of the following:
To create a hunt group connection document, click Add Connection.
To edit a hunt group connection document, select the hunt group name and click Edit Connection.
4. Do the following:
In the Connection type field, select Hunt Group.
In the Hunt group name field, enter the name you want to use for the hunt group. You can use any name.
In the Country code field, enter the hunt group country code.n
In the Area code field, enter the hunt group area code.i
In the Always use area code field, select Yes if you want to dial the area code every time you call the hunt group. Select No if you want Notes to dial the hunt group area code (and, if necessary, country code) only when you call the hunt group from a
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
with a different area code.
In the Phone number field, enter the hunt group phone number.g
5. Choose File - Save to save the hunt group connection document.c
Tipi
To automatically delay dialing, include one or more commas within a phone number; each comma forces a 2-second delay. To make a phone number more readable, include parentheses and hyphens within the phone number--Notes ignores them when it dials the number.d
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About server connections
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Ways to set up server connections
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Ways to specify phone numbers
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Ways to call servers
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Specifying phone information for a location
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You can use a specific network port to connect to a server on a local area network.
1. Choose File - Mobile - Server Phone Numbers.
Note
Notes opens the Connection view of your Personal Address Book.
2. Do one of the following:
To create a server connection document, click Add Connection.
To edit a server connection document, select the server and click Edit Connection.
3. Do the following:
In the Connection type field, select "Local Area Network."
In the Server name field, enter the name of the server you want to access.
In the Use LAN port field, specify the enabled port you want to use.
4. Choose File - Save to save the server connection document.M
To
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enable a port
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for the workstation, choose File - Tools - User Preferences and click Ports. To _
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select a port for the current location
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, choose File - Mobile - Edit Current Location.
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Ways to set up server connections
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If you have access to a
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passthru serverh
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, you can use the passthru server to connect to other servers. Servers you connect to using a passthru server are called destination servers.a
1. Choose File - Mobile - Server Phone Numbers.
Note
Notes opens the Connection view of your Personal Address Book.
2. Do one of the following:s
To create a server connection document, click Add Connection.i
To edit a server connection document, select the server and click Edit Connection.
3. Do the following:
In the Connection type field, select Passthru Server.i
In the Server name field, enter the name of the destination server you want to access.
In the Passthru server name or hunt group name field, enter the name of the passthru server or
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hunt group
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you want to use.
4. Choose File - Save to save the server connection document.t
If you're going to connect to a passthru server over a modem, make sure you
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create a dial-up server connection
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and specify a phone number for the passthru server.
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About server connections
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Ways to set up server connectionsf
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Setting up a hunt group connection
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If you're using a remote LAN service, such as Microsoft Remote Access Service or AppleTalk Remote Access, you can use a remote LAN server to connect to other servers on the network.
Click here for Windows 95 and Windows NT information
In Windows 95 and Windows NT 4.0, remote access is called "Dial-Up Networking."
To create a remote LAN server connection document:
1. Choose File - Mobile - Server Phone Numbers.e
Note
Notes opens the Connection view of your Personal Address Book.M
2. Click Add Connection.
3. In the Connection type field, select "Remote LAN Service."c
4. In the Server name field, enter the name of the server you want to access.
5. In the Use LAN port field, specify an enabled port that uses the same protocol driver as the remote LAN server. (For example, if the remote LAN server uses TCP, specify TCP.)
6. In the Choose a Service Type field, specify the remote LAN service you're using.
7. If you're using Microsoft Remote Access Service, do the following:
In the Remote connection name field, enter the name of the remote LAN server you want to use.
(Optional) In the Login name field, enter a name to override the name specified in the phone book in your operating system.
(Optional) In the Password field, enter a password to override the password specified in the phone book in your operating system.
(Optional) In the Phone number field, enter a phone number to override the number specified in the phone book in your operating system.n
Click OK.
8. If you're using AppleTalk Remote Access, enter the location in your operating system of the connection document you want to use, and click OK.
Note
This is an AppleTalk connection document, not a Notes connection document.l
9. Choose File - Save to save the remote LAN server connection (Notes) document.
To edit a remote LAN server connection document:
1. Choose File - Mobile - Server Phone Numbers.M
Note
Notes opens the Server Connections view of your Personal Address Book.
2. Select the server and click Edit Connection.
3. If the options you want to modify are not editable on the form, click Modify Remote LAN Service Configuration to open a dialog box in which you can edit options.
4. Edit the options you want and click OK to close the dialog box.
5. Choose File - Save to save the server connection document.
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Ways to set up server connections
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Before you use mobile Notes, you need to perform the following tasks:w
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Task 1: Set up a modem
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. To set up your modem, you must enable a port for the modem (if necessary) and specify your modem type.
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Task 2: Set up a dial-up server connection
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for each server you want to call. You specify the phone number for each server in a server connection document in your Personal Address Book.
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Task 3: Choose a mobile location
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such as Home or Travel.
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About setting up mobile Notes
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About locations
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You use the Network and Remote Workstation Setup dialog box to set up Notes for use both on a
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Computers that share devices such as printers and file servers, and can communicate with each other. A LAN is often confined to one building because connections are made over cable or dedicated lines.
local area network
and over a modem. (Notes displays this dialog box only the first time you set up Notes.)
1. In the Notes Workstation Setup dialog box, select "Network and remote connections."
2. If you have your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user ID
file on a disk, select "Your Notes user ID has been supplied to you in a file."
3. Click OK to close the Notes Workstation Setup dialog box.
If you're not sure if you have a user ID or what type of connection you have, select Quit and see your Domino administrator. When you're ready, you can restart Notes and begin setup again.
4. If you selected "Your Notes user ID has been supplied to you in a file," select the name of your user ID file and click OK. (If the user ID is password-protected, enter the password and click OK.)
5. In the Network and Remote Workstation Setup dialog box, do all of the following:
Enter your user name if necessary.
Enter your
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The server on which your Lotus Notes mail file is stored. If you don't use Notes mail, your Notes administrator assigns you a home server.
home serverE
name.
If you use Notes mail, enter your home server's phone number.
(Optional) Under "Connect to server now," select "Via modem" if you want to use Notes over a modem the first time you start Notes.
(Optional) Enter a phone dialing prefix.
To change the default settings for the modem port, click Setup. Change the settings. To specify an acquire script, click Acquire Script. Select a script and edit it if necessary, and then click OK. Click OK when you are finished specifying the modem settings.
(Optional) Click Script to select a connect script for the modem and edit if necessary. Then click OK.
Select the correct type of network protocol your workstation uses to connect to Domino servers. To change the default settings for the network type, click Setup. Change the settings and click OK. For information about specifying secondary Notes name servers, see Chapter 6 of
Configuring the Domino Network
. Click OK when you are finished setting up the network connection.i
Specify how you want to connect to the server after completing the Setup program: by network or by modem port. Click OK.
6. Click OK to close the Network and Remote Workstation dialog box.C
7. In the Time Zone Setup dialog box, select a time zone and click OK.
8. Click OK again to complete your workstation setup.n
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You use the Remote Workstation Setup dialog box to set up Notes for use over a modem. (Notes displays this dialog box only the first time you set up Notes.)
1. In the Notes Workstation Setup dialog box, select "Remote connection (via modem)."
2. If you have your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user ID
file on a disk, select "Your Notes user ID has been supplied to you in a file."
3. Click OK to close the Notes Workstation Setup dialog box.
TipI
If you're not sure if you have a user ID or what type of connection you have, select Quit and see your Domino administrator. When you're ready, you can restart Notes and begin setup again.
4. If you selected "Your Notes user ID has been supplied to you in a file," select the name of your user ID file and click OK. (If the user ID is password-protected, enter the password and click OK.)
5. In the Remote Workstation Setup dialog box, do all of the following:u
Enter your user name if necessary.
Enter your
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The server on which your Lotus Notes mail file is stored. If you don't use Notes mail, your Notes administrator assigns you a home server.
home server
name.
If you use Notes Mail
, enter your home server's phone number.
(Optional) Enter a phone dialing prefix.
Select a modem type and modem port.
To change the default settings for the modem port, click Setup. Change the settings. To specify an acquire script, click Acquire Script. Select a script and edit it if necessary, and then click OK. Click OK when you are finished specifying the modem settings.U
(Optional) Click Script to select a connect script for the modem and edit if necessary. Then click OK.
6. Click OK to close the Remote Workstation Setup dialog box.
7. In the Time Zone Setup dialog box, select a time zone and click OK.
8. Click OK again to complete your workstation setup.
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You use the Network Workstation Setup dialog box to set up Notes for use on a
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Computers that share devices such as printers and file servers, and can communicate with each other. A LAN is often confined to one building because connections are made over cable or dedicated lines.
local area network
. (Notes displays this dialog box only the first time you set up Notes.)
1. In the Notes Workstation Setup dialog box, select "Network connection (via LAN)."
2. If you have your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user IDt
file on a disk, select "Your Notes user ID has been supplied to you in a file."
3. Click OK to close the Notes Workstation Setup dialog box.
If you're not sure if you have a user ID or what type of connection you have, select Quit and see your Domino administrator. When you're ready, you can restart Notes and begin setup again.
4. If you selected "Your Notes user ID has been supplied to you in a file," select the name of your user ID file and click OK. (If the user ID is password-protected, enter the password and click OK.)
5. In the Network Workstation Setup dialog box, do all of the following:
Enter your user name if necessary.
Enter your g
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The server on which your Lotus Notes mail file is stored. If you don't use Notes mail, your Notes administrator assigns you a home server.
home servers
name.
Select a network type. To change the default settings for the network type, click Setup. Change the settings and click OK. For information about specifying secondary Notes name servers, see Chapter 6 of
Lotus Domino 4.6 Configuring the Domino Network
. Click OK when you are finished setting up the network connection.
6. Click OK to close the Network Workstation Setup dialog box.
7. In the Time Zone Setup dialog box, select a time zone and click OK.
8. Click OK again to complete your workstation setup.
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You use the Unconnected Workstation Setup dialog box to set up Notes for use as a standalone workstation. (Notes displays this dialog box only the first time you set up Notes.)
1. In the Notes Workstation Setup dialog box, select "No connection to a server."s
2. If you have your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user IDp
file on a disk, select "Your Notes user ID has been supplied to you in a file."
3. Click OK to close the Notes Workstation Setup dialog box.
If you're not sure what type of connection you have or if you have a user ID, select Quit and see your Domino administrator. When you're ready, you can restart Notes and begin setup again.
4. If you selected "Your Notes user ID has been supplied to you in a file," select the name of your user ID file and click OK. (If the user ID is password-protected, enter the password and click OK.)P
5. In the Unconnected Workstation Setup dialog box, enter your user name if necessary.
6. Click OK to close the Unconnected Workstation Setup dialog box.
7. In the Time Zone Setup dialog box, select a time zone and click OK.
8. Click OK again to complete your workstation setup.e
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You can store the
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free time schedules
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of selected users locally. This way, you can
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look up free time for meetings
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with these users even when you're working remotely.
To set up Replicator to store selected free time schedules locally
1. Click the Replicator tab.
2. Double-click the arrow button on the "Local free time info" entry.C
$Fonts
=Joe Levine/OU=C
Note
If the "Local free time info" entry does not appear, switch to a location at which you use a local mail file (for example, Home) to make the entry appear and then switch back to the current location.
3. Under "Keep local free time information for," specify the names of the users and/or groups whose free time schedules you want to store.
Note
If your organization uses hierarchical names, you must specify each user's full hierarchical name. For example, if you want to specify Mary Tsen and her hierarchical name is Mary Tsen/Illustration/Production/Acme/US, you must specify this full hierarchical name.
4. (Optional) Do any of the following:
Under "Amount of free time to keep local," select the amount of free time information you want to store for each user.
Under "Do not refresh free time information more often than," select the amount of times you want Replicator to replicate free time information during p
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scheduled replicationT
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5. Click OK.
To replicate selected free time schedules
1. Click the Replicator tab.
2. Click the "Local free time info" entry.
3. Choose Actions - Replicate Selected Database.
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Ways to manage your free time schedule
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Ways to replicate databases with Replicator
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You can specify whether a linked object is updated automatically or manually when the object is activated.
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modei
, choose Edit - External Links.f
2. Select the link.w
3. Do one of the following:
Select Automatic to update continuously as the object's data is edited.
Select Manual to update only as needed.N
4. Click Close.
Tip
To update a linked object manually, make sure the document is in l
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
and press F9.
Tipj
It's useful to select Manual as the update type for objects, such as large bitmaps, that take a lot of time to update.
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1. Choose File - Tools - User Preferences.
2. Click Ports.F
3. Select the port your modem is connected to (for example, COM2).
4. If necessary, select "Port Enabled" to enable the port.
5. Click R
Port
Options, where
Port
is the port name (for example, COM2 Options).
6. Select a modem type.G
7. (Optional) Specify any additional modem settings you want.
8. Click OK.
9. Click OK to close the User Preferences dialog box.
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You can specify the type of paper you want to use to print.O
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1. Choose File - Page Setup.
2. Click Paper.
3. Under First Page and Other Page, do one of the following:
Select Manual Feed to use paper loaded in the printer's manual input slot. (If no paper is loaded, the printer waits for you to load paper.)
Select Upper Tray to use paper loaded in the printer's upper tray.
Select Lower Tray to use paper loaded in the printer's lower tray.
Note
The options that are available depend on the printer you're using.
4. Click OK.
Tipp
To restore the original paper source settings, click Reset.
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To specify a paper source, choose File - Print, click Printer, and click Setup.
Click here for Macintosh information
To specify a paper source, choose File - Print.A
Click here for UNIX information
To specify a paper source, choose File - Print, click Printer, and click Options.e
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You can specify a default passthru server for a
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
. When Notes can't connect to a server directly, Notes tries to use the default passthru server (for the current location) to connect to the server.
1. If necessary, do the following:
Choose File - Mobile - Locations.
Select the location and click Edit Location.
2. In the Passthru server field, enter the name of a passthru server.
Note
Your Domino administrator may have already specified a passthru server for you.
3. Choose File - Save to save the location document.
You can specify additional passthru servers to use to connect to servers. To do so, you
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set up passthru server connections
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About locations
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Setting up a location
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Choosing a location
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1. Choose File - Print.
2. Click Printer.c
3. Select a printer.
Note
Notes displays a list of the printers you specified when you set up Notes on your workstation, or that you installed using the Windows or OS/2 Control Panel.
4. Click OK.
Click here for UNIX information
1. Choose File - Print.
2. Click Printer.n
3. Click Options.&
4. Under Printer Name, select a printer and click OK.e
Note
Notes displays a list of the printers your UNIX administrator has installed.
5. Click OK and then Apply.
6. (Optional) To automatically use this printer for future Notes sessions, click Save and then Apply.s
Note
The first time you print, you must specify a printer.
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To specify a printer, use the Chooser on the Apple menu.
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You can print in portrait or landscape mode.
1. Choose File - Print.H
2. Click Printer.
3. Click Setup.
4. Select an Orientation setting.r
5. Click OK.
Landscape mode is useful for printing parts of documents that are wider than your printer's maximum print width (such as pictures and tables).
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To specify print orientation, choose File - Page Setup.
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You can specify a replication schedule for a c
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
. When the location is current, you can use the Replicator workspace page to select databases and
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replicate them on the schedule
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1.
If necessary, do the following:
Choose File - Mobile - Locations.
Select the location and click Edit Location.
2. Under Replication, do the following:
In the "Schedule" field, select Enabled.
In the "Replicate daily between" field, specify start and end times that define the period of the day during which you want replication to occur.L
In the "Repeat every" field, specify the number of minutes you want to elapse between replication sessions.
In the "Days of week" field, specify the days on which you want replication to occur._
3. Choose File - Save to save the location document.
You can specify a replication schedule for the current location by clicking the Replicator tab and then clicking the clock button on the "Start replication at" entry.
CREATE_REPLICATO
. Yo
eate call and ha
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About locationsn
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Setting up a location
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Choosing a location
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You can specify a User ID file that Notes should switch to for a
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
. For example, if you sometimes travel to a different office, create a location document that switches to an ID authorized for servers at that office.
1. If necessary, do the following:
Choose File - Mobile - Locations.
Select the location and click Edit Location.
2. Expand the Advanced section.
3. In the "User ID to switch to" field, enter the operating system path and name of a User ID file.
4. Choose File - Save to save the location document.
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When a Date or Time field has a date or time box next to it (for example, when you create a calendar entry), you can use it to specify the date or time.
To specify a date
1. Click the date box to the right of the date field.
2. (Optional) To move back or forward one month, click the arrow in the top left or right corner of the date selection box.
3. Click the date you want.
Note
Notes displays the currently selected date in bold.
To specify a time
1. Click the time box to the right of the time field.
2. Do any of the following:
To change the start time, drag the top clock to the time you want.
To change the end time, drag the bottom clock to the time you want.
To move both the start and end times at once, drag the duration bar (between the start and end times) to the time you want.t
To display a different range of time, click the arrow in the top or bottom right corner of the time selection box.
3. Click the checkmark in the bottom left corner of the box.
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You can specify headers and footers that appear when you print any document in a database, print a list of documents in a folder or view, print a Calendar view, or print a list of calendar entries.
1. Choose File - Database - Properties.t
2. Click the Printer tab.e
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this topic
print margins(
3. Select Header or Footer.c
4. Do one or more of the following:v
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to see this topi
Crop pages
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ated topics
Click the Page icon to enter the page number.n
Click the Date icon to enter the date the document is printed.
Click the Time icon to enter the time the document is printed.
Click the Tab icon to insert a tab.
Click the Title icon to enter the document title.
Tipi
To specify a multi-line header or footer, enter a carriage return at the end of each line.
5. (Optional) Change the font, point size, or style for the header or footer.e
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Setting print marginsn
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1.
Choose File - Document Properties.
2. Click the Printer tab.s
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print margins(
3. Select Header or Footer.r
4. Do one or more of the following:e
Enter text.i
lick here to see
Abo
UT_PRINTING_DOCU
Click the Page icon to enter the page number.t
Click the Date icon to enter the date the document is printed.
Click the Time icon to enter the time the document is printed.
Click the Tab icon to insert a tab.a
Click the Title icon to enter the document title.i
Tipe
To specify a multi-line header or footer, enter a carriage return at the end of each line.
5. (Optional) Change the font, point size, or style for the header or footer.n
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You can specify mail options such as whether to use server-based or workstation-based mail at a
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
1. If necessary, do the following:
Choose File - Mobile - Locations.
Select the location and click Edit Location.
2. Under Mail, do any of the following:
In the Mail file location field, select On server to use your mail file directly on a server at the location or select Local to use a local replica of your mail file at the location.
In the Mail file field, enter the path to your mail file.
In the Mail domain field, enter the mail file's domain.
In the Recipient name type-ahead field, select Disabled if you don't want to use the quick-address method when you type mail addresses at the location. Select "Personal Address Book" to have Notes look for names in your Personal Address Book when you type mail addresses. Select "Personal then Public Address Book" to have Notes look for names in your Personal Address Book and then the Public Address Book on your mail server when you type mail addresses.
In the Recipient name lookup field, select "Stop after first match" to have Notes find only the first name that matches the recipient name when you send mail from the location. Select "Exhaustively check all address books" to have Notes find all of the names that match the recipient name and ask you which one to use.
In the Transfer outgoing mail field, enter the number of outgoing mail messages you want to automatically initiate mail routing. (This option is available only when Local is selected in the Mail file location field.)
3. Choose File - Save to save the location document.
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Choosing a locations
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Addressing a message using the quick-address method
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You can update settings such as the area code and time zone for the current
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
. This is useful if you work with one location (such as Travel) in different places.
1. Choose File - Mobile - Edit Current Time/Phone.
2. Do any of the following:i
In the Dial field, enter the number you need to dial to get an outside line at the location (if any).
In the Country code field, enter the country code at the location.
In the Area code field, enter the area code at the location.
In the Time zone field, select the time zone at the location.
Select or deselect "Daylight savings time."
In the Date field, enter the current date at the location.
In the Time field, enter the current time at the location.
3. Click OK.
Tipl
To have Notes display this dialog box automatically when you use the location, choose File - Mobile - Edit Current Location and select Yes in the Prompt for time/date/phone field.
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Specifying phone information for a location
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You can specify phone information such as a dialing prefix or calling card number for a mobile
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
(such as Home or Travel).
1. If necessary, do the following:
Choose File - Mobile - Locations.
Select the location and click Edit Location.
2. Under Phone Dialing, do any of the following:
In the Prefix for outside line field, enter the number you need to dial to access an outside line at the location (if any). For example, many business phones in the United States require that you dial 9 to access an outside line.
In the International prefix field, enter the number you need to dial to make international calls.
In the Country code at this location field, enter the country code for the location.
In the Long distance prefix field, enter the number you need to dial to make long distance calls.
In the Area code at this location, enter the area code for the location.
In the Calling card access number field, enter a calling card access number to use a calling card for each call you make from the location. (The access number is the number you dial before a phone number to indicate that you want to use a calling card).e
In the Calling card number field, enter a calling card number to use a calling card for each call you make from the location.y
3. To use a different phone number for a server at the location, do the following:
Under Phone Dialing, click Dialing Rules, and select the server.
Enter a different dialing prefix, phone number, and/or suffix for the server.
Click OK.r
You can include commas in a phone number or dialing prefix to automatically delay dialing. Each comma forces a 2-second delay.
4. Choose File - Save to save the location document.
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About locations
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Setting up a location
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Choosing a location
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Setting up a dial-up server connection
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You can specify additional printer settings, such as paper size and scaling, depending on the printer and operating system you're using.
Note
For information on available print settings, see your operating system's Help.
1. Choose File - Print.
2. Click Printer.
3. Click Setup (or Options for UNIX).s
4. Specify the settings you want to use.
5. Click OK.
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To specify printer-specific settings, choose File - Page Setup.
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By default Notes lets all users read your
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free time schedule
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so that they can
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look up your free time for meetings
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. You can limit who can read your free time schedule to selected users and/or groups.
2. In the "Only the following users can read my Freetime Schedule" field, specify the names of the users and/or groups that you want to read your free time schedule."
3. Click OK.
Note
Reading your free time schedule is different from reading your calendar. If a user can read your free time schedule, the user can see the ranges of time during which you're busy but cannot see what you're doing. If a user can
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read your calendar
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, the user can read your calendar entries and see what you're doing.
To let all users read your free time schedule, leave the "Only the following users can read my Freetime Schedule" field blank. To prevent all users from reading your free time schedule, specify only your name in the field.
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You can specify the time during the week that you're normally available for meetings. This way, other users can
2. Under "Allowable free times," select each day that you normally work and specify the hours that you normally work each day.
For example, if you work on Saturdays from 7:00 A.M. to 11:00 A.M. and from 12:00 P.M. to 3:00 P.M., select Saturday and enter 7:00 AM - 11:00 AM, 12:00 PM - 3:00 PM.
3. Click OK.
Note
Notes saves the
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free time schedule
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information you specify in a database on your mail server.
To specify the day that is normally the first day of your work week, choose File - Tools - User Preferences, click International, select a day in the "Week starts on" field, and click OK.
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You use the Time Zone Setup dialog box to specify your time zone. (Notes displays this dialog box only the first time you set up Notes.)
1. c
Select a time zone.
2. If your local area does not observe daylight savings time, deselect "Observe Daylight Savings Time April-October."A
3. Click OK.
4. Click OK again to complete your workstation setup.a
TipN
To change the time zone for the current
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
, choose File - Mobile - Edit Current Location, and select a different "Local time zone" setting.
Note
Notes sorts documents based on the time zone in which they are created. For example, if a document is created in New York at 1:00 PM Eastern Standard Time and another is created in Chicago at 1:00 PM Central Standard Time, Notes sorts the New York document first because New York time is one hour earlier than Chicago time.
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You can create a bulleted list automatically by adding bullets to paragraphs.e
1. Make sure the document is in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit moder
2.
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You can select one or more paragraphs when you specify paragraph properties (such as margins and tabs). To select one paragraph, click the paragraph. To select more than one paragraph, drag the pointer from the beginning of the first paragraph to the end of the last paragraph.
You can also specify paragraph properties before you type a paragraph. Click where you want to start the paragraph, specify paragraph properties, and then type the paragraph.
Select the paragraph(s)
you want to start with a bullet.
3. Choose Text - Bullets.
Tipc
You can also add bullets with the Bullet icon in the SmartIcons bar.
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ion to documents
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You can enable background indexing at startup so you can
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create full text indexes
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in the background. You can then continue working in Notes without waiting until Notes completes the indexes.
1. Choose File - Tools - User Preferences.
2. Select "Enable local background indexing" and click OK.
3. Click OK when Notes tells you some preferences will not take effect until you restart Notes.
Note
If background indexing is enabled when you replicate databases, Notes automatically updates each database's full text index and views in the background after replication.
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In addition to starting and exiting Notes, you can cancel a command or action by stopping Notes.
To start Notes, double-click the Notes application icon.
To stop Notes, press CTRL+BREAK.
To exit Notes, choose File - Exit Notes or press ALT+F4.
To start Notes with the keyboard, press ALT+W, choose the window that contains your Notes icon, use the arrow keys to select the icon, and press ENTER.
Click here for UNIX information
To start Notes, enter
notes &s
at the UNIX prompt.e
To stop Notes, press CTRL+BREAK.
To exit Notes, choose File - Exit Notes or press ALT+F4.
If you integrated Notes with your desktop environment when you installed Notes, you can also start Notes by choosing Lotus Notes from the Root menu.
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To start Notes, double-click the Notes application icon.
To stop Notes, press COMMAND+. (period).
To exit Notes, choose File - Quit or press COMMAND+Q.t
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See
detailse
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You can run scheduled
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Where users create the three types of agents: simple action, formula, and LotusScript.
agents
when you start Notes. This way, you can have Notes automatically perform tasks you have scheduled, such as sending mail or looking for certain topics.U
1. Choose File - Tools - User Preferences.
2. Select "Enable scheduled local agents" and click OK.f
3. Click OK when Notes tells you some preferences will not take effect until you restart Notes.
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If you're using Macintosh System 7 or later, you can link data published in other Macintosh applications to a Notes document by adding a subscriber.
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
, click where you want the data to appear.
2. Choose Create - Subscribe.
3. If necessary, select the drive and folder containing the edition file you want to subscribe to.
4. Select the edition file.
Note
Edition files are represented by gray rectangle icons.
5. Click Subscribe.t
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Updating subscription data
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To switch to a different workspace page, click the page's workspace tab.
To use the keyboard to switch to a different page, press CTRL (or COMMAND on the Macintosh) and the left or right arrow.
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If you're using Windows 95, Notes runs in SDI mode by default, which means that each window you open is independent of the Notes window and has its own menu, SmartIcons bar, and status bar. You can switch back to MDI mode and keep Notes windows within the main Notes window.
1. Choose File - Tools - User Preferences.
2. Under Advanced options, select or deselect "Keep all windows within main Notes window (MDI)."
3. Click OK.
Note
To cycle through open windows in MDI mode, press CTRL+F6 (instead of CTRL+TAB).
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You can trace how Notes tries to connect to a server on a network. This way, you can locate problems with a connection attempt.D
1. Choose File - Tools - User Preferences.
2. Click Ports.
3. Click Trace Connection.
4. For Destination, enter a server name.
5. (Optional) To save trace information in your LOG.NSF file, select the type of information you want to save from the Log options box.
6. Click Trace.
7. Click Done when you are through reviewing the information in the Trace Info box.
Note
For more information on tracing connection attempts, see Domino Administration Help or your network administrator.
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When you send a meeting invitation, you can display the responses you receive from invitees in the original meeting entry. If you reserve a room and/or resource for the meeting, you can also display the response(s) you receive from the Resource Reservations database.
1. Double-click the meeting entry.
2. Click "Display invitee responses."
Note
If an invitee pencils in a meeting, Notes lists the invitee under "Accepted."
3. (Optional) To print the current invitee responses, click Print and then click OK.
4. When you're done viewing the invitee responses, click OK.
Note
If the meeting is a repeating meeting or if you selected "I don't want responses from the Invitees" for the meeting, Notes does not display "Display invitee responses" (unless you reserved a room or resource for the meeting).u
Tipn
To view meeting responses organized as response documents to the original meeting invitation, switch to the Meetings view. To view individual meeting responses, switch to the Inbox folder.
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If you reside in the United States, and you take the Lotus Notes software on a computer outside the United States, you need a Certificate for Temporary Export. You can use Notes to create this certificate.
1. Do one of the following:
In your mail database, choose Create - Special - Temporary Export Certificate.
In a non-mail database, choose Create - Mail - Special - Temporary Export Certificate.
2. Correct your name if the name that Notes supplies is not your legal name (for example, not the name on your passport).I
3. Under Company name, enter the full name of your organization.
4. Under Destination(s), enter all the countries to which you plan to travel.t
5. Under Product(s), leave the default supplied by Notes (Lotus Notes North American version), or add any additional releases of Notes that you plan to travel with.
6. Under U.S. departure date, enter the date you plan to leave the United States.
7. Under U.S. return date, enter the date you plan to return to the United States.
8. Read the list of certifications and click the check box to indicate that you have complied with the requirements.
9. Print the document.
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To turn back or forward one page in the Calendar view, do one of the following:
Click the dog-ear in the bottom left or right corner of the calendar.
e the display of
endar view by
Press Page Up or Page Down.
To turn to a specific date, do one of the following:
Click the date icon at the top of the calendar and a
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specify the date
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you want to turn to.
e the display of
Choose View - Calendar - Go To, specify the date you want to turn to, and click OK.
To turn to the current date, click Go To Today.
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You can reverse many Notes actions, such as text entries and commands.
To undo your last action, choose Edit - Undo <action> or press CTRL+Z (or COMMAND+Z on the Macintosh).
Note
The full name of the Undo command depends on your last action; for example, if your last action was a deletion, Notes displays Edit - Undo Delete. If Notes can't undo your last action, the Undo command is unavailable.
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You can update a linked object's data manually.
1. Open the document that contains the linked object in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
Note
If the object is a
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DDE (dynamic data exchange)
A method for displaying data created with other Windows and Presentation Manager applications, such as graphics or spreadsheet ranges, within Notes documents. DDE objects can be reactivated and updated to reflect the current state of changing data.
DDEm
object, make sure the server application is running and the linked file is open.
2. Do one of the following:
To update all linked objects in the document, press F9.
To update one linked object in the document, choose Edit - External Links, select the link, and click Update Now.
Note
When you open a document containing one or more linked
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
objects, Notes asks if you want to update the object(s).u
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If you're using Macintosh System 7 or later, you can update a subscriber's data.
1. With the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeo
, double-click the subscriber.
2. e
Do one of the following:
Select Automatically to update data when it is changed and saved.e
Select Manually to update data as needed.
3. If you selected Manually, select Get Edition Now to update information immediately.
4. Select OK.
To delete subscription data from a document, select Cancel Subscriber. To open the original publisher file, select Open Publisher.
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Subscribing to Macintosh-based data
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You can update the status of tasks so that Notes displays each task in the correct category in the To Do view.
To update the status of tasks manually
1. If necessary, switch to the To Do view.
2. Click Update Tasks.
To update the status of tasks automatically
1. Switch to the Agents view.
Note
You must have access to run agents on your mail server. If you're not sure if you have access, see your Domino administrator.
2. Click the box to the left of Update Tasks.
3. If Notes asks you to specify a server on which the agent should run, specify your mail server and click OK.
The default time that Notes runs the agent each day is 1:00 AM. To run the agent at a different time, double-click the Update Tasks agent, click Schedule, specify a different time, click OK, and save the agent.
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You can use a button to perform a Notes action. For example, a button can automatically send a mail message or open a database. A button looks like this:
To use a button, click the button.
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You can use a link to switch to another document, view, folder, or database, depending on the type of link.d
Link type
Link appearance
Document
View or folder
Database
in documents
To use a link, click the link.
To return to the original document, press ESC.
To display a description of the link (usually its destination) in the status bar, hold the cursor over the link.
Note
To use a link, you must have access to the database the link leads to and the database must be on a Notes server on your network.d
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Creating a link
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Depending on its type, a hotspot may display pop-up text, switch to a linked destination, perform an action, or follow a URL link to a Web page. For example, a pop-up hotspot displays pop-up text like this:
1. Click and hold the mouse over the hotspot.
2. Do one of the following:
If the hotspot displays pop-up text, read the text.
If you see a link destination -- or other description -- for the hotspot in the status bar, click the hotspot to switch to the linked destination (another document, view, folder, or database).
Otherwise, click the hotspot to perform a Notes action.
Note
To display pop-up text, you must be in
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You can read but not modify a document. To modify a document, you must have Editor access (or better) to the database or you must be the document's author.
read mode
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If you use Notes on Windows NT or Windows 95 and have OLE custom controls--such as Lotus Components--installed, you can create custom control objects in documents or on forms. An OLE custom control is a small, self-contained software module with its own data. Lotus Components are examples of controls. Lotus Components allow you to use other Lotus products, for example a Lotus spreadsheet or chart, while working in a Notes database.
The Lotus Components software includes its own Windows Help topics, so look there for complete information on creating and using the components.
Note
Your organization may make OLE custom controls from various manufacturers available through Notes. OLE custom controls may or may not have Windows Help available.
To create an OLE custom control object:
1. In a rich text field or on a form, choose Create - Object.
2. Do one of the following:
Select a custom control, indicated with a starburst icon, from the list of all objects you may create.
Click "Create a new control" to show only OLE custom controls such as Lotus Components in the list, and then select a custom control.
3. Click OK.
To see Windows Help on Lotus Components:
1. In a rich text field or on a form, select a Lotus Component object.
2. Choose a command from the Help menu, or press F1.
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Using OLE custom controls
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If you're using Windows, you can view an attached file directly in Notes, even if you don't have the application the file was created with.f
1. Double-click the file attachment.
2. Click View.
Tipt
To close the file when you're through viewing it, press ESC.
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You can do the following:l
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Add one column or row to a table
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Add one column or row to the end of a tableo
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Add several columns or rows to a table
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Ways to format tables
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Qv6"
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Before you can add a Java applet to a document, you must first
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prepare to insert Java applets
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. Then you can:
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Import an applet from your file system
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Link to an applet on the Web
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Paste an applet into a document
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An object embedded from a file is a copy of data from the file; changes made to the original file are
not
reflected in the Notes document. A linked object is a pointer to data in another file; changes made to the original file are reflected in the Notes document.
You can include data from other applications by adding embedded or linked
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Lotus Notes: A copy of data from a server application for embedding in a client application; or, a pointer to data in a server application for linking in a client application.
objectsa
to Notes documents. You can
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Embed part of a file in a Notes document
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Embed an entire file in a Notes document
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Embed new data in a Notes document
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Link a file to a Notes documento
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Click here for Windows 95 and Windows NT information
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Embed an OLE custom control, such as a Lotus Component
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If you use Notes in Windows and have Lotus Components installed, you can use self-contained software modules..
You can also:s
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Create a link to embedded data
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You can link data from an embedded
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2C
object in Notes to another Notes document or to another OLE 2 client application.
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Create a link to a Notes document, view, or database
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in Notes or in another
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2
client application
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You cannot create embedded objects; you can create only linked objects.
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About OLE and DDE objects
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Ways to manage objects
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Ways to share information with other applicationst
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You can
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Assign a task to yourself
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Assign a task to others
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Create a task from an existing documentr
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Ways to create calendar entries
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Ways to create calendar entries
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Ways to manage tasks
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You can connect to a Domino server over a modem. You can:
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Call a serverd
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by having Notes dial a server's phone number automatically.
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Call a server using an operatorn
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. If you need an operator to get an outside line (for example, if you're calling from a hotel room), you can dial a server's phone number manually.c
When you're through using a server, you can
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hang up
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Ways to specify phone numbers
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Choosing a location
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You can do the following:O
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Set a column width
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by entering a width in the Cell width box in the Table Properties InfoBox. This is useful if you want to set a specific column width.
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Set a column width with the ruler
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. This is useful if you want to set an approximate column width quickly.
To set individual column widths, choose Table - Table Properties, click Layout, and deselect "Fit table width to window."e
Tipp
You can also have Notes adjust column widths in a table so that the table fits the window it's in. To do so, choose Table - Table Properties, click Layout, and select "Fit table width to window."
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Ways to format tables
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You can set margins for one or more paragraphs. You can:
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Set marginse
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by entering margin widths in the Text Properties InfoBox. This is useful if you want to change the left or right margin to a specific width.
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Set the left margin with the ruler
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. This is useful if you want to change the left margin to an approximate width quickly.a
You can also P
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set print margins
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for an entire document. To do so, choose File - Page Setup (on the Macintosh, choose
File - Print and click Margins).
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Ways to format paragraphsN
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You can use the Button Properties InfoBox to do the following:
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Change a button's label or size
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. You can change the text on a button, the size of a button, and whether the text on a button wraps.
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Format a button's label
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. You can change the font, size, style, or color of text on a button.
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Hide a buttong
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You can use the
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The pane that displays design options, as well as areas to enter design information.
design pane
to do the following:
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Change a button's action
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. You can specify a pre-programmed action that Notes includes or enter a formula or script for a button.
You can also do the following:
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Move a button
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in a document.s
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Remove a button
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from a document.
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Creating a button
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Using a button
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You can use the Hotspot Properties InfoBox to do the following:
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Hide or display a hotspot's border
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Change a hotspot's pop-up text
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Hide a hotspot
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You can use the
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The pane that displays design options, as well as areas to enter design information.
design pane
to do the following:
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Change a hotspot's action
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. You can specify a pre-programmed action that Notes includes or enter a formula or script for the hotspot.
You can also do the following:
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Move a hotspot
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in a document.
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Remove a hotspot
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from a document and keep its contents, or remove both a hotspot and its contents.
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Ways to create hotspots
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Using a hotspot
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You must be in a @
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
field to change paragraph properties. You can use the Text Properties InfoBox to format one or more paragraphs. You can
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Format text
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You can change the font, size, style, and/or color of text.
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Change the permanent pen font
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You can use permanent pen to add comments to existing text in a different font.
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Align paragraphs
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Indent paragraphs
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Add bullets to paragraphs
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You can create a bulleted list automatically.
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Add numbers to paragraphs
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You can create a numbered list automatically.e
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Insert page breaks
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Keep paragraphs on one page
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Set marginsl
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Set line spacing
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Set tabs
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Hide paragraphs
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Format paragraphs with named styles
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You can save paragraph properties you use regularly as a named style and then use the style to format paragraphs quickly.
You can also use the
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ruler
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to format one or more paragraphs. You can
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Indent paragraphs with the ruler
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Set the left margin with the ruler
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Set tabs with the ruler
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See related topics
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About the ruler
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a7-fa|b!
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You can do the following:
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Change the display of an objectB
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For example, you can display an object as an icon instead of displaying its data.c
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Edit an embedded object
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You can edit an embedded
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
object's data by launching the object's server application from Notes. You can edit an embedded
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE2
object's data "in-place" by using the server application's commands directly in Notes.
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Edit a linked object
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You can edit a linked object's data by launching the object's server application from Notes.
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Edit a Lotus Component objectd
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If you use Notes in Windows and have Lotus Components installed, you can use self-contained software modules.a
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Expand an embedded OLE 2 objectt
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or
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expand a custom controlh
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You can change the properties to make the object or custom control expand to fill the Notes window. You can also make a custom control expand to fill the area of a Notes window below a layout region.
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Allow changes to a custom control while in read mode
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Update a linked object
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You can update a linked object's data when data in the linked file has changed.
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Specify a linked object's update typei
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You can specify whether a linked object is updated automatically or manually when the object is activated.
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Reassociate a linked objectl
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You can associate a linked
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Although OLE was originally an acronym for "Object Linking and Embedding" (a Microsoft Windows utility that allowed applications to share data) it is now generally recognized to stand for a broader technology. See the 1997 edition of the Microsoft Manual of Style, pp. 160-168 for a full explanation.
If an application allows users to insert OLE objects into it, it is called a "container application."
If an application allows users to create OLE objects for insertion in other applications, it is called a "server application."
When a file contains an OLE object, it is called a "compound document."
Notes/FX (based on OLE and the Notes API) advances the capability of OLE by letting you "see" information at field-level and send/receive data at that level.
OLEm
object to a different file or to different data in the same file.
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Break a linked object's link
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You can include text contained in objects when you e
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create a full text index
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for a database. To do so, select the "Index attachments" option when you create the index.
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About OLE and DDE objects
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Ways to add objects to documents
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You can use the Section Properties InfoBox to format collapsed sections. You can:
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Change a section's title
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. You can specify text or a formula that sets the text for a section's title.@
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Format a section's title
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. You can change the font, size, style, or color of a section's title.
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Hide a section's title
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when the section is expanded.
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Hide a section
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when the document it's in is previewed, opened, edited, printed, or copied to the Clipboard.
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Format a section's border
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. You can change the style and color of a section's border.
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Collapse or expand a section automatically
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when the document it's in is previewed, read, edited, or printed.
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Display a section only in the preview pane
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You can also do the following:
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Move a section
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in a document.
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Remove a section
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from a document and keep its contents, or remove both a section and its contents.
See related topics
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About collapsed sections
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Creating a collapsed section
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Expanding or collapsing a section
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You can do the following:d
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Add columns or rows to a table
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Delete columns or rows from a table
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Copy cells, columns, or rows in a table
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Merge or split cells in a tablei
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You can also use the Table Properties InfoBox to format tables. You can:
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Format table borders
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Set column width
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Set table width automatically
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Set the left margin for a table
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Set the space between columns and rows
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When you format a table, you can select a column or row and format it individually.)
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Creating a table
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You can use the User Preferences dialog box to do the following:
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Specify startup settings
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For example, when you start Notes, you can find unread documents and enter your current
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
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Specify basic settings
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For example, you can change your Notes data directory and lock your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user ID
automatically._
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Specify advanced settingst
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For example, you can mark documents read when you preview them.
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Specify international settings
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For example, you can change the unit of measurement and change how Notes translates characters.
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Set up mail
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For example, you can automatically save the mail you send and specify whether Notes checks for new mail.
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Set up ports
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For example, you can enable a communications port and set up a modem.&
You can also do the following:
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Set up SmartIcons
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For example, you can create SmartIcons sets and assign formulas to custom SmartIcons.
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Set up your workspace"
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For example, you can name workspace tabs and create workspace pages.
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Ways to set up a printer
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Ways to set up a page for printing
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Setting up mobile Notes
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Ways to set up selective replication
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Ways to set up Replicator
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You can
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Add an appointment to the calendar
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Add a reminder to the calendar
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Add an event to the calendar
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Add an anniversary to the calendar
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Create a calendar entry from a mail message
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Create a calendar entry from an existing calendar entryr
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Create a calendar entry from a task
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Add a meeting to the calendar.
When you
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invite people to a meeting
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, Notes adds the meeting to the calendar automatically.
Add a task to the calendar.
When you
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assign a task to yourself
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or
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assign a task to others
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, you can add the task to the calendar.
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About the calendar
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Ways to display the calendar
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Ways to manage calendar entries
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You can:
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Create a calendar entry from a mail message
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Create a calendar entry from an existing calendar entry
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Create a calendar entry from a task
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You can add a hotspot to an area of a document (such as text or a graphic) that lets users display pop-up text, switch to a linked destination, or perform a Notes action. You can:t
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Create a pop-up hotspotD
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Create a link hotspot
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Create an action hotspot
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Create a URL link to a page on the Web
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Create a hotspot that displays computed text
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Using a hotspot
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Writing a hotspot script or formula
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Ways to format hotspotso
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Ways to add information to documents
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"O^Dd_
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You can do the following:
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Create a bulleted list
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automatically by adding bullets to paragraphs.
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Create a numbered list
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automatically by adding numbers to paragraphs.
See related topics
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Ways to add information to documents
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Ways to format paragraphst
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You can
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Create a task from a mail messages
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Create a task from a calendar entrya
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Create a task from an existing task
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See related topics
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Ways to create calendar entries
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Ways to create tasks
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Ways to manage tasks
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}A5vR
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You can do the following:
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Delete one column or row from a table
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Delete several columns or rows from a table
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See related topics
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Ways to format tablesf
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You can do the following:
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Display field help
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Display hidden characters
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such as tab and end-of-paragraph symbols.
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Display a document with a different form
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Tipn
You can also display page breaks by choosing View - Show - Page Breaks.
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You can also
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display or hide the horizontal scroll bar
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Ways to read documents
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Previewing a document for printing
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You can navigate and change the display of the Calendar view by
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Turning to a different calendar page
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Displaying the calendar in two-day, one-week, two-week, or one-month formatt
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Displaying or hiding time slots on a date on the calendar
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You can also display a chronological list of your calendar entries. To do so, switch to the Meetings view.
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About the calendar
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Ways to create calendar entries
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Ways to manage calendar entries
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When you create or edit a document, you can:
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Create a bulleted or numbered list
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automatically by adding bullets or numbers to paragraphs.
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Create a table
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Create a collapsed section
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that readers can expand when they want to read its contents. You can collapse one or more paragraphs into a single line.
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Create a link
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that lets readers switch to another document, view, folder, or database.
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Create a button
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that lets readers perform a Notes action such as sending a mail message or opening a database.o
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Create a hotspot
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that lets readers display pop-up text, switch to a linked destination, or perform a Notes action.
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Create special characters
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, such as international currency symbols.a
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Add a Java applet)
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Add a horizontal line
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Add a pictureu
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Add a picture to the background of a documentC
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You can also add comments to a document in a different font by s
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using permanent penL
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See related topics
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Creating a document
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Editing a document
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Ways to use features you see in documentss
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You can indent (or outdent) the first line of a paragraph or an entire paragraph. You can:
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Indent paragraphs with the keyboard
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. This is useful if you want to indent the first line of a paragraph or an entire paragraph quickly.
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Indent paragraphs
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by entering an indentation amount in the Text Properties InfoBox. This is useful if you want to indent the first line of a paragraph a specific amount.
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Indent paragraphs with the ruler
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. This is useful if you want to indent the first line of a paragraph or an entire paragraph an approximate amount.
You can also indent an entire paragraph quickly with the Indent and Outdent icons in the SmartIcons bar.
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Ways to format paragraphs
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Creating a numbered list
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Creating a bulleted list
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You can
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Let others read your calendar
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Let others manage your calendare
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Reading someone else's calendar
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You can
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Display the contents of a calendar entry
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Repeat a calendar entry
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Move a calendar entry
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Move a repeating calendar entryp
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Edit a calendar entry
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Edit a repeating calendar entry
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Delete a calendar entryc
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Delete a repeating calendar entry
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Set an alarm for a calendar entry
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Print a calendar entry
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See related topics
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About the calendar
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Ways to display the calendar
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Ways to create calendar entriess
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You can
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Decline a task
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Edit a task
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Delete a task
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Remove a task from the calendarc
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Mark a task complete or incomplete
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Update the status of tasks
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Ways to create calendar entriese
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Ways to create tasks
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You can
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Specify your free time schedule
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Specify who can read your free time schedule
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About free time schedules
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Finding free time for a meeting
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Setting up to find free time locally
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You can read documents in the
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The pane that displays the top of the selected document in the view pane.
preview pane
without opening them. You can:
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Preview a document
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Preview a linked documente
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Preview a parent document
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See related topics
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About panesc
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Rearranging panes
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Previewing a document for printing
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Ways to read documents
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You can do the following:e
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Print a document
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Print multiple documents
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Print a list of documents in a folder or view
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Print a document with a different form
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Print to a file
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Print the calendar
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You can also
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print an attached file
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directly from Notes.
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The first time you choose File - Print, you must click Printer and specify a printer.
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About printing
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Ways to set up a printer
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Ways to set up a page for printing
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Previewing a document for printing
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You cany
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Print a Calendar view
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Print a list of calendar entries in the view
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Print one or more calendar entries
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Ways to print
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Ways to set up a printer
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Ways to set up a page for printing
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Ways to display the calendar
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There are two ways to read documents. You can:
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Open a documenta
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Preview a document
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in the
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The pane that displays the top of the selected document in the view pane.
preview pane
without opening it.
When you read a document, you can:
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Move around a document
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Use features you see in a document
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, such as links, buttons, and collapsed sections.
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Change the display of a document
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. For example, you can display hidden characters such as tabs in a document or display a document with a different form.
See related topics
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About documents
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Closing a document
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Creating a document
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Editing a document
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When you receive a meeting invitation, you can
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Accept the meeting invitation
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Pencil in the meeting invitation
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Decline the meeting invitation
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Delegate the meeting invitation
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Propose a different date, time, or location for the meetingu
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You can also
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Change your response after accepting a meeting invitatione
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Add a broadcast meeting to your calendar
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Accept meeting invitations automatically
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Remove meeting invitations from the Inbox automaticallys
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Ways to schedule meetingsE
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You can do the following:
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Save a document
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Save a new version of a document
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Save a document as an external filef
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Save a mail messagec
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See related topics
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Creating a documentv
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Editing a document
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You can
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Invite people to a meeting
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Find free time for a meeting
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Reserve a room for a meeting
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Reserve a resource for a meeting
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Track responses to a meeting invitation
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Reschedule a meeting
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Accept or decline a proposed meeting change
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Change an invitee's response to accepted
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Remove an invitee from the invitation list
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Cancel a room or resource reservation
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Cancel a meeting
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Confirm a meetingL
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Ways to create calendar entries
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Ways to respond to meeting invitations
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You canh
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Enable or disable the alarm system
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Set an alarm for a calendar entry
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Set an alarm for all calendar entries of a particular type
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Respond to an alarms
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Respond to missed alarms
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Cancel an alarmc
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Ways to create calendar entries
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Ways to manage calendar entries
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You can set tabs for one or more paragraphs. You can:
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Set tabs
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by entering tab stops in the Text Properties InfoBox. This is useful if you want to set specific tab stops.
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Set tabs with the ruler
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. This is useful if you want to set approximate tab stops quickly.
See related topics
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Ways to format paragraphsd
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You can do the following:s
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Insert a page break
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Keep one or more paragraphs on a page
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Set print marginsn
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Specify headers and footers
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Number pages
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Crop pages
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See related topics
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About printing
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Ways to set up a printer
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Previewing a document for printing
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Ways to print
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Before you print in Notes, you may need to do one or more of the following:n
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Specify a printer
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Specify a printer's orientation
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. You can specify portrait or landscape printing.e
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Specify a paper source
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Specify printer-specific settings
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, such as print orientation, paper size, and scaling.c
Note
The settings that are available depend on the printer and operating system you're using.c
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About printing
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Ways to set up a page for printing
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Ways to print
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You can set up locations in your
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A database that contains the names and computer addresses of users and user groups that you enter yourself.
Personal Address Book
that let you use different communication settings at different places that you work. You can:
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Create or edit a location
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Specify a User ID file for a location
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Specify a passthru server for a location
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Select ports for a location
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Specify phone information for a location
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Specify mail options for a location
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Specify a replication schedule for a location
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About locations
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Choosing a location
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You can use the Mail panel of the User Preferences dialog box to do the following:
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Use a different mail program
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Save the mail you send
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Specify your Personal Address Book
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Tell Notes to notify you when you have new mail
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Sign the mail you send
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Encrypt the mail you sends
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Encrypt the mail you save
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See related topics
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About Notes mail
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Emptying your mail file's trash folder
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Ways to change your Notes setupi
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When you set up Notes the first time, you use the Notes Workstation Setup dialog box to specify how you plan to connect to Domino servers. (Notes displays this dialog box only the first time you set up Notes.) You can:
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Set up Notes for network use onlyr
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, if you plan to connect to Domino servers on a
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Computers that share devices such as printers and file servers, and can communicate with each other. A LAN is often confined to one building because connections are made over cable or dedicated lines.
local area network
(for example, if you use Notes on a computer at the office).s
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Set up Notes for mobile use only
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, if you plan to connect to Domino servers over a modem (for example, if you always use Notes on a laptop away from the office).
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Set up Notes for both network and mobile use
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, if you plan to connect to Domino servers both on a network and over a modem (for example, if you use Notes on the same computer at and away from the office).
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Set up Notes for use without a connection
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, if you plan to use Notes without any connection to Domino servers (for example, if you use Notes exclusively for application development).
Note
If you already have your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user ID
file on a disk, select "Your Notes user ID has been supplied to you in a file."
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If your home server is in a different AppleTalk
zone from your workstation, you must use the Chooser to select your home server before you can set up Notes for network or mobile use. For more information, see your Domino administrator.
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Ways to change your Notes setup0
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Communication ports let you connect to Domino servers using network or modem drivers. You use the Ports panel of the User Preferences dialog box to set up communication ports for your workstation. You can:
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Enable or disable a port
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Reorder a port
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Specify network port options
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Setting up a modem portW
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Encrypt data sent through a port
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Add a port
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Rename a port
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Delete a port
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Check a port's status
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Trace a connection attempt
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After you enable a port, you can specify whether to
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use the port at individual locations
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Note
For information on setting up server ports, see Domino Administration Help.
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Ways to change your Notes setuph
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Setting up mobile Notes
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You can set up documents in your d
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A database that contains the names and computer addresses of users and user groups that you enter yourself.
Personal Address Book
that let you connect to Domino servers in different ways. You can:
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Set up a dial-up server connection
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Set up a network server connection
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Set up a passthru server connectionN
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Set up a remote LAN server connectiont
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Set up a hunt group connection
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See related topics
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About server connections
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You can use the SmartIcons dialog box to do the following:
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Display a different SmartIcons set
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Move the SmartIconsd
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Hide or display the SmartIcons
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Hide or display context SmartIcons
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Hide or display SmartIcons descriptions
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Change the size of the SmartIconse
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Add SmartIcons to a set
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Remove SmartIcons from a set
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Rearrange SmartIcons in a sett
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Create a SmartIcons setn
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Delete a SmartIcons sete
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Assign formulas to custom SmartIcons
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Edit custom SmartIcons formulasm
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You can also
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create bitmaps for custom SmartIcons
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See related topics
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About SmartIcons
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Writing formulas for SmartIcons
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Ways to change your Notes setup
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,MTB&
L&k?9
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Setup\workspaceWays toHow Do I?Ways toH_WAYS_TO_SET_UP_YOUR_WORKSPACEContext Help FormWays to set up your workspace
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks12 Share Information with Other Applications
&@01 User's Guide14 Chapter 14 Sharing Information with Other Applications
Sharing informationWays toHow Do I?Ways toH_WAYS_TO_SHARE_INFORMATION_WITH_OTHER_APPLICATIONSContext Help FormWays to share information with other applications
CN=Joe Levine/OU=CAM/O=Lotus
###########################
01 Do Everyday Tasks01 Set Up Notes
?01 User's Guide01 Chapter 1 Setting Up Notes
Ways toSetup\workstationHow Do I?Ways ToH_WAYS_TO_SPECIFY_ADVANCED_SETTINGSContext Help FormWays to specify advanced settings
01 Do Everyday Tasks04 Read, Create, and Edit Documents9
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Ways toReading\documentsDocuments\using features inHow Do I?Ways toH_WAYS_TO_USE_FEATURES_YOU_SEE_IN_DOCUMENTSContext Help FormWays to use features you see in documents
CN=Joe Levine/OU=CAM/O=Lotus
#############################
01 Do Everyday Tasks04 Read, Create, and Edit DocumentsD
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Ways toHow Do I?Ways toH_WAYS_TO_USE_FILE_ATTACHMENTSContext Help FormWays to use file attachments
CN=Joe Levine/OU=CAM/O=Lotus
#######################################
01 Do Everyday Tasks04 Read, Create, and Edit Documents;
@01 User's Guide05 Chapter 5 Reading, Creating, and Editing Documents
Ways toHow Do I?Ways toH_WAYS_TO_USE_NAMED_PARAGRAPH_STYLESContext Help FormWays to use named styles
CN=Joe Levine/OU=CAM/O=Lotus
#####################################
ffffff
Guide MeGuideMeH_ACCESS_CONTROL_LIST--ADVANCEDContext Help FormAccess Control List--Advanced
CN=Joe Levine/OU=CAM/O=Lotus
################
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Guide MeGuideMeH_ACCESS_CONTROL_LIST--BASICSContext Help FormAccess Control List--Basics
CN=Joe Levine/OU=CAM/O=Lotus
####################
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Guide MeGuideMeH_ACCESS_CONTROL_LIST--LOGContext Help FormAccess Control List--Log
CN=Joe Levine/OU=CAM/O=Lotus
##########################
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Guide MeGuideMeH_ACCESS_CONTROL_LIST--ROLESContext Help FormAccess Control List--Roles
CN=Joe Levine/OU=CAM/O=Lotus
######################
Guide MeGuideMeAllH_ACCESS_CONTROL_LIST-CHANGE_ROLESContext Help FormUse a role to assign a group access to documents, forms, and views?
Guide MeGuideMeAllH_ACCESS_CONTROL_LIST-DETERMINE_WHO_CAN_ACCESSContext Help FormDetermine who can access this database?
CN=Joe Levine/OU=CAM/O=Lotus
############
Guide MeGuideMeAllH_ACCESS_CONTROL_LIST-DETERMINE_WHO_CAN_ACCESS_OTHERContext Help FormDetermine who can access specific documents, fields, or views in this database?
CN=Joe Levine/OU=CAM/O=Lotus
##############################
Guide MeGuideMeAllH_ACCESS_CONTROL_LIST-FIND_OUT_WHY_I_CANTContext Help FormFind out why I can't...?
CN=Joe Levine/OU=CAM/O=Lotus
################################
GuideMeGuideMeAllH_ACTIONS-SPECIAL_OPTIONSContext Help FormRemote LAN service-Special Options, delivery info, delivery options
Guide MeGuideMeAllH_CREATE_VIEW-FIND_OUT_WHY_I_CANTContext Help FormFind out why I can't...?
CN=Joe Levine/OU=CAM/O=Lotus
########################################
Guide MeGuideMeAllH_CROSS_CERTIFY_IDContext Help FormCross Certify ID
CN=Joe Levine/OU=CAM/O=Lotus
###############################
Guide MeGuideMeAllH_CROSS_CERTIFY_ID_KEYContext Help FormCross Certify ID Key
CN=Joe Levine/OU=CAM/O=Lotus
#######################
Guide MeGuideMeH_DATABASE_PROPERTIES-BASICS_TABContext Help FormDatabase properties-Basics Tab
CN=Joe Levine/OU=CAM/O=Lotus
##############
Guide MeGuideMeH_DATABASE_PROPERTIES-CHANGE_DESIGNContext Help FormManage the database design?
CN=Joe Levine/OU=CAM/O=Lotus
##############
Guide MeGuideMeH_DATABASE_PROPERTIES-DESIGN_TABContext Help FormDatabase properties-Design Tab
CN=Joe Levine/OU=CAM/O=Lotus
##############
Guide MeGuideMeH_DATABASE_PROPERTIES-FIND_OUT_INFOContext Help FormFind out information about this database?
CN=Joe Levine/OU=CAM/O=Lotus
################
Guide MeGuideMeH_DATABASE_PROPERTIES-FIND_OUT_WHY_I_CANTContext Help FormFind out why I can't...?
CN=Joe Levine/OU=CAM/O=Lotus
###########################
Guide MeGuideMeH_DATABASE_PROPERTIES-FTI_TABContext Help FormDatabase properties-FTI Tab
CN=Joe Levine/OU=CAM/O=Lotus
####################
Guide MeGuideMeH_DATABASE_PROPERTIES-FULL_TEXT_INDEXContext Help FormUse full text indexing to make it easier to find documents?
CN=Joe Levine/OU=CAM/O=Lotus
############################################
Guide MeGuideMeH_DATABASE_PROPERTIES-INFO_TABContext Help FormDatabase properties-Info Tab
CN=Joe Levine/OU=CAM/O=Lotus
##################
Guide MeGuideMeH_DATABASE_PROPERTIES-LAUNCH_TABContext Help FormDatabase properties-Launch Tab
CN=Joe Levine/OU=CAM/O=Lotus
##############
Guide MeGuideMeH_DATABASE_PROPERTIES-PRINTER_TABContext Help FormDatabase properties-Printer Tab
CN=Joe Levine/OU=CAM/O=Lotus
############
Guide MeGuideMeH_DATABASE_PROPERTIES-PRINTINGContext Help FormChange the settings used for printing?
CN=Joe Levine/OU=CAM/O=Lotus
########################
Guide MeGuideMeH_DATABASE_PROPERTIES-REPLICATIONContext Help FormChange replication settings for this database?
CN=Joe Levine/OU=CAM/O=Lotus
#############
Guide MeGuideMeH_DATABASE_PROPERTIES-START_AN_APPContext Help FormLaunch an application, open a document, or display a navigator when I open this database?
CN=Joe Levine/OU=CAM/O=Lotus
#################
Guide MeGuideMeAllH_DATABASE_SIZE_LIMITContext Help FormDatabase size limit
CN=Joe Levine/OU=CAM/O=Lotus
#########################################
GuideMeAllH_DATABASE_TOOLSContext Help FormDatabase Tools
You can use the Workspace Properties InfoBox to do the following:
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Enter a name on a workspace tab
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Change the color of a workspace tabs
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Compact your workspace files
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You can also do the following:
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Switch to a different workspace page
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Create a workspace paget
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Delete a workspace paget
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Keep the workspace in back
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Display the workspace in 3-D
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Display the workspace in monochrome
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See related topics
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About the workspace
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Ways to add databases to your workspace
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Removing database icons from your workspace
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Moving database icons around your workspace
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Ways to display information on database iconsF
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Display database icons as stacked icons
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Ways to change your Notes setupe
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V^3RV9
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You can do the following to share information between Notes and other applications:s
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Copy data into a Notes documentu
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Attach a file to a Notes documentg
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Import a file into a Notes documentn
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Export a Notes document to a filea
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Embed or link data in a Notes document
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Create a link to embedded data
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. You can link data from an embedded
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2
object in Notes to another Notes document or to another OLE 2 client application.
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Create a link to a Notes document, view, or database
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in Notes or in another
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Version 2.0 of "Object Linking and Embedding," is a Microsoft Windows technology that allows applications to share data. OLE 2 is an expansion of OLE technology that lets you share data in additional ways. For example, you can use OLE 2 features such as "drag & drop" and "edit in-place" to create and manipulate object data more easily.
OLE 2o
client application.
Note
Notes lets you u
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design applications that share information
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in additional ways. For example, you can
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exchange data using Notes/FX
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Click here for Macintosh information
You can also
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subscribe to Macintosh-based datac
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See related topics
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About sharing information with other applicationsd
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You can use the Basics panel of the User Preferences dialog box to do the following:
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Mark documents read when you preview theml
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Display text in special fontss
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Keep the workspace in back
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Display the workspace in 3-D
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Display the workspace in monochrome
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Close windows with the right mouse buttonm
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Change Internet URLs into hotspots
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Open a database at startup
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Enable Java applets to run through the Personal Web Navigator
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Enable Java applets to run through the Server Web Navigator
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Improve the appearance of bitmap images in documents
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Click here for Windows information
If you're using Windows 95, you can also
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switch to MDI mode
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Ways to change your Notes setup
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You can use the Basics panel of the User Preferences dialog box to do the following:
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Change your Notes data directory
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Lock your user ID automaticallyp
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Empty your mail file's trash folder
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Add or delete words from your user dictionary
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You can also use the Basics panel to a
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specify startup settings
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and _
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advanced settingsc
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See related topics
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Ways to change your Notes setupN
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There are three ways to specify headers and footers. You can:i
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Specify headers and footers for a document
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Specify headers and footers for a form
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, if you design Notes databases.
Notes prints form headers and footers when you print any document created with the form (except those documents for which you have specified document headers and footers).
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Specify headers and footers for a database
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Notes prints database headers and footers when you print any document in the database (except those documents for which you have specified document or form headers and footers). Notes also prints database headers and footers when you print a list of documents in a folder or view, print a Calendar view, or print a list of calendar entries.
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Ways to set up a page for printing
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Setting print marginso
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You can use the International panel of the User Preferences dialog box to do the following:r
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Change how Notes sorts characterst
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For example, you can sort numbers before or after letters.
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Change the unit of measurement
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For example, you can use centimeters or inches when you set margins or tabs.
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Change how Notes translates characters
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When you import or export, you can choose the character translation file Notes uses to translate special characters, such as international currency symbols.
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Change the language you check spelling with
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For example, if your version of Notes includes a Spanish dictionary, you can check spelling in Spanish.
See related topics
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Ways to change your Notes setup
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You can specify a phone number for a server in different ways. You can:o
Specify the phone number you want to use for a server most or all of the time by
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setting up a dial-up server connection
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Specify a different phone number for a server when you're at a certain location by t
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specifying phone information for the locationt
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You can also specify information such as dialing prefixes and calling card numbers to use when you're at a certain location.
Specify a different phone number for a one-time call to a server by entering it when you
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call the server
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See related topics
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About locations
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About server connections
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Ways to call servers
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Specifying phone and time information for the current location
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You can use the Basics panel of the User Preferences dialog box to specify startup settings. When you start Notes, you can:
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Find unread documents
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Enter your locationP
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Enable scheduled agents
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Enable background indexing
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Ways to change your Notes setupi
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When you read a document, you can:
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Use a link
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to switch to another document, view, folder or database. A link that leads to another document looks like this:
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Use a button
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to perform a Notes action. A button looks like this:@
Click
see this topic
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Use a hotspot
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to display pop-up text, switch to a linked destination, or perform a Notes action. A hotspot that displays pop-up text looks like this:
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Expand a collapsed section
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to read its contents. A collapsed section looks like this:
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Use a file attachment
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. For example, you can save an attached file to disk or start an attached file's application directly from Notes. A Freelance Graphics
file attachment looks like this:
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Display an object's data
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by starting an object's application directly from Notes. A 1-2-3
for Windows worksheet object looks like this:
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Ways to read documents
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Ways to add information to documents
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If a document contains a file
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A file attached to a Lotus Notes document. An attachment remains with the document until delete the attachment or the document.
attachment
, Notes displays a paper clip to the left of the document in the view or folder.
In the document, Notes displays an icon representing the attachment. For example, this is a Freelance
Graphics file attachment:
You can do the following:
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Get information about an attached file
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Detach an attached file
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, that is, save the file to disk.
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aunch an attached file
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, if you have the application the file was created with.
Click here for Windows, Macintosh, and OS/2 information
You can also
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view an attached filet
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and b
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print an attached file
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directly from Notes, even if you don't have the application the file was created with.
See related topics
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Attaching a file to a document
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Ways to use features you see in documents
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You can use the Text Properties InfoBox to save a combination of paragraph properties (such as alignment, indentation, and margins) that you use regularly as a named paragraph style. Then you can use the named style to format paragraphs quickly. You can:
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Create a named style
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Format a paragraph with a named style
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Assign a named style to the cycle key
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Change a named style
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Delete a named style
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See related topics
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About named styles
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Ways to format s
paragraphs
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Assign an access level to a Notes user?o
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Assign an access level to an Internet user?
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Find out about the access control list?
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Select an administration server to update the access control list automatically?
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Enforce this access control list on all replicas?
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Assign an access level?
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Assign a user type to someone for additional database security?
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Add, delete, or rename someone in the access control list?
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Use a role to assign a group access to documents, forms, and views?
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See a list of access control list changes?
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Determine who can access specific documents, fields, or views in this database?
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Determine who can access the server that this database is on?
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See who has used this database recently?
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Find out why I can't...?
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Find out about the access control list?
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Add, delete, or rename someone in the access control list?
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Assign an access level?
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Click here to see this topic
Use a role to assign a group access to documents, forms, and views?
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Click here to see this topic
Assign a user type to someone for additional database security?
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See a list of access control list changes?
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Select an administration server to update the access control list automatically?
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Enforce this access control list on all replicas?
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Determine who can access specific documents, fields, or views in this database?
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Determine who can access the server that this database is on?
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See who has used this database recently?
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Find out why I can't...?
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Click here to see this topic
Find out about the access control list?
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See a list of access control list changes?
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Add, delete, or rename someone in the access control list?
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Assign an access level?
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Use a role to assign a group access to documents, forms, and views?r
Click here to see this topic
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Assign a user type to someone for additional database security?-
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Select an administration server to update the access control list automatically?
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Enforce this access control list on all replicas?
Click here to see this topic
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Determine who can access specific documents, fields, or views in this database?
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Click here to see this topic
Determine who can access the server that this database is on?
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See who has used this database recently?
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Find out why I can't...?
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Find out about roles?
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Use a role to assign a group access to documents, forms, and views?
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Add, delete, or rename someone in the access control list?
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Assign an access level?l
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Assign a user type to someone for additional database security?
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See a list of access control list changes?
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Select an administration server to update the access control list automatically?
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Enforce this access control list on all replicas?
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Determine who can access specific documents, fields, or views in this database?
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Determine who can access the server that this database is on?
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See who has used this database recently?
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Find out why I can't...?
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Find out what a role is?
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Create a new role?
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Change the name of an existing role?
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Change the members of a role?
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Display the members of a role?
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Delete a role?
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Add someone to the access control list?
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Remove someone from the access control list?
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Create a group that lets you assign access to several people?
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Change the name of someone on the access control list?
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Display all people who have the same type of access to this database?
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Restrict access in a document?
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Encrypt documents?
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Restrict access to sections?
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Create a role to change the access for a group of people?
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Find out why I can't change the access levels for this database?
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Find out why I can't change access level options for someone?
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Specify an acquire script to use with this communication port?
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Specify an acquire script to use for this call only?
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Change the reply options of a message?
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Send a Notes message through the Internet?
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Change the delivery options of a message?
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Display delivery information about a message?
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Change a user's common name?
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Move a user in the hierarchical name tree?
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Recertify user IDs?
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Recertify server IDs?
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Create or modify a form or view action?
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Close this InfoBox?b
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Hide an action from a Notes client or a Web client?L
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Create or modify a view or folder action?x
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Change the style of the form action bar?
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Use this action in other Notes/FX 2.0-enabled applications?
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Hide this form action?
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Launch an OLE object automatically when someone uses this form?
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Delete this form action?
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Hide this view or folder action?
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Delete this view or folder action?
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Make an action available to OLE applications?
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Add a database to my workspace?
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Add a database from a server that is not displayed on the list?
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Find out information about a database before I add it?
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Find a database on a server?
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Create a replica on my local drive?
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Create a new database?
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Find out why I can't see all the databases on the server I'm connected to?
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Find out why I can't see a specific server on the list?v
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Find out why I can't access a server on the network?
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Rename someone in the access control list?
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Rename someone in the workstation execution control list?
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Assign a task to one or more people?
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Invite someone to a meeting?
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Find free time for a meeting and change the invitee list?e
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Request a cross certificate?
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Request a new certificate?
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Request a new user name?
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Mail an encryption key to someone?
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Recertify the public key in my user ID?
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Address a mail message?
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Add a name to the execution contol access list?F
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Add a name to the access control list?
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Add someone to the access control list?
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Change the name of someone on the access control list?
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Add or rename someone in the Administration execution control list?
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>MJRn
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Invite a person to a meeting?t
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Determine who can view my free time schedule?
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Let others use my calendar?
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Let others use my mail database?
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Create a memo that notifies people when you are out of the office?
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Search for a document by author?
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Send replies to my message to someone else?i
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Restrict who can read or create documents created with a form?
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Restrict who can see documents in a view or folder?
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Restrict who can read this document?
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Encrypt this document?
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Find out information about the Approval Cycle template and other templates?
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Manage directories and database links within Notes?
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Add or rename someone in the Administration execution control list?
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Create a group that others can use?A
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Create a mailing list that only I can use?
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L,w."
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Secure my workstation?
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Find out information about the administration control panel?
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Register new users or servers?
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Create a group?
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Make changes to one or more server's NOTES.INI file?
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Manage directories and links on a server?
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Search for information in the Notes Log?
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Analyze clusters?
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Certify IDs or create new certifiers?
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Add multiple passwords to an ID?
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Set up statistics and events monitoring?
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Trace a mail delivery route?
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Use the remote server console to enter server commands?o
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Manage databases?
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j+ZY?
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Cross-certify an ID?
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Recertify a server ID automatically whose certificate has expired?
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Recertify a user ID automatically whose certificate has expired?
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Recertify an ID manually whose certificate has expired?r
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Create a new organizational unit certifier that can be used for a subset of your organization?
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Set an administration server for databases?
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Analyze database activity?
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Manage clusters?
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Reduce the size of a database using Compact?
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Enforce a consistent ACL across database replicas?
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Create replicas of multiple databases?
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Create a full text index for a database?
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Move databases from a cluster server?
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Enable databases for multi-database searching?
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Set a quota on the size of a database?
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Enable or disable replication for a database?
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c9OO
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Register individual users?
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Register a group of users from a text file?
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Register a server?
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Create an agent that forwards documents?
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Create an agent that sends a newsletter summary?
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Find out how to work in the Agents window?
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Update this agent when the design template changes?
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Prevent changes to this agent?
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Hide the agent?
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Run this agent on the Web?
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[yBW`4
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Create or modify an agent?
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See the options selected for an agent?
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Test the agent to make sure it does what I want?
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See examples of agents that perform common tasks?m
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Display search queries used by the agent?e
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Allow Public Access users to see the agent?
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Create an agent that deletes selected documents in a database or copies the documents to another database?
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Create an agent to reply to e-mails automatically?
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Create an agent that organizes documents in folders?
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Create an agent that sends newsletter summaries?
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Create an agent that forwards documents to others?
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Find out why an agent won't delete documents?
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Find out why an agent won't make changes to documents?
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Change the display of the paragraph that contains this attached file?I
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Get information about this attached file?e
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Quickly view the contents of this attached file?
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Launch the application associated with this file and open this file?
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Copy one or more files to my hard drive?
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Close this InfoBox?p
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Change the alignment of a Java applet?
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Change the indentation of the paragraph?
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Create a bulleted list?
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Create a numbered list?u
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Determine how to break the paragraph between pages?e
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Change the spacing for tabs?
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Hide the paragraph?p
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Get information about this attached file?
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Quickly view the contents of this attached file?
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Launch the application associated with this file and open this file?
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Copy one or more files to my hard drive?
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Close this InfoBox?
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Change the display of information in the column or column title, or change the sort order?
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Determine what information appears in this column?
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Change the column title?
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Change the column width?
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Display a graphical representation of items, such as attachments?
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Show twisty triangle icons when users can expand a category or if a document has responses?
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Add another column?S
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Move this column?d
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Delete this column?
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Close this InfoBox?
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Find out information about naming databases?
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Create a new database from scratch?
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Create a new database using an existing design template?
H_CREATING_A_NEW__DATABASE_FROM_A_TEMPLATE
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Create a copy of this entire database, including the design and documents?
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Create a copy of this database's design?
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Create a new replica copy?
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Check for spelling errors?
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Detach all attached files?
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Copy this database to a server?
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Copy an existing database?
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Determine who can access this database?
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Find out about creating a full text index for the database?
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Create a new database using an existing design template?
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Create a new database from scratch?
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Create a replica of this database that I can use when I'm away from the office?E
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Copy an existing database's design to create one new database?
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Use an existing template to create several new databases?
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Create a new template from an existing database to create several new databases?
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Determine who can access this database when it is stored on the local computer?
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Determine who can access this database over the network or remotely?
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Find out why I can't change who can access this database?
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Find out why I can't create a full text index?
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Create a new database from scratch?
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Create a new database using an existing design template?
H_CREATING_A_NEW_DATABASE_FROM_A_TEMPLATE
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Find out information about naming databases?
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Determine who can access the database?
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Find out about creating a full text index for the database?
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Create a replica of a database that I can use when I'm away from the office?
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Find out why I can't...?
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Find out what replication is?
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Create a replica copy of a database for my personal use?
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Create a replica copy of a database on a server for others to use?
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Determine who can access this replica database?
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Create a copy of a database that does not need to be synchronized with another database?
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Determine when the replica database is updated in the future?
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Encrypt this database on the local hard drive to keep it secure?
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Use the same access control list on all replicas?
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Find out why I can't replicate?
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Find out why replicas are different sizes?
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Find out why I can't change which documents are replicated to my local drive?
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Create a new replica database?
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Specify only the documents I want to copy to the replica database?
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Change replication settings for multiple replicas on different servers?
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Determine when a local database replicates?
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Create a schedule for a server replica to update the database at regular intervals?
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Do not allow this database to replicate with another database?
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Find out what a folder is?
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Create a folder that only I can use?
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Add documents to a folder?
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Remove documents from a folder?
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Change the default folder design?
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Rename a folder?
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Find out why I can't create a folder others can use?
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Find out why I can't change the way documents are displayed in a folder?
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Find out what a full text index is?
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Create a new index?
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Specify index options?
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Update an existing index?
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Find out how many documents haven't been indexed yet?
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Find the location and size of the index file?
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Delete an index?
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Find out why I can't...?
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Find out why I can't create a full text index?
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Find out why I can't delete full text index options, such as recognizing case-sensitive searches?i
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Find out why users cannot find documents that match a search even though the documents exist?e
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Create a Java applet in my form or document?
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Import an applet from my file system?
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Link to an applet on the Web?r
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Paste an applet from a Web site?
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Create an object that launches an application and a new file?
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Create an object that launches an application and an existing file?
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Create an object that launches an application and part of a file?
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Create a Lotus Component (OCX) object that stores the application and the data in Notes?
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Change the display of the object in the document or form?
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Attach a file to the document or form using an application that is not on the list?
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Link to a file that is stored in a central location, such as a file server?
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Find out why I can't...?
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Find out why I can't see changes made to the embedded object?
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Find out why I can't create an object in my document or form?
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Create a new document?
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Display a document using a different form?
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Create stationery?
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Reserve a room for a meeting?
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Find out about the Approval Cycle template and other templates?
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Find out what a named style is?
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Create a new named style?
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Change the formatting associated with an existing named style?
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Add comments in another font quickly?
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Change the display of words in a paragraph?t
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Create a subform?
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Embed a view or navigator?
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Find out what a view is?
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Create a new view?
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Determine which documents this view displays?
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Rename a view?
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Change the default view design?
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Find out why I can't...?
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Find out why I can't create a view others can use?
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Find out why I can't change which documents are displayed in this view?
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Find out about cross-certification?
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Cross-certify an ID?
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Recertify a server ID automatically whose certificate has expired?
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Recertify a user ID automatically whose certificate has expired?
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Recertify an ID manually whose certificate has expired?
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Find out about cross-certification?
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Cross-certify an ID?
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Find out about certifiers?
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Recertify a server ID automatically whose certificate has expired?
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Recertify a user ID automatically whose certificate has expired?
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Recertify an ID manually whose certificate has expired?
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Find out information about this database?i
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Secure a local database file with encryption?a
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Change replication settings for this database?
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Stop scheduled agents from running?
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Let users store forms in documents in this database?
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Load images quickly?
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Enable JavaScript and buttons for this Web database?
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Enforce encrypted Web transactions for this database?P
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Compact the database so it uses less disk space?
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Change the settings used for printing?
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Manage the database design?
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Launch an application, document, or navigator and change the position of the preview pane?
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Use full text indexing to make it easier to find documents?
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Close this InfoBox?h
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Find out why I can't...?
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ahi"J
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Determine whether this database's design is updated when the design template changes?
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Use the design of this database as a template?
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Determine whether this database name is displayed in the Database Catalog?
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Determine whether the database name is listed when users opening databases?
Guide MeGuideMeAllH_HIGHLIGHT_DOC_IN_A_VIEW-USE_AGENT_TO_MAKE_CHANGEContext Help FormMake a change to all of the selected documents?
CN=Joe Levine/OU=CAM/O=Lotus
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Guide MeGuideMeAllH_HOTSPOT_LINK-DESCRIPTION_TABContext Help FormHotspot Link-Border
CN=Joe Levine/OU=CAM/O=Lotus
################
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Guide MeGuideMeH_HOTSPOT_LINK,_POPUP,_FORMULA,_ACTION-ALIGN_TABContext Help FormHotspot link, popup, formula, action, Web element-Align tab
CN=Joe Levine/OU=CAM/O=Lotus
#################################
Guide MeGuideMeH_HOTSPOT_LINK,_POPUP,_FORMULA,_ACTION-BORDER_TABContext Help FormHotspot formula, action-Border tab
CN=Joe Levine/OU=CAM/O=Lotus
#########
Guide MeGuideMeH_HOTSPOT_LINK,_POPUP,_FORMULA,_ACTION-HIDE_TABContext Help FormHotspot link, popup, formula, action, Web element-Hide tab
CN=Joe Levine/OU=CAM/O=Lotus
###################################
Guide MeGuideMeH_HOTSPOT_LINK,_POPUP,_FORMULA,_ACTION-PAGE_TABContext Help FormHotspot link, popup, formula, action, Web element-Page tab
CN=Joe Levine/OU=CAM/O=Lotus
###################################
Guide MeGuideMeH_HOTSPOT_LINK,_POPUP,_FORMULA,_ACTION-STYLE_TABContext Help FormHotspot link, popup, formula, action, Web element-Style tab and Named Style tab
CN=Joe Levine/OU=CAM/O=Lotus
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Guide MeGuideMeH_HOTSPOT_POPUP-ACTION_TABContext Help FormHotspot popup-Border Tab
CN=Joe Levine/OU=CAM/O=Lotus
##########################################
GuideMeAllH_IMPORT_TO_DOC_OR_VIEWContext Help FormImport to doc or view
CN=Joe Levine/OU=CAM/O=Lotus
###############################################
GuideMeAllH_INTERNET_PROFILEContext Help FormInternet Profile
CN=Joe Levine/OU=CAM/O=Lotus
#########################################
GuideMeAllH_IN_A_NEW_DOC--SCHEDULE_MEETINGS,_TASKS,_CALENDARContext Help FormIn a new doc.--schedule meetings, tasks, calendar
Guide MeGuideMeAllH_SYNCCENTER_REPLICATION_OPTIONS-DETERMINE_WHAT_REPLICATES_FROM_SERVERContext Help FormSyncCenter--determine what replicates from server
CN=Joe Levine/OU=CAM/O=Lotus
##########################################
Guide MeGuideMeAllH_SYNCCENTER_REPLICATION_OPTIONS-DETERMINE_WHICH_DBSContext Help FormDetermine which databases are involved in the replication?
Guide MeGuideMeAllH_WORKSPACE-WORK_WITH_DATABASESContext Help FormWork with databases?
CN=Joe Levine/OU=CAM/O=Lotus
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Guide MeGuideMeAllH_WORKSPACE_PROPERTIES-FIND_OUT_WHY_I_CANTContext Help FormFind out why I can't...?
CN=Joe Levine/OU=CAM/O=Lotus
###############################
Guide MeGuideMeAllH_WORKSPACE_PROPERTIES-INFO_TABContext Help FormWorkspace Properties-Info tab
CN=Joe Levine/OU=CAM/O=Lotus
#####
Guide MeGuideMeAllH_WORKSPACE_PROPERTIES-TAB_TABContext Help FormWorkspace Properties-Tab tab
CN=Joe Levine/OU=CAM/O=Lotus
#######
01 Do Everyday Tasks05 Search for Information\
@01 User's Guide06 Chapter 6 Searching for Information
Search formulas\limitationsLimits\search formulasHow Do I?AboutH_ABOUT_LIMITATIONS_WHEN_CREATING_SEARCH_FORMULASContext Help FormAbout limitations when creating search formulas
CN=Joe Levine/OU=CAM/O=Lotus
################################################
02 General Notes Concepts07 Mail and the Calendarj
@01 User's Guide07 Chapter 7 Using Mail
Folders\mailMail foldersInbox folderDrafts folder\definedSent folder\definedAll documents folderTrash folder\definedDiscussion thread viewMail conversations\viewingReferenceAboutH_ABOUT_MAIL_FOLDERSContext Help FormAbout mail folders and views
CN=Joe Levine/OU=CAM/O=Lotus
##########################################
02 General Notes Concepts07 Mail and the Calendar
@01 User's Guide07 Chapter 7 Using Mail
MailMessagesReferenceAboutH_ABOUT_NOTES_MAILContext Help FormAbout Notes mail
CN=Joe Levine/OU=CAM/O=Lotus
##############################
02 General Notes Concepts07 Mail and the Calendar
@01 User's Guide07 Chapter 7 Using Mail
MAPI Service ProvidersReferenceAboutAllH_ABOUT_NOTES_SERVICE_PROVIDERSContext Help FormAbout Notes MAPI Service Providers
CN=Joe Levine/OU=CAM/O=Lotus
############################################
02 General Notes Concepts06 Searching for Information{
?01 User's Guide06 Chapter 6 Searching for Information
SearchingReferenceAboutH_ABOUT_SEARCHING_FOR_INFORMATIONContext Help FormAbout searching for information
Browsers\and mailMail\and browsersReferenceAboutH_ABOUT_USING_A_BROWSER_TO_WORK_WITH_NOTES_MAILContext Help FormAbout using a browser to work with Notes mail
CN=Joe Levine/OU=CAM/O=Lotus
##############
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Internet mailMail\InternetWeb mailPOP3 mailHow Do I?AboutH_ABOUT_USING_INTERNET_MAIL_THROUGH_NOTESContext Help FormAbout using Internet mail through Notes
CN=Joe Levine/OU=CAM/O=Lotus
###############################
02 General Notes Concepts07 Mail and the Calendar
@01 User's Guide07 Chapter 7 Using Mail
Microsoft mail-enabled programsMail programsReferenceAboutH_ABOUT_USING_MICROSOFT_MAIL_PROGRAMS_WITH_NOTESContext Help FormAbout using Microsoft mail programs with Notes
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Expiration datesHow Do I?StepsH_ADDING_AN_EXPIRATION_DATE_TO_A_MESSAGE_YOU_CREATEContext Help FormAdding an expiration date to a message you create
CN=Joe Levine/OU=CAM/O=Lotus
############################################
01 Do Everyday Tasks05 Search for Information
@01 User's Guide06 Chapter 6 Searching for Information
Databases\search siteSearch site databasesHow Do I?StepsH_ADDING_A_LOCAL_DATABASE_TO_A_LOCAL_SEARCH_SITEContext Help FormAdding local databases to a local search site
Addressing mail\methodsMail\addressingMessages\addressingName & Address Book\addressing mail withPersonal Address Book\addressing mail withMemos\addressingHow Do I?StepsH_ADDRESSING_A_MESSAGE_BY_CHOOSING_NAMES_FROM_A_NAME_ADDRESS_BOOKContext Help FormAddressing a message by choosing names from an Address Book
Addressing mail\methodsMail\addressingMessages\addressingMemos\addressingHow Do I?StepsH_ADDRESSING_A_MESSAGE_BY_TYPING_THE_NAMES_OF_THE_RECIPIENTSContext Help FormAddressing a message by typing a name or full address
CN=Joe Levine/OU=CAM/O=Lotus
################################
01 Do Everyday Tasks06 Use Mail%
@01 User's Guide07 Chapter 7 Using Mail
Addressing mail\methodsMail\addressingMessages\addressingMemos\addressingHow Do I?StepsH_ADDRESSING_A_MESSAGE_USING_THE_QUICKADDRESS_FEATUREContext Help FormAddressing a message using the quick-address method
CN=Joe Levine/OU=CAM/O=Lotus
#########################################
01 Do Everyday Tasks06 Use Mail{
@01 User's Guide07 Chapter 7 Using Mail
Archiving messages\methodsMessages\archivingHow Do I?StepsH_ARCHIVING_MESSAGES_AUTOMATICALLYContext Help FormArchiving messages automatically
CN=Joe Levine/OU=CAM/O=Lotus
################################################
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Archiving messages\methodsMessages\archivingHow Do I?StepsH_ARCHIVING_MESSAGES_MANUALLYContext Help FormArchiving messages manually
?01 User's Guide06 Chapter 6 Searching for Information
Exactcase operatorOperators\exactcaseSearching for documents\with case-sensitive searchingFinding documents\with case-sensitive searchingCapitalization\searching using exactcase operatorRelevance rankingTermweight operatorOperators\termweightRanking search wordsHow Do I?StepsH_CHANGING_THE_RELEVANCE_RANKING_OF_CERTAIN_SEARCH_WORDSContext Help FormChanging the relevance ranking of certain search words
Internet\sending mailSending mail\through the InternetAttachments\mail messages andFile attachments\mail messages andHow Do I?StepsAllH_CHOOSING_AN_ENCODING_METHOD_FOR_ATTACHMENTS_YOU_SEND_THROUGH_THE_INTERNETContext Help FormChoosing an encoding method for attachments you send through the Internet
CN=Joe Levine/OU=CAM/O=Lotus
######
01 Do Everyday Tasks05 Search for Information
@01 User's Guide06 Chapter 6 Searching for Information
Search results\clearingClearing\search resultsHow Do I?StepsH_CLEARING_SEARCH_RESULTSContext Help FormClearing search results and formulas
CN=Joe Levine/OU=CAM/O=Lotus
######################
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Mail deliveryMessagesDelivery\notificationHow Do I?StepsH_CONFIRMING_THAT_NOTES_DELIVERED_YOUR_MESSAGEContext Help FormConfirming that Notes delivered your message
CN=Joe Levine/OU=CAM/O=Lotus
########################
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Mail delivery\return receiptReturn receiptHow Do I?StepsH_CONFIRMING_THAT_RECIPIENTS_READ_YOUR_MESSAGEContext Help FormConfirming that recipients read your message
CN=Joe Levine/OU=CAM/O=Lotus
##########################
01 Do Everyday Tasks06 Use MailL7
@01 User's Guide07 Chapter 7 Using Mail
Lookup, nameName lookupHow Do I?StepsH_CONTROLLING_THE_EXTENT_OF_NOTES_NAMELOOKUP_WHEN_SENDING_MESSAGESContext Help FormControlling the extent of name-lookup when sending messages
CN=Joe Levine/OU=CAM/O=Lotus
##########
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Mail\creatingMessages\creatingMemos\creatingCreating\mail messagesAddressing mail\methodsMail\addressingMessages\addressingName & Address Book\addressing mail withPersonal Address Book\addressing mail withMemos\addressingHow Do I?StepsAllH_CREATING_AND_ADDRESSING_A_MESSAGE_USING_THE_PERSONAL_ADDRESS_BOOKContext Help FormCreating a message using the Personal Address Book
CN=Joe Levine/OU=CAM/O=Lotus
#################################################
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Internet mailMail\InternetWeb mailPOP3 mailHow Do I?StepsH_CREATING_A_LOCATION_DOCUMENT_FOR_INTERNET_MAILContext Help FormCreating a location document for Internet mail
CN=Joe Levine/OU=CAM/O=Lotus
#################
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Mailing listsLists\mailingMailing listsName & Address Book\mailing listsPersonal Address Book\mailing listsGroups\creatingHow Do I?StepsH_CREATING_A_MAILING_LIST_DIRECTLY_IN_YOUR_NAME_ADDRESS_BOOKContext Help FormCreating a mailing list directly in your Personal Address Book
CN=Joe Levine/OU=CAM/O=Lotus
##################################
01 Do Everyday Tasks06 Use Mail3
@01 User's Guide07 Chapter 7 Using Mail
Lists\mailingMailing listsName & Address Book\mailing listsPersonal Address Book\mailing listsGroups\creatingHow Do I?StepsH_CREATING_A_MAILING_LIST_FROM_MAIL_MESSAGES_MEETING_INVITATIONS_AND_TASKSContext Help FormCreating a mailing list from mail messages, meeting invitations, and tasks
How Do I?Top 10 TasksStepsH_CREATING_A_MAIL_MESSAGEContext Help FormCreating a mail message from scratch
CN=Joe Levine/OU=CAM/O=Lotus
#######
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Ways toWord\using with Notes mailMicrosoft WordWordProLotus WordProAlternate editorDocument memoHow Do I?StepsH_CREATING_A_MAIL_MESSAGE_USING_A_WORD_PROCESSORContext Help FormCreating a mail message using a word processor
CN=Joe Levine/OU=CAM/O=Lotus
######################
01 Do Everyday Tasks06 Use MailgDio
@gDio
@01 User's Guide07 Chapter 7 Using Mail
Mail\creatingMessages\creatingMemos\creatingCreating\mail messagesHow Do I?StepsH_CREATING_A_MESSAGE_FROM_A_CALENDAR_ENTRYContext Help FormCreating a message from a calendar entry
CN=Joe Levine/OU=CAM/O=Lotus
######
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Mail\creatingMessages\creatingMemos\creatingCreating\mail messagesHow Do I?StepsH_CREATING_A_MESSAGE_FROM_A_TASKContext Help FormCreating a message from a task
CN=Joe Levine/OU=CAM/O=Lotus
##########################
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Links\in mail messagesHow Do I?StepsH_CREATING_A_MESSAGE_THAT_AUTOMATICALLY_INCLUDES_A_LINK_TO_A_DOCUMENTContext Help FormCreating a message that automatically includes a link to a document
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Sending mail\to database managerMemo to ManagerHow Do I?StepsH_CREATING_A_MESSAGE_TO_A_DATABASE_MANAGERContext Help FormCreating a message to a database manager
CN=Joe Levine/OU=CAM/O=Lotus
#############################
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Mail\creatingMessages\creatingMemos\creatingCreating\mail messagesHow Do I?StepsH_CREATING_A_NEW_COPY_OF_AN_EXISTING_MESSAGEContext Help FormCreating a new copy of an existing message
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks06 Use MailK
@01 User's Guide07 Chapter 7 Using Mail
Internet mailMail\InternetWeb mailPOP3 mailHow Do I?StepsH_CREATING_A_NEW_DATABASE_FOR_YOUR_INTERNET_MAILContext Help FormCreating a new database for your Internet mail
CN=Joe Levine/OU=CAM/O=Lotus
#################
01 Do Everyday Tasks06 Use Mail;
@01 User's Guide07 Chapter 7 Using Mail
Phone messagesMessages\creating phoneHow Do I?StepsH_CREATING_A_PHONE_MESSAGEContext Help FormCreating a phone message
CN=Joe Levine/OU=CAM/O=Lotus
#######
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Internet mailMail\InternetWeb mailPOP3 mailHow Do I?StepsH_CREATING_A_REPLICA_DATABASE_FOR_YOUR_INTERNET_MAILContext Help FormCreating a replica database for your Internet mail
CN=Joe Levine/OU=CAM/O=Lotus
#########
01 Do Everyday Tasks05 Search for Information
@01 User's Guide06 Chapter 6 Searching for Information
Databases\search siteSearch site databasesCreating\search site databasesHow Do I?StepsH_CREATING_A_SEARCH_SITE_FOR_LOCAL_DATABASESContext Help FormCreating a search site for local databases
CN=Joe Levine/OU=CAM/O=Lotus
#################################
01 Do Everyday Tasks06 Use MailV
@01 User's Guide07 Chapter 7 Using Mail
Messages\serial routeSerial route messagesHow Do I?StepsH_CREATING_A_SERIAL_ROUTE_MESSAGEContext Help FormSending a message to recipients sequentially
Use a portfolio to access databases I use frequently?
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Create a replica copy on a server of a database?
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Determine who has access to a database?
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Use the administration control panel to perform additional Notes administration tasks?
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Doing a search on a database that is full text indexed finds all matches in the current view in the database. If this view doesn't contain all the documents in the database, you may have to repeat your search in more than one view (or create a view that contains all documents).
Although Notes finds documents that contain specific dates or numbers, it does not highlight the matching dates or numbers within the document.
When Notes finds a document that contains a match in a hidden area of the document, it selects that document in the query; but it does not highlight the matching text in the document. Instead, it displays the message "Some highlights are not visible with this form."
When you search in a database that is full text indexed, be sure that the index is up-to-date. Otherwise, the search results may not be accurate.u
The values in some fields in a Notes document may be computed for display only. That means that what you see on your screen isn't stored in the form itself. Instead, it is calculated when you open the form. For this reason, Notes cannot index these values. This may lead to unexpected results when you perform a query.
When you enter a word in a keyword field, sometimes the database may store a synonym for the word you entered rather than the word itself. Synonyms are words that database developers use to make a database easier to manage. When a database uses synonyms, Notes may not find the word for which you are searching, even though you can see the word on your computer screen. When you use "by Form" as your query condition in Search Builder, this limitation does not exist.#
Depending on how the database manager created the full text index, the index may include the text in file attachments and in encrypted fields. To find out if an index includes this information, see
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Displaying information about a full text index
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Although a full text index can include the words in a file attachment, it cannot highlight those words when they match your search criteria. Instead, Notes highlights the attachment's icon.(
See related topics
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Ways to search for information
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Creating a full text index
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Notes mail comes with the following default mail folders and views.&
The Inbox folder automatically stores all messages that you receive. The messages remain in the Inbox until you delete them or move them to a different folder.
The Drafts view automatically stores all messages that you save without sending. You can later go back to these messages, make any changes you want, and then send them. After you send one of these messages, Notes removes it from the Drafts view. If you save the message when you send it, Notes stores it in the Sent view.
If you create stationery, Notes stores the stationery in the Drafts view.
The Sent view shows all messages that you save when you send them. You can tell Notes to automatically save the messages you send by adjusting the User Preferences for mail.U
The All Documents view shows all the messages that are currently in your mail database.H
The Meetings view shows a list of the meetings and other calendar entries in your mail database.
The Trash folder lets you store messages that you want to delete. After placing messages in this folder, you can later delete them or remove them from the trash.
The Discussion Threads view shows messages grouped with their replies. This lets you view an entire conversation.
The Archiving view contains lists of the documents you archived from this database, if any.
The Calendar view shows your personal calendar and the meetings, appointments, reminders, events, and anniversaries that you put on your calendar.
The To Do view shows the status of all tasks that you have assigned to someone and all tasks that someone has assigned to you. It also shows messages that ask for a reply on or before a specific date.
You can create as many additional folders and views as you want. You create and use folders and views the same way you do in any Notes database.
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Moving mail messages into folders
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Creating a private folder
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Creating a view
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Creating stationery
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Ways to save a message when you send it
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Notes mail lets you communicate electronically with other Notes users and with users of other e-mail products. You can exchange messages with people who are on the same local area network (LAN) or wide area network (WAN). If you are not connected to a network, such as when you are at home or at a hotel, you can access your mail using a modem and a telephone.
A Notes mail message is the same as any Notes document. For example, you can change fonts and colors, add file attachments and OLE objects, and include tables, graphics, Notes buttons, hotspots, and links. Each Notes user has a mail database in which to store mail messages.
If you are already using an electronic mail program other than Notes, you may be able to continue using that program within Notes. For example, you can use cc:Mail
and other mail programs that support the Vendor Independent Messaging (VIM) standard. You can also use mail-enabled Microsof
t products and Microsoft Exchange.
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About mail folders and views
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Ways to address mail
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Ways to create a mail message
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The Notes MAPI Service Providers allow you to use Microsoft Office applications to address, send, and receive mail using both Notes and Microsoft Exchange clients. In addition, the Notes MAPI Service Providers let you use a Microsoft Exchange server to address, send, store, and receive mail; this configuration uses the Notes Public Address Book to address mail and work with your Notes mail file in Microsoft Exchange.
You must do the following before using the Notes MAPI Service Providers:
Install and set up Notes 4.6 on Windows NT 4.0, Windows NT 3.51, or Windows 95. You can also use the Notes MAPI Service Providers if you have installed the node version of Notes.
Upgrade your mail file to the 4.6 template. For more information, contact your Domino administrator.
Create a Location document to access your mail file in Microsoft Exchange and Microsoft Office applications.
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Set up a new MAPI profile that uses the Notes MAPI Service Providers
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You can run the Notes workstation and send mail through Microsoft Office applications at the same time.
Note
If the default MAPI profile is configured to use the Notes MAPI Service Providers, you can add either Notes or the Microsoft Exchange Inbox to the StartUp group. If you add both, you encounter unrecoverable setup problems when you start your computer.e
Caution
If you installed Notes before installing Microsoft Exchange and Microsoft Office applications, you must manually merge the contents of each section of NOTESPIS.INF in the Notes program directory into the appropriate sections of MAPISVC.INF in the Windows system directory. If you are running a shared install of the Windows 95 or Windows NT operating system, your administrator must move NWNSP32.DLL from the Notes program directory to the system directory on the shared drive and manually merge the contents of each section from NOTESPIS.INF in the Notes program directory into the appropriate sections of MAPISVC.INF in the Windows system directory.
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Creating a server-based location document to use with Microsoft Exchange and Office
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Creating a workstation-based location document to use with Microsoft Exchange and Office
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Setting up a new MAPI profile
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Why can't I use Microsoft mail-enabled programs with Notes?
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Notes provides several ways to search for information in databases. If the database has a
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A collection of files that indexes the text in a database to allow Notes to process users' search queries.
full text index
, you can do more advanced searches than if the database does not.
In all Notes databases you can do the following:
Search for text in a document that you are reading.
When you do this, you can replace the found text with different text.
Search for text in document titles that appear in a view.
This lets you find all documents whose titles contain a particular piece of text.
Find all documents that contain a particular piece of text anywhere in the document
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Search for a URL on the Internet
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If a database has a full text index, you can also do the following:a
Use Search Builder to help you create search formulas to find documentsY
Search Builder gives you a fill-in-the-blanks method of creating a search formula to find documents that meet one or more criteria. The formulas can include specific words and phrases, author names, dates, and entries in specific fields in the documents. You can also use Search Builder to create a search formula by entering criteria directly into a Notes form. In addition, you can search for documents that were created using a particular Notes form.
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Save search formulas to reuse at a later date
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Refine your search in the following ways:
- Make your search casesensitive
- Include synonyms of search words in a search
- Search for words that are close to each other
- Include variations of search words in your search
- Sort the results of your search in several ways
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Search for documents in multiple databases simultaneously
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See related topics
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Ways to search for information
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Ways to search for documents that contain specific text or match specific criteria
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Ways to refine your search criteria
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Creating a full text index
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Depending on how your system administrator sets up your Notes mail file, you may be able to read and work with Notes mail messages using a Web or HTML browser (such as Microsoft Internet Explorer or Netscape Navigator) in addition to, or instead of, a Notes workstation.
Note
For information about how your mail file is set up, see your system administrator.
What you can do in your mail file using a browser
All documents
Create and delete document folders
Copy and move documents to and from folders
Delete documents
Work with private and public documents
Attach or detach multiple files to or from a document
Navigate to the next document without returning to the view
Mail
Read, compose, send, and reply to messages
Save drafts of messages that have not yet been sent to recipients
Receive delivery reports, if necessary
Resend messages that were addressed incorrectly
Link to address lists using customizable address book links
Read, compose, and send phone message forms
Perform integrated address lookup
Perform limited mail delegation tasks (from a Notes workstation), including:
Changing a user's HTTP password in the user's person document in your personal address book
Letting other users read your mail
Letting other users manage your mail (that is, act as mail file delegates)
Note
If you let another user manage your mail file and the user sends a document from your mail file, the document will indicate to the recipient that it was sent by the delegated user on your behalf.
Calendar and scheduling
Create personal appointments, reminders, events, and anniversaries
Calendar and scheduling (chairperson)
Invite other people to meetings by creating meeting invitations
Perform free time searches
Reschedule meetings
Confirm or cancel meetings
Review the status of invitee responses
Create broadcast meeting invitations
Calendar and scheduling (invitee)
Accept or decline meeting invitations
Automatically detect updates to a meeting from the meeting chairperson when viewing earlier messages regarding the meeting
Tasks
Create and track personal tasks
Tasks (assignor)
Delegate and track assigned tasks
Reassign tasks that have been declined by the original assignee
Tasks (assignee)
Accept, decline, or delegate assigned tasks
Notify assignor of the status of tasks
General
Create a list of "address book" links that appear each time you address a document
Create a list of "favorite" links that appear when you display any main view
Read bookmark forms
Note
For more information about what you can do in your mail file using a browser, open the file in a browser, click a view, and then click Guide.n
What you can do in your mail file using Notes that you can't do yet using a browsery
Mail
Convert mail messages to tasks
Create replies with historyg
Forward documentsn
Sign messages
Encrypt messages
Choose letterhead
Create stationery
Add mood stamps to messages
Calendar and schedulingL
Set alarms
Interoperate with Lotus Organizer 97 GS calendar and scheduling usersy
Calendar and scheduling (chairperson)
Schedule repeating appointments
Reserve rooms and resources for meetings
Accept counter-proposals to meeting details from inviteesd
Remove invitees from invitation lists&
Calendar and scheduling (invitee)
Delegate invitations to another person
Counter-propose invitation details
Automatically accept invitations
Taskse
Display tasks in calendar view
Generalo
Change your password
Modify your mail file's access control liste
Enable or disable scheduled agents (including the Out of Office agent)
Create and send bookmark forms
Create serial route messages
Create temporary export certificates
Archive documentsr
Add a message's sender to your personal address book
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If you have a personal mail account on the Internet or your company is set up to use Internet mail, you can use Notes to send and receive Internet mail. You can receive that mail in the same mail database as your Notes mail, or you can receive it in a different mail database. Even if you are not using Notes as your mail system, you can use Notes to send and receive Internet mail through your current Internet mail system. The mail system must support the POP3 Internet protocol, which most Internet mail systems do.
When you set up Internet mail though Notes, you create a location document that includes information about your Internet mail system. Notes uses this information to send and receive messages correctly. Your Internet mail system can be an Internet Service Provider or an Internet or intranet system that your company has set up at work.
You can create messages while connected to your Internet mail system or while disconnected. If you are connected, the messages you create are sent immediately. If you are disconnected, Notes stores messages in a database on your computer until you connect and send the messages. You must be connected to your Internet mail system in order to receive Internet mail.
To send and receive Internet messages, you can use a menu command or use the Replicator page. You can even set up a schedule for replication, as with other Notes databases.
Note
If you are using Notes mail and your company has already set up Notes and the Lotus Notes SMTP MTA to exchange mail over the Internet, you do not need to set up another way to send and receive Internet mail. However, if you want to exchange mail with an Internet mail system that does not exchange mail with your Notes mail system, you will need to set up a separate way to access that mail.
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You can use the Windows 95 and Windows NT versions of mail-enabled Microsoft programs and Microsoft Exchange to address and send messages to Notes users. You can also use Exchange to access a Notes mail database.
First, you must set up your system appropriately. During the set-up procedure, you create a profile that lets you use the Notes Service Providers for the Messaging Application Programming Interface (MAPI). For information about setting up your system to use the Notes Service Providers, see the
Lotus Notes Designer for Domino 4.6 Install Guide
Using mail-enabled Microsoft products with Notes
After you create the profile for the Notes Service Providers, you can use the following procedure to send mail using mail-enabled Microsoft products.
1. In the mail-enabled product, choose File - Send.
2. Select the profile you set up for the Notes Service Providers.
3. Create and send your message as you normally would.
When you address messages, you can choose recipients from any address book you specified in the profile you created. You can address messages to individual recipients, distribution lists, and Notes groups. The Notes Address Book Provider supports prefix matching and ambiguous name resolution. s
Using Microsoft Exchange with Notes
If you are using Microsoft Exchange with the Lotus Notes Service Providers, you have access to Notes Address Books and to your Notes mail database. You can create, read, forward, and reply to messages using the same commands you normally use in Exchange. However, you will be accessing the contents of your Notes mail database.r
When you address messages, you can choose recipients from any address book you specified in the profile you created for the Lotus Notes Service Providers. You can address messages to individual recipients, distribution lists, and Notes groups. The Notes Address Book Provider supports prefix matching and ambiguous name resolution. It also supports an Advanced search dialog box, which you can access by selecting the Address Book - Tools - Find menu items in Exchange.
You can do the following using Exchange:
Create rich text messages and then store
them and send them using Notes.
Attach files to messages by using the Exchange commands Insert - File as Text and Insert - File as Attachment.
Read messages that were encrypted or signed in Notes. The signatures, however, cannot be verified.
Create, move, copy, file, delete, read, and edit messages in folders.
Create, move, copy, rename, and delete folders in your Notes mail database.n
Access the following folders: All Documents, Drafts, Inbox, Outbox, Sent, and Trash. You can also access personal folders and views if their designs correspond closely to the default information folder view in Exchange.c
Note
When using the Lotus Notes Service Providers to access your Notes mail from a MAPI application, you must use the Mail template that came with Notes. Do not change the design of this Mail template.
Note
At least one Notes Public Address Book must be selected in order to check names of recipients. Use Tools - Options - Addressing to make sure at least one Notes Public Address Book is selected.
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About Notes MAPI Service Providers
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Creating a server-based location document to use with Microsoft Exchange and Office
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Creating a workstation-based location document to use with Microsoft Exchange and Office
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Setting up a new MAPI profileC
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You can specify an expiration date in a message. This tells the recipient that the message is not important after that date. The recipient can archive all expired messages at once. (The recipient can also save the messages or delete them in the usual way.)
1. While creating the message, choose Actions - Special Options.
2. Type a date in the "Expiration date" box.
3. Select any other special options you want.
4. Click OK.
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A local search site database lets you full text search multiple local databases simultaneously. You must
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create the search site databased
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before you can add databases to it.
1. At the workspace, select the icon for the first database you want to add to the search site.
2. Choose File - Database - Properties.
3. Click Design, then click "Include in multi database indexing."
4. Repeat steps 1 to 3 for any other databases you want to add to the search site.
5. Select the icon for the search site database.
6. Choose Create - Search Scope Configuration.
7. Do one of the following:
To create a search scope document for one database, leave Scope set to Database.
To create a search scope document for all the databases in a directory on your computer, click Directory.e
Note
Don't select either Server or Domain for a local search site database.S
8. Leave Server blank.
9. Under Filename, enter the path and file name in your operating system of the database you want to add to the search site, or the directory containing multiple databases you want to add.
10. Choose a Full Text Index option.o
11. Close and save the document in the search site.
12. Repeat steps 6 to 11 for any other databases you want to add to the search site.
13.
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Update the full text index
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for the search site database to include the new database(s).
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Creating a search site for local databases
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You can select recipient names directly from one or more Address Books.
1. While creating a message, click Address.
Notes displays the Mail Address dialog box, including a list of names from your
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A database that contains the names and computer addresses of users and user groups that you enter yourself.
Personal Address Book
2. (Optional) To display names from a different Address Book, click the Address Book drop-down list, and choose a different Address Book.
3. In the list of names, select the name of a person or group to whom you want to send your message. If necessary, scroll to the name.
To find the name more quickly, click any name in the list of names and then type the first few letters of the name you want. Notes displays a dialog box that lets you type as much of the name as you want. When you click OK, Notes selects the first name that begins with the letters you typed.
4. Click either To, cc, or bcc to place the name in one of the address fields in the message. (You can also drag names from the list of names to the To, cc, and bcc fields.)
5. Repeat steps 3 and 4 until you have chosen all the people and groups you want to receive the message.
6. Click OK.
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Ways to address mail
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Creating a mail message
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Ways to enter user information in your Personal Address Book
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If you know the exact spelling of the recipients' names, you can often address your message quickly by typing the names of the recipients.
1. In the To field, type the names or the full addresses of people or groups who you want to receive the message. Separate the names with commas.P
2. (Optional) In the cc and bcc fields, type the names of people or groups who you want to receive a copy or a
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The address field in a mail memo where the sender enters recipient names that will not be seen by primary (To:) recipients, secondary (cc:) recipients, or other bcc recipients.
blind copy
of the message. Separate the names with commas.
Detail
If the Public Address Book contains addressing information about a recipient, you can just type the person's name as the address. If the Public Address Book does not contain addressing information about a recipient, you must type the full address of the recipient. For example, the full address Susanna Perron @ Marketing tells Notes to route the message to Susanna Perron in the domain named Marketing.
You can also enter addressing information about the recipient in your Personal Address Book so that you can use just the recipient's name to address future messages.
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Creating a mail message
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Ways to enter user information in your Personal Address Book
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Notes helps you address messages by displaying names that contain the letters that you type in the To, cc, and bcc fields. You can select a name rather than type the entire name.
1. In the To, cc, or bcc field of the message, type the first letter or two of the name of a person or group to whom you want to send the message.
2. If the name that Notes displays is not the name you want, type additional letters in the name.
3. If Notes displays the name you want, do one of the following:
Press ENTER to accept the name and look for an additional name.o
If there are no more names to add to this field, press the down arrow to move to the next field.
If Notes does not display the name you want, type the entire name and address.
Note
You can set up Notes to look for names in your Personal Address Book only, or in both your Personal Address Book and in the Public Address Book. You can also turn off quick-addressing entirely. You make these selections in the "Recipient name type-ahead" field in the Location document in your Personal Address Book. For more information, see
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Specifying mail options for a location
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Creating a mail messagea
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Enabling quick-address for a locationt
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Ways to enter user information in your Personal Address Book
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You can have Notes archive messages automatically when those messages meet certain criteria. Notes moves the messages to a separate archive database. This can save space on the file server and make your mail database easier to manage.
1. Open the Archiving view in your mail database.
2. Click "Setup Archive."
3. Choose whichever options you want on the Archive Profile form.O
4. Specify a location and file name for your archive database:
Click "Specify Archive Location."
In the "Documents are archived" field, choose Locally or On Server.
Note
In most cases, choose On Server. This procedure works on a local archive database only if your mail file is also local (such as a local replica).
If you chose On Server, enter the name of the server in the "Archive database is on server" field.
In the "Archive file" field, enter a name for the archive database.
Click OK.
5. Click "Save Profile."
Notes saves the profile and creates an archive database.
6. Click Close.t
7. To enable automatic archiving, click "Enable Scheduled Archiving."t
Note
To turn off automatic archiving, open the Archiving view and click "Disable Scheduled Archiving."m
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Ways to archive mail to reduce the size of your mail database
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Reducing the size of your mail databasec
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You can archive messages whenever you want. You do not have to wait for Notes to archive them automatically.
1. Select the messages that you want to archive.
2. Choose Actions - Mail Tools - Archive Selected Documents.
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Reducing the size of your mail databaset
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You can choose from several letterhead styles to put at the top of the messages you create.
1. Choose Action - Mail Tools - Choose Letterhead.
2. Select the name of the letterhead you want to use.
Note
For no letterhead, select "Plain Text."
3. Click Done.
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If your database has a full text index, you can use the Termweight operator to change the relevance ranking of search words, thus increasing or decreasing their importance in the search. Documents in which the search text is most important appear at the top of the list of search results (when you sort the results by relevance).
To use the Termweight operator, type your search text as follows:c
termweight 80
word1
or termweight 20
word2
where the numbers following "termweight" can be any integer from 0 - 100.
Examples of using the Termweight operatore
The table below shows some examples of using the Termweight operator to change the relevance ranking of search words.`
Search text
Results of search
termweight 70 video or termweight 30 audio
Finds documents that contain "video" or "audio" or both. Gives a much higher relevance to "video" than to "audio."
termweight 25 photo or termweight 75 audio or termweight 50 videop
Finds documents that contain any of the words "photo," "audio," or "video." Gives the highest relevance to "audio," the next highest relevance to "video," and the least relevance to "photo."
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Ways to refine your search criteriat
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Sorting search results
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Ways to edit search formulas
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Creating a full text index
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Displaying information about a full text index
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About limitations when creating search formulass
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This chapter tells how to search for information in open documents, views, and databases.
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This chapter tells how to create, configure, deliver, and manage mail.
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When Notes sends a message through the Internet, it automatically encodes attachments using MIME (Base 64). If you know that a recipient's mail system does not support MIME (Base64), you can choose a different method of encoding attachments.p
Note
Your company must be using the Lotus Notes SMTP/MIME MTA for this procedure to have any effect. If you aren't sure, check with your Domino administrator.
1. While creating the message, choose Actions - Special Options.
2. In the "Encoding method for Internet Mail attachments" field, select an encoding method.
3. Select any other special options you want.
4. Click OK.
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You can clear the results of a search so that Notes once again displays all of the documents in the current view of the database. You can also clear the search formula from the search bar.
To clear the search results, click Reset in the search bar.
Notes clears the results of the search, but leaves the search formula in the search bar.
To clear the search formula from the search bar, clear the search results, and then click Reset again.
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Sorting search results
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Limiting the number of documents in the search results
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You can request that Notes notify you when it delivers a message that you've sent.
1. While creating the message, click Delivery Options.
2. In the "Delivery report" drop-down list, select one of the following:
Only on failure
Confirm delivery
Trace entire pathN
None
3. Select any other delivery options you want.
4. Click OK.
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You can request that Notes notify you when a user reads a message that you've sent.
1. While creating the message, click Delivery Options.
2. Click "Return receipt."
3. Select any other delivery options you want.
4. Click OK.
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When you send a message, Notes looks up the addressees in the Public Address Book to be sure they are valid users or groups. By default, Notes stops looking when it finds the first match for each addressee. You can tell Notes to look for all matches in all Address Books, and show you the list so you can choose the correct one.
1. While creating or editing a Location document in your Personal Address Book, choose one of the following in the "Recipient name lookup" field:c
Stop after first match
Exhaustively check all address books
2. Complete and save the Location document.(
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You can select recipient names and create a message addressed to the recipients directly from the Personal Address Book.
1. Open the Personal Address Book.
2. If necessary, switch to the Business Cards or By Category view.
3. Select the names of the people to whom you want to send a message.
4. Click Write Mail Memo.m
Note
You can include additional names in the To, cc, and bcc fields to send the message to recipients who do not have Person documents in your Personal Address Book.
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You can create a new location document or edit an existing location document.
1. Choose File - Mobile - Locations.
Notes opens the Locations view of your Personal Address Book.
2. Do one of the following:n
To create a location document, click Add Location.
To modify an existing location document, select the location and click Edit Location.e
3. Under Basics, in the Location name field, enter a name for this location.
4. Under Basics, in the Location type field, do one of the following:t
If you will be connected to your Internet mail system when you create mail, choose Local Area Network.
If you will not be connected but want to create mail to store and send later, choose No Connection.o
Note
If you will sometimes be connected and sometimes be disconnected when you create mail, create two locations documents, one for each of the above settings.t
5. Under Ports, in the "Ports to use" field, select TCPIP. If TCPIP is not listed,
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enable itl
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. Then select it in this field.
6. Under Mail, do all of the following:s
In the Mail system field, select Internet.
(Optional) In the Mail system field, click the beanie to specify a port other than port 110; to specify that you are using Secure Socket Layer (SSL); or to indicate that you want mail deleted from the mail server after you retrieve it.
In the "Internet mail address" field, type the address that people use to send mail to you over the Internet. If you are not sure, check with your Internet mail system administrator or help line.e
In the Mail file field, type the name of the mail database you created to receive mail. If the database is not in your Notes Data directory, include the path to the database.
In the "Outgoing (SMTP) Internet mail server" field, type the name of your outgoing mail server. Ask your Internet mail system administrator or help line for the name of this server.
In the "Incoming internet mail server" field, type the name of your incoming mail server. Ask your Internet mail system administrator or help line for the name of this server.t
In the Internet username field, type the account name of your Internet mail. Ask your Internet mail system administrator or help line for this name.
In the Internet password field, type the password you use to access your Internet mail.t
7. Make any other additions you want to the location document.
8. Choose File - Save to save the location document.
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If you frequently send messages to the same group of people, you can create a mailing list to make it easier to address messages to the group. Instead of addressing the message to each person individually, you can address the message to the name you give the mailing list. You create the mailing list in your Personal Address Book.&
1. Open your
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A database that contains the names and computer addresses of users and user groups that you enter yourself.
Personal Address Book
2. Open the Group view and click Add Mailing List.
3. In the "Group name" field, type a name for the group.
4. (Optional) In the Description field, type a description of the group.
5. In the Members field, type the names of the group members. After each name, type a comma or press ENTER.
6. Save the document.
7. Close your Personal Address Book.
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You can create a mailing list that includes the recipients and creators of mail messages, meeting invitations, and tasks. Notes stores the list in a Group document in your Personal Address Book.
1. If you are looking at your calendar or at document titles in a folder or view, select all of the documents that contain names you want to include in the mailing list.
If you are reading a document, skip this step.
2. Choose Actions - Copy Into - New Group.
3. In the "Group name" field, type a name for the group.
4. (Optional) In the Description field, type a description of the group.
5. (Optional) In the Members field, add or remove names.
6. In the "Group type" field, select Multi-purpose.n
7. Save and close the document.
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You can create a new mail message whether or not you are currently using your mail database.
1. Do one of the following:N
If you are using your Mail database, click the New Memo button or choose Create - Memo to display the Memo form.
If are using a different database, choose Create - Mail - Memo to display the Memo form.
Click the mail icon in the status bar, and then click Create Memo from the menu that appears.d
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If you are using your Personal Address Book, switch to the Business Cards or By Category view, select the names of the people to whom you want to send the message, and click Write Mail Memo.
2. Enter addressing information in the To field.
Note
If you selected names of people from your Personal Address Book in step 1, Notes automatically displays the selected names in the To field.
3. (Optional) Enter addressing information in the cc and bcc fields if you want someone to receive a copy or a i
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The address field in a mail memo where the sender enters recipient names that will not be seen by primary (To:) recipients, secondary (cc:) recipients, or other bcc recipients.
blind copy
of the message.
4. Type a subject in the Subject field.t
5. Type the body of the message.
6. (Optional) Click Delivery Options, and change any delivery options you want.e
7. Send or save the message.
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1. Depending on the word processor you are using, choose one of the following:
Create - WordPro MemoT
Create - Word Memo
Create - Document Memo
2. In the To, cc, and bcc fields, type the addresses you want; or use the Address button next to each address field to look up the addresses.
3. In the Subject field, type a subject for the message.
4. Click OK.
Note
If you want to change what you entered in the address fields or the Subject field, you can click Envelope to display these fields again.s
5. Create the body of the message the same as you would create any document using your word processor.
6. (Optional) Click Delivery Options, and change any delivery options you want.
7. Do one of the following:
Click Send.
Click "Send And File" to save the message in a specific folder when you send it.
8. If Notes asks if you want to save a copy of the message, click Yes or No.
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1. Select or open the calendar entry you want to use.
2. Choose Actions - Copy Into - New Memo.
3. Change any information you want in the new message.
4. Send the message.
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1. Select or open the task you want to use.
2. Choose Actions - Copy Into - New Memo.
3. Change any information you want in the new message.
4. Send the message.
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Notes lets you create a message that includes a link to a document in another database. This lets the recipient view the linked document while reading your message.
Note
The linked document must be in a database to which the recipient has access.
1. Open the database that contains the document you want to link to.
2. Select the document.
3. Choose Create - Mail - Special - Bookmark.
Notes creates a new message that includes a link to the document you selected.
4. Create the rest of the message as you would a normal mail message.
5. Send the message.
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You may want to communicate with the database manager if you have a question, suggestion, or request for the manager or if there is a problem in the database.
1. Select the database icon in the workspace, or open the database.
2. Choose Create - Mail - Special - Memo To Database Manager.u
Notes displays a memo form addressed to all the managers of the current database.N
3. (Optional) Edit the list of recipients.
4. Complete the message as you would any other message.e
5. Send the message.
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1. Select or open the message you want to use.
2. Choose Actions - Copy Into - New Memo.
3. Change any information you want in the new message.
4. Send the message.
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Note
This procedure describes the basic steps of creating a database. For more detailed steps, see
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Creating a new database from a template
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1. Choose File - Database - New.
2. In the Title box, enter a title for the database, such as "Internet Mail."e
3. In the list of templates, choose Mail (R4.6).
4. Click OK.
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Setting up Internet mail
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If you take a phone call or some other kind of message for a person who is out of the office, you can send them a special message about it.t
1. Do one of the following:g
If you are using your Mail database, choose Create - Special - Phone Message.
If you are using a different database, choose Create - Mail - Special - Phone Message.
2. Enter addressing information in the To, cc, and bcc fields.
3. In the Contact field, type the name of the person who left the message.
4. (Optional) Enter information in the "of," "Phone," and "Fax" fields.O
5. Click any applicable options at the bottom of the form.
6. (Optional) In the Message field, type a message.a
7. (Optional) Click Delivery Options, and change any delivery options you want.R
8. Send the message.
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If you use Notes mail and want to store Internet messages in the same database as your Notes mail, you can create a replica of your mail database on your local computer.l
Note
Before replicating, be sure your mail database on the server has been upgraded to use the Notes Release 4.6 template. Check this with your Notes administrator.
1. In the Notes workspace, select the icon for your mail database.
2.
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Create a full replica or a partial replica
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, depending on your needs.
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You can create a search site database locally for full text search of multiple local databases. When you create a search site database, you automatically become its Manager.
Cautions
Search site databases grow very large when you create full text indexes for them. Make sure there's room on your hard drive before creating the database.d
1. Choose File - Database - New.
2. Leave the location blank.
3. Enter a title and file name for the search site database.
4. Select Show Advanced Templates.
5. Select Search Site (SRCHSITE.NTF) as the template.k
6. Click OK.
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You can send a message sequentially to a list of recipients. Each recipient has the option of adding a comment and sending the message to the next person.
1. Do one of the following:
If you are using your Mail database, choose Create - Special - Serial Route Memo.
If you are using a different database, choose Create - Mail - Special - Serial Route Memo.
2. In the "Route to" field, enter the recipients in the order in which you want them to receive the message. Separate the names with commas.
3. Complete the rest of the message as you would any other message.
4. (Optional) Click "Notify sender at each stop" if you want Notes to send you a message each time a recipient receives the message.
5. Click Send To Next Person.
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02 General Notes Concepts07 Mail and the Calendar
@01 User's Guide07 Chapter 7 Using Mail
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01 Do Everyday Tasks05 Search for Information
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@01 User's Guide07 Chapter 7 Using Mail
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01 Do Everyday Tasks06 Use Mailb
@01 User's Guide07 Chapter 7 Using Mail
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Message typesHow Do I?StepsH_INDICATING_THE_TYPE_OF_MESSAGE_YOU_ARE_SENDINGContext Help FormIndicating the type of message you are sending
Important messagesMessages\assigning importance toHow Do I?StepsH_INFORMING_RECIPIENTS_YOUR_MESSAGE_IS_IMPORTANTContext Help FormInforming recipients your message is important
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Folders\moving mail intoMessages\moving into foldersMail\moving into foldersHow Do I?StepsH_MOVING_MAIL_MESSAGES_INTO_FOLDERSContext Help FormMoving mail messages into folders
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Vacation\notifying othersOut of office\notifying othersHow Do I?StepsH_NOTIFYING_PEOPLE_AUTOMATICALLY_WHEN_YOU_ARE_OUT_OF_THE_OFFICEContext Help FormNotifying people automatically when you are out of the office
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks06 Use MailP
@01 User's Guide07 Chapter 7 Using Mail
Mail\openingOpening\mail databaseStatus bar\opening mail fromHow Do I?StepsH_OPENING_YOUR_MAIL_DATABASEContext Help FormOpening your mail database
CN=Joe Levine/OU=CAM/O=Lotus
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@01 User's Guide07 Chapter 7 Using Mail
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks06 Use Mail
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks05 Search for Information
@01 User's Guide06 Chapter 6 Searching for Information
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Preferred databases\unread documents andUnread documents\finding in preferred databasesFinding unread documents\in preferred databasesSearching for documents\unread, in preferred databasesHow Do I?StepsH_SEARCHING_A_SPECIFIC_GROUP_OF_DATABASES_FOR_UNREAD_DOCUMENTSContext Help FormSearching a specific group of databases for unread documents
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01 Do Everyday Tasks05 Search for Information
?01 User's Guide06 Chapter 6 Searching for Information
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CN=Joe Levine/OU=CAM/O=Lotus
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CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks06 Use Mail
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@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
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@01 User's Guide07 Chapter 7 Using Mail
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@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
Dates\specifying for mail repliesHow Do I?StepsH_SPECIFYING_THE_DATE_ON_WHICH_YOU_WANT_A_REPLYContext Help FormSpecifying the date on which you want a reply
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01 Do Everyday Tasks06 Use Mail/
@01 User's Guide07 Chapter 7 Using Mail
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01 Do Everyday Tasks06 Use MailV
@01 User's Guide07 Chapter 7 Using Mail
Locating\mail andHow Do I?StepsH_TELLING_NOTES_ABOUT_OTHER_LOCATIONS_WHERE_YOU_USE_YOUR_COMPUTERContext Help FormTelling Notes about other locations where you use your computer
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01 Do Everyday Tasks06 Use Maily
@01 User's Guide07 Chapter 7 Using Mail
Saving mailNotes Preferences\new mail notificationHow Do I?StepsH_TELLING_NOTES_TO_ASK_YOU_ABOUT_SAVING_EACH_MESSAGEContext Help FormTelling Notes to ask you about saving each message
CN=Joe Levine/OU=CAM/O=Lotus
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CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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01 Do Everyday Tasks06 Use Mail/
@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
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ThesaurusSearching for documents\including synonymsSynonyms\including in searchHow Do I?StepsH_USING_THE_THESAURUS_TO_INCLUDE_SYNONYMS_IN_A_SEARCHContext Help FormUsing the thesaurus to include synonyms in a search
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
DiscussionsViewing\discussion in mail databaseHow Do I?StepsH_VIEWING_A_DISCUSSION_IN_YOUR_MAIL_DATABASEContext Help FormViewing a discussion in your mail database
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CN=Joe Levine/OU=CAM/O=Lotus
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?01 User's Guide06 Chapter 6 Searching for Information
Word matches\findingFinding words in document that match queryMoving\among search word matchesSearch word matches\finding in documentHow Do I?StepsH_VIEWING_THE_WORDS_IN_A_DOCUMENT_THAT_MATCH_YOUR_QUERYContext Help FormViewing the words in a document that match your query
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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Ways toHow Do I?Ways toH_WAYS_TO_ARCHIVE_MAIL_TO_REDUCE_THE_SIZE_OF_YOUR_MAIL_DATABASEContext Help FormWays to archive mail to reduce the size of your mail database
CN=Joe Levine/OU=CAM/O=Lotus
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@01 User's Guide07 Chapter 7 Using Mail
Messages\deliveringMail\deliveringDelivery\mailSending mail\changing delivery optionsMail\delivery optionsMessages\deliveryHow Do I?Ways toH_WAYS_TO_CHANGE_THE_DELIVERY_OPTIONS_OF_A_MESSAGEContext Help FormWays to change the delivery options of a message
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks06 Use Mailo
@01 User's Guide07 Chapter 7 Using Mail
Ways toHow Do I?Ways toH_WAYS_TO_CREATE_A_MAILING_LISTContext Help FormWays to create a mailing list
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@01 User's Guide07 Chapter 7 Using Mail
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1. Choose File - Mobile - Locations.
2. Select Add Location.r
3. In Basics, select Local Area Network for the location type.
4. In Basics, enter a name for the new location, such as Domino Server-based Mail.
5. In Servers, type the name of the server on which your mail file is located in the Home/mail server field.
6. In Servers, type the name of the passthru server, if used.y
7. In Ports, select the ports you use to connect to Domino servers.
8. In Mail, type the name of your mail file.
9. Close and save the document.
10. Close the database.
11. Choose File - Mobile - Choose Current Location, select the name of the Location document you created, and then click OK.
See related topics
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About Notes MAPI Service Providers
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Creating a workstation-based location document to use with Microsoft Exchange and Office
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Setting up a new MAPI profile
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Why can't I use Microsoft mail-enabled programs with Notes?
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1. Choose File - Mobile - Locations.
2. In Basics, select No Connection for the location type.e
3. In Basics, enter a name for the new location, such as Notes Workstation-based mail.
4. In Mail, type in the full path and name of your mail file, including the drive letter.e
5. Close and save the document.
6. Close the database.
7. Choose File - Mobile - Choose Location, select the name of the Location document you created, and click OK.
Note
When you send mail from a workstation-based location while working in Microsoft Exchange, Notes stores outgoing messages in the outgoing mail box on your workstation. You must reconnect to your mail server to send the messages.r
See related topics
Click here to see this topic
About Notes MAPI Service Providers
Click here to see this topic
Click here to see this topic
Creating a server-based location document to use with Microsoft Exchange and Office
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Click here to see this topic
Setting up a new MAPI profile
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Click here to see this topic
Why can't I use Microsoft mail-enabled programs with Notes?R
Click here to see this topic
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1. Choose a location document for the Internet -- either the location document for when you're connected to the Internet or the location for when you're disconnected.
2. Create the message the same as you
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create any Notes message
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. Because of the current limitations of the Internet, however, the following Notes mail features do not work over the Internet:
Delivery options
Letterheads
Mail encryption
Mail signaturesd
Mail workflow features, such as those in meeting invitations, tasks, and serial route memoso
3. Enter addresses in a form that the Internet understands, such as Jack_Smith@acme.com.
4. Send the message.
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While you are creating a message, you can add information about any of the recipients to your Personal Address Book.
1. While creating the message, click Address.e
2. Click the Address Book drop-down list, and choose a Public Address Book.
3. In the list of names, select the name of the person you want to add to your Personal Address Book.
Note
If you want to see the names categorized by their organizational units, click "View by organization."
4. Click "Copy to Local Address Book."
5. When Notes tells you that the person has been added to your local address book, click OK.
6. Repeat steps 3 through 5 until you have chosen all the people you want to add to your Address Book.
7. Do one of the following:
If you want to complete the message, click OK and then complete and send the message.
If you don't want to complete the message, click Cancel and then close the message without sending it.
See related topics
Click here to see this topic
Ways to enter user information in your Personal Address Book
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Creating a mailing list
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Creating a mail messageN
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Ways to address mail
Click here to see this topic
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1. Create a message whose format and recipient list you want to use again.
2. Choose Actions - Save As Stationery.e
3. Type a name for the stationery message, and click OK.
Notes saves the message as stationery in the Drafts folder. To create a message using this stationery, open the Drafts folder, highlight the stationery, and click a
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Use Stationery
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See related topics
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Ways to use stationery
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Creating stationery using a customized formo
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Creating a mail messaget
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Ways to address mail
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Ways to change the delivery options of a message
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When you create stationery, you can choose a form that you can customize with your own header and footer text or picture.
1. Choose Actions - Mail Tools - Create Stationery.
2. Choose "Personal Stationery," and click OK.
Note
If you choose Memo, Notes lets you create stationery using the standard memo form.
3. In the first field (above the From field), enter text in any format or a picture you want at the top of the stationery.
4. Fill information in the address fields and the Subject field.
5. in the field below the Subject field, type the body of the stationery.
6. In the last field on the form, enter text in any format or a picture you want at the bottom of the stationery.
7. (Optional) Click Delivery Options, and change any delivery options you want.
8. Click Close.
9. When Notes asks if you want to save the stationery, click Yes.
10. Type a name for the stationery, and click OK.
To create a message using this stationery, open the Drafts folder, highlight the stationery, and click
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You enter information about a person into the Business Cards view of your Personal Address Book so you can more easily address and send mail to that person, invite the person to meetings, and browse the person's Web page.
1. Select or open your Personal Address Book.S
2. Choose Create - Person.
3. In the Name field, click the ellipsis (...) and enter the person's first, last, and middle names as well as a title and suffix if necessary, for example, Dr. and Jr.
4. Enter information in one or more of the following optional fields:h
In the Job Title field, enter the person's job title description, for example, Sr. Marketing Manager.
In the Company field, press enter to select an exisitng company name or enter a new name.
the Address field, click the ellipsis (...) and enter the person's address at work.
Note
You can enter multiple lines of text for the street address if necessary.
In the Office Phone field, click the ellipsis (...) and enter phone information. To enter new field labels, change the text in the Phone Labels column.
In the Office Fax, Cell Phone, Home Phone, Home Fax, and/or Pager fields, enter any of this information that you have for the person.
In the Email address field, click the ellipsis (...) and select the type of mail system the person uses. Enter addressing information for the mail system.
In the Web page field, enter the URL for the Person's Web site, for example, www.lotus.com. You do not have to enter an Internet protocol if the Web site uses http. Notes adds "http://" to the URL address if you do not enter an Internet protocol.
In the Home Address field, click the ellipsis (...) and enter the person's address at home.v
To display this Person document in a category in the By Category view, enter a name in the Categories field.
In the Comments field, enter any additional information about this person.
5. Click More Info and enter any additional information about this person in the Business and Home sections.
6. To enter more than one name for a person to use when addressing a mail message, enter the names separated by semicolons in the Full user name field in the Advanced section, for example, Rob O'Toole/Marketing/Acme; Rob O'Toole; Robbie O'Toole.
7. To use an abbreviated name when sending mail to someone over the Internet, enter the name in the Short name field, for example, rob@acme.com.
8. To encrypt mail you send to a person, request the public key and put the key in the Certified public key field.
9. Save and close the document.
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You can easily create a Person document in your Personal Address Book for anybody who sends you a message.
While reading a message or while its title is highlighted in the view pane, choose Actions - Mail Tools - Add Sender to Address Book.
You can select multiple messages in the view pane and add their authors to your Personal Address Book simultaneously.
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1. Open the database in which you saved the search formula.
2. If the search bar is not visible, choose View - Search Bar.
3. Click Options.
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topic
saved search for
H_US
4. Choose Delete Saved Search.
5. Select the name of the formula you want to delete.
Note
To delete a shared formula from a database on a server, you must have Designer or Manager access to the database.
6. Click Delete.
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Deleting messages in Notes is a two-step process. First you mark messages for deletion. Then you actually delete the messages.
Note
When you delete a message, Notes deletes it entirely from the database. If you only want to remove a message from a folder, use Actions - Remove From Folder.
Deleting messages from the view pane
1. Select the messages that you want to delete. You can select as many messages as you want.
2. Click Delete or press DEL.
Notes marks the messages for deletion.
Note
If you mark a message for deletion by mistake, select that message and press DEL to unmark it.
3. Choose Actions - Empty Trash to delete the marked messages.
Deleting messages when you read them
1. While reading a message, click Delete or press DEL.
Notes marks the message for deletion and displays the next message.
2. As you read additional messages, click Delete or press DEL in any messages you want to delete.
Note
If you mark a message for deletion by mistake, open the Trash folder, select that message, and press DEL to unmark it.I
3. When you are ready to actually delete the messages, choose Actions - Empty Trash.
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You can discard messages you create without saving them or sending them. You can also discard changes that you make to existing messages.
1. While creating or editing a message, choose File - Close, or press ESC.
2. Click "Discard changes."
Note
If you decide that you want to save and/or send the message, click "Send and save a copy," "Send only," or "Save only."
3. Click OK.
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You can discard a message you create without saving it or sending it. You can also discard changes that you make to an existing message.
1. While creating or editing a message, choose File - Close.
2. Click Discard changes.
Note
If you decide that you want to save and/or send the message, click "Send and save a copy," "Send only," or "Save only." Then double click the existing message to reopen your word processor. You will have to click Envelope and reenter the addressees and the subject.
3. Click OK.
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You can display information that tells you when a message was sent and delivered and certain delivery options that the sender chose.
1. Open the message.
2. Choose Actions - Delivery Information.
3. When you are finished looking at the information, click OK.
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Before searching for information, you may want to know if the database is full text indexed and what settings the database manager selected in creating the index. The settings determine such things as whether you can use the Exactcase and Proximity operators in your search and whether file attachments and encrypted fields are indexed. These settings can effect the results of your search.
1. Select the database icon in the workspace, or open the database.n
2. Choose File - Database - Properties.
3. Click the Full Text tab.
For an explanation of each option, see
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1. Open the database.
2. Choose View - Show - Unread Only.
Notes displays the unread documents in the current folder.
3. (Optional) To see unread documents in a different folder, click that folder in the folder pane.
Note
To view all documents again, be sure the document pane is active, and then choose View - Show - Unread Only again.
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You can refine the results of a search by doing another search on the documents that Notes finds in the first search.
1. Do the first search, and leave the results displayed.
2. Create a new search formula.
3. Click Search.
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If you want to change the criteria Notes uses for archiving mail messages, you can edit the Archive Profile.
1. Open the "Archiving" view in your mail database.
2. Click "Setup Archive."e
3. Make changes in whichever fields you want.e
4. Click Close.e
5. When Notes asks if you want to save the document, click Yes.
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You edit a mail message the same as any other Notes document.
1. Open the message in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Make any changes you want to make.G
3. Save or send the message.
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After you create a search formula, you can use certain editing functions in the search bar to change the meaning of the formula. For example, you can change AND to OR, add NOT, and use parentheses to change the order in which parts of the formula are computed.
1. Click in the search bar.
2. Make any changes you want to make.H
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To edit a search formula that was created with Search Builder, you edit the tokens that represent each condition in the search formula.W
To edit a condition
1. Highlight the token for the condition.e
2. Click Edit Condition.
3. Make any changes you want to the condition.
4. Click OK.
To delete a condition
1. Highlight the token for the condition.f
2. Press DEL.t
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1. Open your Drafts folder.
2. Highlight the stationery message you want to edit.s
3. Click "Edit Document."
4. When Notes asks what you would like to do, choose "Edit this Stationery" and then click OK.
5. (Optional) Change any portion of the message you want.r
6. (Optional) Change the recipient list.
7. (Optional) Click Delivery Options, and change any delivery options you want.
8. Click Close.
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To encrypt incoming mail, you must make a change to your Person document in the
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A database that contains the name and computer address of every Lotus Notes user, user group, and Notes server in a domain.
Public Address Book
1. Open the Public Address Book.
2. Open the People folder.
3. Open the Person document that contains your name.
4. Choose Actions - Edit Person.
5. In the "Encrypt Incoming Mail" field, type Yes.
Note
If the Person document does not let you make this change, see your Domino administrator.l
6. Save the document.t
7. Close the Public Address Book.
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You can set up Notes to automatically encrypt all messages that you send, or you can encrypt individual messages when you send them.
Encrypting all messages that you send
1. Choose File - Tools - User Preferences.
2. Click the Mail icon.S
3. Select "Encrypt sent mail."
4. Click OK.
Encrypting individual messages when you send themg
1. While creating the message, click Delivery Options.
2. Click Encrypt.
3. Select any other delivery options you want.
4. Click OK.
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You can encrypt drafts of messages and messages that you save when you send them.
1. Choose File - Tools - User Preferences.
2. Click the Mail icon.
3. Select "Encrypt saved mail."
4. Click OK.
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You can exclude words from your search by placing the word NOT in front of them. When you do this, Notes finds all documents except documents that contain the excluded word. For example, "not marketing" finds all documents except those that contain the word "marketing."
If you use Search Builder to search by field or by form, you can use NOT in any field that contains text. You cannot use NOT in a field that contains a date or a number.
To find documents that contain the word NOT or phases that include the word NOT, place quotation marks around the word or phrase, as shown in the following table.
Search text
Results of search
not todaye
Finds all documents except those that contain the word "today."d
"not today"
Finds documents that contain the phrase "not today."
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You can replace the text you find with other text.
1. Open the document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modes
2. Choose Edit - Find/Replace.
3. In the Find text box, type the text you want to find.
4. In the Replace text box, type the text you want to substitute for the found text.
5. (Optional) Select Whole Word, Accent, and/or Case.
6. Click Find Next or Find Previous.
If you click Find Next, Notes highlights the first occurrence of the text after the location of the cursor.o
If you click Find Previous, Notes highlights the first occurrence of the text before the location of the cursor. c
7. Do one of the following:d
Click Replace to replace the highlighted text. Then click Find Next or Find Previous to highlight the next or previous occurrence of the text.
Click Replace All to replace the highlighted text and all other occurrences of the text after or before the highlighted text (depending on whether you clicked Find Next or Find Previous in step 6).a
Click Find Next or Find Previous to leave the highlighted text as is and find the next or previous occurrence of the text.
8. Repeat step 7 until you have found all instances of the text you want to change.d
9. Click Done.
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1. In the Notes workspace, select the icon for the database you want to search.E
2. Choose Edit - Unread Marks - Scan Unread.
If the database you chose contains any unread documents, Notes opens the database and displays the first unread document.E
3. Press TAB to display the next unread document.
4. Repeat step 3 until there are no more unread documents in the database.
When there are no more unread documents, Notes closes the database.U
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1. In the workspace, select the databases you want to search.
You can do this by holding down SHIFT and clicking the database icons.
2. Choose Edit - Unread Marks - Scan Unread.
Notes displays the Scan Unread dialog box and shows the name of the first database it will scan.
3. Do one of the following:A
To view the first unread document in the database, click "View First Unread." Then use TAB to view other unread documents in the database.
After you view all the unread documents or close the database, Notes displays the Scan Unread dialog box again so you can view unread documents in the other databases you selected.
To skip this database without viewing any unread documents, click "Skip This Database."
Notes displays the name of the next database you selected.
4. Repeat step 3 until you have finished scanning databases.
5. Click Done.
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To find unread messages, do any of the following.n
Click the mail icon in the status bar, and then click "Scan Unread Mail" to open your mail database and display the first unread message in the database.S
ocument in the d
click "View Fir
d." Then use TAB
other unread do
in the database.
After you
or
e of the next da
ou selected.
4. Repeat st
While reading a message or while the message pane is current, use the SmartIcons "Navigate Next Unread" and "Navigate Previous Unread" to move to the next or the previous unread message.
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While the view pane is current, press TAB to move to the next unread message. Press SHIFT+TAB to move the previous unread message. Repeat this to move to successive unread messages.t
While the view pane is current, choose View - Show - Unread Only to display a list of all unread messages in the current folder or view. To display unread messages in a different folder or view, click the folder or view name in the navigation pane.
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You can tell Notes to automatically search specific databases for unread documents whenever the program starts. If you previously selected a specific group of databases to scan, Notes scans those databases. Otherwise, Notes scans each database in your workspace. P
1. Choose File - Tools - Notes Preferences.
2. In the Startup options, click "Scan for unread."f
3. Click OK.
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1. Select or open the message or document you want to forward.
2. Choose Actions - Forward.
Notes creates a new message that includes the original message or document.e
3. Address the new message.
4. (Optional) Write a comment or explanation above the original message or document.
5. (Optional) Edit or make comments in the original message or document.
6. (Optional) Click Delivery Options, and change any delivery options you want.
7. Send the message.
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If you receive a serial route message, add a comment if you want, and then send the message to the next person on the recipient list.
1. Click Edit Document.
2. (Optional) Add a comment to the message.
3. (Optional) Click Delivery Options, and change any delivery options you want.
4. Click Send To Next Person.
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1. In any folder or view in your mail database or in most other databases, select all the messages or documents you want to forward.
2. Choose Actions - Forward.
Notes creates a new message that includes all the selected messages or documents.
3. Address the message.
4. (Optional) Write a comment or explanation above the original messages or documents.
5. (Optional) Edit or make comments in the original messages or documents.
6. (Optional) Click Delivery Options, and change any delivery options you want.F
7. Send the message.
Forwarding is a convenient way to combine several short messages into a single message in your mail database. Simply forward the combined message to yourself, and then delete the original messages.
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Notes automatically includes word variations when searching for text. A word variation is a different form of a word. For example, if you are searching for "drink," Notes finds "drinks" and "drinking," as well as "drink."
Note
Notes only finds variations when the base word does not change in forming the variation. For example, if you are searching for "swim," Notes find "swims" but does not find "swimming" or "swam."
To exclude variants from your search, do the following:
1. Click the Options button in the search bar.
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2. Choose Include Word Variants.
To include word variants again using the same search formula, follow steps 1 and 2 again.
Note
When you use Reset to clear the search formula, Notes automatically sets this back to the default value, Include Word Variants.1
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You can indicate that your message is a particular type of message, such as a personal message, a reminder, or a thank you message. Notes displays an icon next to the message to denote its type.
1. While creating the message, click Delivery Options.
2. In the "Mood stamp" drop-down list, select a message type.
3. Select any other delivery options you want.
4. Click OK.
Notes displays an icon for each message type except Normal.
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You can tell Notes to display an icon next to important messages.
1. While creating the message, click Delivery Options.
2. In the Importance drop-down list, select one of the following:
Normal
High
If you select High, Notes displays a special icon next to the message in the recipient's mail database.i
3. Select any other delivery options you want.
4. Click OK.
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You can let other people open your mail database and read your mail, send messages for you, edit existing messages, and delete messages.
Note
Giving users access to your mail database also gives them access to your Notes calendar and to public documents in other databases, if you have any.
1. Choose Actions - Mail Tools - Delegation Profile.
2. In the E-mail Access section of the profile, do any of the following:
To let users read your mail, enter their names in the "Read my mail" field.t
To let users read your mail and send mail on your behalf, enter their names in the "Read and send mail on my behalf" field.,
To let users read your mail, send new messages, and edit existing messages, enter their names in the "Read, send, and edit any document in my mail file" field.
To let users delete messages, enter their names in the "Delete mail" field. Notes will ask if you want to let them delete your messages or only the messages they create themselves.
Note
Only users who can send or edit your mail can delete your messages.
3. Click OK.
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To make the results of your search more manageable, you may want to limit the number of documents that Notes displays when you do a search.
1. If the search bar is not visible, choose View - Search Bar.
2. Click Options.
3. Choose Maximum Results.
4. Enter a number that represents the largest number of documents you want Notes to display as the result of a search.
5. Click OK.
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If you created a case-sensitive full text index, you can use the Exactcase operator to limit your search to words that use the same case that you type in your search text. To use the Exactcase operator, type your search text as follows:
exactcase (n
search textn
If
search text
is only one word, you don't need to enclose it in parentheses.d
For example, exactcase Apple finds all instances of the word Apple, but does not find the words APPLE or apple.
The table below shows additional examples of using the Exactcase operator.
This expressiond
Finds documents containing this text
exactcase (Apple and IBM
"Apple" and "IBM"e
exactcase Apple and exactcase IBMi
"Apple" and "IBM" (Same as above)$
exactcase Apple and IBMS
"Apple" and any case of IBM, such as Ibm, iBm, ibM, IBm, IBM, etc.
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Creating a full text index
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Displaying information about a full text index
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To help you manage the mail that you save, you can move messages into folders. You can also add the same message to more than one folder.
Moving a message by dragging its title
1. Open the folder that contains the message.
2. Select the message that you want to move. (You can select multiple messages if you want to move them all.)
3. Do one of the following:
To add the message to a different folder and remove it from the current folder, drag the message to the folder you want.
To add the message to a different folder and leave it in the current folder, hold down CTRL while you drag the message to the folder you want. (On a Macintosh, hold down Command while you drag the message to the folder you want.)(
Moving a message that you're reading
1. Click "Move To Folder."
Notes displays a list of your mail folders.L
2. (Optional) Click "Create New Folder" and create a new folder for the message.
3. Select the folder in which you want to save the message.
4. Do one of the following:
Click Move to move the message from its current folder to the new folder.R
Click Add to place the message in the new folder and leave a copy in the original folder.h
Note
You can move a message between folders only. You cannot move a message out of a view.
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You can tell Notes to respond to messages that you receive while you are out of the office. Notes sends a reply saying that you are out of the office and indicating when you will return.
Note
To use this feature, you must have access to run agents on the server that contains your mail database. If you aren't sure if you have adequate access, check with your Domino administrator.
1. Choose Actions - Mail Tools - Out of Office.
2. Enter the dates on which you are leaving and returning.
3. (Optional) In the box "My Out of The Office message for most people or groups," change the subject of the message or change the message itself.
4. (Optional) If you want to send a different message to one or more people, enter their names in the field "People/groups who should receive a special message." Then enter a subject and message in the box "My Out of The Office message for special people/groups."
5. (Optional) If there is anyone you do not want to receive a response while you are out of the office, enter them in the field "People/groups who should not receive any messages.
6. Click "Enable Out of Office Agent."
7. If Notes asks you to "Choose Server to Run On," choose your mail server, and then click OK.
Note
When you want to stop this agent from running, choose Actions - Mail Tools - Out of Office, and click "I Have Returned To The Office."
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You can use any of the following methods to open your mail database.
Double-click the mail icon that has your name on it in the workspace.
Click the mail icon in the status bar, and then click Open Mail from the menu that appears.
or
Click the Mail Open icon in the SmartIcons.
Note
These methods work only if the icon for your mail database is present in your workspace. If it is not, use File - Database - Open to add the icon to your workspace. If you don't know which server contains your mail database, ask your Domino administrator.
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You can prevent recipients from copying a message that you send. This includes copying with the clipboard, forwarding, creating a Reply with History, and printing.
1. While creating the message, click Delivery Options.
2. Click "Prevent copying."I
3. Select any other delivery options you want.
4. Click OK.
Note
This setting is merely a deterrent to copying. Recipients can still use other means to copy the message.
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Notes automatically places messages that you receive in the Inbox folder, where they remain until you delete them or move them to other folders. You read a mail message the same way you read any Notes document: by opening it (double-clicking its title) or by reading its contents in the preview pane.
1. Open the Inbox folder.
2. Do one of the following:
Open the message that you want to read.
Click the message title, and read the message in the preview pane.
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Opening a document
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If you save a message when you send it, Notes places the message in the Sent folder. The message remains in the folder until you delete it. You can read the message in the Sent folder.
1. Open the Sent folder.
2. Do one of the following:
Open the message that you want to read.
Click the message title, and read the message in the preview pane.
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When you want to receive mail from your Internet mail service, you must do one of the following.
Using the status bar to receive
mail
1. Be sure you're using the location document for when you're connected to your Internet mail system.m
2. Click the mail icon in the status bar.w
or
3. Click Receive Mail on the menu that appears.
Note
If you want to send and receive mail at the same time, click Send and Receive Mail.
4. To view new mail, open the mail database you created on your computer..
Using the Replicator page to receive mail
1. Be sure you're using the location document for when you're connected to your Internet mail system.
2. Click the Replicator tab in the workspace.e
3. (Optional) If you want to send and receive mail at the same time, click Send and Receive Mail. You can then skip to step 6.
4. Click the checkbox to the left of the entry for the mail database you created on your computer.
Note
Be sure that only databases you want to replicate have checkmarks beside them. If you are connected to a Notes server, the databases with checkmarks beside them will replicate at the same time as you receive Internet mail.
5. Click Start.
6. To view the mail, open the mail database you created on your computer.e
Tipo
You can also e
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set up a schedule to receive Internet mail
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at specific times.e
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Reducing the size of your mail database makes it easier to use and takes up less space on your mail server. You can do the following to reduce the size of your mail database.
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Delete messagesv
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that you no longer need.
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Archive old or expired messages
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Save large attachments
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on your hard drive. Then delete them from the mail messages.
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Export messages that contain large graphics, scanned images, and video clips to another location
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, such as a local file, a special file server, or another special place for storage. Then delete the graphic images from the messages in your mail database. This lets you save the text portion of the messages in your mail database, but the pictures, which take up significant space, are saved in another file.
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If you don't like what you named a stationery message, you can change its name.
1. Open your Drafts folder.
2. Highlight the stationery message you want to rename.
3. Click "Rename Stationery."
4. Type a new name for the stationery, and click OK.
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You can reply to the sender of a message or to the sender and all recipients of the message. You can also include the original message in your reply.
1. Select or open the message to which you want to reply.
2. Do one of the following:
Click "Reply" to create a regular reply.
Click "Reply With History" to include the original message in your new message.
3. (Optional) If you want Notes to deliver the reply to all the people who received the original message, click "Reply To All." Notes places the names of these people in the cc field.s
4. (Optional) Add the names of any other people you want to receive the message.
5. Complete the message like any other message.i
6. Send the message.
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When you send a message, you can tell Notes to send all replies to someone else, not to you.
1. While creating the message, choose Actions - Special Options.
2. Type a person's address in the "Replies to this memo should be addressed to" box, or click the button to the right of the box and choose a name from an Address Book.
3. Select any other special options you want.
4. Click OK.
Notes sends all replies to the person you indicated.
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1. Choose File - Tools - User Preferences.
2. Click the Mail icon.
3. In the "Save sent mail" drop-down list, select "Always keep a copy."
4. Click OK.
Notes saves the messages you send in the Sent view.
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When you save a message that you send, Notes automatically saves it in the Sent view. You can also save the message in a folder.
1. Create the message.
2. Click "Send And File."
3. (Optional) Click "Create New Folder" and create a new folder for the message.
4. In the "Select a folder" box, select the folder in which you want to save the message.
5. Click Add.
Notes sends the message and places a copy in the folder you selected.
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Notes automatically saves any message that you receive until you delete it. Notes stores the message in your Inbox folder, unless you move it to a different folder.
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You can save a draft of a message until you are ready to complete it and send it.
1. Create all or part of the message.o
2. Click "Save As Draft."
Notes saves the message in the Drafts view. You can edit the message in the Drafts view and send it at any time.
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You can save a search formula so that you can use it whenever you use the database in which you created the formula. If you have Designer or Manager access to the database on a server, you can make the search formula available to anyone who uses the database. Saved search formulas appear on the Options menu in the search bar.
1. Create the search formula.
2. Click the Options button.
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Symbol
3. Choose Save Search As.
4. In the "Search name" box, type a name for the formula.
5. (Optional) To save a formula so that anyone can use it while reading the database, click Shared search.
6. Click OK.
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You can tell Notes to scan the same databases each time you search for unread documents.
1. In the Notes workspace, be sure that no database is selected.
You can do this by clicking in the space between any two database icons in the workspace.d
2. Choose Edit - Unread Marks - Scan Unread.
Notes displays the Scan Unread dialog box.
3. Click Choose Preferred.
4. Select the names of the databases you want to scan regularly.
5. Click OK.
6. Click Done.
The next time you scan for unread documents, Notes scans your preferred databases unless you select other databases to scan. Notes also scans your preferred databases if you set it up to scan for unread documents each time it starts. In addition, you can choose Edit - Unread Marks - Scan Preferred to scan these databases for unread messages.
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To search for documents by author, the database must have a
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A collection of files that indexes the text in a database to allow Notes to process users' search queries.
full text index
. Prior to doing the search, be sure the database is open to the view you want to search.,
1. If the search bar is not visible, choose View - Search Bar.
2. Click Add Condition.
3. In the Condition drop-down list, select "by Author."n
4. In the Author drop-down list, select "contains" or "does not contain."
5. Do one of the following:d
Type the name of an author in the text box. To include more than one name, separate the names with commas.
Click the Author icon and select the name of the author you want.a
6. Click OK.
7. Click Search in the search bar.
Note
You can search by author in all databases created using Notes Release 4.x, except those databases that allow anonymous authors. You may not be able to search by author in some databases created with versions of Notes prior to Release 4.
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If a database has a
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A collection of files that indexes the text in a database to allow Notes to process users' search queries.
full text index
, you can search for documents based on the date they were created or modified. Prior to doing the search, be sure the database is open to the view you want to search.
1. If the search bar is not visible, choose View - Search Bar.
2. Click Add Condition.
3. In the Condition drop-down list, select "by Date."
4. In the "Search for documents whose" drop-down list, select date created or date modified.
5. In the next drop-down list, select how the date for which you are searching is related to the documents for which you are searching.c
6. Type a date in the date text box. If there are two text boxes, type dates in both of them.i
7. Click OK.
8. (Optional) If you need to include more dates in your search, repeat steps 2 through 7.y
9. Click Search in the Search bar.
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If a database has a
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A collection of files that indexes the text in a database to allow Notes to process users' search queries.
full text index
, you can search for documents by entering criteria into any database form, as long as the database designer designed the form to be displayed in Search Builder. Prior to doing the search, be sure the database is open to the view you want to search.
1. If the search bar is not visible, choose View - Search Bar.
2. Click Add Condition.c
3. In the Condition drop-down list, select "Form."
4. In the "Forms" drop-down list, select the form you want to use in the search.
5. In the form you selected, type entries in as many fields as you want to include in the search.e
Notes will search for documents that include all of the entries you make.o
6. Click OK.
7. Click Search in the Search bar.
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If a database has a
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A collection of files that indexes the text in a database to allow Notes to process users' search queries.
full text index
, you can search for documents that have a specific entry in a particular field. Prior to doing the search, be sure the database is open to the view you want to search.
1. If the search bar is not visible, choose View - Search Bar.
2. Click Add Condition.
3. In the Condition drop-down list, select "by Field."
4. In the "Search for documents where field" drop-down list, select the field you want to include in the search.
5. In the last drop-down list, make a relationship choice.
6. In the text box (or text boxes), type the text, dates, or number for which you want to search.o
7. Click OK.
8. (Optional) If you need to include more fields in your search, repeat steps 2 through 7.
9. Click Search in the search bar.
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If your organization has set up one or more search site databases, you can search multiple server-based databases simultaneously. Or, you can open multiple databases in the navigation pane and click database views to search them using the same window.
To search multiple databases using a search site database:
1. Ask your Domino administrator for the location of a search site database in your organization, and add the database to your workspace.g
You can also
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create and use a local search site database
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2. Ask your Domino administrator to create search scope documents for any databases you want to search.
3. When the database is ready, open it.
4. Do one of the following:
Click Simple Search to search for documents that contain a specific word or phrase, and follow form instructions to enter the word or phrase.
Click Advanced Search to search for documents by specifying criteria, and follow form instructions to enter the criteria.
Detail
The search results show document titles, links to the documents, and percentages representing the relevance ranking of the document in the result, with 100% the most relevant to the search.
To search multiple databases using the navigation pane:a
1. In the Notes workspace, select the databases you want to search.b
You do this by holding down SHIFT and clicking each database icon you want.
2. While still holding down SHIFT, double-click any one of the database icons you selected.
Notes opens the first database you selected and displays the titles of the other databases at the bottom of the navigation pane.
3. Perform a search as you normally would.
Notes displays matches for the current folder or view.
4. To see matches in another folder or view in any of the databases, click the folder or view in the navigation pane.
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If a database has a
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A collection of files that indexes the text in a database to allow Notes to process users' search queries.
full text indexa
, you can use Search Builder to find documents that contain all of the words and phrases in a list. Prior to doing the search, be sure the database is open to the view you want to search.n
1. If the search bar is not visible, choose View - Search Bar.
2. Click Add Condition.e
3. In the Condition drop-down list, leave the default value, "Words and Phrases."i
4. Click All.n
5. Type a word or phrase in as many of the numbered text boxes as you want. Search Builder searches for documents that contain all of these words and phrases.
6. Click OK.
7. (Optional) If you need to include more than eight words and phrases in your search, repeat steps 2 through 6.
8. Click Search in the Search bar.
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If a database has a
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A collection of files that indexes the text in a database to allow Notes to process users' search queries.
full text indexd
, you can use Search Builder to find documents that contain any of the words and phrases in a list. Prior to doing the search, be sure the database is open to the view you want to search.h
1. If the search bar is not visible, choose View - Search Bar.
2. Click Add Condition.
3. In the Condition drop-down list, leave the default value, "Words and Phrases."y
4. Click Any.y
5. Type a word or phrase in as many of the numbered text boxes as you want. Search Builder searches for documents that contain any of these words and phrases.
6. Click OK.
7. (Optional) If you need to include more than eight words and phrases in your search, repeat steps 2 through 6.
8. Click Search in the search bar.
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The procedure for doing this in a database that is not full text indexed is different than the procedure in a database that is full text indexed. Prior to doing either type of search, be sure the database is open to the view you want to search.
If the database is not full text indexed
1. If the search bar is not visible, choose View - Search Bar.
2. In the search bar text box, type the text that you want to find.
3. Click Search.
If the database is full text indexed
You can use the method above or the following method, which gives you more options for searching.o
1. If the search bar is not visible, choose View - Search Bar.
2. In the search bar, click Add Condition.
3. In the Condition drop-down list, leave the default value, "Words and Phrases."
4. In the first numbered text box, type the word or phrase you want to find.
5. Click OK.
6. Click Search in the search bar.
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If a database has a
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A collection of files that indexes the text in a database to allow Notes to process users' search queries.
full text index
, you can use Search Builder to find documents that were created using a specific form. Prior to doing the search, be sure the database is open to the view you want to search.
1. If the search bar is not visible, choose View - Search Bar.
2. Click Add Condition.
3. In the Condition drop-down list, select "By Form Used."
4. In the Forms list box, select one or more forms.a
5. Click OK.
6. Click Search in the search bar.
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1. Choose Edit - Find/Replace.
2. In the Find text box, type the text you want to find.
3. (Optional) Select Whole Word, Accent, and/or Case.
4. Click Find Next or Find Previous.
If you click Find Next, Notes highlights the first occurrence of the text after the location of the cursor.
If you click Find Previous, Notes highlights the first occurrence of the text before the location of the cursor.
5. Repeat step 4 to find additional occurrences of the text.
6. Click Done.
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1. Choose Edit - Find/Replace.
2. In the Find text box, type the text you want to find.
3. (Optional) Select Whole Word, Accent, and/or Case.
4. Click Find Next or Find Previous.
If you click Find Next, Notes highlights the first title that contains the text after the location of the cursor.
If you click Find Previous, Notes highlights the first title that contains the text before the location of the cursor.
5. Repeat step 4 to find additional titles that contain the text.h
6. Click Done.
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If you selected "Word, Sentence, and Paragraph" as Index Breaks when you created the full text index, you can use the Proximity operators to increase the relevance ranking of words that are close to each other. Documents in which the search text has a high relevance ranking appear at the top of the list of search results (when you sort the results by relevance, which is the default).
The table below describes the three Proximity operators.
Proximity operator
Description
near
The closer the words are to each other, the higher their relevance ranking when Notes displays the search results.
sentence
Same as the "near" operator, but the words must be in the same sentence.
paragraph
Same as the "near" operator, but the words must be in the same paragraph.
To use the Proximity operator, type your search text as follows:
word 1
near
word 2
word 1
sentence
word 2
word 1
paragraph
word 2
Examples of using the Proximity operators
The table below shows examples of using the Proximity operators.
Search textr
Results of searchu
cat near mouse
Finds documents that contain both "cat" and "mouse." Notes gives a higher relevance ranking to documents in which these two words are closer to each other.c
cat sentence mouse
Finds documents in which "cat" and "mouse" are in the same sentence, and gives a higher relevance ranking to documents in which these two words are closer to each other.
cat paragraph mousen
Finds documents in which "cat" and "mouse" are in the same paragraph, and gives a higher relevance ranking to documents in which these two words are closer to each other.
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When you search a portfolio, you are searching the open database in the portfolio. To search a different database in the portfolio, click the database button of the database you wish to search. Notes applies the search parameters to your last view in that database.t
Note
To search a database, you must enable the Search Bar in that database.
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You can substitute wildcard characters for other characters when you search for text. Use a ? (question mark) for a single character, and an * (asterisk) for multiple characters. Wildcard characters work only in fields that contain text; they do not work in fields that contain dates or numbers.
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If you are sending a message through the Internet to another Notes user, you can tell Notes to preserve the formatting in the message. This lets the recipient view the message in Notes with the same formatting that you created. (Usually messages that go through the Internet are converted to plain text and most of the formatting is removed.)
1. While creating the message, choose Actions - Special Options.
2. Click "I am sending this Notes document to other Notes mail user(s) through the Internet."
3. Select any other special options you want.
Note
Selecting an "Encoding method for Internet Mail attachments" has no effect because Notes automatically chooses an encoding method that works for all Notes recipients.
4. Click OK.
Note
Because the Internet is composed of such a diverse network of equipment, in some situations this setting may not be able to preserve the formatting of the message.
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1. Create the message.
2. (Optional) Click Delivery Options, and change any delivery options you want.S
3. Do one of the following:
Click Send.
Click "Send And File" to save the message in a specific folder when you send it.
4. If Notes asks if you want to save a copy of the message, click Yes or No.
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If you save a message without sending it, Notes stores the message in the Drafts view. You can complete and send it at anytime.
1. Open the Drafts view.
2. Select the message you want to send.
3. Click Edit Document, and make any changes you want to the message.
4. When you are ready to send the message, click Send or "Send And File."
If you click "Send and File," specify a folder in which to save the message.
Note
If you still aren't ready to send the message, you can click Save As Draft. The new version of the message replaces the original version in the Drafts view.
5. If Notes asks if you want to save a copy of the message, click Yes or No.
If you click Yes, Notes saves the message in the Sent view.
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If you are connected to your Internet mail system when you send a message, the message is transferred immediately to your outgoing mail server at your Internet mail system. If you are not connected when you send a message, the message is stored in your outgoing mail database on your computer. To send these stored messages, do one of the following:n
Using the status bar to send mailr
1. Be sure you're using the location document for when you're connected to your Internet mail system.d
2. Click the mail icon in the status bar.d
or
3. Click Send Outgoing Mail on the menu that appears.
Note
If you want to send and receive mail at the same time, click Send and Receive Mail.
Using the Replicator page to send mail
1. Be sure you're using the location document for when you're connected to your Internet mail system.
2. Click the Replicator tab in the workspace to open the Replicator page.
3. (Optional) If you want to send and receive mail at the same time, click Send and Receive Mail. You can then ignore the rest of this procedure.t
4. Click the checkbox to the left of the entry for "Send outgoing mail."
Note
Be sure that only databases you want to replicate have checkmarks beside them. If you are connected to a Notes server, the databases with checkmarks beside them will replicate at the same time as you send Internet mail.
5. Click Start.
Tip
You can also
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set up a schedule to send Internet maila
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at specific times.u
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1. In Notes, select the appropriate Location document for which you are setting up a profile.
2. Exit Notes.
3. Choose Start - Settings - Control Panel from the Desktop Bar.
4. Double-click the Mail and Fax icon.
5. Click Show Profiles.
6. Click Add.P
7. Select Notes Mail from the list box. Click Next.
8. Enter a name for the profile.
9. If you have a password for your user ID, enter the password; if you don't, leave the field blank. Click Next.
10. Enter the path of your Microsoft Exchange Personal Address Book and click Next. If you don't have one, click Next to have Notes create one for you.
11. Click Finish.
12. Select the profile you created and click Properties.h
13. Click the Addressing tab to view the Address books for the profile. If you want to add an Address book so you can access it in Microsoft Exchange, click Add. W
If there is a Notes Public Address Book that does not appear in the list on the Addressing tab, select that Address Book in the Add dialog box and click OK. e
Repeat the previous two steps for each Notes Public Address Book you want to access in Microsoft Exchange. Address books appear in the Add dialog list if they are accessible from the home server listed in your current Location document. h
14. Select an Address Book from the "Show this address list first" drop-down list.
15. Click OK.
Note
You must select at least one Notes Public Address Book in the Addressing options so Notes can check the names of recipients of your mail. Choose Tools - Options - Addressing to select a Notes Public Address Book if one has not been selected automatically.
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Before you use Internet mail, you need to perform the following tasks:
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Task 1: Create a database for your Internet mail.
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You must have a mail database on your personal computer (local). You can create a new database or use a replica of your existing mail database.
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Task 2: Create a location document for your Internet mail.
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The location document tells the system where your Internet mail is located and how to transfer it correctly.
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1. Choose File - Tools - Preferences.
2. Click the Mail icon.
3. In the "Document Memo editor" field, choose the word processor you want, or choose None to use the regular Notes editor.
4. Click OK.
Note
If you set up Notes to use a word processor that is not available on your computer, Notes uses the regular Notes editor instead.
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If you are using Windows and the 16-bit version of Notes, you can use cc:Mail or another VIM mail program as your mail program in Notes. (You can tell if you're using the 16-bit version of Notes by following Step 5 in the next section. If the options it mentions are available, you are using the 16-bit version.)
Setting up Notes to use cc:Mail or another VIM program
1. If you haven't already done so, install cc:Mail or your other VIM mail program, and be sure it is working correctly.o
2. Be sure that the directory for your mail program, such as the cc:Mail directory, is on your search path.o
3. In Notes, choose File - Tools - User Preferences.
4. Click the Mail icon.t
5. In the Mail program drop-down list, select cc:Mail or Other VIM Mail.
6. In the box directly below the Mail program box, type the full pathname of the file that runs your mail program.
For example, type c:\ccmail\wmail.exe.
7. Click OK.
Creating a message using cc:Mail or another VIM mail program
1. Be sure you have set up Notes to use cc:Mail or another VIM mail program.
2. Choose Create - Mail - Open.
3. If Notes prompts you for login information, enter the location of your mail system's post office, the user name you use in your mail program, and the password you use to access your mail program.
Notes starts your mail program.t
4. Create a message as you normally would in your mail program.w
Forwarding a Notes document to someone using cc:Mail or another VIM mail program
If you are using an alternate mail program, such as cc:Mail, as your mail program in Notes, you can forward a document from a Notes database to users of other mail programs. You can forward the document as plain text or as a Notes database attachment.t
1. Be sure you have set up Notes to use cc:Mail or another alternate mail program.
2. Select the Notes document you want to forward.e
3. Choose Actions - Forward, or Create - Mail - Forward As Attachment.
Note
If you forward a document as an attachment, the recipient must have Notes available to read the document.
4. If Notes prompts you for login information, enter the location of your mail system's post office, the user name you use in your mail program, and the password you use to access your mail program.
5. Click the Address button and enter one or more recipients for the document.
6. (Optional) Click the Highlight button and change colors in the document.
7. Click Send.
Sending a Notes document to cc:Mail or another VIM mail program
When you send a Notes document instead of forwarding it, you may be able to send the message as both text and a file attachment. This lets recipients view the message using either your alternate mail program or Notes.
1. Be sure you have set up Notes to use cc:Mail or another VIM mail program.
2. Open the document that you want to send.o
3. If the document has a field that lets you choose a format for the document, select one of the choices.
4. Type recipient names in the To field.
5. Choose Create - Mail - Send.
6. If Notes prompts you for login information, enter the location of your mail system's post office, the user name you use in your mail program, and the password you use to access your mail program.
Details: Sending or forwarding a Notes document to cc:Mail or another VIM mail program
When you use alternate mail to send or forward a document as plain text, recipients use their alternate mail program to view the document, which looks similar to other messages you create using the alternate mail program. For information about how a Notes document changes visibly when you send it to cc:Mail, see "How a Notes document changes when you send it to cc:Mail" below.M
When you use alternate mail to send or forward a document as an attachment, Notes converts the document into a Notes database and attaches the database to the message you are sending. To view the message, the recipient double-clicks the attachment icon. This starts Notes and displays the document in Notes exactly as it appeared in the original database. Therefore, the recipient must have Notes installed before viewing the document.
When you use alternate mail to send (but not forward) a document, the document may include a field that lets you choose a format for the document. If so, you could have any of the following four choices:
Text
Sends the document as a standard text message. Recipients can view this message in your alternate mail program. The message looks like other messages in your mail program.s
Encapsulated
Sends the document as a Notes database attachment so the recipients can launch the attachment and view the document in Notes. This lets them see the message as it looked in Notes before you sent it.
Both
Sends the document as both a text message and a Notes database attachment. This lets recipients view the message in your mail program as well as in Notes.
Memo
Sends the document as a standard text message but removes the original header information before sending it. The header information includes the names of the original recipients, the date the document was composed, and its title. Only the body of the message is sent. If recipients don't need to see the header information from the original message, choose Memo instead of Text.
Note
To launch Notes by double-clicking the attachment icon, cc:Mail users must do the following in cc:Mail:
In the Tools - User Setup dialog box, choose "Message" in the Preference box.
In the Tools - User Setup dialog box, choose "Run double-click" in the View/Run box.
How a Notes document
changes when you send it to cc:Mail
The rich text body of the Notes document is separated into cc:Mail text items and file items, as appropriate. The conversion to cc:Mail text items preserves paragraph groupings, left margins, tabs, tables, Notes keywords, hidden paragraphs, foreground colors, paragraph separation, and paragraph justification. m
Notes file attachments are represented in cc:Mail as file items and appear at the end of the list of message items.
Notes bitmap images are extracted and converted to PCX files and attached to the cc:Mail message as file items. TIFF and CGM format graphics images are also extracted and attached to the cc:Mail message as file items in their native file formats.
Graphics symbols denoting Notes DDE links to other applications are preserved as .PCX files and maintained as separate cc:Mail file items.
For each Notes OLE link, both the OLE object file and the OLE content are preserved in cc:Mail. The OLE object file is attached to the cc:Mail message as a separate file item. The content of the OLE link is rendered as text if it is ordinary rich text, or moved to a separate .PCX file item if the content is a graphics image. If the OLE content is a graphics image, the original position of the image in the cc:Mail message is denoted in the cc:Mail message.i
Notes doclinks are not converted because they are not available in cc:Mail messages.
If the size of the Notes document exceeds the cc:Mail limit of 20,000 characters, one or more additional cc:Mail text items (each up to 20,000 characters in size) is created to accommodate the text.
Notes text that is strikethrough, superscript, or subscript is enclosed by text strings in cc:Mail, as in the following examples:
If the word
exampleu
appears in Notes, it will appear as (strikethrough: example) in cc:Mail.A
If the word
example
appears in Notes, it will appear as (superscript: example)t
in cc:Mail.
If the word
example
appears in Notes, it will appear as (subscript: example) in cc:Mail.
Due to cc:Mail support of only a monospaced font (8-point Courier), Notes font sizes and styles with proportional spacing are lost in translation to cc:Mail.T
In general, Notes tabs are handled in cc:Mail by converting the Notes tab position to an appropriate number of spaces in the cc:Mail text item. However, when converting from a Notes proportional font to the cc:Mail monospace (Courier) font, the calculation can only be approximate due to the manner in which Notes stores tab information. In most cases, columnar text is preserved.
Notes tables are translated to preserve as much of the Notes format as possible in cc:Mail. (Once a Notes table is sent to a cc:Mail user, the table cannot be converted back to a Notes table if the cc:Mail user forwards it to a Notes user. If table information is important to the Notes user, the original message with table information should be saved in Notes.)e
The basic format of Notes keywords defined with the check box or button styles is maintained in translation to cc:Mail. As with Notes tables, very wide Notes keywords are formatted somewhat differently in order to fit the cc:Mail screen. The text and icons of keywords are converted to Courier 8-point text in cc:Mail.
Notes converts text attributes, such as bold, italic, and underline to specific background colors in cc:Mail, as shown in the following table. For each of these colors, Notes tries to maintain the foreground color of the original Notes text. If the text would be hard to read, Notes selects a foreground color that preserves contrast and readability.
Notes text attribute
cc:Mail background color
Plain text (no attribute)
White
Italic
Green
Bold
Blue
Underline
Reda
Bold & italico
Cyan
Bold & underline
Magentar
Italic & Underline
Brown
Bold, italic, & underlined
Blackc
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Notes lets you include a digital signature in your messages. This signature assures the recipients that you are the person who created the message. You can set up Notes to automatically sign all messages that you send, or you can sign individual messages when you send them.
Signing all messages that you send
1. Choose File - Tools - User Preferences.
2. Click the Mail icon.e
3. Select "Sign sent mail."r
4. Click OK.
Signing individual messages when you send them
1. While creating the message, click Delivery Options.
2. Click Sign.
3. Select any other delivery options you want.
4. Click OK.
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If your database has a full text index, you can sort search results in several ways.
1. In the search bar, click the Options button.
01 Do Ev
2. Choose one of the following:
Sort by Relevance
Sort by Oldest First
Sort by Newest First
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Limiting the number of documents in the search results
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Clearing search results
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Displaying information about a full text index
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You can sort the messages in most of the mail folders and views, as well as the mail folders you create yourself. To sort messages,
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follow the same procedure as in any Notes database
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You can tell Notes to include a line in a message asking the recipient to reply by a particular date. Notes displays these messages in the recipient's To Do view (as well as the Inbox).
1. While creating the message, choose Actions - Special Options.
2. Enter a date in the "Stamp message with a `Please reply by' date" box.
3. Select any other special options you want.
4. Click OK.
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Changing the delivery priority determines when the server sends your messages. If you are using a modem or a WAN (wide area network), sending mail at low priority can reduce the cost of using the telephone lines because Notes sends your message at off-peak hours.
1. While creating the message, click Delivery Options.
2. In the "Delivery priority" drop-down list, select High, Normal, or Low.
3. Select any other delivery options you want.
4. Click OK.
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You may want to read or create mail (or use other databases) from more than one location. If you have computers in several places or use a portable computer, you need to
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set up your computer to use Notes from different locations
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You can tell Notes to ask you if you want to save each message when you send it.
1. Choose File - Tools - User Preferences.
2. Click the Mail icon.
3. In the "Save sent mail" drop-down list, select "Always prompt."
4. Click OK.
Note
If you select "Yes" when Notes asks if you want to save a message, Notes saves the message in the Sent view
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You can tell Notes to beep, display a message in the status bar, and display a dialog box when you receive new mail. (In addition, Notes automatically changes the mail icon in the status bar to the Inbox icon when you have new mail waiting.)
1. Choose File - Tools - User Preferences.
2. Click the Mail icon.
3. Select "Check for new mail every
minutes."
4. Fill in a number to indicate how often you want Notes to check for new mail.i
5. (Optional) Choose "Audible notification," "Visible notification," or both.g
6. Click OK.
Note
If you do not want Notes to notify you when you have new mail, deselect "Check for new mail every
minutes."
Detail
"Audible notification" sounds a chime when you have new mail. "Visible notification" displays a dialog box telling you that you have new mail. Notes displays this dialog box even if you are working in a different application. You can use the dialog box to open your mail database.
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When Notes looks up the names of people and groups to whom you address mail, it looks in the Personal Address Book named NAMES.NSF, unless you specify a different Address Book. You can specify more than one Address Book for name lookups. However, Notes uses the first Address Book you list when it looks for Location documents when you start Notes.
1. Choose File - Tools - User Preferences.
2. Click the Mail icon.
3. In the "Local address books" text box, type or browse for the name of each Address Book you want to use. Separate the names with commas. (If an Address Book is not in your Notes data directory, be sure to enter a path to the Address Book.)
4. Click OK.
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Ways to address mail
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Ways to enter user information in your Personal Address Book
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Creating a mailing list
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If you already have a replica set up for mobile mail, you can use that replica. However, your mail database on the server, as well as your local replica, must be using the Notes Release 4.6 mail database design.
1. Check with your Notes administrator to be sure your mail database on the server has been updated to use the Notes Release 4.6 mail database design.
2. Replicate from the server to your existing replica to update the design of your replica.e
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About using Internet mail through Notes
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Setting up Internet mail
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Setting up mobile Notes
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Ways to create a database for your Internet mail
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Ways to create local replicass
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Ways to replicate local databases
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Depending on how your system administrator sets up your Notes mail file, you may be able to read and work with Notes mail messages using a Web or HTML browser (such as Microsoft Internet Explorer or Netscape Navigator) in addition to, or instead of, a Notes workstation. k
Note
For information about how your mail file is set up, see your system administrator.
1. Open your browser.
2. Enter the URL for your mail file (for example, http://company.name.com/mail/bmurray.nsf).
3. If necessary, specify your user name and password.
Tip
For information about tasks you can perform in your mail file using a browser, click a view and then click Guide.r
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1. Open the database in which you saved the search formula.
2. If the search bar is not visible, choose View - Search Bar.
3. Click Options.
4. Choose the name of the search formula you want to use. (The names are at the bottom of the Options menu.)
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Saving a search formula for later use
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Deleting a saved search formula
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1. Open your Drafts folder.
2. Highlight the stationery message you want to use.
3. Click Use Stationery.
Notes creates a new copy of the message.
4. (Optional) Change any portion of the message you want.
5. (Optional) Change the recipient list.
6. (Optional) Click Delivery Options, and change any delivery options you want.
7. Send the message.
Notes leaves the original stationery in your Drafts folder.
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Ways to use stationery
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Creating a mail messageB
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Ways to address mail
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Ways to change the delivery options of a message
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Ways to send a message
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Ways to save a message when you send it
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You can use the thesaurus to include synonyms of search words in your search. For example, if you search for documents that contain the word "test," Notes also finds documents that contain the word "quiz."
To include synonyms in your search, do the following:
1. Click the Options button in the search bar.
aming a category
ing a folder
licating portfol
lecting document
2. Choose Use Thesaurus.
To stop using the thesaurus with the same search formula, follow steps 1 and 2 again. If you Reset the search formula and want to use the thesaurus in another search, you must follow steps 1 and 2 again.
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You can use Notes to view a mail discussion. When you use the Discussion Threads view, Notes groups all messages with their replies so that you can see an entire conversation.c
Open the Discussion Threads view.
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You can view archived messages by opening the archive database. You may also be able to view archived messages by opening the archive log, depending on how you created your archive profile.A
Viewing messages in the archive database
1. Open the Archiving view in your mail database.
2. Click "Open Archive Db."
Notes opens the database that contains your archived messages.
3. Open messages as you normally would in your mail database.
Viewing messages from the archive log
You can view messages from the archive log if you chose both of the following commands when you created the archive profile: "Generate an archive log each time an archive occurs" and "Include document links."
1. Open the Archiving view.
2. Open the archive log that contains a message you want to view.
3. Click the link for a message you want to view.
4. After reading the message, close it.
5. Repeat Steps 2 through 4 until you have viewed all of the messages you want.
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Switching between views
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If the database you searched is full text indexed, Notes places a red rectangle around the words in each document that match your query. Notes places a green rectangle around a match when you move to it.h
1. Open the document, or make the document current in the preview pane.
2. If you opened the document, press CTRL++ or CTRL+- to move forward or backward from match to match. (On a Macintosh, press Command++ or Command+-.)
If you are viewing the document in the preview pane, click the navigator arrows in the search bar to move forward or backward from match to match.
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There are several methods you can use to address mail. You can:
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Type the names or full addresses of the recipients
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Use the quick-address feature
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Choose names from an Address BookA
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Ways to enter user information in your Personal Address Book
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Creating a message using the Personal Address Book
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Notes lets you move messages from your mail database into a special archive database on your own computer or on a server. This lets you reduce the size of your mail database while still saving the messages you delete. You can:
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Archive messages automatically
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Make changes to an archive profile
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Archive messages manually
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View the messages you archived
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Reducing the size of your mail databaseu
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You can change the delivery options of a message to:
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Inform recipients your message is important
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Indicate the type of message you are sending
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Add your digital signature to the message
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Encrypt the message&
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Change the delivery priority of the message
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Request a confirmation that Notes delivered the message to each addressee
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Request a confirmation that each addressee read the message
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Prevent recipients from copying the message
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When you send a message, you can set options that affect the replies of the recipients. You can:
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Specify a date by which you want a reply
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Have replies sent to someone else
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If you do not use Notes mail, you need to create a new database for your Internet mail.c
If you use Notes mail, you can create a new database or use a replica of your existing mail database. If you want to keep your Internet mail separate from your Notes mail, create a new database. You will have to check both databases for mail. If you want to combine your Internet mail with your Notes mail, create a new replica of your existing mail database (or use an existing replica, if you have one). You will be able to look in only one database for your mail.
You can:
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Create a new database for your Internet mail
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Create a new replica of your mail database
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Use an existing replica for your Internet mail
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About using Internet mail through Notes
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Setting up Internet mail
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If you frequently send messages to the same group of people, you can create a mailing list to make it easier to address messages to the group. Instead of addressing the message to each person individually, you can address the message to the name you give the mailing list. Notes stores the mailing list in a Group document in your Personal Address Book.
You can
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Create a mailing list directly in your Personal Address Book
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Create a mailing list from mail messages, meeting invitations, and tasks
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You can:
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Create a message from scratchs
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Create a message using the Personal Address Book
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Create a new copy of an existing message
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Create a message from a calendar entry
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Create a message from a task
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Use a word processor to create a message
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Creating stationery
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Ways to address mail
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Ways to change the delivery options of a message
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Ways to save messagesx
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Ways to send a message
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Notes lets you create several kinds of special messages. You can:
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Create a phone message
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Send a message to recipients sequentially
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Create a message that automatically includes a link to a documentt
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Notify people automatically when you are out of the office
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Create a message to the manager of a database you are usingt
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There are two ways to create stationery. You can:
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Create stationery using a standard mail form
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Create stationery using a customized form
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Ways to use stationeryH_WAYS_TO_USE_STATIONERY
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CN=Joe Levine/OU=CAM/O=Lotus
#####
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
#######################
01 Do Everyday Tasks05 Search for Information
@01 User's Guide06 Chapter 6 Searching for Information
Search formulas\ways to manageFormulas\searchHow Do I?Ways toH_WAYS_TO_MANAGE_SEARCH_FORMULASContext Help FormWays to manage search formulas
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####################
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CN=Joe Levine/OU=CAM/O=Lotus
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
#######
01 Do Everyday Tasks06 Use Mail
@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
###########################################
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CN=Joe Levine/OU=CAM/O=Lotus
################################
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######################################
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CN=Joe Levine/OU=CAM/O=Lotus
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CN=Joe Levine/OU=CAM/O=Lotus
###################################
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@01 User's Guide07 Chapter 7 Using Mail
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CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks06 Use MailR
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CN=Joe Levine/OU=CAM/O=Lotus
#########################################
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CN=Joe Levine/OU=CAM/O=Lotus
02 General Notes Concepts08 Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
#######################################
02 General Notes Concepts03 Databases
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02 General Notes Concepts08 Mobile Notes
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###################
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CN=Joe Levine/OU=CAM/O=Lotus
######################
02 General Notes Concepts08 Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
#######
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CN=Joe Levine/OU=CAM/O=Lotus
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02 General Notes Concepts08 Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
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@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
###############################
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CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks08 Use Mobile Notes#
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
#################################
01 Do Everyday Tasks02 Use Databases
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CN=Joe Levine/OU=CAM/O=Lotus
################
01 Do Everyday Tasks08 Use Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
##############
01 Do Everyday Tasks08 Use Mobile NotesX9
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CN=Joe Levine/OU=CAM/O=Lotus
#########################################
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CN=Joe Levine/OU=CAM/O=Lotus
##########################
01 Do Everyday Tasks08 Use Mobile Notes
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Deleting\Replicator entriesRemoving\Replicator entriesHow Do I?StepsH_DELETING_A_SYNCCENTER_ENTRYContext Help FormDeleting a Replicator entry
CN=Joe Levine/OU=CAM/O=Lotus
###############################
01 Do Everyday Tasks08 Use Mobile NotesD
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CN=Joe Levine/OU=CAM/O=Lotus
#########################
01 Do Everyday Tasks08 Use Mobile Notes+
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
#####
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
#########################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
##################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks08 Use Mobile Notesy
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Replication\priorityDatabases\prioritizingPriority replicationHow Do I?StepsH_PRIORITIZING_DATABASES_FOR_REPLICATIONContext Help FormSpecifying a database's replication priority
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CN=Joe Levine/OU=CAM/O=Lotus
###############################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Selective replicationReplication\formulasFormulas\replication andHow Do I?StepsH_RECEIVING_ONLY_SELECTED_DOCUMENTSContext Help FormReceiving only selected documents
CN=Joe Levine/OU=CAM/O=Lotus
######
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Selective replicationSelected fields\replicationReplication\selected fieldsHow Do I?StepsAllH_RECEIVING_ONLY_SELECTED_FIELDSContext Help FormReceiving only selected fields
Views\and replicationFolders\replication andSelective replicationHow Do I?StepsH_RECEIVING_ONLY_SELECTED_FOLDERS_AND_VIEWSContext Help FormReceiving only selected folders and views
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CN=Joe Levine/OU=CAM/O=Lotus
#############################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Selective replicationDeletions, and replicationPurge intervalHow Do I?StepsH_RECEIVING_RECENTLY_DELETED_DOCUMENTSContext Help FormRemoving recently deleted documents
CN=Joe Levine/OU=CAM/O=Lotus
#####
01 Do Everyday Tasks02 Use Databases{
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Libraries, database\removingDatabases\librariesHow Do I?StepsH_REMOVING_DATABASES_FROM_A_LIBRARYContext Help FormRemoving databases from a library
CN=Joe Levine/OU=CAM/O=Lotus
#################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Databases\replicatingReplication\selected databasesHow Do I?StepsH_REPLICATING_CHECKED_DATABASESContext Help FormReplicating selected databases with Replicator
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
#################################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Databases\replicatingReplication\selected databasesReplicationHow Do I?StepsH_REPLICATING_ONE_DATABASEContext Help FormReplicating a database with Replicator
CN=Joe Levine/OU=CAM/O=Lotus
#############
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Databases\replicatingReplication\foregroundHow Do I?StepsH_REPLICATING_SELECTED_DATABASESContext Help FormReplicating a database in the foreground
CN=Joe Levine/OU=CAM/O=Lotus
##########################
01 Do Everyday Tasks08 Use Mobile Notesm
@01 User's Guide10 Chapter 10 Using Mobile Notes
Databases\replicationMail\replication andMAIL.BOXReplication\mailHow Do I?StepsH_REPLICATING_YOUR_MAILContext Help FormReplicating your mail with Replicator
CN=Joe Levine/OU=CAM/O=Lotus
############
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication\conflictsSave conflictsDeleting\conflict documentsRemoving\conflict documentsConflicts\resolving replication and saveHow Do I?StepsH_RESOLVING_REPLICATION_AND_SAVE_CONFLICTSContext Help FormResolving replication and save conflicts
Truncating documentsDocuments\truncatingRefreshing\truncated documentsSelective replicationDocuments\retrievingHow Do I?StepsH_SHORTENING_LARGE_INCOMING_DOCUMENTSContext Help FormReceiving shortened documents
CN=Joe Levine/OU=CAM/O=Lotus
######################
01 Do Everyday Tasks08 Use Mobile Notesd;
@01 User's Guide10 Chapter 10 Using Mobile Notes
Deletions, and replicationPurge intervalRemoving\older documentsDeleting\older documentsSelective replicationHow Do I?StepsH_SHORTENING_OR_REMOVING_OLDER_DOCUMENTSContext Help FormRemoving older documents
CN=Joe Levine/OU=CAM/O=Lotus
##########################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
CD-ROM\and replicationHow Do I?StepsH_SPECIFYING_A_CDROM_PUBLISHING_DATEContext Help FormSpecifying a database's CD-ROM publishing date
CN=Joe Levine/OU=CAM/O=Lotus
#######################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replicator\optionsHow Do I?StepsH_SPECIFYING_THE_DIRECTION_TO_REPLICATE_INContext Help FormSpecifying the direction to replicate in
CN=Joe Levine/OU=CAM/O=Lotus
###########################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replicator\optionsHow Do I?StepsH_SPECIFYING_THE_SERVER_TO_REPLICATE_WITHContext Help FormSpecifying the server to call
Replica databases\creatingDatabases\creating replicasWays toHow Do I?Ways ToH_WAYS_TO_CREATE_REPLICASContext Help FormWays to create local replicas
CN=Joe Levine/OU=CAM/O=Lotus
#######################
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CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication\informationWays toHow Do I?Ways ToH_WAYS_TO_GET_REPLICATION_INFORMATIONContext Help FormWays to get replication information
CN=Joe Levine/OU=CAM/O=Lotus
#####################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Ways toHow Do I?Ways ToH_WAYS_TO_REPLICATE_DATABASESContext Help FormWays to replicate local databases
CN=Joe Levine/OU=CAM/O=Lotus
########
01 Do Everyday Tasks08 Use Mobile Notes7
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
##########
01 Do Everyday Tasks08 Use Mobile Notes/
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication\selectiveWays toHow Do I?Ways ToH_WAYS_TO_SET_UP_SELECTIVE_REPLICATIONContext Help FormWays to set up selective replication
CN=Joe Levine/OU=CAM/O=Lotus
#####################################
01 Do Everyday Tasks08 Use Mobile Notes
@01 User's Guide10 Chapter 10 Using Mobile Notes
Setup\ReplicatorReplicatorWays toHow Do I?Ways ToH_WAYS_TO_SET_UP_SYNCCENTERContext Help FormWays to set up Replicator
Ways toHow Do I?Ways ToH_WAYS_TO_SPECIFY_REPLICATOR_OPTIONSContext Help FormWays to specify Replicator options
CN=Joe Levine/OU=CAM/O=Lotus
01 Common Questions09 About ReplicatingNb
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication between servers\troubleshootingTroubleshooting\replication between serversTroubleshootingAbout AppH_WHY_ARENT_DELETIONS_REPLICATINGContext Help FormWhy aren't deletions replicating?
Replication between servers\troubleshootingTroubleshooting\replication between serversTroubleshootingAbout AppH_WHY_ARE_DELETED_DOCUMENTS_REAPPEARINGContext Help FormWhy are deleted documents reappearing?
CN=Joe Levine/OU=CAM/O=Lotus
################################
01 Common Questions09 About Replicating
@01 User's Guide10 Chapter 10 Using Mobile Notes
Database replicas\size differences amongReplica databases\size differences amongReplication between servers\troubleshootingTroubleshooting\replication between serversTroubleshootingAbout AppH_WHY_ARE_REPLICAS_DIFFERENT_SIZESContext Help FormWhy are replicas different sizes?
CN=Joe Levine/OU=CAM/O=Lotus
##############################
01 Common Questions09 About Replicating
@01 User's Guide10 Chapter 10 Using Mobile Notes
Problems\replicationTroubleshootingAbout AppH_WHY_ARE_UNEXPECTED_DELETIONS_OCCURRING_IN_A_REPLICAContext Help FormWhy are unexpected deletions occurring in a replica?
CN=Joe Levine/OU=CAM/O=Lotus
########
01 Common Questions09 About Replicating
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication between servers\troubleshootingTroubleshooting\replication between serversTroubleshootingAbout AppH_WHY_DOESNT_A_REPLICA_CONTAIN_ALL_THE_DOCUMENTS_IT_SHOULDContext Help FormWhy doesn't a replica database contain all the documents it should?
CN=Joe Levine/OU=CAM/O=Lotus
################################################
01 Common Questions09 About Replicating
@01 User's Guide10 Chapter 10 Using Mobile Notes
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CN=Joe Levine/OU=CAM/O=Lotus
#######################################
01 Common Questions09 About Replicating9
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication between servers\troubleshootingTroubleshooting\replication between serversTroubleshootingAbout AppH_WHY_DONT_CHANGES_TO_THE_DATABASE_TITLE_REPLICATEContext Help FormWhy don't changes to the database title replicate?
CN=Joe Levine/OU=CAM/O=Lotus
#########
01 Common Questions09 About ReplicatingD
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication between servers\troubleshootingTroubleshooting\replication between serversTroubleshootingAbout AppH_WHY_DO_I_SEE_THE_MESSAGE_DATABASE_IS_NOT_FULLY_INITIALIZED_YETContext Help FormWhy do I see the message "Database is not fully initialized yet"
CN=Joe Levine/OU=CAM/O=Lotus
#############################################
01 Common Questions09 About Replicating
@01 User's Guide10 Chapter 10 Using Mobile Notes
Replication between servers\troubleshootingTroubleshooting\replication between serversTroubleshootingAbout AppH_WHY_ISN'T_A_REPLICA_DATABASE_RECEIVING_ACL_CHANGESContext Help FormWhy isn't a replica database receiving access control list changes?
Replication between servers\troubleshootingTroubleshooting\replication between serversTroubleshootingAbout AppH_WHY_ISN'T_A_REPLICA_DATABASE_RECEIVING_DESIGN_CHANGESContext Help FormWhy isn't a replica database receiving design changes?
CN=Joe Levine/OU=CAM/O=Lotus
########
02 General Notes Concepts10 Agents
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Agents\and the access control listAccess control list\and agentsReferenceAboutAllH_ABOUT_AGENTSContext Help FormAbout agents
CN=Joe Levine/OU=CAM/O=Lotus
#################################
02 General Notes Concepts10 Agents
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Agents\privatePrivate agentsReferenceAboutAllH_ABOUT_CREATING_YOUR_OWN_AGENTSContext Help FormAbout creating your own agents
CN=Joe Levine/OU=CAM/O=Lotus
#################################
02 General Notes Concepts10 Agents
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Search queries\using with agentsReferenceAboutAllH_ABOUT_LIMITATIONS_FOR_SEARCH_QUERIES_USED_WITH_AGENTSContext Help FormAbout limitations for search queries used with agents
CN=Joe Levine/OU=CAM/O=Lotus
#################################################
02 General Notes Concepts10 AgentsP
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Agents\restrictions onRestrictions on agentsReferenceAboutAllH_ABOUT_RESTRICTED_AGENTSContext Help FormAbout restricted agents
CN=Joe Levine/OU=CAM/O=Lotus
###############################
02 General Notes Concepts10 Agentsb
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Agents\setting upActions\performing with agentsReferenceAboutAllH_ABOUT_SETTING_UP_AN_AGENTContext Help FormAbout setting up an agent
CN=Joe Levine/OU=CAM/O=Lotus
########################
01 Do Everyday Tasks11 Use Agents to Automate Tasks
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
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01 Do Everyday Tasks11 Use Agents to Automate Tasks-
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CN=Joe Levine/OU=CAM/O=Lotus
##########################################
01 Do Everyday Tasks11 Use Agents to Automate Tasks
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Agents\copying from the same databaseAgents\copying from the same databaseCopying\agentsCopying\agents from the same databaseHow Do I?StepsAllH_COPYING_AN_AGENT_FROM_THE_SAME_DATABASEContext Help FormCopying an agent from the same database
CN=Joe Levine/OU=CAM/O=Lotus
#########################
01 Do Everyday Tasks11 Use Agents to Automate TasksH
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Agents\creatingCreating\agentsHow Do I?StepsAllH_CREATING_AN_AGENT_FROM_SCRATCHContext Help FormCreating an agent from scratch
CN=Joe Levine/OU=CAM/O=Lotus
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Search queries\displaying agent searches to usersAgents\displaying search queries forHow Do I?StepsAllH_DISPLAYING_SEARCH_QUERIES_USED_BY_AN_AGENTContext Help FormDisplaying search queries used by an agent
01 Do Everyday Tasks11 Use Agents to Automate Tasks
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Agents\making an agent that marks documents read or unreadDocuments\marking read or unreadHow Do I?StepsAllH_MAKING_AN_AGENT_THAT_CHANGES_DOCUMENTS'_READ_OR_UNREAD_STATUSContext Help FormMaking an agent that changes documents' read or unread status
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Mailing\forwardingAgents\forwarding documents withHow Do I?StepsAllH_MAKING_AN_AGENT_THAT_FORWARDS_DOCUMENTSContext Help FormMaking an agent that forwards documents
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Agents\copying documents withAgents\deleting documents withCopying\documents with agentsDeleting\documents with agentsHow Do I?StepsAllH_MAKING_AN_AGENT_THAT_MANAGES_DOCUMENTS_BETWEEN_DATABASESContext Help FormMaking an agent that copies and deletes documents
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Agents\copying documents to folders withAgents\removing documents from folders withCopying\documents to a folder with agentsDeleting\documents with agentsAgents\making agents that move documents to foldersMoving\documents to foldersHow Do I?StepsAllH_MAKING_AN_AGENT_THAT_MANAGES_DOCUMENTS_IN_FOLDERSContext Help FormMaking an agent that manages documents in folders
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Mailing\repliesAgents\replying to mail withHow Do I?StepsAllH_MAKING_AN_AGENT_THAT_REPLIES_TO_MAILContext Help FormMaking an agent that replies to mail
01 Do Everyday Tasks11 Use Agents to Automate Tasks
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Searching for documents\using agentsSearching\using agentsAuthors\using agents to search forHow Do I?StepsAllH_MAKING_AN_AGENT_THAT_SEARCHES_FOR_AUTHOR_NAMESContext Help FormMaking an agent that searches for author names
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Searching\using agentsSearching for documents\using agentsDates\using agents to search forHow Do I?StepsAllH_MAKING_AN_AGENT_THAT_SEARCHES_FOR_CERTAIN_DATESContext Help FormMaking an agent that searches for certain dates
If your database does not have a full text index, Notes automatically displays search results by displaying only the documents that contain the text for which you are searching. Notes also places a checkmark beside each of these documents.
If your database has a full text index, you have several options for displaying search results. You can:
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Choose a method for sorting search results
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Limit the number of documents in the search resultsl
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Clear the search results
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If you used Search Builder to create a search formula, you must use Search Builder to edit the tokens that represent the search conditions. However, there is some editing that you can do directly in the search bar. For example, you can add OR, AND, NOT, parentheses, and other operators in the search bar. You can:
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Edit the formula in Search Builder
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Edit the formula in the search bar
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You can encrypt mail messages to make sure that no unintended people read them. Notes scrambles the information in the messages so that only the people they were intended for can read them. You can:
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Encrypt messages that you send
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Encrypt messages that people send to you
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Encrypt messages that you save after sending them
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To enter user information in your Personal Address Book, you create Person documents in the Business Cards view. You can:
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Create Person documents directly in your Personal Address Book
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Create Person documents while reading messages you receivedf
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Create Person documents while creating a message
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Creating a mailing listr
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You can find the unread documents in one or more databases. You can:
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Display only the unread documents in a database
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Scan a database for unread documents
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Scan multiple databases for unread documents
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Scan a specific group of databases each time you scan for unread documents
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Scan for unread documents automatically when you start Notes
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You can forward messages from your mail database, and you can forward documents from non-mail databases. When you forward a message or a document, you create a new message that contains the contents of the original message or document. You address this new message the same way you address any new message. You can:
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Forward a single message or document
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Forward multiple messages or documents as a single message
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When you create a message, you can include information from other Notes documents as well as information from other products. You can:
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Attach a file to the message
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Link to another Notes document, view, folder, or database
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Link to and embed information from other programs
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If your database has a full text index, you can do the following:
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Save a search formula for later use
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Use a saved search formula
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Delete a saved search formula
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To keep your mail file organized and make messages easy to find, you can:
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Create folders for your mail
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Move mail messages into folders
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Sort messages within a folder or viewa
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Reduce the size of your mail databaset
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You can:
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Read messages that you receive
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Read messages that you sent to other people
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Find and read messages you haven't already read
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View a discussion in your mail databasei
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Display delivery information about a message
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If your database is full text indexed, you can use several features to narrow or broaden the focus of your search. You can:m
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Make a search case-sensitive
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Include variations of search words in a search
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Include synonyms of search words in a search
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Change the relevance ranking of the words in your search
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Search for words that are close to each othert
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Ways to search for documents that contain specific text or match specific criteria
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Creating a full text index
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Displaying information about a full text index
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About limitations when creating search formulase
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iH(Z5
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You can:
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Tell Notes to save all messages when you send them
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Tell Notes to ask you if you want to save each message
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Save a message in a folder when you send it
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You can:
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Save a message when you send it
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Save a message without sending it
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Save a message that you receive
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Notes lets you specify search criteria to find specific documents in one or more databases. You can:
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Search for documents that contain a specific word or phrasee
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Search for documents that contain all the words in a list.
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Search for documents that contain any of the words in a list
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Search for documents created by a particular authore
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Search for documents created or modified on a particular dater
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Search for documents that contain a specific entry in a specific field
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Search for documents by specifying criteria in a form
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Search for documents that were created with a specific form
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Search for documents that do not contain certain words
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Ways to search for information
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About searching for informations
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You can use the search facilities in Notes to:
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Search for text in a document that you are reading
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Find and replace text in a document that you are reading
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Search for text in document titles that appear in a view
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Search for documents that contain specific text or match specific criteria
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You can:
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Send a standard mail message
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Send a message you previously saved without sending
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Send a document from a non-mail database as a mail message
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Send a message from a remote locationc
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Send a message through the Internet
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Control the extent of name-lookup when sending messages
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If your company is using a mail transfer agent (MTA) to send mail from Notes servers to the Internet, you can send a Notes message through the Internet. In addition, you can use Notes to create Internet mail even if your company does not use Notes servers for your mail or if you have a personal connection to the Internet.c
Sending Notes mail through the Internet
If your company is using Notes servers for mail and has set up an SMTP MTA to send Notes mail through the Internet, you send a message through the Internet the same way you send any Notes message. However, because the message is going over the Internet, it may lose some of its formatting, or attachments may not be usable to the recipients. To help solve this problem, you can:
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Protect the format of messages and attachments you send to other Notes users
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Choose an encoding method for attachments you send to non-Notes userso
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Using Notes to create Internet mail,
If you have a personal mail account on the Internet or your company is using any Internet mail system, you can use Notes to send and receive Internet mail. You can:
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Learn about using Internet mail through Notes
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Set up Internet mail
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You can use Lotus Word Pro 97 or Microsoft Word as your editor when you create and edit Notes mail messages. When you use a word processor to create a message, Notes displays most of the menu commands of your word processor. The only Notes menu commands that remain are on the File, Window, and Help menus. Notes also displays the SmartIcons or the Tool Bar from your word processor.
The messages you create are readable by all recipients, whether or not they have a copy of the word processor you used to create the message.
You can
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Set up Notes to use a word processor with Notes mail
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Create a mail message using a word processor
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Discard a message without saving or sending it
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All other Notes mail procedures are the same whether or not you are using a word processor.
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Editing an existing messageH
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Replying to a message
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Ways to create a mail message
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Ways to read messages
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Ways to save messages
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After setting up Internet mail, you can:
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Create Internet mail
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Send Internet mail
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Receive Internet maill
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About using Internet mail through Notesn
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Setting up Internet mail
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You can use other mail programs in conjunction with Notes. You can:
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Use cc:Mail and other VIM mail programs as your mail program in Notes
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Use Microsoft mail-enabled programs and Microsoft Exchange with Notes
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Stationery lets you use the structure and recipient list of a message over and over. Stationery is useful when you frequently send a message in the same format to the same people. A good example is a weekly status report. You can:
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Create stationery
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Use stationery to create a new message
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Edit stationeryg
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Rename stationerye
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Notes looks in your Personal Address Book to find information it uses when you send a mail message. For example, Notes looks for addressing information about people and groups to whom you send messages. If Notes doesn't find the information it needs, it looks in the Public Address Book on the server. In addition, Notes looks in your Personal Address Book for information about the location where you are using your computer. You can:n
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Enter user information in your Personal Address Book
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Create a mailing list in your Personal Address BookM
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Tell Notes about other locations where you use your computer
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Tell Notes to use a different Personal Address Book
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Notes lets you create local replicas in the background, so you can do other work while Notes replicates. You can create a full
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica
, partial replica, or replica stub.
A full replica contains all of a database's documents and design features (such as
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Forms control how you edit, display, and print documents. A form can contain fields, static text, graphics, and special objects. A database can have any number of forms.
forms
and
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Where users create the three types of agents: simple action, formula, and LotusScript.
agents
A partial replica contains only selected documents, shortened documents, and/or selected database features. This is useful if you need only part of a database and want to save space on your hard disk (where the replica is stored) or reduce the time and expense of remote replication.
A replica stub contains a database's design features but no documents. This is useful if you need to fit a replica on a diskette to copy to a remote workstation; you can replicate documents to it later.
To save hard disk space, make local replicas of only those databases you need to use when you're not connected to a network.
To save time, create local replicas at the office while you're connected to the network. (You can create local replicas on your laptop or remote workstation over a modem, but this takes longer.) If you use a laptop, bring it to the office and create local replicas on it directly. If you use a remote workstation, create local replicas on another computer at the office, copy each replica to a diskette, and then copy the replicas to your remote workstation. If a full replica is too large to fit on a diskette, you can still save time by creating a partial replica or replica stub to copy to a diskette.
See related topics
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Ways to create local replicasc
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About replicationv
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About workstation to server replicationv
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About replicating local databasesl
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A library is a database containing lists of other databases. You can use a library to identify databases that interest you.
The main view in a library lists databases alphabetically by title and gives a brief description (abstract) of each database. Each document gives the title, abstract, and replica ID number of a database. It also contains buttons you can use to add and open the database or, if you're not sure yet that you want the database, open the database without adding it to your workspace.p
Unlike a database catalog which lists all the databases on a server, a library lists whatever databases the librarian publishes in it, on one server or on several servers. There can also be more than one library on a server. For example, your organization may store databases related to several departments all on one large server, and people from each department may find the databases related to its work in libraries such as "Marketing Library" or "R&D Library."
Who can use a library?
Anyone who has access to the server where a library is stored, and Reader access to the library, can use the library.d
About local librariesl
You can create a local library for your own use, listing databases on your own hard drive as well as databases on servers. The only difference between a local library and libraries on servers is that no other users can use your local library or become librarians for it.
Tip
A local library is useful for rebuilding your workspace if your DESKTOP.DSK file becomes damaged.s
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Creating a database library
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Ways to work with database libraries
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Removing databases from a library
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Using database libraries
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When a document is deleted from a database, Notes keeps a deletion stub that identifies the document. This way, Notes can replicate the document to other replicas even though it's been deleted from the original database.
Notes removes deletion stubs from a database when they are older than the database's purge interval. A database's purge interval is one-third the number of days specified in the "Remove documents not modified in the last" box (on the Space Savers panel of the Replication Settings dialog box). For example, if 60 days are specified, the purge interval is 20 days. Removing deletion stubs frees up the disk space the deleted documents occupied.
The default purge interval is 30 days. To make sure you receive documents deleted from a database, replicate at least once during every purge interval (for example, once every 30 days).o
Note
When Notes removes documents that are older than the purge interval from a replica, Notes does not create deletion stubs for the documents.
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Removing older documents
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Receiving recently deleted documents
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Limiting what a replica sends
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After you create a local
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica
, you can make changes to it and send your changes to the original database on the server. You can also receive changes that have been made to the server database. Notes lets you replicate changes in one or both directions.
Notes also lets you perform selective replication; for example, you can specify that your local replica receive only newer documents. Like creating partial replicas, this is useful if you need only part of a database and want to save disk space or reduce the time and expense of remote replication.
You can choose File - Replication - Replicate and select "Replicate with options" to replicate in the foreground. When you replicate in the foreground, you have to wait until Notes finishes replicating to do other work. Upon finishing replication, Notes displays replication information in the Replication Statistics dialog box.
Background replication
You can use the Replicator workspace page to replicate in the background. When you replicate in the background, you can do other work while Notes replicates. Notes displays messages about replication events in the Replicator status bar and upon finishing replication, Notes displays replication information in the right column of the Replicator page.
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To replicate in the background, you must run the DOS program SHARE.EXE before you start Windows.
To run SHARE.EXE, exit Notes and Windows, change to your DOS directory, and enter share at the DOS prompt.
To load SHARE.EXE automatically when you start your computer, enter the following line in your AUTOEXEC.BAT file:
LOADHIGH C:\DOS\SHAREk
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
Replication is the process of exchanging modifications between replicas. Through replication, Notes makes all of the replicas essentially identical over time. For example, users in one office can make changes to a replica on their server at the same time that users in another office make changes to a replica of the same database on their server. When the servers replicate, each replica is updated with the information from the replica on the other server.
A replica has the same replica ID as the original database. This distinguishes a replica from a copy of a database because the common ID lets you replicate changes between the replica and the original database.
Replication can occur between two servers or between a workstation and a server, for example, between a laptop and a server. Replication can also occur in one or both directions between replicas. That is, you can set up replication so that two replicas receive updates from each other, or so that only one replica receives updates from the other.
Notes lets you choose which databases you want to replicate and when to replicate them. Replication can occur automatically according to a schedule you specify, or manually through server or workstation commands you specify. Replication between servers generally occurs automatically on a schedule specified by a database manager or network administrator, whereas replication between a workstation and a server generally occurs manually when a user needs to replicate updates.
For a database stored on a cluster server, any change in the database causes replication to occur immediately. Unlike the scheduled Notes replication process, cluster replication is managed by server tasks called cluster replicators that are responsible for constant synchronization for replicas in a server cluster. e
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A replication conflict occurs when two or more users edit the same document in different replicas between replications. A save conflict occurs when two or more users edit the same document in a database on a server at the same time.
How Notes treats replication conflicts
At the next replication after two users edit and save the same document, Notes designates the document that has been edited and saved the most frequently the main document. (If each has been edited and saved the same number of times, Notes designates the document that has been saved most recently the main document.) Notes displays the other(s) as responses to the main document with a diamond symbol in the left margin.f
If a document is edited and saved one time in a replica and then deleted in another, the deletion takes precedence. However, if a document is edited and saved more than one time, or if the document is edited and saved after the deletion, the edited document takes precedence.S
Note
A database designer can specify that Notes merge conflicting edits into a single document whenever possible. In this case, if two users edit different fields in the same document, Notes saves the edits to each field in a single document. However, if two users edit the same field in the same document, Notes saves one document as a main document and the other as a response as described above.
How Notes treats save conflictse
When more than one user opens the same document to edit at the same time, Notes designates the document that has been saved first as the main document. When another user tries to save the same document, Notes prompts the user to save it as a Save Conflict document. If the user does, Notes displays it as a response to the main document with a diamond symbol in the left margin.
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Notes maintains a replication history for any Notes database that has successfully replicated at least once. Notes uses this history to determine the date of documents to include in the database's next replication with a particular server. For example, if a database successfully replicated with the SUPPORT server 24 hours ago, Notes will only replicate documents added, modified, or deleted in the replica on SUPPORT in the last 24 hours.
Note
Before replication starts between two databases, Notes checks the replication history stored with each database to make sure they agree. If they don't, Notes performs a full replication.
The first time a database replicates successfully with another server, an entry appears in the replication history. If the database replicates with additional servers, an entry for each server is added to the history. On subsequent replications with a server, no new entries appear in the list; instead, Notes updates the date and time to the most recent replication with that server. (A replication history may also include entries for servers a local database has not yet replicated with.) If a database doesn't replicate successfully, Notes doesn't update the replication history.P
Note
When replication is performed between a local replica and a database on a server, Notes updates the replication history of the local replica only. When replication is performed between two server replicas, Notes updates the replication histories of both replicas.c
Within a server cluster, a Cluster Replicator task performs replication between servers in the cluster. The cluster replication takes place in addition to any scheduled replication performed by the Replicator task. The Cluster Replicator task logs cluster information hourly, but does not write a replication history. Consult with your Domino administrator to review cluster replication data generated by a Cluster Replicator.
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The Replicator workspace page lets you manage replication of your local databases in one place. With the Replicator page, you can replicate multiple databases with one or more servers with a single command. When you use the Replicator page, Notes replicates in the background so you can do other work while Notes replicates.
When you use Notes away from the office, you can have Replicator call each server you want to replicate with automatically. If you're using a passthru server or a remote LAN server, you can have Replicator make a single call and replicate all of your local databases at one time, even if they're on different servers.
The Replicator page also lets you customize replication depending on where you're working. For example, you could set up a local database to receive full documents when you replicate at the office (on a network) and receive shortened documents when you replicate away from the office (using a modem). The Replicator page also provides additional ways to replicate; for example, you can assign high priority to selected databases and replicate only those databases.
The Replicator page
The Replicator page is always the last page on your workspace; you cannot delete it. It automatically contains the following types of entries:
Database - The Replicator page contains a database entry for each local replica you have.
Start replication at - You can use this entry to specify a replication schedule and enable scheduled replication. This entry is always first and cannot be deleted.
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selective replic
Database templates - You can use this entry to refresh the designs of template-based databases. This entry cannot be deleted.
le databases
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You can also create the following types of entries for mobile locations (such as Home and Travel):
Call - You can use a call entry to connect to a server.
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Most types of entries on the Replicator page contain buttons which you can use to specify replication options. For example, you can use the arrow button on a database entry to specify the direction you want to replicate in and the server you want to replicate with.
When you replicate, the status bar at the bottom of the Replicator page displays current replication information, such as call attempt information, the database currently being replicated, and the number of updates that have been replicated.
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After replication, the Replicator page displays replication statistics for individual entries such as the server replicated with and the date and time of replication.
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Replicator and locations
Notes lets you set up the Replicator page in a different way at each of your
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
locations
. This way, you don't have to change replication settings every time you work at a different location. For example:
You could set up a database entry at your Office location so that it sends and receives documents when you're at the office and you could deselect the same database entry at your Travel location so that it never replicates when you're on the road.
You could replicate all of your local databases on a schedule at your Office location and replicate only your mail on an as-needed basis at your Home location.
You could arrange database entries in one order at your Travel location and arrange them in a different order at your Home location so that you replicate in a different order at each location.
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A replication schedule lets you replicate local databases on a regular basis automatically. You specify replication schedules in u
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
documents in your
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A database that contains the names and computer addresses of users and user groups that you enter yourself.
Personal Address Book
. This way, you can specify different replication schedules for different places that you work. For example, you could specify a replication schedule for your Office location only, or specify different replication schedules for your Office and Home locations.
Note
Domino administrators can also specify replication schedules for server to server replication. For more information, see Domino Administration Help.
When you start Notes, Notes checks to see if scheduled replication is enabled for the current location. If it is, Notes performs replication in the background based on the current location's schedule.
For example, suppose you have scheduled replication for 8:00 AM to 6:00 PM Monday through Friday with a 360 minute repeat interval. If you start Notes at 9:00 AM on Tuesday, Notes immediately attempts to replicate, and then attempts to replicate again 360 minutes later. If a scheduled replication attempt fails, Notes tries to replicate again each minute until the attempt is successful.
If your local databases contain time-sensitive information, it may be useful to do the following:R
Schedule replication shortly before you normally start using Notes and shortly before you normally finish using Notes at a particular location. This way, you can get the most up-to-date information from servers at the beginning of the day and provide information you've updated to servers at the end of the day.
If you replicate over a phone line, schedule replication during the middle of the night when telephone calls are cheapest and servers are not as busy.
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Notes lets you replicate a subset of documents to a
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicac
so you can limit the size of replicas. With selective replication, you can:
Save disk space.
Reduce the time and expense of remote replication.
Display only the parts of databases you're interested in.d
For example, you could create a local replica of your mail database on a laptop and replicate only those documents created in the last two months. This way, the replica takes less time to create and takes up less space on your laptop.
Or, suppose you work for a community theater group and use a database that provides information on federal and state arts grants. If the database classifies documents according to art form, you could create a local replica of the database and replicate only those documents related to theater grants.
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Notes lets you create copies of server databases on your workstation called local replicas. Local replicas are useful because you can work with them when you're not connected to a server over a network. With mobile Notes, you can call servers over a modem and exchange updates between local replicas and databases on servers.e
To perform workstation to server replication, you must first create a local replica. Then you can work in it locally and replicate changes between it and the database on the server.c
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You can clear individual entries within a database's replication history or clear the entire replication history.
1. Click the database.
2. Choose File - Replication - History.
3. Do one of the following:
To clear one entry, select it, click Zoom, and click Remove.
To clear the entire replication history, click Clear.
4. Click Yes to delete the selected entries.
5. Click Done when you are through clearing entries.
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`4b} =
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You can create call entries on the Replicator page that automatically connect to servers when you replicate over a modem.
1. If necessary,
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switch to a location
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where you use a modem to connect to Domino servers (such as Home or Travel).e
2. Click the Replicator tab.
3. Click where you want the call entry.
Note
Notes adds the call entry immediately above the entry you click.t
4. Choose Create - Call Entry.
Note
Notes creates the entry for your
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The server on which your Lotus Notes mail file is stored. If you don't use Notes mail, your Notes administrator assigns you a home server.
home serverC
by default.
5. (Optional) To specify a different server, do the following:
Double-click the phone button on the call entry.
tes adds the han
y immediately ab
entry you click.
4. Choo
Select the server you want to call and click OK.
Note
Notes displays the servers for which you have already specified phone numbers. To add a server to the list or specify a different phone number, choose File - Mobile - Server Phone Numbers.4
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Creating a hangup entry
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You can create a database library either on a server where you have access to create databases, or on your hard drive. When you create a library, you automatically become its Manager and a librarian.
1. Choose File - Database - New.
2. Enter a location (server or Local), title, and file name for the library.
3. Select Show Advanced Templates.
4. Select Database Library (DBLIB4.NTF) as the template.
5. Click OK.
If you create many libraries on a server, consider creating a subdirectory on the server devoted to library storage so users can easily locate libraries.
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You can create a local
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicae
of a database that contains all of the database's documents and design.
1. Click the database.
2. Do one of the following:
Choose File - Replication - New Replica.
Click the New Replica icon in the SmartIcons bar.
3. Do the following:
For Server, select Local.
Enter a file name for the replica.
For Create, click Immediately.
4. (Optional) Do one or both of the following:
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Notes provides document security by letting you encrypt fields in documents. Encryption means encoding data so that only those who have the secret encryption key can read it.
encrypt
the replica so that it can be opened only with your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user ID
, click Encryption, select "Locally encrypt this database," and click OK.
To create an index so you can perform
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Lets you search a database for words and phrases, as well as perform more complex searches using wildcards and logical operators.
full text searches
on the replica, select "Create full text index for searching."
5. Click OK.
Notes adds an entry for each local replica you create to the
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Replicator
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workspace page. You can use the Replicator page to update your replicas.l
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About encryption
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You can create a hangup entry on the Replicator page that automatically disconnects from a server when you replicate over a modem.
1. i
If necessary,
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switch to a location
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where you use a modem to connect to Domino servers (such as Home or Travel).
2. Click the Replicator tab.
3. Click where you want the hangup entry.
Note
Notes adds the hangup entry immediately above the entry you click.
4. Choose Create - Hangup Entry.
5. (Optional) To make the hangup entry the last entry, click and hold the mouse over the hangup entry and drag it to the last position.
Note
You need only one hangup entry, even if you have more than one call entry. (When Replicator reaches a new call entry, it automatically hangs up the current call.)
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Creating a call entry
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You can create a local
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicae
of a database that contains selected documents, shortened documents, and/or selected parts of the database's design. You can also specify a maximum size for a local replica.
1. Click the database.
2. Do one of the following:
Choose File - Replication - New Replica.
Click the New Replica icon in the SmartIcons bar.
3. Do the following:
For Server, select Local.
Enter a file name for the replica.
For Create, click Immediately.
4. (Optional) To limit the size of the replica, do one or both of the following:
To specify a maximum size for the replica, click Size Limit, select a number of gigabytes, and click OK.
To r
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specify selective replication settings
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, click Replication Settings, specify the settings you want, and click OK.
5. (Optional) Do one or both of the following:
To p
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Notes provides document security by letting you encrypt fields in documents. Encryption means encoding data so that only those who have the secret encryption key can read it.
encrypto
the replica so that it can be opened only with your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user IDo
, click Encryption, select "Locally encrypt this database," and click OK.a
To create an index so you can perform
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Lets you search a database for words and phrases, as well as perform more complex searches using wildcards and logical operators.
full text searches
on the replica, select "Create full text index for searching."
6. Click OK.
Notes adds an entry for each local replica you create to the r
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Replicator
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workspace page. You can use the Replicator page to update your replicas.
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Specifying a maximum size for a database
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You can create a local
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicae
of a database that contains only the database's design. (You can replicate some or all of the database's documents to the replica stub later.)o
1. Click the database.
2. Do one of the following:P
Choose File - Replication - New Replica.
Click the New Replica icon in the SmartIcons bar.
3. Do the following:
For Server, select Local.
Enter a file name for the replica.
For Create, click "Next scheduled replication."
4. (Optional) To
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Notes provides document security by letting you encrypt fields in documents. Encryption means encoding data so that only those who have the secret encryption key can read it.
encrypt
the replica so that it can be opened only with your
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A file assigned to every user and server that uniquely identifies them to Lotus Notes.
user ID
, click Encryption, select "Locally encrypt this database," and click OK.
5. Click OK.
Notes adds an entry for each local replica you create to the
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Replicator
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workspace page. You can use the Replicator page to update your replicas.
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You can delete database entries, call entries, and hangup entries from the Replicator page.
Note
When you delete a database entry from the Replicator page, it is deleted at all locations. If you don't want to replicate a database at a certain location, you can deselect the database entry for that location instead of deleting the entry.
1. If necessary, click the Replicator tab.
2. Click the entry you want to delete.
3. Press DEL.
4. Select Yes.
Tipy
You can return a database entry to the Replicator page after you delete it. To do so, click the corresponding database icon on your workspace and drag it to the Replicator tab.
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You can disable replication for a database temporarily.
1. Click the database.
2. Choose File - Replication - Settings.
3. Click Other.a
4. Select "Temporarily disable replication."
5. Click OK.
This is useful if you want to prevent a database from being updated, or if you want to check to see if a database is corrupted before replicating with a server. Disabling replication suspends both cluster replication and scheduled replication for cluster servers.
To disable replication for multiple databases, you can use the Tools to Manage Notes Databases dialog box. Display this dialog box by selecting File - Tools - Server Administration and then click the Database Tools button. Use the Replication tool.
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You can display when and with which server a database has replicated.
1. Click the database.
2. Choose File - Replication - History.C
3. Do one of the following:
Select Date to view the information by date.
Select Server name to view the information by server.
4. Click Done when you are through reviewing the history.
To display more information about an entry, select it and click Zoom. To copy the entire replication history to the Clipboard, click Copy.
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1. Click the database.
2. Choose File - Database - Properties.
3. Click the Information tab.
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ays to get replication information
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You can prevent sending certain changes you make to a
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica
to other replicas of a database._
1. Click the replica.
2. Choose File - Replication - Settings.
3. Click Send.
4. Do one or more of the following:
Select "Do not send deletions made in this replica to other replicas" to prevent replicating documents you have deleted from the replica since the replica's
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purge interval
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Select "Do not send changes in database title & catalog info to other replicas" to prevent replicating changes you make to the replica's title or changes you make to the replica's Database Catalog categories.
Select "Do not send changes in local security property to other replicas" to prevent replicating the replica's local security setting.
5. Click OK.
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You can arrange database entries on the Replicator page so that they are replicated in the order you want.
1. Click and hold the mouse over the entry you want to move.
2. Drag the entry to its new position.
Note
You cannot move the "Start Replication at" entry; it is always first.
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1. Click the database.
2. Choose File - Replication - Settings.
3. Click Other.P
4. Specify a replication priority.
Note
The default is Medium.
5. Click OK.
TipP
You can use the Replicator workspace page to
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replicate only high priority databases
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. High-priority database entries on the Replicator page display an exclamation point.
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You can publish a database directly if you have at least Author access to the library to which you want to publish the database. The library where you want to publish the database must be added to your workspace before you publish.
1. Display the workspace.
2. Select the icon for the database you want to publish.
3. Choose File - Database - Publish.
4. Select the library you want from the "Available libraries" list, and click OK.
5. Fill in the abstract for the database you're publishing.
6. (Optional) Fill in the long description for the database you're publishing.
7. Close and save the document in the library.
Details
The abstract becomes the title that appears in the view.
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You can specify a cutoff date for a
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicas
. This way, the replica receives only those documents that have been created or modified after the cutoff date.
1. Click the replica._
2. Choose File - Replication - Settings.
3. Click Other.
4. Select "Only replicate incoming documents saved or modified after" and type a date.
5. Click OK.
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You can specify a formula that determines the documents a
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica
receives.
1. Click the replica.d
2. Choose File - Replication - Settings.
3. Select "Replicate a subset of documents."
4. Do the following:
Select "Select by formula."
Specify a formula.
Click the check mark indicator.
5. Click OK.
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You can select specific fields that a replica receives in an address book or other type of database.
1. Click the replica.
2. Choose File - Replication - Settings.
3. Click Advanced.
4. Select the Fields check box.
5. Click the Define button to display the Replicate Selected Fields dialog box.
6. Select a replica type.
7. Click OK.
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You can select the c
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In Windows 95, the graphical representation of a directory or subdirectory.
folderss
and n
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A list of documents in a database that is usually sorted or categorized to make finding documents easier. A database can have any number of views.
views
a _
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicaE
receives.
1. Click the replica.
2. Choose File - Replication - Settings.
3. Select "Replicate a subset of documents."
4. Select one or more folders and views.
5. Click OK.
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You can select the parts of a database's design, such as
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Forms control how you edit, display, and print documents. A form can contain fields, static text, graphics, and special objects. A database can have any number of forms.
formso
and
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Where users create the three types of agents: simple action, formula, and LotusScript.
agents
, that a
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica
receives.
1. Click the replica.
2. Choose File - Replication - Settings.
3. Click Advanced.
4. Do any of the following:F
Select "Forms, views, etc." to receive a database's basic design.
Select "Agents" to receive a database's agents.
Select "Replication formula" to receive the formula a database uses to select the documents it receives.
Select "Access control list" to receive a database's
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A list of database users (individual users, Lotus Notes servers, and groups of users and/or servers) created and updated by the database manager. The ACL specifies which users can access the database and what tasks they can perform.
access control list (ACL)
5. Click OK.
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You can specify whether to remove documents from a
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica
that have been deleted from the database you're replicating with. You can keep or remove documents that have been deleted since the database's
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purge interval
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1.
Click the replica.
2. Choose File - Replication - Settings.
3. Click Advanced.
4. Under "Replicate incoming," do one of the following:
Select "Deletions" to remove documents from the replica that have been deleted from the database you're replicating with.
Deselect "Deletions" to keep documents in the replica that have been deleted from the database you're replicating with.
5. Click OK.
Note
If "Do not send deletions made in this replica to other replicas" (on the Send panel of the Replication Settings dialog box) is selected for the database you're replicating with, you cannot replicate incoming deletions.
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You can remove databases from a library if you are the creator of the library.
1. Open the library.
2. Select the documents for the databases you want to remove.
3.
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Delete
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the documents.
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You can replicate multiple databases in the background.a
1. Click the Replicator tab.
2. In the left column, select the database entries you want to replicate.
Note
Make sure you remove the check marks from the entries you don't want to replicate.y
3. Choose Actions - Start.
Tips
To stop replicating the current database entry and go on to the next one, click Next. To stop replication altogether, click Stop.
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Specifying the direction to replicate in
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Ways to replicate databases with Replicator
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You can replicate one or more databases with a selected server in the background.a
1. Click the Replicator tab.
2. In the left column, select the database entries you want to replicate.
Note
Make sure you remove the check marks from the entries you don't want to replicate.e
3. Choose Actions - Replicate with Server.
4. Select the server.(
5. Click OK.
Tip
To stop replicating the current database entry and go on to the next one, click Next. To stop replication altogether, click Stop.a
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Specifying the direction to replicate in
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You can replicate databases in the background automatically according to a schedule you specify. When you enable scheduled replication, Replicator performs the current
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location's
replication schedule. (You can specify different replication schedules for different locations.)
1.
If necessary,
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specify a replication schedule
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for the current location.
2.
Click the Replicator tab.
3. In the left column, select the database entries you want to replicate on schedule.
Note
Make sure you remove the check marks from the entries you don't want to replicate.
4. In the left column, select the "Start replication at" entry.
To stop replicating the current database entry and go on to the next one, click Next. To stop replication altogether, click Stop.
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About locations@
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Ways to set up locations
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Ways to replicate databases with Replicator
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You can replicate only high priority databases in the background. High-priority database entries on the Replicator page display an exclamation point.
1. Click the Replicator tab.
2. Choose Actions - Replicate High Priority Databases.
To stop replicating the current database entry and go on to the next one, click Next. To stop replication altogether, click Stop.k
Tipa
To specify a database's replication priority, click the database entry, click the right mouse button, and choose Replication Settings. Then click Other and specify the priority.
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Specifying the direction to replicate in
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You can replicate a database in the background.
1. Click the Replicator tab.
2. Click the database entry you want to replicate.
3. Choose Actions - Replicate Selected Database.
Tipv
To stop replication, click Stop.
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About Replicator
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1. Select the database you want to replicate.
2. Choose File - Replication - Replicate.
3. Select "Replicate with options."
4. Click OK.
5. (Optional) Select a different server to replicate with.
6. Do one or both of the following:
Select "Send documents to server."
Select "Receive documents from server."
7. If you select "Receive documents from server," specify whether you want to receive full documents, document summaries and the first 40KB of
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich texte
only, or document summaries only.
Note
Summaries include basic document information such as author and subject.s
8. Click OK.
Tipl
To do other work while you replicate, you can
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replicate databases in the background with Replicatorn
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. The Replicator page also provides additional ways to replicate, for example, you can replicate multiple databases at one time.
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Ways to replicate local databases
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You can replicate your mail database in the background. You can send and receive mail or send mail only.
1. Click the Replicator tab.
2. Do one of the following:
Choose Actions - Send and Receive Mail.s
Choose Actions - Send Outgoing Mail.
Tipn
To stop replication, click Stop.
Note
Notes sends outgoing mail from your local MAIL.BOX database to the server and deletes the mail from MAIL.BOX.y
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After a replication or save conflict, Notes saves one document as the main document and the other(s) as responses. You can save a response's information in the main document or make one of the responses the main document.
Saving a response's information in the main document and deleting the response
1. Open the response document that contains information you want to save.e
2. Select the information you want to copy and choose Edit - Copy.
3. Open the main document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
4. Move to where you want the information and choose Edit - Paste.
5. Choose File - Save to save the main document.
6. Move the highlight to the response document.
7. Choose Edit - Clear or press
8. Press
to refresh the view and delete the response document.
Deleting the main document and making a response the main document
1. Open the response document you want to make the main document in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit mode
2. Choose File - Save to save the response document.
3. If there are other response documents, do the following:
Select the other response documents and choose Edit - Cut.
Move the highlight to the document you saved in step 2.
Choose Edit - Paste.
4. Move the highlight to the old main document.e
5. Choose Edit - Clear or press
DELe
6. Press
F9n
to refresh the view and delete the old main document.
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Saving a document
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For an Address book database, you can select one of four standard replica types to reduce the size of documents stored in a replica. For all other database types, you can shorten the documents that a
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replica
receives.
1. Click the replica.d
2. Choose File - Replication - Settings.
3. For an Address book database, select a standard replica type from the drop-down list. e
4. For any other database type (not an Address book), select "Receive summary and 40 KB of rich text only."e
Note
Notes shortens documents by removing all but a document summary and the first 40KB of
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
Summaries include basic document information such as author and subject.
5. Click OK.
Tipa
To receive the rest of a document after it has been shortened, open the document and choose Actions - Retrieve Entire Document. To receive the rest of more than one shortened document in a view, select the documents, choose Actions - Retrieve Entire Document, select "Get documents now via background," and click OK. If Notes can retrieve the document(s) from more than one server, it prompts you to choose the server.
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Receiving only selected fields
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You can remove documents from a
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicaT
that have not been modified in a specified number of days. The number of days you specify also sets the replica's
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purge interval
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Caution
Notes removes documents from the replica immediately without prompting you.
1. Click the replica.
2. Choose File - Replication - Settings.
3. Select "Remove documents not modified in the last" and type a number of days.
Note
The default is 90 days.
4. Click OK.
Cautioni
You can remove documents in this way from any database you have Manager access to; if no other replicas of the database are available, you can't retrieve the documents once they are removed.
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If you publish a database on CD-ROM, you can specify a publishing date for the database. This way, users can copy the database from CD-ROM and replicate with the original database without having to perform a full replication.
1.
Click the database.
2. Choose File - Replication - Settings.
3. Click Other.
4. Select "CD-ROM publishing date."
5. Specify the date you want.
6. Click OK.
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For a database entry on the Replicator page, you can specify the server to replicate with and whether to send and/or receive documents from a server. You can also specify whether to receive full documents or document summaries.
1. If necessary, click the Replicator tab.
2. Click the arrow button on the database entry.
WAYS_TO_SPECIFY_
OR_OPTIONS
u can specify a
ion schedule, sp
Note
The direction of the arrow indicates the direction the database currently replicates in.n
3. (Optional) Under "Replicate with server," do one of the following:
To try replicating with any server, starting with the last server you replicated with, select "Any available, try last successful first."
To try replicating with any server, starting with the original server you replicated with, select "Any available, try
Name
first," where
Name
is the original server's name.
To try replicating with only the original server you replicated with, select the server's name.
4. Do one or both of the following:
Select "Send documents to server."
Select "Receive documents from server."
5. If you select "Receive documents from server," specify whether you want to receive full documents, document summaries and the first 40KB of i
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On a form, a type of field that can include pictures, tables, pop-ups, objects, edition files, and other data created in Notes, imported from other applications, or pasted from the Clipboard. Text can be bold, italicized, in color, and so on.
rich text
only, or document summaries only.
Note
Summaries include basic document information such as author and subject.h
6. Click OK.
Tipv
To specify additional replication settings for a database entry, click the entry, click the right mouse button, and choose Replication Settings.
Note
If you e
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disable replication for a database
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, the button on the database entry displays a strike-through icon instead of an arrow icon. You can click it to re-enable replication for the database.
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Ways to replicat
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For a call entry on the Replicator page, you can specify a different server to call.
1. If necessary, click the Replicator tab.
2. Click the phone button on the call entry.
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3. Select the server you want to call.
4. Click OK.
Note
Notes displays the servers for which you have already specified phone numbers. To add a server to the list or specify a different phone number, choose File - Mobile - Server Phone Numbers.
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There are three types of _
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Notes lets you keep multiple copies of a single database, called replicas, on multiple servers or workstations. This lets users on a variety of networks in a variety of locations access the same information.
replicas
. You can:
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Create a full replica
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, which contains all of a database's documents and design.
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Create a partial replica
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, which contains selected documents, shortened documents, and/or selected parts of a database's design. You can also specify a maximum size for a replica.
A partial replica is useful if you want to save hard disk space and reduce the time and expense of remote replication.
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Create a replica stubd
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, which contains only a database's design. You can replicate some or all of a database's documents to a replica stub later.
A replica stub is useful if you need to fit a replica on a diskette to copy to a remote workstation.
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Ways to set up selective replication
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Ways to replicate local databases
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You can create entries on the Replicator workspace page that automatically connect and disconnect from servers when you replicate over a modem. You can:
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Create a call entrye
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Create a hangup entrye
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Note
The Replicator page automatically displays database entries for each of your local replicas. If you delete a database entry and want to return it to the Replicator page, click the corresponding database icon on your workspace and drag it to the Replicator tab.
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You can use the Database InfoBox to get replication information. You can:
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Display a database's replica ID
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Display a database's replication history
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Clear a database's replication history
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About replication"
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About Replication History
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Ways to replicate local databases
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There are two ways to replicate local databases. You can:e
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Replicate a database in the foreground
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Replicate selected databases with Replicator
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in the background. When you replicate in the background, you can do other work while Notes replicates.
The Replicator page also provides additional ways to replicate. For example, you can use Replicator to replicate multiple databases at one time or replicate only high priority databases.
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About Replicator
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About replicating local databases
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Ways to create local replicasN
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Ways to set up selective replication
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You can replicate local databases in the background with the Replicator workspace page. When you replicate in the background, you can do other work while Notes replicates. You can:
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Replicate your mail
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Replicate one database
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Replicate selected databases
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Replicate with a selected server
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Replicate high priority databases
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Replicate databases on a schedule
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See examples
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About Replicator
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Ways to set up Replicator
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About replicating local databases
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Ways to replicate local databases
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Ways to set up selective replication
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You can perform selective replication and limit the size of replicas. This way, you can save disk space and reduce the time and expense of remote replication.
You use the Replication Settings dialog box to set up selective replication. You can:p
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Remove older documents
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Receive shortened documents
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Receive only selected folders and viewsi
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Receive only selected documents
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Receive only newer documents
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Receive only selected fields
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Receive only selected parts of a database design
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Remove recently deleted documentsy
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Limit what a replica sends
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Note
If you are a database manager and perform server to server replication, you can also e
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set up selective replication centrally
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You can also use the Replication Settings dialog box to do the following:n
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Disable replication for a database
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Specify a database's replication priority
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Specify a database's CD-ROM publishing date
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About selective replicationT
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Ways to create local replicas
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Ways to replicate local databasesT
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You can do the following to set up the Replicator workspace page:
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Move a Replicator entry
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. You can arrange entries on the Replicator page so that they are replicated in the order you want.
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Create a Replicator entry
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. You can create call and hangup entries on the Replicator page that automatically connect and disconnect from servers when you replicate over a modem.
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Specify Replicator options
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. You can specify a replication schedule, specify the direction to replicate in, and specify the server to call.
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Delete a Replicator entryr
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See examples
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About Replicator
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Ways to replicate databases with Replicator
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Entries on the Replicator workspace page contain buttons that you can use to specify replication options. You can:
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Specify a replication schedule for a location
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. You can click the clock button on a "Start replication at" entry to specify a replication schedule for the current
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A document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many location documents as you need.
location
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Specify the server to call
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. You can click the phone button on a call entry to specify a different server to call.-
Specif
ator options
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topic
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Specify the direction to replicate in
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. You can click the arrow button on a database entry to specify the server you want to replicate with and whether to send and/or receive documents from a server. You can also specify whether to receive full documents or document summaries.t
Specif
ator options
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topic
Note
If you
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disable replication for a database
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, the database's entry on the Replicator page displays a strike-through button (instead of an arrow button). You can click it to re-enable replication for the database.
atabase entry di
strike-through
tead of an arrow
Tipe
To specify additional replication settings for a database entry, click the entry, click the right mouse button, and choose Replication Settings.
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Servers don't have adequate access to the database
To receive document deletions, the ACL on a destination server replica must give the source server Editor access or higher and have "Delete documents" selected.
A replication setting is preventing deletions from replicating
A source server doesn't send deletions to another replica if the replication setting "Do not send deletions made in this replica to other replicas" is selected. A replica doesn't receive deletions if the replication setting "Replicate incoming Deletions" is not selected.
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A purge interval prevents replication of deletions
When a document is deleted, it leaves behind a deletion stub. When the database replicates, the deletion stub is used to identify and delete the same document in the replica. To save disk space, Notes u
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purges
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deletion stubs that remain from document deletions according to the replication setting "Remove documents not modified in the last [ ] days." If Notes purges the deletion stubs before they have a chance to replicate, deleted documents can reappear after the next replication. N
A document edit writes overx
a V
document deletionL
When the same document is modified on different servers between replication sessions, the "winning" document is the one modified most frequently, or if both are modified only once, the winner is the one modified most recently. If a document is edited multiple times on one server and deleted on another server between replication sessions, the edited document "wins" because it underwent the greatest number of changes, even if the deletion was the most recent change. If somebody deletes a document on one server and then someone else updates the document on another server once between replication sessions, the edit overrides the deletion because both documents were updated once and the edit occurred after the deletion.
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Replication settings
Some replication settings cause one replica to receive only a subset of documents and features from another replica.
Access control list
The access control list (ACL) prevents a replica from receiving all documents or design elements from a source replica.
Read ACLs or reader names fields
A destination server isn't included in a Read ACL or Reader Names field and therefore doesn't receive all documents from a source server replica.
View indexes
A view is used in one replica but not in another; the replica containing the unused view is smaller because no index is built for the unused view.
Personal agents, views, or folders
These features used on one replica, but not another, can cause a size disparity between the replicas.
Deletions not replicated
The replication setting "Replicate incoming Deletions" is deselected or "Do not send deletions made in this replica to other replicas" is selected.o
Unused
space
One replica has been compacted while another hasn't.
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You can prevent a database from receiving deletions made in other replicas by selecting the replication setting "Do not receive deletions." You can prevent a database from sending deletions by selecting the replication setting "Do not send deletions made in this replica to other replicas."
Unexpected deletions may also occur for any of the following reasons:
There is a new replication formula in place
A new replication formula overrides previous formulas and removes documents that don't match the formula.@
A replication setting is automatically removing older, unmodified documents
The replication setting "Remove documents not modified in the last [ ] days" removes older, unmodified documents. If the specified number of days is low, consider increasing the value.
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Removing older documents
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If none of the following explanations apply, try
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clearing the replication history
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Replicas are temporarily out of sync
If changes made to one replica have not yet replicated, the sizes of replicas may be different until replication occurs.
The source server has insufficient access
The source server access in a destination replica ACL determines what the destination replica can receive from the source server. Give the source server higher access in the destination replica ACL if necessary. The following message in the server Notes Log (LOG.NSF) indicates insufficient server access: "Access control is set to not allow replication."
You haven't included
a destination server in an access list
Access lists allow only a subset of people and servers in the ACL to access documents. If such access lists exist, add the destination server to them in the source server replica. If the access list uses a role to define access, add the destination server to the role on the source server replica.
An intermediate server has insufficient access
If replication between a source and destination server occurs through an intermediate server, make sure the source and destination server replica ACLs give the intermediate server high enough access to replicate all changes.
Replication settings are filtering documents
Some replication settings acts as filters that screen out documents and features. Check the replication settings.e
The server is out of disk spaceo
Ask your Domino administrator if the server is out of disk space and if so, investigate moving a replica to another server or deleting databases on the server.
Older documents weren't replicated to a new replica
When the replica was created, the date specified for the replication setting "Only replicate documents saved or modified after ( )" is later than it should have been. Create a new replica with an earlier date specified.
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About server access levels and replication
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About features that affect what information replicates between servers
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About guidelines for selecting server access levels
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About changes to centrally-administered replication settings
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Somebody modified the access control list
on the source server before initial replication occurred
If you create a replica stub and somebody modifies the access control list (ACL) on the source server before initial replication occurs, the ACL on the source server becomes the most recent one and replicates to the replica stub. Simply opening the Access Control List dialog box on the source server replica and then closing it can cause this problem.
The server times are out of sync
If you create a complete replica immediately (rather than creating a replica stub) and the time on the source server is later than the time on the destination server, the new replica contains the ACL from the source server.
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If the replication setting "Do not send changes in database title & catalog info to other replicas" is set on the source server replica, the title won't replicate.
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Deselect this settingt
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to replicate a database title. t
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A replica stub on a workstation hasn't been manually replicated
If users create
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replica stubs
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on their workstations and don't populate them with documents according to a schedule, they must manually replicate to populate the replica with documents.
The server storing the replica stub doesn't have
adequate access to pull information
If you rely on scheduled replication to populate a replica stub, the server storing the replica stub must have at least
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Reader access
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in the source server replica ACL to pull the documents from the source server.
appropriate connection record between two servers isn't in place
If you rely on scheduled replication to populate a replica stub on a server with documents from a replica on another server, a correctly-configured connection record must exist between the two servers storing the replica and the replica stub. Confirm with your Domino administrator that an appropriate connection record exists.
Replication is disabled
Notes cannot populate a replica stub if replication is disabled on the source or destination server replica. To see if replication is disabled, select the database icon, choose File - Replication - Settings and click the Other icon.
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To receive access control list (ACL) changes from a source server, the replica database on the destination server must give the source server Manager access and the source server must give the destination server at least Reader access.
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@
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To receive design changes from a source server, the replica database on the destination server must give the source server at least Designer access and the source server replica must give the destination server at least Reader access.
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Agents are like the stagehands in a theater production. They work behind the scenes to make things happen--filing documents, sending mail, looking for particular topics, archiving older documents. Customized agents created by designers or users can perform more powerful functions, such as manipulating field values and bringing data in from other applications.
Agents can either be personal agents--created by you and used only by you, or shared agents--created by a designer and used by many people. Both private and shared agents are design elements that are stored with the database for which they are created. The private or shared setting can't be changed after you create an agent.
An agent consists of a document selection formula, a trigger, and one or more actions. An agent uses the same kinds of actions that can be connected with view and form actions: a Notes-supplied action, an @function formula, or a LotusScript program. However, unlike view and form actions that can be performed only in the context of the open view or document, agent actions work on a preselected set of documents, triggered by a predetermined time (hourly, daily, weekly, monthly) or event (new mail arrives, documents are changed, documents are pasted, or users run the agent from a menu).
Whether you use Notes databases or design them, you'll find that agents can help you work more efficiently and distribute information faster and easier.
About agents and the access control list
The following options in the database access control list affect agents.
To create a shared agent, a user must have Designer access or higher.)
To create a private non-LotusScript agent that is stored in a shared database, a user must be assigned the "Create personal agents" option.
To create any LotusScript agent, a user must be assigned the "Create LotusScript agents" option. To store the LotusScript agent in a shared database, a user must also be assigned the "Create personal agents" option.l
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About creating your own agents
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About restricted agents
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About designing agents
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Writing scripts and formulas for agents
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About the access control listv
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p
[yBW`4
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Creating your own personal e
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Where users create the three types of agents: simple action, formula, and LotusScript.
agents
can free you from many database and document maintenance tasks and also help disseminate information quickly. For example, you can create an agent that scans the Stock Market database and sends mail to you whenever the stock you hold rises above a certain point.t
As you learn how powerful agents can be, you'll find yourself creating agents to do routine and not-so-routine tasks that you've always done by hand. While you're learning, you should create agents on local experimental databases before creating agents for databases already in use. d
Agents always respect your access level in the database's access control list. For example, an agent you run can only make changes to documents if you have Editor access or higher.
To learn how to create agents for your personal use and select options, read:s
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Ways to create an agentl
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About setting up an agenth
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Note
Personal agents should not be created in design templates because their changes can't be distributed in design replace or refresh procedures.u
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About agents
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Text searches are subject to the following limitations.
Searches don't work on a view containing documents from multiple databases; the view must contain documents from a single database.p
Graphical data cannot be searched.
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The Server document in the c
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A database that contains the name and computer address of every Lotus Notes user, user group, and Notes server in a domain.
Public Address Book(
determines whether you can run restricted and/or unrestricted agents. Users or groups allowed to run unrestricted agents have full access to the server's system and can manipulate system time, file I/O, and operating system commands. Users or groups allowed to run restricted agents have access to a subset of LotusScript commands which allows limited access to the server's system.
The following table shows the limitations of using restricted agents.
Task
Restricted LotusScript class, method, or statement
Opening network databases
Notes database Open method
Notes database OpenIfModified method
Notes database OpenMail method
NotesLog OpenNotesLog method
Opening local databases
Databases are opened using the agent owner's user id. Therefore, actions performed on the database are constrained by the user's access privileges.i
Creating or deleting databases
Notes database New method
Notes database Create method
Notes database CreateFromTemplate method
Notes database CreateReplica methodn
Notes database CreateCopy method
Notes database Remove method
Kill
filename
statementc
Name s
oldname
as g
newname
statements
Filecopy
source, destinationr
statement
Using Environment variablesd
Notes session SetEnvironmentVar method
Notes session GetEnvironmentVar method
Notes session GetEnvironmentString methodt
Using a disk-based log fileo
NotesLog OpenFileLog method,
Write
#filenum, expr g
statementi
Print
#filenum, expr
statementn
Put
filenum, pos, var
statemente
Encrypting or signinge
Notes document Sign Method
Notes document Encrypt Methoda
Notes document SignOnSend Method
File I/O
Open statement
Chdir statementr
Chdrive statementf
close statement
curdir statement
dir statement
eof statementg
fileattr statement
filedatetime statement
filelen statementa
freefile statement
get statement
getfileattr statemente
input statement
input # statemente
inputb statement
line input # statement
loc statementm
lock statement
lof statement
mkdir statementt
reset statement
rmdir statemente
seek statement
setfileattr statement
unlock statement
width statement
write statement
Setting system date/time
Date and Date$ statements
Time and Time$ statementst
Calling a "C" routine
External C calls Declare statement
Executing another application
ActivateApp statements
Shell statementC
Making OLE calls
Rich text item EmbedObject method
Rich text item GetEmbeddedObject methode
GetObject(path) statemente
CreateObject(classname) statement
Restricted if can't get object:
Activate(hide) method
ExtractFile(path) method
DoVerb(name) methodo
Remove methods
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An agent can be built by answering these four questions.
1.
What should the agent do?
(required; choose one main type)N
Perform a simple action (multiple simple actions can be combined)
Actions are performed in the sequence in which they appear in the agent(s), except for "Delete from database," which is always performed last.
Copy to database
Copy to
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In Windows 95, the graphical representation of a directory or subdirectory.
folder
Delete from database
Mark document read
Mark document unread
Modify field
Modify fields by form
Move to folder
Remove from folder
Reply to sender
Run agent
Send document
Send mail message
Send newsletter summarye
@function formula (to combine simple actions with @function formulas)h
Run an @function formula
Run a
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A version of BASIC that offers not only standard capabilities of structured programming languages, but a powerful set of language extensions that enable object-oriented development within and across products. Its interface to Notes is through predefined object classes.
LotusScriptt
program
2. t
When should the agent run?
(choose one)
When a user manually chooses the agent from the Actions menu
When a user runs the agent by choosing Actions - Run from the Agents view pane
When documents are mailed to the database
When documents are changed in the database
When documents are pasted in the databaseo
On schedule, in the background
3.
Which documents should the agent select
(choose one, not available for all run options)
All documents in the databaseh
New and modified documents since the agent was last rune
All unread documents in the open viewf
All documents in the open view
Selected documents (in both the open view and other views in which documents are selected)
The current open or highlighted document
4. f
What should the agent search for in the selected documents?e
(optional; you can choose more than one)o
An authori
A created or modified date
A field value that selected documents either have or don't have
Multiple fields on a form
Documents that are stored in a certain folder
Documents that were created or resaved with a certain form
Words and phrasese
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Naming an agenta
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The "More" option in the Add Action dialog box allows you to create detailed addresses by typing entries or writing formulas for the SendTo, CopyTo, BlindCopyTo, and Subject fields.
1. Select the database and choose View - Agents.
2. Double-click the
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Where users create the three types of agents: simple action, formula, and LotusScript.
agent
3. In the design pane, click Simple action(s) and click Add Action.t
4. Select "Send Mail Message" or "Send Newsletter Summary."
5. Click "More."
6. For each entry you want to fill in, click the editing window and do one of the following:
Click Text and type the entry.
Click Formula and write a formula to create the recipient name or subject line.p
Click Names to add a name from a public or personal Name & Address Book.
7. Click OK twice to return to the Agent Builder window.
8. Verify that the run option and document selection are correct.
9. Close and save the agent.
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This chapter tells how to use agents to do repetitive tasks.
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If an
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Where users create the three types of agents: simple action, formula, and LotusScript.
agent
exists in another database (for example, in a template or example database) that is similar to the one you need, copy it to use as is or with minor modifications.
1. Select the database whose agent you want to copy and choose View - Agents.
2. Select the agent you want to copy from the Agents list.
3. Choose Edit - Copy.
4. Select the database you're designing and choose View - Agents.
5. Click the view pane and choose Edit - Paste.
6. If the source database is a
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A Lotus Notes database design that lets you share design elements among databases and store design elements with a template. When the design template changes, the change automatically occurs in all databases created with that template.
design templateI
, click Yes if you want to keep your agent's design in sync with the source design.
7. Click No if you want your agent to be independent of the design template so you can modify it yourself.
8. Double-click the copied agent to rename it or make changes.
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If an
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Where users create the three types of agents: simple action, formula, and LotusScript.
agent
already exists in the database that is similar to the one you need, copy it to use as is or with minor modifications.
1. Select the database and choose View - Agents.
2. Select the agent you want to copy from the Agents list.
3. Choose Edit - Copy.
4. Choose Edit - Paste.
5. Double-click the copied agent to rename it and make changes.m
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To create a new
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Where users create the three types of agents: simple action, formula, and LotusScript.
agentp
for yourself or for public use:
1. Select the database and choose Create - Agent.
2. Give the agent a name that describes its purpose or action.
3. Click "Shared Agent" only if you are creating an agent for other people and have Designer or greater access.s
4. Select an option for "When should this agent run?" to define a starting and stopping time for the agent to run if you don't want to run it manually from the workspace. You can specify an hourly, weekly, or monthly schedule for running the agent automatically.
5. Select an option for "Which document(s) should it act on?"
6. In the design pane, select an action option for "What should this agent do?"
7. If you select Simple action(s), click Add Action and choose the specific action. You can add more than one action.
You cannot combine simple actions with LotusScript programs.
8. If you select Formula or Script, write the formula or LotusScript program.
You cannot combine formulas with LotusScript programs.
9. (Optional) Click Options to add a comment about the agent that describes its purpose or function and click OK to return to the Agent Builder window.e
10. Close and save the agent.
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About setting up an agent
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Writing scripts and formulas for agents
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You can save a search query on the search bar menu and in processed documents.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Click Options.u
4. Select "Show search in search bar menu" to let users see the agent's search query when they view the Search Bar for the database.
5. Select "Store highlights in documents" to maintain the red highlighting around search words after the agent runs.
6. Click OK.
7. Close and save the agent.
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Two
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Where users create the three types of agents: simple action, formula, and LotusScript.
agent
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Allows users to click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
actionsc
determine whether documents are shown as read or unread to users. "Mark document read" is useful when combined with an action that changes field values. "Mark document unread" is useful when you want to flag selected documents that you or other users should read again.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. In the design pane, click Simple action(s) and click Add Action.
4. To mark selected documents as read, select "Action: Mark Document Read."
5. To mark selected documents as unread, select "Action: Mark Document Unread."F
6. Click OK.
7. Verify that the run option and document selection are correct.
8. Close and save the agent.
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The Send mail message
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Allows users to click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
action
allows you to create a memo that forwards selected documents by mail, either as
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An icon that gives you direct access from one Lotus Notes document, view, or database (the source object) to any other document, view, or database (the target object). Notes opens the target object without closing the source object you branched from.
linksk
or whole documents. Multiple matching documents are mailed as separate documents.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. In the design pane, click Simple action(s) and click Add Action.
4. Select "Action: Send Mail Message."
5. Add the recipients in the To: field and a one-line description in the Subject field.u
6. (Optional) Click More to create To and Subject fields based on formulas, or to add cc: and bcc: recipients.
7. (Optional) In the Body field, add text to introduce the document that follows. (This field accepts plain text, not styled text, graphics, or attachments.)i
8. (Optional) Select "Include copy of document" to copy the document(s) that is selected by the agent into a mail message.
9. (Optional) Select "Include link to document" to create links to the document(s) selected by the agent.a
10. Click OK.
11. Verify that the run option and document selection are correct.n
12. Close and save the agent.
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You can either copy or delete documents from a database. The "Copy to database"
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Allows users to click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
action
copies and pastes selected documents within the current database or to another database; the "Delete from database" action deletes selected documents from the current database.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. In the design pane, click Simple action(s) and click Add Action.c
4. To copy, select "Action: Copy to Database" and click Choose Database. Select the server and target database in which to paste the documents and click Select.
5. To delete, select "Action: Delete from Database."
If there are replicas of this database on other servers, documents deleted in this database are also deleted in the replicas unless "Do not send deletions made in this replica to other replicas" is selected in your database's replication settings.c
6. Click OK.
7. Verify that the run option and document selection are correct.v
8. Close and save the agent.
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See personal exampleso
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The three
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Allows users to click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
actions
that manage documents in
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In Windows 95, the graphical representation of a directory or subdirectory.
folders
are: "Copy to folder," "Move to folder," and "Remove from folder." The folder must already exist.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. In the design pane, click Simple action(s) and click Add Action.
4. To copy, select "Action: Copy to Folder" and click the folder to which selected documents should be copied.
5. To move, select "Action: Move to Folder" and click the folder to which selected documents should be moved.v
6. To delete, select "Action: Remove from Folder" and click the folder from which selected documents should be removed.
If this is the only folder in which the matching documents appear, the documents revert to uncategorized.i
7. Click OK.
8. Verify that the run option and document selection are correct.n
9. Close and save the agent.
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The "Reply to sender"
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Allows users to click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
action
automatically sends a reply to a mail memo. The sender is determined by the value in the From or $UpdatedBy fields of the original memo.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. In the design pane, click Simple action(s) and click Add Action.
4. Select "Action: Reply to Sender."
5. Click "Reply to sender only" to send a reply to the person in the From: field of the original memo.
6. Click "Reply to all" to send a reply to everyone listed in the From: and cc: fields.
7. Type your reply text in the Body field. (This field accepts plain text, not styled text, graphics, or attachments.)
8. (Optional) Select "Include copy of document" to append the original message to your reply.
9. (Optional) Select "Reply only once per person" to prevent duplicate replies.
10. Click OK.
11. Verify that the run option and document selection are correct.
12. Close and save the agent.
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You can build an agent that searches for documents whose Authors field contains or does not contain a certain author. The form must have an Authors field for this search to work.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select a run option and the documents on which the agent should act.
4. Click Add Search from the Agent Builder window.
5. Select "Condition: By Author."
6. Select "contains" or "does not contain" from the drop-down list box.
7. Type the name of the author for whose documents you want to find or exclude or click the Person icon to choose a name from an Address Book.
8. Click OK.
9. Close and save the agent.
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You can build an agent that searches for documents created or modified during a certain date range.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select a run option and the documents on which the agent should act.r
4. Click Add Search.
5. Select "Condition: By Date."
6. Leave "date created" selected if the search should be based on the date on which the document was created (the "Created:" date in the Document Properties InfoBox).
7. Select "date modified" if the search should be based on the date the document was last updated (the "Modified:" date in the Document Properties InfoBox).
8. Leave "is on" selected if you are searching for one date, or change the criteria to include the date selection you want.
9. Specify the date(s) or days for which you want to search.
10. Click OK.
11. Close and save the agent.
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See details
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You can make an agent that searches for documents located in a folder or view. e
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select a run option and the documents on which the agent should act.
4. Click Add Search.
5. Select "Condition: In Folder."
6. Select a view or folder.
7. Click OK.
8. Close and save the agent.
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You can make an agent that searches for documents that contain any or all specified words or phrases.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select a run option and the documents on which the agent should act.
4. Click Add Search.
5. Leave "Condition: Words and Phrases" selected and do one of the following:
Leave "Search for: Any" selected to choose documents that contain any of the words and phrases you specify.
Select "Search for: All" to choose documents that contain all of the words and phrases you specify.
6. Click a numbered box and type a word or phrase. You can include up to eight search words or phrases.
7. Click OK.
8. Close and save the agent.
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Ways to run agents
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You can make an agent that searches for documents with matching values from several fields.C
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select a run option and the documents on which the agent should act.H
4. Click Add Search.
5. Select "Condition: By Form."e
6. Select the form that contains the fields you're searching.I
7. Type the text values you're looking for in the fields you want to search.
8. Click OK.
9. Close and save the agent.
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This appendix tells how to use the mouse or keyboard to execute menu commands.
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01 Do Everyday Tasks11 Use Agents to Automate Tasks
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Running agents\from the workspaceAgents\running from the Actions menuHow Do I?StepsAllH_RUNNING_AN_AGENT_FROM_THE_WORKSPACEContext Help FormRunning an agent from the workspace
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01 Do Everyday Tasks11 Use Agents to Automate Tasks!
- @B`
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Agents\selecting documents forSelecting documents\for agentsDocuments\limiting those processed by agentsHow Do I?StepsAllH_SELECTING_DOCUMENTS_FOR_MANUALLY_RUN_AGENTSContext Help FormLimiting which documents are processed by agents
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks11 Use Agents to Automate Tasks
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Ways toHow Do I?Ways ToAllH_WAYS_TO_ASSIGN_ACTIONS_TO_AGENTSContext Help FormWays to assign actions to agents
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks11 Use Agents to Automate Tasks
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Ways toHow Do I?Ways ToAllH_WAYS_TO_BUILD_A_SEARCH_QUERY_FOR_AGENTSContext Help FormWays to build a search query for agents
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks11 Use Agents to Automate Tasks
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Ways toHow Do I?Ways ToAllH_WAYS_TO_CREATE_AN_AGENTContext Help FormWays to create an agent
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Agents\selecting documents forDocuments\limiting those processed by agentsReferenceAboutAllH_WAYS_TO_LIMIT_WHICH_DOCUMENTS_ARE_PROCESSED_BY_AGENTSContext Help FormAbout limiting which documents are processed by agents
CN=Joe Levine/OU=CAM/O=Lotus
01 Do Everyday Tasks11 Use Agents to Automate Tasks7
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Ways toHow Do I?Ways ToAllH_WAYS_TO_MAKE_AGENTS_THAT_SEND_MESSAGESContext Help FormWays to make agents that send messages
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks11 Use Agents to Automate Tasks
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Ways toHow Do I?Ways ToAllH_WAYS_TO_MANAGE_DOCUMENTS_USING_AGENTSContext Help FormWays to manage documents using agents
CN=Joe Levine/OU=CAM/O=Lotus
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01 Do Everyday Tasks11 Use Agents to Automate Tasks
@01 User's Guide12 Chapter 12 Using Agents to Automate Tasks
Ways toAgents\manually runRunning agents\from the Actions menuManually run agentsAgents\change-activatedRunning agents\when documents changeChange-activated agentsAgents\mail-activatedRunning agents\when new mail arrivesMail-activated agentsAgents\paste-activatedRunning agents\when documents are pastedPaste-activated agentsHow Do I?Ways ToAllH_WAYS_TO_RUN_AGENTSContext Help FormWays to run agents
User namesChanging\user nameNames\changing your user nameHow Do I?StepsH_CHANGING_YOUR_USER_NAME_USING_NOTES_MAILContext Help FormChanging your user name using Notes mail
User namesChanging\user nameNames\changing your user nameHow Do I?StepsH_CHANGING_YOUR_USER_NAME_WITHOUT_USING_NOTES_MAILContext Help FormChanging your user name without using Notes mail
Security\Keeping a local database secureLocal databases\SecuringHow Do I?StepsAllH_KEEPING_A_LOCAL_DATABASE_SECUREContext Help FormKeeping a local database secure
Security\Keeping a workstation secureWorkstation\securingExecution Control List (ECL)How Do I?StepsH_KEEPING_YOUR_WORKSTATION_SECUREContext Help FormKeeping your workstation secure
CertificatesAdding\new certificates to your User IDMerging new certificatesHow Do I?StepsH_MERGING_NEW_CERTIFICATES_INTO_YOUR_USER_ID_FILE_Context Help FormMerging new certificates into your User ID file
Public keysRecertifying public keysCertificatesAdding\new certificates to your User IDMerging new certificatesHow Do I?StepsH_RECERTIFYING_A_PUBLIC_KEY_USING_NOTES_MAIL_FOR_USERS_WITH_HIERARCHICAL_NAMESContext Help FormRecertifying a public key using Notes mail for users with hierarchical names
Public keysRecertifying public keysCertificatesAdding\new certificates to your User IDMerging new certificatesHow Do I?StepsH_RECERTIFYING_A_PUBLIC_KEY_USING_NOTES_MAIL_FOR_USERS_WITH_NONHIERARCHICAL_NAMESContext Help FormRecertifying a public key using Notes mail for users with non-hierarchical names
Public keysRecertifying public keysHow Do I?StepsH_RECERTIFYING_A_PUBLIC_KEY_WITHOUT_USING_NOTES_MAILContext Help FormRecertifying a public key without using Notes mail
Requesting\cross certificatesCross certificatesCertificatesHow Do I?StepsAllH_REQUESTING_CROSS_CERTIFICATESContext Help FormRequesting cross certificates
Restricting\reading of documentsHow Do I?StepsH_RESTRICTING_WHO_CAN_READ_SELECTED_DOCUMENTSContext Help FormRestricting who can read selected documents
User IDs\switchingChanging\User IDHow Do I?StepsH_SWITCHING_TO_A_DIFFERENT_USER_IDContext Help FormSwitching to a different User ID
CN=Joe Levine/OU=CAM/O=Lotus
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01 Shortcuts)\
?01 User's Guide15 Appendix A Keyboard and Mouse Shortcuts
Keyboard shortcutsDialog box keysReferenceAllH_TABLE_OF_DIALOG_BOX_KEYSContext Help FormTable of dialog box keys
CN=Joe Levine/OU=CAM/O=Lotus
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01 Shortcuts
?01 User's Guide15 Appendix A Keyboard and Mouse Shortcuts
Function keysKeyboard shortcutsReferenceAllH_TABLE_OF_FUNCTION_KEYSContext Help FormTable of function keys
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01 ShortcutsR
?01 User's Guide15 Appendix A Keyboard and Mouse Shortcuts
Keyboard shortcutsDesigning\keyboard shortcutsReferenceH_TABLE_OF_KEYS_FOR_DESIGNING_VIEWS_FOLDERS_OR_NAVIGATORSContext Help FormTable of keys for designing views, folders, and navigators
CN=Joe Levine/OU=CAM/O=Lotus
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01 Shortcuts
?01 User's Guide15 Appendix A Keyboard and Mouse Shortcuts
Keyboard shortcutsEditing\keyboard shortcutsReferenceH_TABLE_OF_KEYS_FOR_EDITING_DOCUMENTSContext Help FormTable of keys for editing documents or designing forms
?01 User's Guide15 Appendix A Keyboard and Mouse Shortcuts
Keyboard shortcutsEditing\keyboard shortcutsReferenceAboutH_TABLE_OF_KEYS_FOR_EDITING_SCRIPTS_OR_FORMULASContext Help FormTable of keys for editing scripts or formulas
CN=Joe Levine/OU=CAM/O=Lotus
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01 Shortcutsh
?01 User's Guide15 Appendix A Keyboard and Mouse Shortcuts
Keyboard shortcutsReading\documentsReferenceAllH_TABLE_OF_KEYS_FOR_READING_DOCUMENTSContext Help FormTable of keys for reading documents
CN=Joe Levine/OU=CAM/O=Lotus
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01 Shortcuts
?01 User's Guide15 Appendix A Keyboard and Mouse Shortcuts
Keyboard shortcutsViews\keyboard shortcutsReferenceAllH_TABLE_OF_KEYS_FOR_VIEWING_DOCUMENTSContext Help FormTable of keys for views
CN=Joe Levine/OU=CAM/O=Lotus
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01 Shortcuts
?01 User's Guide15 Appendix A Keyboard and Mouse Shortcuts
Keyboard shortcutsReferenceAllH_TABLE_OF_WORKSPACE_KEYSContext Help FormTable of workspace keys
CertificatesWays toHow Do I?Ways toH_WAYS_TO_USE_CERTIFICATESContext Help FormWays to use certificates
CN=Joe Levine/OU=CAM/O=Lotus
MbP?01 User's Guide17 Appendix C Common Questions
ChapAllH_APPENDIX_C__COMMON_QUESTIONSContext Help FormAppendix C Common Questions
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@01 User's Guide18 Appendix D Error Messages
ChapAllH_APPENDIX_D__ERROR_MESSAGESContext Help FormAppendix D Error Messages
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02 Error Messages A-ZR
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_BEFORE_YOU_CAN_USE_YOUR_MAIL_FILE_YOU_WILL_HAVE_TO_USE_REPLICATE_ON_THE_FILE_REPLICATION_MENU_TO_CALL_YOUR_MAIL_SERVER_TO_INITIALIZE_THE_FILEContext Help FormBefore you can use your mail file, you will have to use 'Replicate' on the 'File, Replication' menu to call your mail server to initialize the file.
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Zq=
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_CANNOT_LOCATE_DEFAULT_FORMContext Help FormCannot locate default form
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_CANNOT_LOCATE_FORM:__FORM_NAME_Context Help FormCannot locate form: <form name>
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02 Error Messages A-Z`
@01 User's Guide18 Appendix D Error Messages
Error messages\application developmentTroubleshootingReference MessageH_DO_YOU_WANT_TO_UPGRADE_REDESIGN_YOUR_MAIL_FILEContext Help FormDo you want to upgrade (redesign) your mail file?
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_ERROR_OPENING_MODEM_COMMAND_FILEContext Help FormError opening modem command file
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messages\mailTroubleshootingReference MessageH_GROUPS_CANNOT_BE_NESTED_MORE_THAN_Context Help FormGroups cannot be nested more than <number> levels deep
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_MAIL_WAS_SUCCESSFULLY_SUBMITTED_FOR_DELIVERY_BUT_A_COPY_HAS_NOT_YET_BEEN_SAVED_IN_YOUR_MAIL_FILE_DUE_TO_SERVER_NOT_RESPONDINGContext Help FormMail was successfully submitted for delivery but a copy has not yet been saved in your mail file due to server not responding
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_MAKE_CALL_TO_SERVER_NAME_ON_PORT_NAMEContext Help FormMake call to server <name> on port <port name>?
Error messagesTroubleshootingReference MessageH_MODEM_COULD_NOT_DETECT_DIAL_TONEContext Help FormModem could not detect dial tone
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02 Error Messages A-Z-
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_NAME__ADDRESS_BOOK_DATABASE_NAMESNSF_DOES_NOT_EXISTContext Help FormName & Address Book database (names.nsf) does not exist
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingH_NAME__ADDRESS_BOOK_NAMESNSF_DOES_NOT_CONTAIN_A_REQUIRED_VIEWContext Help FormName & Address Book (names.nsf) does not contain a required view
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingH_NONE_OF_THE_SELECTED_DATABASES_HAS_A_REPLICA_ON_THE_SERVERContext Help FormNone of the selected databases has a replica on the server
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z+
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_NO_MODEM_FILES_ARE_AVAILABLE_ON_YOUR_SYSTEMContext Help FormNo modem files are available on your system
Error messagesTroubleshootingH_NO_NAMES_FOUND_TO_SEND_MAIL_TOContext Help FormNo names found to send mail to
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingH_NO_NAME__ADDRESS_BOOK_DATABASE_FOUNDContext Help FormNo Name & Address Book database found
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingH_NO_PORTS_CAPABLE_OF_CALLING_ARE_ENABLED_USE_THE_FILE_MOBILE_EDIT_CURRENT_LOCATION_MENU_COMMAND_TO_ENABLE_A_PORTContext Help FormNo ports capable of calling are enabled. Use the File Mobile Edit Current Location... menu command to enable a port.
CN=Joe Levine/OU=CAM/O=Lotus
02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_NO_SENDTO_FIELD_IN_DOCUMENT_USE_FORWARD_ON_THE_ACTIONS_MENU_INSTEADContext Help FormNo 'SendTo' field in document. Use 'Forward' on the 'Actions' menu instead.
Error messagesTroubleshootingReference MessageH_REMOTE_PHONE_DID_NOT_ANSWER_OR_MODEM_COULD_NOT_DETECT_CARRIERContext Help FormRemote phone did not answer or modem could not detect carrier
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z}?5^
@}?5^
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingH_REMOTE_SYSTEM_NOT_RESPONDINGContext Help FormRemote system not responding
Error messagesTroubleshootingH_REMOTE_SYSTEM_NO_LONGER_RESPONDINGContext Help FormRemote system no longer responding
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_SERVER_IS_TOO_MANY_HOPS_AWAY_TO_ESTABLISH_A_CONNECTIONContext Help FormServer is too many hops away to establish a connection
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-ZP
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingReference MessageH_THE_DOCLINK_DATABASE_CANNOT_BE_LOCATEDContext Help FormThe DocLink database cannot be located
Error messagesTroubleshootingReference MessageH_THE_SERVER_YOU_ARE_CURRENTLY_CONNECTED_TO_DOES_NOT_SUPPORT_PASSTHRU_AND_CANNOT_ROUTE_US_TO_THE_DESIGNATED_TARGET_SERVERContext Help FormThe server you are currently connected to does not support passthru and cannot route us to the designated target server
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\mail featuresTroubleshooting\MAPIProblems\mail featuresProblems\MAPIQuestions\mail featuresQuestions\MAPITroubleshootingAboutH_TROUBLESHOOTING_MAPIContext Help FormWhy can't I use Microsoft mail-enabled programs with Notes?
Error messagesTroubleshootingReference MessageH_UNABLE_TO_CREATE_ANY_LOCATIONS_NAMESNSF_DOES_NOT_CONTAIN_A_REQUIRED_VIEWContext Help FormUnable to create any locations, <NAMES.NSF> does not contain a required view. Please refresh the design with the Address book template. After the design is refreshed, restarting Notes will create default locations.
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingH_UNABLE_TO_OPEN_NAME_AND_ADDRESS_BOOK_NAMESNTF_DUE_TO_ERRORContext Help FormUnable to open Name and Address Book (names.nsf) due to error <error>. Locations cannot be used until the problem has been corrected.
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01 Common Questions
?01 User's Guide17 Appendix C Common Questions
Subcategories\limitationsTroubleshootingAboutH_WHATS_THE_DIFFERENCE_BETWEEN_A_VIEW_AND_A_FOLDER?Context Help FormWhat's the difference between a view and a folder?12 About Views, Folders, and Navigators
01 Common Questions07 About Modems, Connections, and Servers
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\server accessProblems\Server accessQuestions\server accessTroubleshootingAboutAllH_WHY_ARE_ALL_THE_SERVERS_I_TRY_TO_CALL_BUSY_OR_CAUSING_MY_CALL_TIMER_TO_EXPIRE?Context Help FormWhy are all the servers I try to call busy or causing my call timer to expire?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions11 About the Workspace (Menus, Tabs, Icons, and the Status Bar)q=
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\menu commandsProblems\menu commandsQuestions\menu commandsTroubleshootingAboutH_WHY_ARE_SOME_COMMANDS_GRAYContext Help FormWhy are some commands gray?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Licenses\availability of featuresDesktop licenseExpress licenseMenu commands, unavailableCommands\unavailableTroubleshootingAboutH_WHY_CAN'T_I_USE_APPLICATION_DESIGN_FEATURESContext Help FormWhy can't I use application design features?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Subcategories\limitationsTroubleshootingAboutH_WHY_CAN'T_I_USE_THE_SAME_SUBCATEGORY_UNDER_TWO_DIFFERENT_CATEGORIES?Context Help FormWhy can't I use the same subcategory under two different categories?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions07 About Modems, Connections, and Servers
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\server accessProblems\server accessQuestions\server accessTroubleshootingAboutH_WHY_CANT_I_ACCESS_A_SERVER_ON_THE_NETWORKContext Help FormWhy can't I access a server on the network?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Problems\navigatorsQuestions\navigatorsTroubleshooting\navigatorsTroubleshootingAboutH_WHY_CANT_I_ADD_A_BITMAP_TO_THIS_NAVIGATORContext Help FormWhy can't I add a bitmap to this navigator?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Problems\calendarQuestions\calendarTroubleshooting\calendarTroubleshootingAboutH_WHY_CANT_I_ADD_COMMENTS_WHEN_I_RESPOND_TO_A_MEETING_INVITATIONContext Help FormWhy can't I add comments when I respond to a meeting invitation?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions11 About the Workspace (Menus, Tabs, Icons, and the Status Bar)
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\workspaceProblems\workspaceQuestions\workspaceTroubleshootingAboutH_WHY_CANT_I_ADD_OR_DELETE_A_WORKSPACE_TABContext Help FormWhy can't I add or delete a workspace tab?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions10 About Text
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_ALIGN_TEXT_COPIED_FROM_THE_CLIPBOARDContext Help FormWhy can't I align text copied from the clipboard?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\viewsProblems\viewsQuestions\viewsTroubleshootingAboutH_WHY_CANT_I_AUTOMATICALLY_SIZE_A_COLUMN_TO_FIT_THE_LARGEST_ENTRYContext Help FormWhy can't I automatically size a column to fit the largest entry?
Troubleshooting\InfoboxesProblems\InfoboxesQuestions\InfoboxesTroubleshootingAboutH_WHY_CANT_I_CANCEL_MY_CHANGES_IN_THIS_INFOBOXContext Help FormWhy can't I cancel my changes in this InfoBox?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\InfoboxesProblems\InfoboxesQuestions\InfoboxesTroubleshootingH_WHY_CANT_I_CANCEL_MY_DESIGN_CHANGES_IN_THIS_INFOBOXContext Help FormWhy can't I cancel my design changes in this InfoBox?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Problems\foldersQuestions\foldersTroubleshooting\foldersTroubleshootingAbout AppH_WHY_CANT_I_CHANGE_HOW_DOCUMENTS_ARE_DISPLAYED_IN_A_FOLDERContext Help FormWhy can't I change how documents are displayed in a folder?
CN=Joe Levine/OU=CAM/O=Lotus
01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\securityProblems\securityQuestions\securityTroubleshootingAboutH_WHY_CANT_I_CHANGE_MY_USER_ID_IF_I_FORGET_MY_PASSWORDContext Help FormWhy can't I change my User ID if I forget my password?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions01 About Access Levels and Options
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\database managementProblems\database managementQuestions\database managementTroubleshootingAboutH_WHY_CANT_I_CHANGE_THE_ACCESS_LEVELSContext Help FormWhy can't I change the access levels?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions01 About Access Levels and Options
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\database managementProblems\database managementQuestions\database managementTroubleshootingAboutH_WHY_CANT_I_CHANGE_THE_ACCESS_LEVEL_OPTIONSContext Help FormWhy can't I change the access level options?
CN=Joe Levine/OU=CAM/O=Lotus
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RS%f8
01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Problems\actionsQuestions\actionsTroubleshooting\actionsTroubleshootingAboutH_WHY_CANT_I_CHANGE_THE_DEFAULT_ACTIONS_THAT_COME_WITH_NOTESContext Help FormWhy can't I change the default actions that come with Notes?
CN=Joe Levine/OU=CAM/O=Lotus
01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\databasesProblems\databasesQuestions\databasesTroubleshootingAboutH_WHY_CANT_I_CHANGE_THE_DISPLAY_OF_THE_FOLDER_PANEContext Help FormWhy can't I change the display of the folder pane?
Allows users to click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
action
mails the selected document(s) to the recipient(s) designated in the document
,s SendTo field (there must be a SendTo field for this to work).b
1. Select the database and choose View - Agents.y
2. Double-click the agent.
3. In the design pane, click Simple action(s) and click Add Action.
4. Select "Action: Send Document."
5. Click OK.
6. Verify that the run option and document selection are correct.
7. Close and save the agent.
DetailsO
This works like the @MailSend function. If the document also contains the CopyTo or BlindCopyTo fields, it is routed to those recipients at the same time.
If the document contains the DeliveryPriority, DeliveryReport, or ReturnReceipt fields, they are used to determine the delivery priority, generate delivery reports, and send return receipts. If the document doesn
,t contain these fields, they default to normal priority, no delivery report, and no return receipt, respectively.
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@MailSendA
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Table of fields that control mailing options
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Ways to make agents that send messages
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&Arial
Baskerville
&CommonBullets
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"Small Fonts
"System
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"Univers
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The Send newsletter summary action lets you send a message that
Click here to see this topic
An icon that gives you direct access from one Lotus Notes document, view, or database (the source object) to any other document, view, or database (the target object). Notes opens the target object without closing the source object you branched from.
linksl
to a group of documents. It is possible to add view-like summary information about the documents and to designate how many documents should be included in one newsletter.s
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. In the design pane, click Simple action(s) and click Add Action.
4. Select "Action: Send Newsletter Summary."
5. Add the recipients in the To: field and a one-line description in the Subject field.
6. (Optional) Click More to create To and Subject fields based on formulas, or to add cc: and bcc: recipients.
7. (Optional) In the Body field, add text to introduce the document that follows. (This field accepts plain text, not styled text, graphics, or attachments.)!
8. (Optional) Select "Include summary for each document using view" and select which view information should be copied.
For example, if the view displays Date, Author, and Title columns, the one-line summary adds that information next to the document link.
9. (Optional) To accumulate several documents before sending the newsletter, click "Gather at least" and type the number of documents that must be collected before the newsletter is sent.
10. Click OK.
11. Verify that the run option and document selection are correct.
12. Close and save the agent.
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See personal examples
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See related topics
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Adding options for agents that send mail and newsletters
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Making an agent that forwards documents
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Ways to make agents that send messages
Click here to see this topic
&Arial
Baskerville
&CommonBullets
5Courier New
1Fixedsys
&Impact
"MS Sans Serif
Symbol
"Small Fonts
"System
1Terminal
Times New Roman
Wingdings
"Univers
Rockwell Light
FPalace Script
Use a mail-activated
Click here to see this topic
Where users create the three types of agents: simple action, formula, and LotusScript.
agentt
when you want newly mailed documents scanned and possibly modified when they arrive.s
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select the run option "If New Mail Has Arrived."
4. Specify the document selection and actions.
5. Close and save the agent.
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See detailsa
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See related topics
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Limiting which documents are processed by agents
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Ways to assign actions to agents
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Ways to run agents
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&Arial
Baskerville
&CommonBullets
5Courier New
1Fixedsys
&Impact
"MS Sans Serif
Symbol
"Small Fonts
"System
1Terminal
Times New Roman
Wingdings
"Univers
Rockwell Light
FPalace Script
Most shared
Click here to see this topic
Where users create the three types of agents: simple action, formula, and LotusScript.
agents
that are designed for users are run manually from the Actions menu.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select the run option "Manually From Actions Menu."
4. Specify the document selection and actions.
5. Close and save the agent.
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Scheduled
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Where users create the three types of agents: simple action, formula, and LotusScript.
agents
are useful for running periodic workflow or maintenance tasks on selected documents.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select one of the "On Schedule" run options.a
4. Click Schedule to change the default schedule for the interval you've chosen or to change the server on which this agent runs.u
5. Specify the document selection and actions.
6. Close and save the agent.
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A descriptive name is especially important for an
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Where users create the three types of agents: simple action, formula, and LotusScript.
agent
that you're designing for general use.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Type or change the name in the box.
4. Close and save the agent.
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1. Double-click the database.
2. Open the relevant view if the action is associated with a particular view.
3. Select relevant documents if the action is associated with particular selected documents. Select each document by clicking in the left selection column next to the document name.i
4. Choose Actions and the name of the agent.
5. Click OK.
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Checking the Agent Log
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Manually run i
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Where users create the three types of agents: simple action, formula, and LotusScript.
agents
offer the most flexibility for determining which documents are acted upon because the agents can process documents from a full database or from a view change-activated, mail-activated, and paste-activated agents offer the fewest choices.
1. Select the database and choose View - Agents.
2. Double-click the agent.
3. Select a run option.i
4. If you have a choice, select the types of documents the agent should act on.
5. (Optional) Click Add Search to build a search query that further refines the document selection.
6. Specify the agent actions.t
7. Close and save the agent.
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Ways to run agents
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Ways to build a search query for agents
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About limiting which documents are processed by agents
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Allows users to click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
Actions
are the core element of any
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Where users create the three types of agents: simple action, formula, and LotusScript.
agent
because they determine what changes the agent makes to documents. You create actions by clicking Simple action(s) and Add Actions in the Agent Builder window.i
Agents that use simple actions provided by Notes are the easiest to create and don't require any programming knowledge. You can assign actions to agents to:
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Manage documents
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Send messagesG
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Modify fields in documents
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Run other agents
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Agents that use
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A built-in formula that performs a specialized calculation automatically.
@functiono
formulas require knowledge of the Notes @function language, but offer more choices than the simple actions. You can
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Make agents that run @function formulasa
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Agents that use a LotusScript program are the most complex to create, but offer the most flexibility. LotusScript programs can perform tasks that aren't possible with @function formulas, such as the ability to manipulate a database. Protection against unauthorized access to data is provided through the "Create LotusScript agents" setting in the access control list.
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Make agents that run LotusScript programs
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Writing scripts and formulas for agents
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To refine the document selection for an agent, you can select only those documents that meet certain conditions. To open the Search Builder window, choose View - Agents, double-click the Agent to open the Agent Builder window, then click Add Search.
You can
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Search by author
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Search by date
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Search for a field value
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Search for multiple field values on a form
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Search for documents created with a certain form
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Search for documents in a folder or view
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Search for words and phrases
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The Options button in the Agent Builder window allows you to show the search query to all users:
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Displaying search queries used by an agent
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About limitations for search queries used with agents
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Copying an agent from the same database
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Copying an agent from another database
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Creating an agent from scratch
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You can create and copy both personal and shared agents if you have Designer access or higher to a database. With Editor, Author, or Reader access, you can create and copy personal agents for your own use if your access rights include those privileges in the access control list for the database.
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You can select a group of documents based on criteria such as their age or content.
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Where users create the three types of agents: simple action, formula, and LotusScript.
Agents
process documents in the order in which they are created, not in the order they appear in the view. Document selections can be further refined by clicking Add Search and creating a search for specific text, field values, dates, or authors.
Database-wide document selections are useful for agents that must process documents in several views or for agents that you want to run from the Agents window. You can select
All documents in the database
All new and modified documents since the agent last ran
Selected documents (in the open view and in any other views in which documents are selected)
View-wide selections are useful for agents whose actions are focused on a group of related documents. You can select
All documents in the open view
All unread documents in the open view
You can also run an agent on the open document (can be in edit or read mode) or a document highlighted in the view by selecting the document selection "Run once (@commands may be used.)"
Manually run agents offer the most choices about the types of documents you can select; change-activated, mail-activated, and paste-activated agents offer the fewest choices.
A database must already have a full text index for agents that run on all documents in the database or on all documents in a view. A full text index isn't required for other document selections.
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You can
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Make an agent that replies to mail
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Make an agent that forwards documentse
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Make an agent that sends newsletter summariesn
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Make an agent that sends documents
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Add options for agents that send mail and newslettersn
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Actions that manage documents can work at the database, folder, or document level. You can
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Copy and delete documents
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Manage documents in folders
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Change documents' read or unread status
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You can set up an
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Where users create the three types of agents: simple action, formula, and LotusScript.
agentt
to run in one of these ways:l
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Manually
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A manually run agent allows users to run the agent when needed by highlighting the database icon and choosing Actions - <agent name>.
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As a hidden agenth
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A hidden agent runs from another agent or from the agent list using Actions - Run.
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On a schedule in the backgrounda
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The "On Schedule" options create automatic agents that run hourly, daily, weekly, or monthly.
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When documents are new or modified
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A change-activated agent runs only if documents that match the search criteria have been changed since the last time the agent ran.
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When documents are mailed to the databaseh
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A mail-activated agent runs on any documents that are sent to a user's mail database or a shared mail-in database. t
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When documents are pasted into the database
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A paste-activated agent runs only if documents that match the search criteria have been pasted into the database since the last time the agent ran.
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Notes provides document security by letting you encrypt fields in documents. Encryption means encoding data so that only those who have the encryption key can read it. There are some differences between encrypting document fields and encrypting Notes mail memos.
Encrypting Documents
Encrypting a document means applying a public or secret encryption key to one or more fields and then, if the key is secret, sending the key to users of your choice. Any user who has any key or keys to a document can read all the encrypted fields in that document. Be careful not to give out a key to one field and forget that you are providing access to some other field that you want to keep secret. Users who do not have a key can still read any unencrypted fields in an encrypted document.
To encrypt a document, its form must have one or more fields defined as encryptable by the application developer. If you have a color monitor, and you are composing a document, you can recognize encryptable fields by their red field brackets. To encrypt a field, use an existing encryption key of your own, or create a new encryption key.
All encryptable fields in a document are encrypted using the key(s) you select; you cannot select a different key for each encryptable field in a single document.
Encrypting all documents created with a specific form
A database designer may want to encrypt all documents created with a specific form. You can do this by adding encryption keys to the form, or by adding keywords that refer to encryption keys. Add encryption keys when you as the database designer want to decide which keys will be used with this form. If you add an encryption key to a form, all documents composed with that form are automatically encrypted with the selected key. If you want users to choose the keys they want from a set of keys that you provide, add keywords that refer to encryption keys.
Encrypting mailu
In order to encrypt mail, Notes creates a unique public and private key for each user. If someone sends you encrypted mail, Notes uses your public key to encrypt the message, making it unreadable to any user except you. When it delivers the message to your mail database, Notes uses your private key to decrypt (decode) the message for you.
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You can use a password to prevent other users from using your User ID to access shared Notes databases. Once you set a password, Notes always prompts you to enter it when you access a Domino server for the first time after starting Notes. For security reasons, when you enter your password in the text box, the entry is not displayed on the screen.
Passwords can consist of any combination of keyboard characters. The first character of the password must be an alphanumeric character. It is safest to make your password at least eight characters.
Note
Notes passwords are case-sensitive. For example, Notes interprets "MickeyMouse" ands
"mickeymouse" as different passwords.
You can clear your password or change an existing password at any time. However, if your Domino administrator required a password to be used when your ID was created, you won't be able to clear it.
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You can perform many tasks quickly using the keyboard. You can use:
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Function keys
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Dial
og box keys
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Workspace keys
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Keys for reading documents
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Keys for editing documents or designing forms
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Keys for viewing documents
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Keys for editing scripts or formulas
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Keys for designing views, folders, or navigators
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You can also use the mouse to perform many tasks quickly. You can:
Right-click the mouse to open Shortcut menus
The menu that appears depends on what you're currently doing. For example, you see a different menu if you right-click the mouse when you're reading a document versus when you're editing a document.
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On Macintosh, open Shortcut menus by pressing Option and clicking the mouse.
Execute many commands by clicking
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SmartIcons
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Drag documents into folders
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Widen or narrow a column in a view by dragging
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A User ID is a file that uniquely identifies a Notes user. Every Notes user -- person or server -- has a User ID. Your User ID determines your access privileges to Domino servers. When you try to open a database on a server, the server looks at your User ID to see if you have any certifiers in common with the server. If you do, access is allowed; if you do not, access is denied.
All User IDs contain the following:
The name of the ID owner, the Notes license number, and the Notes ID typen
A certificate which allows access to servers that recognize the certifier
A public key used to encrypt documents sent to the owner
A private key used to decrypt documents sent to the ownerR
You or your certifier can add or modify a User ID by:
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Setting or changing a password
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which prevents unauthorized access to Domino servers using the ID
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Adding additional certificates
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to allow access to additional servers
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Changing the name of the ID owner
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About securing your User ID
It is important to keep your User ID file secure to protect who has access to your data. You can keep your User ID on a floppy disk, your hard disk, or on a file server. The most secure option is to keep it on a floppy disk that you store in a safe place when you aren't using it. When you keep your User ID on a floppy disk, you must insert the disk whenever you access a server or sign mail. If you remove the floppy disk from the drive, you cannot access Domino servers. You should also make a back-up copy of your ID file on a floppy disk using your operating system's file-copy procedure and store that back-up in a secure place.u
It is also a good idea to password-protect your User ID to control access from your workspace to databases on Domino servers. You can also
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set automatic logoff
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to occur after the number of minutes that you specify.
During the Notes Setup procedure, you tell Notes where to store your User ID. If you change your mind later, you can change the place where you want to store the ID. For example, if you originally told Notes to store your ID on your hard disk, you can later copy it to a floppy disk and delete the file from the hard disk (using your operating system to copy and delete the file). When Notes asks for the location of your ID file the next time you access a Domino server, type in its new location, for example: a:\bhall.id.m
5YKS#
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You can set a password, change an existing password, or clear a password at any time.
To set or change your password:
1. Choose File - Tools - User ID.
2. If Notes asks for your password, enter it in the text box and click OK. D
3. Click Set Password.
4. If Notes asks for your password, enter it in the text box and click OK.
If you did not previously have a password, Notes will not ask for one.
5. Enter a new password in the Set Password box, and click OK.
6. Confirm the password by typing it again, exactly as you did the first time, and click OK.
7. Click Done.
To clear your password:
1. Choose File - Tools - User ID.s
2. Click Clear Password.
3. Enter your password in the text box, and click OK.
4. Click Done.
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If you selected the Single Password Logon option when installing Notes on Windows NT, don't change your Notes password unless you also intend to change your Windows NT password, or decide to use different passwords for Notes and Windows NT. When the Single Password Logon option is selected, Notes displays a message asking you to synchronize the passwords if either of them changes.
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You can change your user name by sending a modified version of your User ID to your certifier, and then by merging the recertified User ID (when you receive it) back into your User ID.
Modifying and sending your User ID
1. Choose File - Tools - User ID.d
2. Click More Options.
3. Click Request New Name. a
4. In the Change User Name dialog box, type the new name, and click OK.e
5. In the Mail New Name Request dialog box, do one of the following:
Type the user name of your Notes certifier in the To box.
Click Address and select the name of your Notes certifier from an Address Book, and click OK.6
6. Click Send.
7. Click Done.
Merging your recertified User ID
When your certifier sends you the safe copy of your recertified User ID, you need to merge this new version. The safe copy of your ID is attached in a mail message.
1. Open the mail message containing the attached safe copy.
2. Choose Actions - Accept Certificate.
Notes inserts the new certificate information into your User ID.
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Addressing a message by choosing from an Address Book
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You can change your user name by giving your certifier a disk that contains a modified version of your User ID, and then by merging the recertified User ID (when you receive it) back into your User ID. Changing the user name removes all the certificates from the User ID, so after you change the name, you will need to acquire new certificates before you can use any shared databases.
Modifying your User ID
1. Make a back-up copy of your ID file on a floppy disk using your operating system's file-copy procedure and store that back-up in a secure place.
2. Insert a disk in your computer's floppy disk drive.
3. Choose File - Tools - User ID.
4. Click More Options.
5. Click Change Name.
6. Type the new name, and click OK.o
7. Click Create Safe Copy.
8. Do all of the following in the Enter Safe Copy ID File Name dialog box:
Change to the drive in which you inserted the floppy disk.
Enter a name in the File Name box (the Save As box on the Macintosh).o
Click OK. (Click Save on the Macintosh.)
9. Click Done.
10. Deliver the floppy disk to a certifier to be stamped with certificates.
Merging your recertified User ID
1. Choose File - Tools - User ID.S
2. Click More Options.
3. Click Merge A Copy
4. Select the User ID you want to merge from the list box, and click OK. (Click Open on the Macintosh.)
5. Click Done.
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This chapter describes how to use Notes security features to control data access.
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1. Choose File - Tools - User ID.
2. Click Encryption.
3. Click New.r
4. Type the name of the new key in the Encryption Key name box.
5. Select "North America only" or International.
6. Click OK.
7. Click Done.
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1. Choose File - Tools - User ID.
2. Click Encryption.
3. Select the key you want from the "Encryption keys" list, and click Delete.
4. Click Yes to confirm the deletion, or No to cancel.
5. Click Done.
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You can delete any of the current certificates in your User ID.
1. Choose File - Tools - User ID.
2. Click Certificates.
3. Select the certificate you want to delete.
4. Click Delete.
5. Click Done.
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By default, no scripts or formulas, whether signed or unsigned, can execute on your workstation without displaying a warning message. However, scripts or formulas run from any database created with a template that ships with Notes are signed "Lotus Notes Template Development/Lotus Notes", and this signature has complete execution access.
Workstation security limits the following:
Access to the file system
Access to the current database
Access to environment variables
Access to non-Notes databases
Access to external code,
Access to external programsr
Note
This option affects the ability to create or modify OLE objects.f
Ability to send mail
Ability to read databases other than the current one
Ability to modify databases other than the current one
Ability to export data
Access to the Workstation Security ECL
If you are a designer, you can use a utility called SIGNNSF.EXE to sign all design elements in your templates. For more information, see Domino Administration Help.
Using wildcards in the execution control lists
You can enter a wildcard in a name in the execution control list, thus extending access to everyone whose hierarchical name contains a particular element. For example, you can enter
*/Acme
to extend access to all users whose hierarchical names end in /Acme.
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If you have at least Author access to a database, you can encrypt documents that you have created--Editor access allows you encrypt documents that others have created. You can use either a secret encryption key that you create and distribute, or a public encryption key that already exists for each Notes user in the Public Address book.
1. Select the document(s) you want to encrypt.
2. Choose File - Document Properties.
3. Click the Security tab.
4. (Optional) To use one or more secret encryption keys:
Select key(s) from the Secret Encryption keys list.
Mail the key(s) to any users who need to open the document(s) you encrypt.
5. To use one or more public encryption keys, do one of the following:
Select names of people whose keys you want to use from the Public Encryption keys list.n
Click the Person icon to choose names
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from an Address Book
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Detail
If you do not have any secret encryption keys,
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you can create somed
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See related topics
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Ways to encrypt documents in shared databases
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About encrypting documents
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You can see information about your User ID, such as your user name, file name and location, Notes license number, ID type (North American or International), and Notes license type (Desktop, Full, or Express). .
1. Choose File - Tools - User ID.f
2. If Notes asks for your password, enter it in the text box and click OK.
3. Do any of the following:f
To see information about the certificates attached to your User ID, click Certificates.f
To see information about your user name, file name and location, ID type, license type and license number, click Basics.
To see information about encryption keys attached to your User ID, click Encryption.
4. When you're done examining your User ID, click Done.
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If you have Manager access to a local database, you can secure that database to prevent someone with another User ID from accessing the database from the workstation or from a copy of the database made through the operating system.
1. Choose File - Database - Properties.
2. Click Encryption.
3. Select "Locally encrypt this database using."
4. Select "Strong Encryption," "Medium Encryption," or "Simple Encryption."
5. (Optional) To assign local security to someone other than yourself, click For, select the name you want in the Names dialog box, and click OK.
6. Click OK.
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See details
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You can protect your workstation by setting execution access for those who run Notes scripts or formulas--for example, through forms, documents, or mail messages--on your workstation. You can specify different types of execution access for different people or organizational certifiers. For example, you may give all types of execution access to your Domino administrator, but allow no execution access to unsigned scripts or formulas.
1. Choose File - Tools - User Preferences.
2. Click Security Options.
3. (Optional) To add an item to the "When signed by" list, click Add,
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enter the name
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of the person or organizational certifier--for example, /Acme--and click OK.
4. (Optional) to edit an item in the "When signed by" list, select the item, click Rename, edit the item or
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enter a new item
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, and click OK.
5. Select the person or organizational certifier whose access you want to specify.
6. Enable the types of access you want this person or organizational certifier to have.
7. Click OK.
Note
Your Domino administrator may predefine all execution control access settings for your organization, making the settings in this dialog box unavailable.
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See details-
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See related topics
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Keeping a local database secure
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You can tell Notes to clear all User ID information, thus forcing Notes to prompt for a password the next time you try any Notes activity. Locking your User ID prevents other users from accessing servers using your ID when you leave your workstation with Notes running.
Choose File - Tools - Lock ID or press F5.
See related topics
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Locking your User ID automatically
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After you send your User ID for certification and your certifier returns new certificates, you must merge the new certificates into your User ID file.
To merge a certificate from a file
1. Choose File - Tools - User ID.r
2. Click More Options.
3. Click Merge A Copy. f
4. Select the User ID you want to merge from the list box, and click OK. (Click Open on the Macintosh.)
5. Click Done.
To merge a certificate sent via Notes mail
1. Open the mail message with the certificate attached.o
2. Choose Actions - Accept Certificate.t
3. Enter your password in the dialog box.
4. (Optional) Select to Trust other certificates signed by this certifier.
5. Click Accept.
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If you use Notes mail and have a hierarchical name, you can create a new public key at any time and then mail it to your Notes certifier. Once your Notes certifier returns your recertified public key, you can then merge it into your ID and then mail your ID to your Domino administrator who places it in the Public Address Book. r
Recertifying the public keyE
1. Choose File - Tools - User ID.W
2. Click More Options.
3. Click New Public Key.
4. When Notes posts a time warning for creating the public key and asks if you want to continue, click OK.
5. n
In the Mail New Public Key dialog box, do one of the following:_
Type the user name(s) of your Notes certifier(s) in the To box.
Click Address and select the name(s) of your Notes certifier(s) from an Address Book, and click OK._
Note
To ensure that your new public key gets all the certificates you had certified for your old public key, make sure that you send the key to all Notes certifiers who have created certificates for your user ID.
6. Click Send.
7. Click Done.
Merging your recertified public key into you User ID file
After you send the public key for recertification, and your certifier returns the recertified public key, you must merge the public key into your User ID file.
1. Choose File - Tools - User ID.l
2. Click More Options.
3. Click Merge A Copy.
4. Select the User ID you want to merge from the list box, and click OK. (Click Open on a Macintosh.)
5. Click Done.
See related topics
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Ways to recertify a public key
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If you use Notes mail and you don't have a hierarchical name, you cannot create a new public key. However, if you have a valid backup copy of your User ID -- or if the problem with your public key is in the Public Address Book and not in your User ID -- you can mail your public key to your Notes certifier(s) for recertification.
Note
If you don't have a valid public key or backup, you will probably need to be issued a new User ID. See your Domino administrator.
Sending your public key to your Notes certifier(s)
1. Choose File - Tools - User ID.h
2. Click More Options.
3. Click Mail Public Key.
4. A
In the Mail Public Key dialog box, do one of the following:
Type the user name(s) of your Notes certifier(s) in the To box.'
Click Address and select the name(s) of your Notes certifier(s) from an Address Book, and click OK.
Note
To ensure that your new public key gets all the certificates you had certified for your old public key, make sure that you send the key to all Notes certifiers who have created certificates for your user ID.
5. Click Send.
6. Click Done.
Merging your recertified public key into you User ID file&
After you send the public key for recertification, and your certifier returns the recertified public key, you must merge the public key into your User ID file.
1. Choose File - Tools - User ID.
2. Click More Options.
3. Click Merge A Copy. k
4. Select the User ID you want to merge from the list box.
5. Click Done.
See related topics
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Ways to recertify a public key
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If you do not use Notes mail, you cannot create a new public key. However, if you have a valid backup copy of your User ID -- or if the problem with your public key is in the Public Address Book and not in your User ID -- you can copy your public key to a file on a disk and deliver the disk to your Domino administrator.
Note
If you don't have a valid public key or backup, you will probably need to be issued a new User ID. See your Domino administrator.
Copying your public key
1. Insert a disk in your computer's floppy disk drive.
2. Choose File - Tools - User ID.
3. Click More Options.
4. Click Copy Public Key.
Notes copies the contents of your public key to your operating system's Clipboard.
5. Click Done.
6. Using your operating system,
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display the contents of the Clipboard
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7. Save the public key information to a file on the disk in your computer's disk drive.a
8. Deliver the floppy disk to your Domino administrator.
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If you do not have a floppy drive, you can save the public key information in a file on a file system that is accessible by the Domino administrator.
Merging your recertified public key into you User ID file
After you deliver the public key for recertification, and your certifier returns the recertified public key, you must merge the public key into your User ID file.
1. Choose File - Tools - User ID.T
2. Click More Options.
3. Click Merge A Copy. t
4. Select the User ID you want to merge from the list box.
5. Click Done.
See related topics
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Ways to recertify a public key
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If your organization uses distinguished names, you may need a cross certificate to access servers in another organization. To find out if you need cross certificates, ask your Notes certifier.
If you try to access a server for which you need a cross certificate, Notes displays the Cross Certify dialog box. If you click Yes, Notes creates a certificate for the server you're trying to accessr
in your Personal Address Book. If the server you're trying to access also contains a certificate for your User ID, you will automatically gain access to the server. If the server does not have a certificate for your User ID, Notes displays an error message.
Requesting cross certificates using Notes mail
1. Choose File - Tools - User ID.
2. Click Certificates.
3. Click Request Cross Certificate.n
4. Select the file name of the User ID to be cross-certified and click OK. (Click Open on the Macintosh.)s
5. Enter the name of your certifier in the To box.
6. Click Send.
7. Click Done.
Requesting cross certificates without using Notes mail
1. Insert a disk in your computer's floppy disk drive.
2. Choose File - Tools - User ID.p
3. Click More Options.
4. Click Create Safe Copy.
5. Do all of the following in the directory dialog box:
Change to the drive in which you inserted the floppy disk.
Enter a name in the File Name box (the Save As box on the Macintosh).s
Click OK. (Click Save on the Macintosh.)
6. Click Done.
7. Deliver the floppy disk to a certifier who will certify the copy of your User ID file stored in the public address book.p
Click here for UNIX information
If you do not have a floppy drive, you can save the public key information in a file on a file system that is accessible by the Domino administrator.
Detail
You don't have to merge cross certificates into your User ID. After your User ID is certified in the public address book, when you try to access a server that requires that cross certification, Notes displays a message asking whether you want to add certification to your personal address book. Click Yes when you see this message.S
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The way you request a new certificate depends on whether you are using Notes mail.
Requesting new certificates using Notes mail
1. Choose File - Tools - User ID.
2. Click Certificates.
3. Click Request Certificate.
4. Enter the name of your certifier in the To box.
5. Click Send.
6. Click Done.
Requesting new certificates without using Notes mail
1. Insert a disk in your computer's floppy disk drive.
2. Choose File - Tools - User ID.y
3. Click More Options.
4. Click Create Safe Copy.
5. Do all of the following in the directory dialog box:
Change to the drive in which you inserted the floppy disk.
Enter a name in the File Name box (the Save As box on the Macintosh).r
Click OK. (Click Save on the Macintosh.)
6. Click Done.
7. Deliver the floppy disk to a certifier who will add new certificates to your User ID file.o
Click here for UNIX information
If you do not have a floppy drive, you can save the public key information in a file on a file system that is accessible by the Domino administrator.
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Depending on your level of access to a database, you may be able to restrict who can read selected documents. You can usually specify who can read a document that you created.s
1. Select the document(s) for which you want to restrict reading.e
2. Choose File - Document Properties.u
3. Click the Security tab.
4. Deselect "All readers and above."
5. Click each user, group, server, or access role that you want to be able to read the selected documents.
6. (Optional) Click the person icon to select names from a Public or Personal Address Book.
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You can share a workstation with other Notes users by switching between User ID files.
1. Choose File - Tools - Switch ID.
2. Select the User ID file to switch to.
3. Click OK.
See related topics
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About User IDs
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Specifying a User ID for a location
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You can use dialog box keys to perform the following tasks on Windows, OS/2, and UNIX.
To do this:o
Press:
Go to the next option or set of options
Go to the previous option or set of options
SH+TAB
Highlight next item in a list box or set of options:
g or
Highlight previous item in a list box or set of options
Accept the default or highlighted selection(s)
ENTER
Cancel any changes and close the dialog box
Click here for Macintosh information
You can use dialog box keys to perform the following tasks on Macintosh.
To do this:
Press:
Go to the next field or text box
Highlight next item in a list box or set of options
g or
Highlight previous item in a list box or set of options
Accept the default or highlighted selection
RETURN
Cancel any changes and close the dialog box
ESC5
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You can use function key combinations to perform the following tasks on Windows, OS/2, and UNIX.
To do this:
Press:
Get context-sensitive Help
Enlarge text to next available point size
Reduce text to next available point size
SH+F2
Go to next selected document
Go to previous selected document
SH+F3
Go to next unread document
Go to previous unread document
SH+F4
Exit Notes
ALT+F4
Log off Notes (revoke password login but leave Notes running)z
Restore Notes program window to default size
ALT+F5
Cycle through open windows
CTRL+F6
Indent the first line in a paragraph
Outdent first line in a paragraph
SH+F7
Indent entire paragraph
Outdent entire paragraph
SH+F8
Update all fields in current document, view, or workspace
Rebuild the current view
SH+F9L
Rebuild all views in current database
SH+CTRL+F9
Minimize active window and cascade other active windows
CTRL+F9
Maximize all open windowsS
CTRL+F10
Maximize the Notes program window (OS/2 only)
ALT+F10
Access the menu bar so you can use arrow keys to choose commands
F10@
Access the action bar so you can use number keys to choose buttons
ALTt
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You can use function key combinations to perform the following tasks on Macintosh.
To do this:
.'0)@
Press:
Undo last action
Cut current selection
Copy current selection
Paste current selection at the insertion point
Log off Notes (revoke password login but leave Notes running)
Cycle through open Notes windows
Command+F6
Indent the first line in a paragraph
Outdent first line in a paragraph
SH+F7
Indent entire paragraph
Outdent entire paragraph
SH+F8
Update all fields in current document, view, or workspace
Rebuild the current view
SH+F9m
Rebuild all views in current database
.'0)@
SH+Command+F9C
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You can use the following keyboard combinations while designing a view, folder, or navigator on Windows, OS/2, and UNIX.
To do this:
]&\)@
Press:
Copy selected column in a view or folder or object in a navigator
CTRL+C
Paste column or object
CTRL+V
Cut selected column or object
CTRL+X
Clear selected column or object
]&\)@
DELETE
Click here for Macintosh information
You can use the following keyboard combinations while designing a view, folder, or navigator on Macintosh.
To do this:
]&\)@
Press:
Copy selected column in a view or folder or object in a navigator
Command+C
Paste column or object
Command+Vo
Cut selected column or object
Command+X
Clear selected column or object
]&\)@
DELETE
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You can use the following keyboard combinations while editing documents or designing forms or subforms on Windows, OS/2, and UNIX.
To do this:
M'\)@
Press:
Select contents of a document, form, or subform
CTRL+A
Bold selected text
CTRL+B
Copy selected text or object
CTRL+C l
Edit a document (does not apply to forms or subforms)
CTRL+E
Find and replace
CTRL+F
Find next and replace
CTRL+G
Italicize selected text
CTRL+I
Format paragraphs (margins, tabs, line spacing, and so on)
CTRL+J
Format text (font, size, color, and so on)
CTRL+K
Change selected text to normal
CTRL+T
Underline selected text
CTRL+U
Insert page break
CTRL+SH+L
Paste
CTRL+V
Cut selected text or object
CTRL+X
Clear selected text or object
DELETE
Undo last action
CTRL+Z
Save the current document, form, or subform
CTRL+S
Close the current document, form, or subform
CTRL+W
Enlarge selected text to next available point size
Reduce selected text to next available point size
SH+F2r
Indent the first line in a paragraph
Outdent first line in a paragraph
SH+F7
Indent entire paragraph
Outdent entire paragraph
M'\)@
SH+F8
Click here for Macintosh information
You can use the following keyboard combinations while editing documents or designing forms or subforms on Macintosh.
To do this:
c&t)@
Press:
Select contents of a document, form, or subform
Command+A
Bold selected text
Command+B
Copy selected text or object
Command+C or F3l
Edit a document (does not apply to forms or subforms)
Command+E
Find and replace
Command+F&
Find next and replace
Command+G
Italicize selected text
Command+Ia
Format paragraphs (margins, tabs, line spacing, and so on)
Command+Jr
Format text (font, size, color, and so on)
Command+Kl
Change selected text to normal
Command+T
Underline selected text
Command+U
Insert page break
Command+SH+L
Paste
Command+V or F4r
Save the current document, form, or subform
Command+So
Close the current document, form, or subform
Command+W
Cut selected text or object
Command+X or F2
Clear selected text or object
DELETE
Undo last action
Command+Z or F1r
Indent the first line in a paragraph
Outdent first line in a paragraph
SH+F7
Indent entire paragraph
Outdent entire paragraph
c&t)@
SH+F8
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You can use the following keyboard combinations while editing LotusScript or the formula language on Windows, OS/2, and UNIX.
To do this:
M'\)@
Press:
Select an entire script or formula
CTRL+A
Copy selected text
CTRL+C d
Find and replace (only in scripts, not formulas)
CTRL+F
Paste text
CTRL+V
Cut selected text
CTRL+X
Clear selected text
DELETE
Close or open (toggle) the InfoBox
ALT+ENTERt
Save the current document, form, subform, shared field, view, or folder)
CTRL+S
Close the current document, form, subform, shared field, view, or folder
M'\)@
CTRL+W
Click here for Macintosh information
You can use the following keyboard combinations while editing LotusScript or the formula language on Macintosh.e
To do this:
M'\)@
Press:
Select an entire script or formula
Command+A
Copy selected text
Command+C
Find and replace (only in scripts, not formulas)
Command+F
Paste text
Command+V'
Cut selected text
Command+X
Clear selected text
DELETE
Close or open (toggle) the InfoBox
Option+Return
Save the current document, form, subform, shared field, view, or folder
Command+S
Close the current document, form, subform, shared field, view, or folder
M'\)@
Command+Wc
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You can use the following keyboard combinations while reading documents on Windows, OS/2, and UNIX.
To do this:
c&t)@
Press:
Read the selected document
ENTER
Edit the selected document
CTRL+E
Print the selected document
CTRL+P
Enter and follow a URL to a World Wide Web site
CTRL+L
Close the active window
ESCt
Activate a link to a document, view, or database
c&t)@
Spacebar
Click here for Macintosh information
You can use the following keyboard combinations while reading documents on Macintosh.
To do this:
]&\)@
Press:
Read the selected document
RETURN
Edit the document
Command+E
Print the selected document
Command+P
Enter and follow a URL to a World Wide Web site
Command+L
Close the active windowa
Activate a link to a document, view, or database
]&\)@
Spacebar
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You can use the following keyboard combinations while viewing documents on Windows, OS/2, and UNIX.
To do this:
M'\)@
Press:
Select all documents
CTRL+A
Copy selected documents
CTRL+C
Find occurrence of a text string
CTRL+F
Find next occurrence of a text string
CTRL+G
Open the File Print dialog box
CTRL+P
Cut selected documents
CTRL+X
Open the selected document
ENTER
Select or deselect the highlighted document
Spacebar
Go to next selected document
Go to previous selected document
SH+F3
Go to next unread document
Go to previous unread document
SH+F4'
Update all fields in current document, view, or workspacet
Enter and follow a URL to a World Wide Web siteu
CTRL+L
Retain selection of document while switching to another view
CTRL
Rebuild the current view
SH+F9h
Rebuild all views in current database
M'\)@
SH+CTRL+F9
Click here for Macintosh information
You can use the following keyboard combinations while viewing documents on Macintosh.
To do this:
]&\)@
Press:
Select all documents
Command+A
Copy selected documents
Command+Cm
Find occurrence of a text string
Command+Fn
Find next occurrence of a text string
Command+G
Open the File Print dialog box
Command+P
Paste documents
Command+V
Close the current database
Command+W
Cut selected documents
Command+X
Undo last action
Command+Z
Read a selected document
RETURN
Select next unread documentn
TABp
Select previous unread documente
SH+TAB
Select or deselect the highlighted documentw
Spacebar
Update all fields in current document, view, or workspaceu
Enter and follow a URL to a World Wide Web sitel
Command+L
Retain selection of document while switching to another view
Command
Rebuild the current view
SH+F9
Rebuild all views in current database
]&\)@
SH+Command+F9m
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You can use workspace keys to perform the following tasks on Windows, OS/2, and UNIX.
To do this:
C'0)@
Press:
Get context-sensitive help
Exit Notes
ALT+F4
Log off Notes (revoke password login but leave Notes running)
Restore Notes program window to default size
ALT+F5
Cycle through open panes
Cycle through open windows
CTRL+F6
Update all fields in current document, view, or workspace
Rebuild all views in current document, view, or workspacel
SH+F9'
Minimize active window and cascade other active windowst
CTRL+F9
Maximize all open windowsg
CTRL+F10
Maximize the Notes program window (OS/2 only)
ALT+F10
Access the menu bar so you can use arrow keys to choose commands
F10 or ALTl
Create a new memoc
CTRL+M
Send a memoa
ALT+3
Create a new database
CTRL+N
Open a database (add a database to workspace)
CTRL+O
Close a document
Cancel a server operations
CTRL+BREAK
Open the Scan Unread dialog boxw
Enter and follow a URL to a World Wide Web site
CTRL+L
Move from one workspace tab to another
right arrow or left arrow
Move from any workspace tab except Replicator to the first workspace tab
HOME
Move from any workspace tab except Replicator to the Replicator tab
ENDe
Move from one database icon to another
arroww
Move a database icon
CTRL+SH+arrow
To stop moving, press ENTER.
Delete a database icon, or mark document for deletion
DELe
Move from one Replicator entry to anotherO
up arrow or down arrow
Move from any Replicator entry to the first entryN
HOME or PAGE UP
Move from any Replicator entry to the last entry
C'0)@
END or PAGE DOWN
Click here for Macintosh information
You can use workspace keys to perform the following tasks on Macintosh.
To do this:l
2&0)@
Press:
Log off Notes (revoke password login but leave Notes running)
Cycle through open Notes windows
Command+F6
Update all fields in current document, view, or workspace
Rebuilds all views in current document, view, or workspace
SH+F9
Create a new memod
Command+Mr
Create a new databasev
Command+Ng
Close a document or database
ESCn
Cancel a server operation
Command+.(period)d
Open the Scan Unread dialog box
TABl
Enter and follow a URL to a World Wide Web site
Command+L
Move from one workspace tab to another
right arrow or left arrow
Move from any workspace tab except Replicator to the first workspace tab
HOME
Move from any workspace tab except Replicator to the Replicator tab
ENDa
Move from one database icon to another
arrowU
Move a database icon
Command+SH+arrow
To stop moving, press ENTER.
Delete a database icon, or mark document for deletion
DELt
Move from one Replicator entry to anotherE
up arrow or down arrow
Move from any Replicator entry to the first entry
HOME or PAGE UPa
Move from any Replicator entry to the last entry
2&0)@
END or PAGE DOWN
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You may want to change your user name because you got married and changed your last name, or you may decide to use your nickname instead of your given name.
If you use Notes mail, you can change your user name by mailing a request to your Notes certifier. If you do not use Notes mail, you will need to copy your modified User ID file to a floppy disk and deliver it to your certifier.
You can:
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Change your user name using Notes mail
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Changing your user name without using Notes mail
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See related topic
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About user ID
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t
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You can: o
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Create a secret encryption key
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Encrypt one or more documents using either a secret key or a public keyp
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Mail encryption keys
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Delete an encryption key
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Import an encryption key
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Export an encryption key
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See related topics
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About encryption
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If you have a problem with your public key -- for example, if your public key gets corrupted either on your computer or in the Public Address Book on a Domino server -- you may be able to create a new one for recertifying.
The way you create a new public key depends on whether or not you have a a
Click here to see this topic
A unique name assigned to a user that can never be confused with any other name in the system, no matter how large the installation grows.
hierarchical user name
, and whether or not you use Notes mail.
If you use Notes mail and have a hierarchical name, you can:
Click here to see this topic
reate a new public key for recertifying at any time
Click here to see this topic
With some restrictions, you can also get your public key recertified if you :s
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Use Notes mail but don't have a hierarchical name
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Don't use Notes mail
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A certificate is an electronic "stamp" attached to your User ID by a Notes certifier. Certificates allow access to specific Domino servers. When you were registered as a Notes user, your User ID should have included the certificate(s) required to access the servers you need for your job. As you make wider use of Notes, your job changes, or your organization adds servers, you may need access to other servers. If you are denied access to them because you are not certified, ask the proper certifier for the certificate you need.
You can:
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Examine certificates in your User ID
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Request new certificates
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Request cross certificates
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Merge new certificates into your User ID file
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Delete certificates in your User ID
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See related topics
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Examining your user ID
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This appendix has answers to the most common user questions.
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This appendix describes Notes error messages. Each error topic describes the problem and a possible solution. s
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What happened
The icon for your mail database that appears on your workspace is a new local replica stub - it doesn't contain any documents yet.
What you can do
Replicate the local mail database with the database on your home/mail server.
See related topics
Click here to see this topic
Replicating your mail with Replicator/
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What happened
You tried to open a document in a database that doesn't have a default form, and Notes can't display the document. The default form is the one marked with an asterisk in the right pane when you've chosen View - Chosen and clicked Forms in the folder pane.N
What you can do
Ask the database manager to replace or specify a default form.
If you're the database manager, either designate an existing form as the default form in the Form Properties box (click the Defaults tab and turn on "Default database form"), or copy a form from another database and make it the default form.n
See related topics
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Designating a default form for a database#
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What happened&
You tried to open a document created with a form that doesn't exist in the active database; the document may have been pasted into the database instead of created from the Create menu.
What you can do
To view the document, click OK. This displays the document using the database's default form. However, some data in the document may not appear if the default form doesn't have all the fields contained in the original form.
If you paste documents from one database into another frequently, paste a copy of the appropriate form into the target database.
See related topics
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Copying and pasting documents
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What happened
Notes found differences between your mail database's forms and views and those of the template on your mail server. This happens when your organization upgrades to a new release of Notes.
Upgrading does not delete existing mail messages, personal categories, document links, or any other standard Notes features. However, upgrading deletes certain custom features. Upgrade only if you didn't create any personal macros, forms, or views, or don't want to keep those you did create.
Refusing to upgrade merely means that you may not be able to display new Notes features in the mail messages you receive from users who have upgraded.
If you have customized forms or views in your mail database, you can protect each form or view from change during the upgrade process by setting it to be unaffected by design changes.
What you can do
Do one of the following:
To upgrade, click Yes.
To keep your custom features and use the latest mail database design, click No.
See related topics
Click here to see this topic
Protecting design elements from being replaced or refreshed
Click here to see this topic
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What happened
There's something wrong with the modem command (.mdm) file that's selected in the "Modem types" list in your user preferences.
What you can do
Ask your Domino administrator whether some other file will work for your type of modem. If not, ask the administrator for a good copy of the command file, or reinstall Notes to create a fresh file.
See related topics
Click here to see this topic
Setting up a modem
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What happenedb
You can send mail to a user group containing the name of another user group, a feature called nesting. The address in your active mail message exceeded the number of levels of nesting that Notes allows
What you can doB
To solve the immediate problem, specify the individual users to whom you want to send the message, rather than the group names.h
Tipe
Rather than re-typing, copy and paste the names from the Public Address Book.t
As a long-term solution, ask your Domino administrator to consolidate your user group names in the Public Address Book.
See related topics
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Creating a mailing list@
Click here to see this topic
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What happened
Mail is routed first and then saved. The server became unavailable before it could save the copy you asked for.
What you can do
If the mail document is still open and you want to save it, copy its contents to a document in a local database. If it's not open, ask someone who received it to forward it back to you.F
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Ways to save a message when you send it
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What happened
You tried to access a database, but your current location is a mobile location, not a network location. Notes expects you to use a modem to call the server from this location.t
What you can do
If your location is mobile, go ahead and make the call. If you are connected to the network, change your location to a network location by using the menu in the status bar; then try again to access the database.t
Tip
If you try repeatedly to call a server that you know is available for remote calls, but Notes can't connect, check the port name that's listed in the message above, and make sure it's the port that's set up to work with your modem.
See related topics
Click here to see this topic
Calling a server
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Setting up a modem
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Selecting ports for a location
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What happened
Your modem couldn't call the Domino server you requested because your phone line is not properly connected.
What you can do
Check the phone line connection using an ordinary phone, make sure you hear the dial tone, and reconnect the modem.
See related topics
Click here to see this topic
Calling a server
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Click here to see this topic
Setting up a modem
Click here to see this topic
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What happened
Notes can't find your Personal Address Book, which is required for the current operation.
What you can do
Make sure you have a Personal Address Book (NAMES.NSF) on your hard drive, and that it's stored in the directory specified in "Local database folder" in Tools - User Preferences.
If you don't have a Personal Address Book, use the PERNAMES.NTF template to create one. If necessary, ask your Domino administrator for assistance.
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What happened
Certain views, such as those used for mail routing, are missing from the Public Address Book.
What you can do
If you're not the Domino administrator and you receive this message, contact the administrator.
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What happened
You selected a database icon, chose File - Replication - Replicate, and selected a server that doesn't contain a replica of the database.
What you can do
Choose File - Database - Open and browse various servers to find the server containing the database you want to replicate, or ask your Domino administrator where the database is.
See related topics
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About the access control listi
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Disabling replication for a database
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Ways to replicate local databasesc
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What happenede
Notes uses many different modem command (.mdm) files for different modems. These files are not in the MODEMS subdirectory in the Notes data directory where Notes expects to find them.
What you can do
Ask your Domino administrator to help you restore the files, or reinstall Notes to restore them.
See related topics
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Setting up a modem
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What happened
You tried to send or save a mail message without addressing it to anybody.
What you can do
To save or send a new mail message document, enter a name or names in the "To:" field, and save or send the document again. You can browse for valid names in a Personal or Public Address Book.
You can also try entering variations on a name you're not sure how to spell; depending on whether the person is in your domain, when you send the message, Notes will suggest valid names similar to what you enter.
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Ways to address mail
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What happenedd
Notes can't find the Public Address Book on your server, or your Personal Address Book (on your local hard drive or, for shared system users, in your personal directory).
What you can dow
If you don't have a Personal Address Book icon on your workspace, but the database (PERNAMES.NSF) exists on your hard drive, add the database to your workspace.
If you already have a Public or Personal Address Book on your workspace, see the Domino administrator.
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Ways to use your Personal Address Book
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What happened
You chose File - Mobile - Call Server, but no ports are currently enabled for Notes to make the call.
What you can do
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Enable a port
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, make sure your modem is connected properly, and try the call again.
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Ways to call servers
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What happenedi
The document you tried to mail doesn't have a SendTo field with the recipient name(s). You can only send mail documents, but you can forward any document from any type of database.
What you can do
Choose Actions - Forward and enter the name of the person or group to whom you want to send the document.
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Ways to forward messages and documents
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What happenedc
The modem for the server you're calling is not operating properly or disconnected.
What you can do
Try calling a server that supports passthru, and then try to access the first server. Ask your Domino administrator which servers in your organization support passthru.
See related topics
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Setting up a passthru server connection
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What happened
The Domino server tried to establish a session with another server over a wide area network (WAN) or remote connection. The other server's modem may not have responded, or the server is down for maintenance or resolution of technical problems.
What you can do
Try to connect again later.
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What happened
The Domino server you were using either is disconnected, was brought down for maintenance, or had a software or hardware problem that is disturbing communications.i
What you can doi
If you're creating or editing a document, stop what you're doing and wait until the server is responding again so that you can save your work. If the server doesn't respond in a few minutes, call the Domino administrator.e
Tipi
If the administrator tells you that the server will be unavailable for awhile, and the document is not in your mail, choose Actions - Forward and save the document in your own mail database where you can continue editing it. When the server is available again, you can use copy and paste to replace the information in the document on the server with the information you've edited.
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What happened
While using mobile Notes, you tried to access a server different from the one you originally called, and Notes was unable to use passthru to let you access that server.
What you can do
Hang up on the server you're currently connected to, and call the other server directly.
See related topics
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Ways to call servers
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What happened
Notes cannot currently find the source of the link you activated.
What you can don
This occurs if you interrupt a search in progress. Retry, allowing Notes to search all available servers. If you still receive this error, choose Link - Properties, then click Basics to find out the location of the link database. Check server status. If the server is available, retry. You can also use the database catalog to check whether the database exists, then retry if it is available.
See related topics
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Creating a linkd
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What happened
You requested remote access to another Domino server, but the server you are now connected to cannot provide access.
Passthru (establishing a remote session with other Domino servers through a single server connection) requires hierarchical naming and depends on up-to-date passthru connection records for your workstation and for the server you initially call for a remote connection.
What you can dor
1. Choose File - Mobile - Locations and open the appropriate Location document.
2. Review the Servers section to verify that a valid default passthru server is identified and that you are connected to that server.
3. Ask your administrator to check the status of passthru records for this server, or give you the name of another server that's set up as a passthru server.
See related topics
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Setting up a passthru server connection
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If you encounter problems using the Notes MAPI Service Providers, consider the following:
If the default MAPI profile is configured to use the Notes MAPI Service Providers, you can add either Notes or the Exchange Inbox to the StartUp group. If you add both, you encounter unrecoverable setup problems when you start your computer.
If you installed Notes before installing Microsoft Exchange and Microsoft Office applications, you must manually merge the contents of each section of the NOTESPIS.INF file in the Notes program directory into the appropriate sections of the MAPISVC.INF file in the Windows system directory. If you are running a shared install of the Windows 95 or Windows NT operating system, your administrator must move the NWNSP32.DLL file from the Notes program directory to the system directory on the shared drive and manually merge the contents of each section from the NOTESPIS.INF file in the Notes program directory into the appropriate sections of the MAPISVC.INF file in the Windows system directory.
If you are running Notes from a file server and the public copy of Notes is re-installed on a different file server or volume, make sure your drives are still mapped correctly. If the drive mapping changes, re-install Notes so that your Windows Registry references point to the correct drive on the file server.
At the end of the MAPI Service Provider profile setup, you may receive the message "Could not save properties into the profile" because: S
- Your Location document does not specify the correct name for your mail file or Notes cannot find your mail file. If this is the problem, Notes displays "Unable to Open Mail File." Make sure the file name for your mail file is correct and that you have included its full path.
- The user associated with the current ID file does not have access to the mail file. If this is the problem, switch ID files or change the mail file setting.
- Notes could not establish a server connection to access a server-based mail file. Confirm that the server is specified correctly in the Location document and that it is available. Check that you have specified the correct network protocol to access the specified server.
Close the Control Panel before you attempt to set up the profile again.
See related topics
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About Notes MAPI Service Providers
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Creating a server-based location document to use with Microsoft Exchange and Office
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Creating a workstation-based location document to use with Microsoft Exchange and Office
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Setting up a new MAPI profilep
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What happened
Your Personal Address Book (NAMES.NSF) dates from a previous release of Notes, or its design has been modified.
What you can do
Make sure you have the latest version of the Personal Address Book (PERNAMES.NTF) in your data directory, and create a new database from it.
See related topics
Click here to see this topic
Creating a new database from a template(
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What happened
You're using mobile Notes, and you chose File - Mobile - Call Server, or some other command that causes Notes to check your Personal Address Book for remote connection documents. Notes either found no Personal Address Book database or didn't recognize the one you have installed.
What you can do
If you don't have a backup of NAMES.NSF, you can create a new Personal Address Book with File - Database - New, using the Personal Address Book template (PERNAMES.NTF). Ask your Domino administrator for assistance if necessary.e
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The designer of a view determines which documents are selected to appear in the view by writing a selection formula to select all, or a subset of, the documents in a database.
A folder works in most ways like a view, except that you don't use a selection formula to determine what documents appear in a folder. Instead, users drag documents into a folder to make them appear.n
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About viewse
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Creating a view
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Creating a personal folder
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You can click the status bar to see the expanded text of recent messages.o
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If you change your name you will lose all of your certificates. Do you want to continueh
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Make call to server (server name) on port (port name)a
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Only ANSI Metafiles may be importedh
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Server (server name) is not responding
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This database or template has been authorized for use by Lotus <type of license> users. This action will invalidate the authorization. Are you sure that you would like to proceed
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Unable to open Name and Address Book (names.nsf) due to error <error>. Locations cannot be used until the problem has been corrected
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G-`U_
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Check your dialing prefix in your current location document. For example, if the service on the phone line you're using has been changed to remove call waiting, you shouldn't be using a prefix to bypass call waiting.
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Commands are gray when they are not available. To use the commands that create views, forms, fields, and shared agents, you must have Designer or Manager access.
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To use the full set of application design features, you must have a Lotus Notes license as well as Designer or Manager access in the access control list.
There are three types of Notes licenses: Lotus Notes, Lotus Notes Desktop
, and Lotus Notes Mail. You can tell what kind of license you have from the workspace window title: it displays "Lotus Notes," "Lotus Notes Desktop," or "Lotus Notes Mail."
If you have the Lotus Notes Desktop or Lotus Notes Mail license, then application design features are generally not available to you, even though you can still read about them in Help.
For more information, see your Domino administrator.
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You can repeat a subcategory under two different categories, but you must enter both categorizations at once. For example, if you categorize a document under
Apples\Fruit
and later categorize the document undera
Oranges\FruitA
The document disappears from under
Apples\Fruit
To use both categorizations, enter them in the Categorize dialog box at once, separated by a comma:
Apples\Fruit, Oranges\Fruit
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When you choose File - Database - Open, the server list displays only the names of servers for which you have database icons in your workspace; if the server you want to access is not in the list, click Other to access servers other than the ones for which you have database icons.
If you still can't see the server name, you may be using the wrong protocol, or you may not have access rights to the server. Check with the server administrator.
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You can add a bitmap only by first copying it to the Clipboard.
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If you open a meeting invitation and want to send comments to the meeting chairperson in addition to your response to the invitation, you must click Other. Then select a response in the "Action to take" field, specify your comments in the "Comments to include" field, and click OK.h
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You can add up to 32 tabs (or pages) in your workspace, and you can delete a tab (or page) at any time.
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Creating a workspace pageo
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You may have difficulty aligning text for one of the following reasons:
The "text" may actually be a bitmap image of text, rather than true text
The text may contain leading spaces
The text may contain tabs or indents (You can see the tabs and indents for a piece of text by choosing View - Ruler while the cursor is in the text.)
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In a view, a column can be either a fixed-width or resizable by users, but it can't automatically expand.
To provide users with the most flexibility, design the columns in your views as resizable.
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Changing the column width
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Changes to InfoBox settings are made as soon as you click somewhere else in the InfoBox. There is no Cancel button because the InfoBox is designed to let you try out changes and see the results right away without having to click OK or Done.
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Changes to InfoBox settings are made as soon as you click somewhere else in the InfoBox. There is no Cancel button because the InfoBox is designed to let you try out changes and see the results right away without having to click OK or Done.
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A folder display is based on a view display. To change the display of a personal folder (or a shared folder if you have Designer or Manager access), choose View - Design, click Folders, and open the folder you want to change. You can add or change columns, or change the display, as you would for a view.
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You can change your User ID only if you use your password. Your password prevents other users from using your User ID: if you could change your User ID without knowing the password, so could someone else. e
If you forget your password, contact your Domino administrator or certifier.
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Only the database manager can change access levels.
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Only the database manager can change access level options.
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Although you can change the display for default form and view actions, you cannot change the commands they perform. Instead, you can create a new action and give it the same or different properties as the default actions.
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If you see a navigator instead of a list of folders and views, the database designer has created a navigator that starts automatically when users open the database. Select View - Show - Folders to close the navigator.
Only individuals with Designer or Manager access can automatically create or change shared folders and views. An Editor may create or change shared folders only if the database designer explicitly gives the Editor access to the option "Create shared folders/views."
However, personal folders and views can be created and changed by anyone with Reader access or higher, provided that the database manager explicitly gives the user the option "Create personal folders/views."
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01 Common Questions10 About text
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\text problemsTroubleshootingAboutH_WHY_CANT_I_CHANGE_THE_FONT_AND_COLOR_OF_PERMANENT_PENContext Help FormWhy can't I change the font and color of permanent pen?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions05 About Forms and SubformsH
?01 User's Guide17 Appendix C Common Questions
Problems\document featuresQuestions\document featuresTroubleshooting\document featuresTroubleshootingAboutH_WHY_CANT_I_CHANGE_THE_FORM_THAT_DOCUMENTS_USE_IN_THIS_VIEWContext Help FormWhy can't I change the form that documents use in this view?
01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Problems\databasesQuestions\databasesTroubleshooting\databasesTroubleshootingAboutH_WHY_CANT_I_CHANGE_THE_NAME_OF_THIS_DATABASEContext Help FormWhy can't I change the name of this database?
CN=Joe Levine/OU=CAM/O=Lotus
#################
01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\tablesProblems\tablesQuestions\tablesTroubleshootingAboutH_WHY_CANT_I_CHANGE_THE_WIDTH_OF_A_COLUMN_IN_A_TABLEContext Help FormWhy can't I change the width of a column in a table?
CN=Joe Levine/OU=CAM/O=Lotus
#######################################
01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\viewsProblems\viewsQuestions\viewsTroubleshootingAboutH_WHY_CANT_I_CHANGE_WHICH_DOCUMENTS_ARE_DISPLAYED_IN_THIS_VIEWContext Help FormWhy can't I change which documents are displayed in this view?
CN=Joe Levine/OU=CAM/O=Lotus
######
01 Common Questions09 About Replicating
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\replicationProblems\replicationQuestions\replicationTroubleshootingAboutH_WHY_CANT_I_CHANGE_WHICH_DOCUMENTS_ARE_REPLICATED_TO_MY_LOCAL_DRIVEContext Help FormWhy can't I change which documents are replicated to my local drive?
Problems\databasesTroubleshooting\databasesTroubleshootingAboutH_WHY_CANT_I_COMPACT_THIS_LOCAL_DATABASEContext Help FormWhy can't I compact this local database?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions07 About Modems, Connections, and Servers
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\mobile NotesProblems\mobile NotesQuestions\mobile NotesTroubleshootingAboutH_WHY_CANT_I_CONNECT_TO_A_SERVER_AT_THE_OFFICE_FROM_A_REMOTE_LOCATIONContext Help FormWhy can't I connect to a server at the office from a remote location?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions02 About agents
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\databasesTroubleshootingH_WHY_CANT_I_COPY_INFORMATION_FROM_THE_CURRENT_DATABASE_TO_ANOTHER_DATABASEContext Help FormWhy can't I copy information from the current database to another database?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions02 About Agents)\
?01 User's Guide17 Appendix C Common Questions
Problems\agentsQuestions\agentsTroubleshooting\agentsTroubleshootingAboutH_WHY_CANT_I_CREATE_AN_AGENT_THAT_OTHERS_CAN_USEContext Help FormWhy can't I create an agent that others can use?
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_CREATE_AN_OBJECTContext Help FormWhy can't I create an object?
Troubleshooting\creating documentsProblems\creating documentsQuestions\creating documentsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_DOCUMENTContext Help FormWhy can't I create a document?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions05 About Forms and Subforms\
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\formsProblems\formsQuestions\formsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_FORMContext Help FormWhy can't I create a form?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions06 About Indexing and Searching
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\searchProblems\searchQuestions\searchTroubleshootingAboutH_WHY_CANT_I_CREATE_A_FULL_TEXT_INDEX_ON_A_SERVER_DATABASEContext Help FormWhy can't I create a full text index on a server database?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions02 About Agents=
?01 User's Guide17 Appendix C Common Questions
Problems\agentsQuestions\agentsTroubleshooting\agentsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_LOTUSSCRIPT_AGENTContext Help FormWhy can't I create a LotusScript agent?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Problems\navigatorsQuestions\navigatorsTroubleshooting\navigatorsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_NAVIGATORContext Help FormWhy can't I create a navigator?
Problems\agentsQuestions\agentsTroubleshooting\agentsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_PERSONAL_AGENTContext Help FormWhy can't I create a personal agent?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\designing applicationsProblems\designing applicationsQuestions\designing applicationsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_SHARED_FIELDContext Help FormWhy can't I create a shared field?
CN=Joe Levine/OU=CAM/O=Lotus
01 Common Questions05 About Forms and Subformsq=
?01 User's Guide17 Appendix C Common Questions
Problems\subformsQuestions\subformsTroubleshooting\subformsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_SUBFORMContext Help FormWhy can't I create a subform?
CN=Joe Levine/OU=CAM/O=Lotus
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3z] "
01 Common Questions12 About Views, Folders, and Navigators)\
?01 User's Guide17 Appendix C Common Questions
Problems\foldersQuestions\foldersTroubleshooting\foldersProblems\viewsQuestions\viewsTroubleshooting\viewsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_VIEW_OR_FOLDERContext Help FormWhy can't I create a view or folder?
01 Common Questions12 About Views, Folders, and Navigators=
?01 User's Guide17 Appendix C Common Questions
Problems\foldersQuestions\foldersTroubleshooting\foldersProblems\viewsQuestions\viewsTroubleshooting\viewsTroubleshootingAboutH_WHY_CANT_I_CREATE_A_VIEW_OR_FOLDER_THAT_OTHERS_CAN_USEContext Help FormWhy can't I create a view or folder that others can use?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions12 About Views, Folders, and NavigatorsR
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\changing documentsProblems\changing documentsQuestions\changing documentsTroubleshootingAboutH_WHY_CANT_I_DELETE_ALL_OF_THESE_DOCUMENTSContext Help FormWhy can't I delete all of these documents?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions04 About Everyday Tasks)\
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\changing documentsProblems\changing documentsQuestions\changing documentsTroubleshootingAboutH_WHY_CANT_I_DELETE_A_DOCUMENTContext Help FormWhy can't I delete a document?
CN=Joe Levine/OU=CAM/O=Lotus
###############################################
01 Common Questions04 About Everyday Tasks=
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\categoriesProblems\categoriesQuestions\categoriesTroubleshootingAboutH_WHY_CANT_I_DELETE_A_DOCUMENT_FROM_A_CATEGORY_WITHOUT_DELETING_IT_FROM_THE_DATABASEContext Help FormWhy can't I delete a document from a category without deleting it from the database?
CN=Joe Levine/OU=CAM/O=Lotus
###########################
01 Common Questions06 About Indexing and Searching
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\searchProblems\searchQuestions\searchTroubleshootingAboutH_WHY_CANT_I_DELETE_FULL_TEXT_INDEX_OPTIONSContext Help FormWhy can't I create, delete, or change full text index options?
CN=Joe Levine/OU=CAM/O=Lotus
##############################
01 Common Questions04 About Everyday TasksR
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\databasesProblems\databasesQuestions\databasesTroubleshootingAboutH_WHY_CANT_I_DELETE_THIS_DATABASEContext Help FormWhy can't I delete this database?
CN=Joe Levine/OU=CAM/O=Lotus
01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Problems\columnsQuestions\columnsTroubleshooting\columnsTroubleshootingAboutH_WHY_CANT_I_DISPLAY_THE_CONTENTS_OF_A_RICH_TEXT_FIELD_IN_A_COLUMNContext Help FormWhy can't I display the contents of a rich text field in a column?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions03 About Application Development & Database Design333333
?333333
?01 User's Guide17 Appendix C Common Questions
Problems\window titleQuestions\window titleTroubleshooting\window titleTroubleshootingAboutH_WHY_CANT_I_DISPLAY_THE_CONTENTS_OF_A_RICH_TEXT_FIELD_IN_THE_WINDOW_TITLE_AT_THE_TOP_OF_THE_FORMContext Help FormWhy can't I display the contents of a rich text field in the window title at the top of the form?
CN=Joe Levine/OU=CAM/O=Lotus
################################
01 Common Questions04 About Everyday Tasksffffff
?ffffff
?01 User's Guide17 Appendix C Common Questions
Problems\sectionsQuestions\sectionsTroubleshooting\sectionsTroubleshootingAboutH_WHY_CANT_I_EXPAND_THIS_SECTIONContext Help FormWhy can't I expand this section?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions04 About Everyday Tasks{
?01 User's Guide17 Appendix C Common Questions
Problems\databasesTroubleshooting\databasesTroubleshootingAboutH_WHY_CANT_I_FIND_THE_SIZE_OF_A_DOCUMENTContext Help FormWhy can't I find the size of a document?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\databasesProblems\databasesQuestions\databasesDatabases\information onInformation\on current databaseTroubleshootingAboutH_WHY_CANT_I_GET_INFORMATION_ABOUT_A_DATABASEContext Help FormWhy can't I get information about a database?
CN=Joe Levine/OU=CAM/O=Lotus
#################################################
01 Common Questions07 About Modems, Connections, and Servers
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\mobile NotesQuestions\mobile NotesProblems\mobile NotesTroubleshootingAboutH_WHY_CANT_I_HAVE_MORE_THAN_ONE_PHONE_NUMBER_FOR_A_SERVERContext Help FormWhy can't I have more than one phone number for a server?
Troubleshooting\printingProblems\printingQuestions\printingPrinting\page settingsHeadersFootersCreating\headers and footersDocuments\headersDocuments\footersTroubleshootingAboutH_WHY_CANT_I_HIDE_THE_HEADER_OR_FOOTER_ON_THE_FIRST_PAGEContext Help FormWhy can't I hide the header or footer on the first page?
CN=Joe Levine/OU=CAM/O=Lotus
#################################################
01 Common Questions07 About Modems, Connections, and Servers
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\mobile NotesProblems\mobile NotesQuestions\mobile NotesTroubleshootingAboutH_WHY_CANT_I_HOLD_A_CONNECTION_AFTER_DIALING_INContext Help FormWhy can't I hold a connection after dialing in?
CN=Joe Levine/OU=CAM/O=Lotus
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01 Common Questions07 About Modems, Connections, and Servers
?01 User's Guide17 Appendix C Common Questions
Problems\mobile NotesQuestions\mobile NotesTroubleshooting\mobile NotesTroubleshootingAboutH_WHY_CANT_I_INITIALIZE_THE_MODEMContext Help FormWhy can't I initialize the modem?
CN=Joe Levine/OU=CAM/O=Lotus
#########################################
01 Common Questions03 About Application Development & Database DesignH
?01 User's Guide17 Appendix C Common Questions
Problems\designing applicationsQuestions\designing applicationsTroubleshooting\designing applicationsTroubleshootingAboutH_WHY_CANT_I_KEEP_MY_DESIGN_CHANGESContext Help FormWhy can't I keep my design changes?
Troubleshooting\replicationProblems\replicationQuestions\replicationTroubleshootingAboutH_WHY_CANT_I_LIMIT_THE_DOCUMENTS_I_RECEIVE_WHEN_I_REPLICATEContext Help FormWhy can't I limit the documents I receive when I replicate?
CN=Joe Levine/OU=CAM/O=Lotus
#############
01 Common Questions07 About Modems, Connections, and Servers)\
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\mobile NotesProblems\mobile NotesQuestions\mobile NotesTroubleshootingAboutH_WHY_CANT_I_LOCATE_MY_MODEM_IN_THE_LISTContext Help FormWhy can't I locate my modem in the list?
CN=Joe Levine/OU=CAM/O=Lotus
###################################
01 Common Questions08 About Printing
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\printingProblems\printingQuestions\printingTroubleshootingAboutH_WHY_CANT_I_LOCATE_MY_PRINTER_IN_THE_LISTContext Help FormWhy can't I locate my printer in the list?
CN=Joe Levine/OU=CAM/O=Lotus
01 Common Questions12 About Views, Folders, and Navigatorsffffff
?ffffff
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\changing documentsProblems\changing documentsQuestions\changing documentsTroubleshootingAboutH_WHY_CANT_I_MAKE_A_CHANGE_TO_ALL_OF_THESE_DOCUMENTSContext Help FormWhy can't I make a change to all of these documents?
Troubleshooting\changing documentsProblems\changing documentsQuestions\changing documentsTroubleshootingAboutH_WHY_CANT_I_MAKE_CHANGES_TO_A_DOCUMENTContext Help FormWhy can't I make changes to a document?
CN=Joe Levine/OU=CAM/O=Lotus
#############################
01 Common Questions04 About Everyday Tasksy
?01 User's Guide17 Appendix C Common Questions
Problems\calendarQuestions\calendarTroubleshooting\calendarTroubleshootingAboutH_WHY_CANT_I_MAKE_CHANGES_TO_THIS_CALENDAR_ENTRYContext Help FormWhy can't I make changes to this calendar entry?
CN=Joe Levine/OU=CAM/O=Lotus
#########################################
01 Common Questions03 About Application Development & Database Design\
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\designing applicationsProblems\designing applicationsQuestions\designing applicationsTroubleshootingAboutH_WHY_CANT_I_MAKE_CHANGES_TO_VIEWS_FORMS_AND_NAVIGATORSContext Help FormWhy can't I make changes to views, forms, and navigators?
CN=Joe Levine/OU=CAM/O=Lotus
####################
01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\databasesProblems\databasesQuestions\databasesTroubleshootingAboutH_WHY_CANT_I_OPEN_THIS_DATABASEContext Help FormWhy can't I open this database?
CN=Joe Levine/OU=CAM/O=Lotus
########
01 Common Questions08 About Printing{
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\printingProblems\printingQuestions\printingTroubleshootingAboutH_WHY_CANT_I_PRINTContext Help FormWhy can't I print?
CN=Joe Levine/OU=CAM/O=Lotus
###########################################
01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_READ_AN_ATTACHMENT_OR_EMBEDDED_OBJECTContext Help FormWhy can't I read an attachment or embedded object?
CN=Joe Levine/OU=CAM/O=Lotus
##########
01 Common Questions03 About Application Development & Database Designq=
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\database managementProblems\database managementQuestions\database managementTroubleshootingAboutH_WHY_CANT_I_RECORD_USER_ACTIVITYContext Help FormWhy can't I record user activity?
CN=Joe Levine/OU=CAM/O=Lotus
###########
01 Common Questions04 About Everyday Tasks7
?01 User's Guide17 Appendix C Common Questions
Problems\calendarQuestions\calendarTroubleshooting\calendarTroubleshootingAboutH_WHY_CANT_I_REPEAT_THIS_CALENDAR_ENTRYContext Help FormWhy can't I repeat this calendar entry?
Troubleshooting\replicationProblems\replicationQuestions\replicationTroubleshootingAboutH_WHY_CANT_I_REPLICATEContext Help FormWhy can't I replicate?
CN=Joe Levine/OU=CAM/O=Lotus
#######################
01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Problems\calendarQuestions\calendarTroubleshooting\calendarTroubleshootingAboutH_WHY_CANT_I_RESERVE_A_ROOM_FOR_A_MEETINGContext Help FormWhy can't I reserve a room for a meeting?
Problems\calendarQuestions\calendarTroubleshooting\calendarTroubleshootingAboutH_WHY_CANT_I_RESPOND_TO_THIS_MEETING_INVITATIONContext Help FormWhy can't I respond to this meeting invitation?
CN=Joe Levine/OU=CAM/O=Lotus
###########################################
01 Common Questions04 About Everyday Tasksw
?01 User's Guide17 Appendix C Common Questions
Problems\calendarQuestions\calendarTroubleshooting\calendarTroubleshootingAboutH_WHY_CANT_I_RESTRICT_ACCESS_TO_THIS_CALENDAR_ENTRYContext Help FormWhy can't I restrict access to a calendar entry I create for another user?
CN=Joe Levine/OU=CAM/O=Lotus
############
01 Common Questions=
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\databasesProblems\databasesQuestions\databasesTroubleshootingAboutH_WHY_CANT_I_SEE_ALL_THE_DATABASES_ON_THE_SERVER_IM_CONNECTED_TOContext Help FormWhy can't I see all the databases on the server I'm connected to?07 About Modems, Connections, and Servers
CN=Joe Levine/OU=CAM/O=Lotus
###########################################
01 Common Questions07 About Modems, Connections, and ServersR
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\mobile NotesProblems\mobile NotesQuestions\mobile NotesTroubleshootingAboutH_WHY_CANT_I_SEE_ANY_SERVERS_WHEN_I_CALLContext Help FormWhy can't I see any servers when I call?
CN=Joe Levine/OU=CAM/O=Lotus
###########################
01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\databasesProblems\databasesQuestions\databasesTroubleshootingAboutH_WHY_CANT_I_SEE_A_RESPONSE_DOCUMENTContext Help FormWhy can't I see a response document?
01 Common Questions07 About Modems, Connections, and Serversffffff
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?01 User's Guide17 Appendix C Common Questions
Troubleshooting\server accessProblems\server accessQuestions\server accessTroubleshootingAboutH_WHY_CANT_I_SEE_A_SPECIFIC_SERVER_IN_THE_LIST_OF_SERVERSContext Help FormWhy can't I see a specific server in the list of servers?
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_SEE_CHANGES_MADE_TO_THE_EMBEDDED_OBJECTContext Help FormWhy can't I see changes made to the embedded object?
CN=Joe Levine/OU=CAM/O=Lotus
##############
01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_SEE_CHANGES_TO_A_DOCUMENT_THAT_SOMEONE_RECENTLY_MODIFIEDContext Help FormWhy can't I see changes to a document that someone recently modified?
CN=Joe Levine/OU=CAM/O=Lotus
####################################
MB?-&
01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\designing applicationsProblems\designing applicationsQuestions\designing applicationsTroubleshootingAboutH_WHY_CANT_I_SEE_THE_DESIGN_OF_THIS_DATABASEContext Help FormWhy can't I see the design of this database?
CN=Joe Levine/OU=CAM/O=Lotus
############################################
01 Common Questions12 About Views, Folders, and Navigators{
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\viewsProblems\viewsQuestions\viewsTroubleshootingAbout AppH_WHY_CANT_I_SEE_THE_FULL_CONTENTS_OF_A_COLUMNContext Help FormWhy can't I see the full contents of a column?
CN=Joe Levine/OU=CAM/O=Lotus
##################################
01 Common Questions04 About Everyday Tasks
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_SEE_THE_POPUP_NOTES_I_CREATEDContext Help FormWhy can't I see the pop-up notes I created?
CN=Joe Levine/OU=CAM/O=Lotus
#########################
01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Problems\foldersQuestions\foldersTroubleshooting\foldersProblems\viewsQuestions\viewsTroubleshooting\viewsTroubleshootingAboutH_WHY_CANT_I_SHARE_A_PERSONAL_VIEW_OR_FOLDERContext Help FormWhy can't I share a personal view or folder?
CN=Joe Levine/OU=CAM/O=Lotus
############################################
01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Problems\viewsQuestions\viewsTroubleshooting\viewsTroubleshootingAboutH_WHY_CANT_I_SORT_THE_DOCUMENTS_DIFFERENTLY_IN_THE_VIEWContext Help FormWhy can't I sort the documents differently in the view?
CN=Joe Levine/OU=CAM/O=Lotus
####################
01 Common Questions04 About Everyday Tasks333333
?333333
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_USE_A_DOCLINKContext Help FormWhy can't I use a doclink?
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_USE_A_NAMED_STYLE_IN_ANOTHER_DOCUMENT_OR_DATABASEContext Help FormWhy can't I use a named style in another document or database?
Troubleshooting\document featuresProblems\document featuresQuestions\document featuresTroubleshootingAboutH_WHY_CANT_I_USE_PERMANENT_PENContext Help FormWhy can't I use permanent pen?
01 Common Questions12 About Views, Folders, and Navigators
?01 User's Guide17 Appendix C Common Questions
Problems\viewsQuestions\viewsTroubleshooting\viewsTroubleshootingAboutH_WHY_CANT_USERS_CATEGORIZE_DOCUMENTS_IN_THIS_VIEWContext Help FormWhy can't users categorize documents in this view?
CN=Joe Levine/OU=CAM/O=Lotus
##############################
01 Common Questions06 About Indexing and Searching
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\searchProblems\searchQuestions\searchTroubleshootingAboutH_WHY_CANT_USERS_FIND_DOCUMENTS_THAT_MATCH_A_SEARCH_EVEN_THOUGH_THE_DOCUMENTS_EXISTContext Help FormWhy can't users find documents that match a search even though the documents exist?
CN=Joe Levine/OU=CAM/O=Lotus
#################################
01 Common Questions02 About Agentsffffff
?ffffff
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\agentsProblems\agentsQuestions\agentsTroubleshootingAboutH_WHY_WONT_AN_AGENT_CREATE_DOCUMENTSContext Help FormWhy won't an agent create documents?
CN=Joe Levine/OU=CAM/O=Lotus
###############
01 Common Questions02 About Agents{
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\agentsProblems\agentsQuestions\agentsTroubleshootingAboutH_WHY_WONT_AN_AGENT_DELETE_DOCUMENTSContext Help FormWhy won't an agent delete documents?
CN=Joe Levine/OU=CAM/O=Lotus
###############
01 Common Questions02 About Agents
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\agentsProblems\agentsQuestions\agentsTroubleshootingAboutH_WHY_WONT_AN_AGENT_MAKE_CHANGES_TO_DOCUMENTSContext Help FormWhy won't an agent make changes to documents?
Error messagesTroubleshootingH_YOU_DO_NOT_HAVE_A_MAIL_FILE/SERVER_SPECIFIED_USE_FILE_MOBILE_EDIT_CURRENT_LOCATION_TO_SET_THEMContext Help FormYou do not have a mail file/server specified. Use File Mobile Edit Current Location... to set them.
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z5^
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingH_YOU_DO_NOT_HAVE_A_MAIL_FILE_SPECIFIED_USE_FILE_MOBILE_EDIT_CURRENT_LOCATION_TO_SET_ITContext Help FormYou do not have a mail file specified. Use File Mobile Edit Current Location... to set it.
Error messagesTroubleshootingReference MessageH_YOU_HAVE_OUTGOING_MAIL_PENDING_DO_YOU_WANT_TO_TRANSFER_IT_NOWContext Help FormYou have outgoing mail pending. Do you want to transfer it now?
CN=Joe Levine/OU=CAM/O=Lotus
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02 Error Messages A-Z
@01 User's Guide18 Appendix D Error Messages
Error messagesTroubleshootingH_YOU_MUST_FIRST_ADD_YOUR_MAIL_FILE_DATABASE_FILE_NAME_TO_YOUR_WORKSPACEContext Help FormYou must first add your mail file <database file name> to your workspace
CN=Joe Levine/OU=CAM/O=Lotus
######################
01 Common Questions03 About Application Development & Database Design
?01 User's Guide17 Appendix C Common Questions
Troubleshooting\formulasProblems\formulasQuestions\formulasTroubleshootingAboutWHY_CANT_I_USE_A_BACKSLASH_IN_A_FORMULAContext Help FormWhy can't I use a backslash in a formula?
CN=Joe Levine/OU=CAM/O=Lotus
######################################
01 Introduction to the Web Navigatorj
@01 User's Guide08 Chapter 8 Navigating the Web
Web Navigator\viewing Java appletsWeb Navigator\viewing helper applicationsWeb Navigator\viewing plug-insJava applets\description ofAPPLET tag\description ofPlug-ins\description ofEMBED tag\description ofHelper applications\description ofWebAboutAllH_ABOUT_ACTIVE_WEB_PAGESContext Help FormAbout Java, plug-ins, and helper applications
CN=Joe Levine/OU=CAM/O=Lotus
#####################
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Internet servers\accessing authenticatedWebAboutAllH_ABOUT_AUTHENTICATING_WITH_INTERNET_SERVERSContext Help FormAbout pages on authenticated Internet servers
CN=Joe Levine/OU=CAM/O=Lotus
#####################
01 Introduction to the Web Navigatorh
@01 User's Guide08 Chapter 8 Navigating the Web
Browsing\while disconnectedCache\localOffline\browsing Web pagesWebAboutAllH_ABOUT_BROWSING_WHILE_DISCONNECTEDContext Help FormAbout browsing while disconnected
CN=Joe Levine/OU=CAM/O=Lotus
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c[[g>
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Browsing\with non-Notes browserNetscape NavigatorInternet Explorer\using browserWebAboutAllH_ABOUT_BROWSING_WITH_A_WEB_BROWSER_OTHER_THAN_THE_WEB_NAVIGATORContext Help FormAbout browsing with a Web browser other than the Web Navigator
CN=Joe Levine/OU=CAM/O=Lotus
02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web Navigator SSL\accepting certificates for Personal Web NavigatorWebAboutAllh_About_enabling_Notes_to_accept_SSL_certificatesContext Help FormAbout enabling Notes to accept SSL certificates (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
###########################
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
File attachments\in Web NavigatorAttachments\support in Web NavigatorGIFs\in Web NavigatorJPEGs\in Web NavigatorWebAboutAllH_ABOUT_FILE_ATTACHMENTS_ON_WEB_PAGESContext Help FormAbout file attachments on Web pages
CN=Joe Levine/OU=CAM/O=Lotus
########################
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
HTML\formsWebAboutAllH_ABOUT_FILLOUT_WEB_FORMSContext Help FormAbout HTML Web forms
CN=Joe Levine/OU=CAM/O=Lotus
###############################
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web pages\retrieving and storingRetrieving\Web pagesStoring\Web pagesOpening\Web pagesSaving\Web pagesWebAboutAllH_ABOUT_HOW_Notes_retrieves_and_stores_web_pagesContext Help FormAbout how Notes retrieves and stores Web pages
CN=Joe Levine/OU=CAM/O=Lotus
##########
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Windows\and Web pagesWeb pages\openingWebAboutAllH_ABOUT_HOW_Notes_uses_WINDOWS_TO_DISPLAY_WEB_PAGESContext Help FormAbout how Notes uses windows to display Web pages
CN=Joe Levine/OU=CAM/O=Lotus
##########
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web Navigator\imagesImages\displaying in Web NavigatorPersonal Web Navigator\displaying imagesGraphics\displaying in Web NavigatorWebAboutAllH_ABOUT_IMAGES_IN_THE_WEB_NAVIGATORContext Help FormAbout displaying and storing images in the Web Navigator
Server Web Navigator\moving out of Notes data directoryPersonal Web Navigator\moving out of Notes data directoryWebAboutAllH_ABOUT_RENAMING_AND_MOVING_THE_WEB_NAVIGATOR_DATABASESContext Help FormAbout moving the Web Navigator databases
CN=Joe Levine/OU=CAM/O=Lotus
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01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web Navigator SSL\description ofWeb Navigator\using with SSLWebAboutAllH_ABOUT_SECURE_SOCKETS_LAYER_SSL_AND_THE_WEB_NAVIGATORContext Help FormAbout SSL-protected Web pages
CN=Joe Levine/OU=CAM/O=Lotus
#####
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
URLs\appearance of in Web NavigatorHTTP\description ofURLs\for HTTPHTTPS\description ofURLs\for HTTPSFTP\description ofURLs\for FTPGopher\description ofURLs\for GopherMailto\description ofE-mail\sending to InternetFinger\description ofURLs\for FingerWebAboutAllH_ABOUT_SUPPORTED_URLS_IN_NOTESContext Help FormAbout URLs in Notes
CN=Joe Levine/OU=CAM/O=Lotus
##################
03 Using the Server Web NavigatorNb
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\usingWebAboutAllH_ABOUT_THE_SERVER_WEB_NAVIGATORContext Help FormWays to use the Server Web Navigator
Web pages\elements onWebAboutAllH_ABOUT_THE_VARIOUS_ELEMENTS_YOULL_ENCOUNTER_ON_WEB_PAGESContext Help FormAbout what you'll encounter on the Web
CN=Joe Levine/OU=CAM/O=Lotus
##################################
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web\about browsingBrowsing\the WebWeb Navigator\description ofWorld Wide Web\connecting toWebAboutAllH_ABOUT_USING_NOTES_TO_BROWSE_THE_WEBContext Help FormAbout using Notes to browse the Web
CN=Joe Levine/OU=CAM/O=Lotus
##############################################
01 Introduction to the Web Navigator)\
@01 User's Guide08 Chapter 8 Navigating the Web
Browsing\from Notes serverInterNotes server\description ofWebAboutAllH_ABOUT_USING_THE_INTERNOTES_SERVER_FOR_WEB_RETRIEVALSContext Help FormAbout browsing with the Server Web Navigator
Notes workstations\using for Web browsingBrowsing\from Notes workstationInternet Explorer\browsing with Personal Web NavigatorWebAboutAllH_ABOUT_USING_THE_NOTES_WORKSTATION_FOR_WEB_RETRIEVALSContext Help FormAbout browsing with the Personal Web Navigator
CN=Joe Levine/OU=CAM/O=Lotus
################################################
02 Using the Personal Web Navigator7
@01 User's Guide08 Chapter 8 Navigating the Web
About\using the Personal Web NavigatorWebAboutAllH_ABOUT_USING_THE_PERSONAL_WEB_NAVIGATORContext Help FormAbout using the Personal Web Navigator
CN=Joe Levine/OU=CAM/O=Lotus
###################################
03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
About\using the Server Web NavigatorWebAboutAllH_ABOUT_USING_THE_SERVER_WEB_NAVIGATORContext Help FormAbout using the Server Web Navigator
CN=Joe Levine/OU=CAM/O=Lotus
###########################################
02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web Navigator SSL\adding certificates for Personal Web NavigatorWebStepsAllH_ADDING_A_CERTIFICATE_FROM_A_CAContext Help FormAdding a certificate from a CA (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web pages\opening from a portfolioDatabases\portfolioPortfolio\browsing the WebBrowsing\the WebWebStepsAllH_BROWSING_THE_WEB_FROM_A_PORTFOLIOContext Help FormBrowsing the Web from a portfolio
CN=Joe Levine/OU=CAM/O=Lotus
#############################################
02 Using the Personal Web Navigatorb
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\canceling retrievalsWebStepsAllH_CANCELING_THE_RETRIEVAL_OF_A_WEB_PAGE_PERSONAL_WEB_NAVIGATORContext Help FormCanceling the retrieval of a Web page (Personal Web Navigator)
To change the color of permanent pen, choose Text - Properties, click the Font tab, select the font, size, style, and color you want, and then click "Set Permanent Pen font."
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You can change the form used in a view if you have Designer access and the form is not stored with the document. You can create a form formula for the view by choosing Design - View Properties and clicking Formula window in the Advanced tab.
Notes selects a form for the view in the following preference order:
1. Form stored in document.
2. Form specified in the form formula.
3. Form with which the document was created.
4. Default form for the database.
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Designating a default form for a database
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To change the name of a shared database, you must have at least Designer access.
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To change the width of a column, you must be in edit mode.
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Ways to set column widths in a table
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You can show a subset of the documents displayed in a shared view, but you cannot change the criteria for collecting documents to be displayed unless you have Designer or Manager access.
However, you can create a personal folder on your local hard drive to display any documents to which you have access.
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Creating a personal folder
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To change which documents are replicated to your local drive, click the replica, choose File - Replication - Settings, click the Space Savers icon, and select the options you want.
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About selective replication
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Ways to set up selective replication
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You need more than twice the size of the database available in storage space on your hard drive to compact the database. Notes makes an extra copy of the database while compacting it, and only removes the original after the compacted version is complete.
Try removing some other files from your hard drive to make room.
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Compacting a database
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To connect to a server at the office from a remote location, you must first set up your remote workstation or laptop for mobile Notes.
The server to which you want to connect must also have a modem, or you must be able to connect to it through another dial-in server by specifying a passthru connection in the server connection document of your Personal Address Book.
Once your remote workstation is set up correctly, you must make sure the correct location is chosen and that you have the correct phone number for the server, and then call the server.
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Setting up mobile Notest
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Setting up a passthru server connection
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Choosing a location
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Ways to call a server
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Any of the following reasons may be preventing you from copying information from one database to another:
You may not have a high enough access level in the database in which you're trying to copy information. You must have at least Editor access in the target database.
If you're trying to copy using selective replication, you may not have selective replication set up properly.
You may be out of disk space on the server you're replicating to or copying to.
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About the access control listc
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Ways to set up selective replication
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To create a shared agent, you must have Designer or Manager access.
Note
A Domino administrator may restrict the use of LotusScript agents on servers; the database may be located on a server with restricted access.
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About the access control list
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To create an object, the document must be in edit mode and the cursor must be in a rich text field.
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Ways to add information to documents
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You must have Depositor access or greater and the option "Create documents" enabled to create documents in a database.
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To create a form, you must have Designer or Manager access in the access control list.
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About licenses
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About the access control list
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To create a full text index on a server database, you must have Manager or Designer access to the database.
If the server or workstation runs out of disk space during index creation, the index is unusable. If this happens, delete the index, add disk space, and then create the index again.
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Creating a full text index on an existing database
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To create a LotusScript agent, you must have Reader access or higher and the options "Create LotusScript Agents" and "Create Personal Agents" enabled.
Note
A Domino administrator may restrict the use of LotusScript agents on servers; the database may be located on a server with restricted access.
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To create a navigator, you must have Designer or Manager access.
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You can always create personal agents on your local workstation, but to store a personal agent with the server database (rather than on your local workstation), you must have Reader access or higher in the access control list and the database manager must explicitly give you the option "Create personal agents."
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To create a shared field, you must have Designer or Manager access.
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To create a subform you must have Designer or Manager access.
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To create a personal folder, you must have at least Reader access. You can only create personal folders on your local workstation (not on a server) unless the database manager explicitly gives you the option "Create personal folders/views."
To create a shared folder, you must have at least Editor access. If you have Editor access, you must also have explicit permission from the database manager to "Create shared folders/views."
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To create a shared view or folder, you must have at least Editor access. If you have Editor access, the database designer must explicitly give you the option "Create shared folders/views."
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To delete your own documents, you must have at least Author access. To delete others' documents, you must have at least Editor access.
In addition to having one of these access levels, you must also have the option "Delete documents."
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Removing documents from categories
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To delete your own documents, you must have at least Author access. To delete others' documents, you must have at least Editor access.
In addition to having the appropriate access level, you must also have the option "Delete documents."
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To delete a document from a category without deleting it from the database, choose Categorize from the Actions menu and then remove the highlight from the category name. Do not use the DELETE key or the Delete command to remove a document from a category.
If you remove a document from all categories, the document appears at the bottom of the list of categories under the heading "(Not Categorized)."
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To create, delete, or change full text index options on a server database, you must have Manager or Designer access to the database.
If you want to choose different options for a full text index after you have created the index, you should delete the index and then create a new one selecting the new options. For example, if you initially created an index with "Case Sensitive Index" selected, but you no longer want the index to be case sensitive, delete the original index and create a new one that is not case sensitive.
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You must have Manager access to delete a database.
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Columns can only display text, calculation results, or predefined icons. You can, however, write a formula for the column that uses @TEXT to convert values from a rich text field to simple text.
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Window titles can display only simple text values.
To display the contents of a rich text field in a window title, change the field to a Text field in the form, then use a window title formula to display the contents of the field.
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Examples: Creating a document title that changes
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You may be trying to expand an access-controlled section.
The designer has restricted viewing of this portion of the document. Contact the database manager if you need to be included in the list of authorized readers or editors for the section.
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If none of the database views show the document size, you can
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create a private view
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which does. Add a column to the view
and
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use the Notes function "Size(bytes)"
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to display the document size in bytes.
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You can get information on:
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the contents of a database
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- what types of information are available in its documents
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using
a database's forms and views
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a database's file
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(file size, where the database is stored, and other properties)
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To specify more than one phone number for a server in the server connection document in your Personal Address Book, enter each phone number separated by a semicolon. This way, each time you call the server, Notes lets you select the number to dial.
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If the database designer set up headers and footers on a form, you won't be able to change them for a document created with that form.
If the designer did not set up headers and footers, you can prevent Notes from printing a header or footer on the first page,
choose File - Document Properties, click the Printer tab, and then deselect "Print header and footer on first page."
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If you have call waiting and someone calls the line you're using, call waiting can automatically disconnect you from a server. To disable call waiting before you make a call, you can dial *70 in many areas of the United States.
Also, Notes will hang up if it remains idle for a certain amount of time. If you want to change how long your workstation remains connected to a Domino server when data is not being transmitted, enter a different number of minutes in the "Hangup if idle" box.
In addition, random interference on the phone lines can also interrupt a connection. Try dialing again.
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Hanging up
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If you are unable to initialize the modem, the communication port or the modem may be set up incorrectly. To reset the communication port and the modem, choose File - Tools - User Preferences, click Ports, and select the options you need.
Note
If your exact modem is not listed in the dialog box, select the closest match. If no modem listed is close but your modem is 100% Hayes-compatible, select Auto Configure. This tells Notes to issue a command to the modem to find out the modem's type and select the appropriate Hayes command file.
If no modem listed is close and your modem is not 100% Hayes-compatible, you may need to edit an existing modem command file or create a new one. For information about your modem, see your modem documentation. For information about editing modem command files, see Domino Administration Help or your Domino administrator.n
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Setting up a modem
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If the database is governed by a design template, any changes you make are written over by the master design when all databases are synchronized with the template.
If you have Designer or Manager access, you can prevent a design template from making changes. To prevent a whole database from being governed by the design template, deselect "Inherit design from design template" in the Database Properties InfoBox. To prevent individual components from being governed, select the component in the navigation pane, choose Design - Design Properties, and select "Do not allow design refresh/replace to modify."
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To limit the documents you receive when you replicate, click the replica, choose File - Replication - Settings, click the Space Savers icon, and select the options you want.
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Ways to set up selective replication
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If your exact modem is not listed, select the closest match. If no modem listed is close but your modem is 100% Hayes-compatible, select Auto Configure. This tells Notes to issue a command to the modem to find out the modem's type and select the appropriate Hayes command file.
If no modem listed is close and your modem is not 100% Hayes-compatible, you may need to edit an existing modem command file or create a new one. For information about your modem, see your modem documentation. For information about editing modem command files, see Domino Administration Help or your Domino administrator.
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Notes displays a list of the printers you specified when you set up Notes on your workstation, or that you installed using the Windows or OS/2 Control Panel. Select a printer from the list. If you don't see a printer you want in the list, you must install the printer using your operating system.
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To make changes to your own documents, you must have at least Author access. To make changes to others' documents, you must have at least Editor access.
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The document may contain encrypted fields or an access-controlled section to protect areas of the document.
Furthermore, to make changes to your own documents, you must have at least Author access. To make changes to others' documents, you must have at least Editor access. Contact the database manager if you need to be included in the list of authorized editors for a document.
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If you open a calendar entry and want to make changes to it, you must first put the entry in
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Edit mode lets you modify documents. To put a document in edit mode, choose Actions - Edit Document or press CTRL+E (or COMMAND+E on the Macintosh). If the document's already open, you can also put it in edit mode by double-clicking it.
edit modeo
by clicking Edit Document or by choosing Actions - Edit Document.
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Editing a calendar entry
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To make changes to shared views, forms, and navigators, you must have Designer or Manager access.
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To open a database, you must have at least No Access with the "Read Public Documents" option enabled. If you get a message about insufficient access, contact the database manager.
If you get a message about the file not existing, the database has been moved, deleted, or renamed. Contact the server administrator if the database is located on a server.
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To print from Notes, choose File - Print; Notes displays the name of the selected printer. To select a different printer, click Printer to display a list of the printers you specified when you set up Notes on your workstation, or that you installed using the Windows or OS/2 Control Panel. Select a printer from the list. (If you don't see a printer you want in the list, you must install the printer using your operating system.)
Other reasons you may have difficulty printing could be that your network is down, the printer is out of paper or toner, the printer is jammed, or the printer driver you installed is not the correct one for the selected printer.
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To read an attachment, you must have installed the Attachment Viewer during Notes installation, or the application that was used to create the file must be available on your local drive or on a server to which you are attached.
To activate an embedded object, you must have the server application on your local drive or on a server to which you are connected.
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Displaying an object's dataa
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To record user activity, select "Record User Activity" in the database InfoBox.
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Recording user activity on a database
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Once you have created a calendar entry, you cannot make it a repeating entry.
To create the repeating entry, create a new calendar entry with the information from the entry you want to repeat, click Repeat, specify how often and for how long you want the appointment to repeat, click OK, and click "Save and Close."
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Database-related issues
No changes have been made recently. Replication only occurs when there are changes to replicate.
The database is not scheduled to replicate. See
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About scheduling replication
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Replication is temporarily disabled. To enable replication, choose File - Replication - Settings, click Other, and deselect "Temporarily disable replication."
The replica IDs are not the same. (Databases with different replica IDs cannot replicate.)
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Examine the replica ID
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for each database and make sure they match. If the replica IDs don't match, create a new replica and then B
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clear the replication history
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on any other replicas to ensure that the next replication is a full replication.
The
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access control list
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on one of the replicas may have changed since the replicas were created so that you no longer have the same access level to both replicas.
Server-related issues
A server doesn't have sufficient access in the access control list of one of the replicas. Check that the access control list for each database gives sufficient access to servers. See .
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About server access levels and replication
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The consistent access control list option is preventing replication
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. The message "Replication cannot proceed because cannot maintain uniform access control list on replicas," indicates that the "Enforce a consistent Access Control List" option has been set on a replica but the server storing the replica doesn't have the Manager access required to replicate the access control list. Give the server Manager access.
A server doesn't have access to a
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directory link
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. If a source server uses a directory link to point to a replica, the destination server must be given access to the directory link in order to receive changes.
There is a server or network problem. A variety of server conditions can prevent replication including mistakes in Connection documents, servers that are down, hardware or software problems, and so on.
The destination server is out of hard disk space.
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If you're creating or editing a meeting invitation and try to reserve a room by clicking "Find Available Room" and Notes displays the message "No room was found during the specified time," make sure you specify a time when rooms are available. For example, if rooms in your organization are available for reservation only after 9AM and you specify a 7AM - 8AM meeting time, Notes will display this message.
Make sure that you have access to your organization's Resource Reservations database and that rooms have been set up in this database. For more information, see your Domino administrator.e
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A meeting chairperson can send a broadcast invitation, which is an invitation to a meeting that does not ask you to respond to it. Although you cannot respond to a broadcast invitation, you can add a broadcast meeting to your calendar by opening the invitation and clicking "Add to Calendar."
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Ways to respond to meeting invitations
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You must have at least Author access to the user's mail database to select the "Not for public viewing" option for the calendar entry. (If you have only "Write public documents" access to the user's mail database, you can create the calendar entry but you cannot select this option.)
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The databases you are looking for may be located in a subdirectory; double-click the subdirectory name to see databases within it.
The database manager may have specified that the database not be displayed in the "Open Database" dialog box. If you need access to a database that you don't see listed, see your Domino administrator.
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In order to call a server over a phone line, you must enable a modem port on your workstation. Once a modem port is enabled, and you have at least one dial-up location document in your Personal Address Book, you must
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choose a mobile location
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switch to a mobile location before you place the call.
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Enabling a port'
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Setting up a dial-up server connection
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The responses are collapsed under the main document
The database designer may have specified that the view opens with all responses collapsed under the main documents, or you may have collapsed all or part of the view. When responses are collapsed under a main document, you see a small triangle pointing toward the topic. Click the triangle to display the responses to a particular document, or choose View - Expand All to display all responses.
Some databases are designed to show a plus symbol (+), or some other icon, next to documents that have responses.
The view doesn't display responses
The database designer has designed the view to not display response documents in the view. You might try another view to see if response documents are shown there.e
If you think it would be useful for you and others to see response documents in a particular view, contact the database designer.
The view uses a formula to select which responses to display
The database designer has used a formula to display only some of the responses in the view. You might try another view to see if all response documents are shown there.
The responses are visible, but you don't recognize theml
It may be difficult to distinguish which documents are responses if you are using a "flat" view or if the responses are not shown in a hierarchy. A flat view or folder doesn't distinguish between main and response documents by indenting them; in a non-hierarchical view, responses are not shown under the documents to which they refer, but appear under a "?" category.
There are no responses
You will not be able to see response documents if there are none.
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When you choose File - Database - Open, the dialog box lists the names of all the servers for which you have database icons in your workspace; if the server you want to access is not in the list, click Other to access servers other than the ones for which you have database icons.
If you still can't see the server name, you may be using the wrong protocol, or you do not have access rights to the server.
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An object cannot be acted on by both the server and the client at the same time. Updates are passed to the Notes document when the object in the server application is closed, or when the Notes document itself is closed.
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You can't see changes to a document until the database replicates. Domino servers are often scheduled to route mail more frequently than they replicate databases. Replication delays are also related to the number of intermediate servers through which replication occurs for the updates to reach their destinations.
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The design components of the database may be hidden by the designer (and can't be made visible), or the Design toolbox is not open.
If the design is not hidden, do one of the following to open the Design toolbox:
Select the database and choose View - Design.
Open the database and choose View - Show Design.
Open the database and click the green triangle next to Design.
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If a column is not wide enough to display the full contents, and you see a column separator to the right of the column name, you can resize the column by dragging the separator to the desired width. If, however, no column separator is visible, the database designer made the column a fixed width rather than resizable.
If you think being able to resize the column would help you and others to use the database, contact the database manager to request that the column be made wider or resizable by users.
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To display pop-up text, you must be in read mode. To test a pop-up hotspot after you create it, first change the document from edit mode to read mode.
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You must have Editor access or greater and the "Create shared folders/views" option enabled to create a shared view or folder.
The designation of "personal" or "shared" can only be set when the view or folder is created: a personal view or folder can't be shared later.
To distribute a personal view or folder, create a new view or folder and designate it as "shared."
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Unless the database designer designated several columns in the view as sorting columns, the view is sorted in only one way.
If you think being able to sort documents in different ways would help you use the database, contact the database manager to request a design change.t
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To use a link, you must have access to the database the link leads to and the database must be on a Domino server on your network.
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When you
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create a named style
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, you can make the style available to the rest of the documents in the database, or make it available only in the document in which you created it. However, you can't share a named style with another database.
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use permanent pen
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, you must have the document in edit mode and you must be in a rich text field.p
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In order for users to be able to categorize documents in a view, you must
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designate a field named "Categories."
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The view indexes or the full-text indexes may be out of date. Refresh the view or update the full text index.
Remind users that Notes can find only the documents visible in the current view; users should make sure the database is open to the view they want to search.
If searches still are not successful, delete the index and then recreate it. Doing this often corrects faulty indexing behavior.
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An agent you create can perform only those actions that you can perform. To create documents, you must have Author access or higher in the access control list, and the database manager must explicitly give you the option "Create documents."
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An agent you create can perform only those actions that you can perform. To delete your own documents, you must have Author access or higher and the option "Delete documents" must be enabled for you. To delete others' documents, you must have Editor access or higher and "Delete documents" enabled in the ACL.
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An agent you create can perform only those actions that you can perform. To make changes to your own documents, you must have Author access or higher in the access control list. To make changes to others' documents, you must have Editor access or higher.
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What happened
You didn't specify a home/mail server or mail (database) file in your current location document.
What you can do
1. Ask your Domino administrator for the names of your mail server and mail file.
2. Choose File - Mobile - Edit Current Location.
3. Under Servers, enter the name of your home/mail server. If it's already entered, check to see that it's correct.
4. Under Mail, check the name of and path to your mail file. If it's in a subdirectory, specify your mail file in this format: o
name of subdirectory\name of mail file
. For example:
mail\dcooper.nsf
5. Save the current location document.
Try using mail again. If it doesn't work, see your Domino administrator to be sure that a mail file has been created for you.y
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What happened
You didn't specify a mail (database) file in your current location document.
What you can do
1. Ask your Domino administrator for the names of your mail server and mail file.
2. Choose File - Mobile - Edit Current Location.
3. Under Mail, check the name of and path to your mail file. If it's in a subdirectory, specify your mail file in this format:
name of subdirectory\name of mail file
. For example:
mail\dcooper.nsf
4. Save the current location document.
Try using mail again. If it doesn't work, see your Domino administrator to be sure that a mail file has been created for you.
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What happened
When you have a mobile location set, Notes saves any mail you send in an outgoing mail box. You can choose to send the mail anytime you're connected to your home/mail server over the phone. Notes shows this message when you exit Notes, to remind you that you've sent mail.
What you can do
Do one of the following:
If you're connected to your home/mail server, or to a server that can use passthru to access it, click Yes to send the mail.
If you need to call your home/mail server, click No, call the server, and choose Send Outgoing Mail from the mail menu on the status bar.
If you don't want to send the mail now, click No. Notes will hold the mail until your next session.
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What happened
You chose a mail command while your mail database icon was not on your workspace, or if it was, Notes was unable to identify it.
You also may see this message if you have a different server from your usual mail server temporarily selected in your current location and you choose a mail command.
What you can dod
1. If your mail database file is not on your workspace, add it and try the mail command again.
2. If you still get the message, choose File - Mobile - Edit Current Location.
3. Under Servers, enter the name of your home/mail server. If it's already entered, check to see that it's correct.
4. Under Mail, check the name of and path to your mail file. If it's in a subdirectory, specify your mail file in this format:
name of subdirectory\name of mail file
. For example:
mail\dcooper.nsf
5. Save the current location document.
If this doesn't work, see your Domino administrator.
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When entering a string that includes a backslash (\) in a field formula, you must enter two backslashes (\\) to represent the backslash. For example, when you want to enter a path such as c:\notes\mydata.nsf, you must type c:\\notes\\mydata.nsf.
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As the Web evolves, more and more Web pages contain active elements, such as animation, sound, and multimedia. Using the Web Navigator, you can view the various kinds of active Web pages, including:
Java applets -- A Java applet is a Java program that is included in an HTML page with the <APPLET> tag. When Notes retrieves an HTML page with the <APPLET> tag, the applet's code is temporarily copied into the memory of your local system and executed by the Notes Java interpreter.
Plug-ins -- A plug-in is a dynamic software module that extends the capabilities of the Web browser. Many available plug-ins support multimedia viewers, utilities, and applications within the context of a Web browser. Notes supports plug-ins that you download and install on your hard drive. Then, when Notes retrieves an HTML page with an object specified by the <EMBED> tag or with a URL whose data is supported by an installed plug-in, Notes loads the appropriate plug-in to display that object.
To view plug-ins when you are using the Notes Web Navigator, choose File - Tools - User Preferences and select Enable Plugins in the Advanced Options section. To view plug-ins when you are using the Notes Web Navigator with Internet Explorer, choose Actions - Internet Properties, click Security, and select Enable ActiveX controls and plug-ins.
Then, the first time you encounter a Web page with the <EMBED> tag, Notes searches for plug-ins in the Netscape plugins folder on your system. If the folder does not exist, Notes prompts for an alternate location of the plug-in folder. From that point, whenever you retrieve a page with the <EMBED> tag, Notes displays the Execution Security Alert dialog box and then goes to the specified plug-in folder to invoke the plug-in module. (For security purposes, Notes displays the Execution Security Alert dialog box each time you retrieve a page with the <EMBED> tag. Click Trust Signer if you don't want Notes to display the dialog box the next time you load that plug-in. Click Execute Once if you want Notes to display the dialog box the next time you load the plug-in. Click Abort if you don't trust the plug-in and do not want to load it.)
Tipe
Install all plug-ins in the same folder on your computer. If you already installed Netscape, be sure to install all plug-ins in the Netscape plugins folder.
Netscape helper applications -- When you retrieve a Web page that contains a file format that Notes cannot open directly in the open window or is not supported by a plug-in, Notes saves the file as an attachment and tries to open the page in the Notes viewer. If it cannot open the page in the viewer, you can detach the file and open it in an external program.P
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Opening a page that has Java applets (Personal Web Navigator)
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Opening a page that has Java applets (Server Web Navigator)
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Some Internet sites have pages that require user verification before allowing access to the pages. The Internet server requires a user name and password previously chosen by either the Internet server or the user. The next time the user tries to open that page from the Internet server, access is allowed only after the user supplies the correct user name and password. (If the user is retrieving pages through the InterNotes server and the public key is in the Public Address Book, Notes encrypts and saves the pages in a private folder in the Server Web Navigator database.)
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Using the Personal or Server Web Navigator lets you read Web pages stored in the Web Navigator database even when you are disconnected from the network. This is handy when you want to read Web pages while you are on the road. You need a Web Navigator database on your workstation (either the Personal Web Navigator database or a local replica of the Server Web Navigator database) and your "Retrieve/open pages" field set to "no retrievals" in your current Location document. Then, when you disconnect from your network, you can still open and read pages in the Web Navigator database. You cannot browse new pages until you reconnect to your network.
If you want to read pages from a local replica of the Server Web Navigator, replicate just before you disconnect so you have a "local cache" of the latest Web pages inside your database.
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If you have another Web browser installed on your system, you can launch that browser when you select a URL in Notes by selecting in your Location document one of the following Internet Browser options: &
Netscape Navigator
Microsoft Internet Explorerl
Other
Because you use the browser outside of Notes to view Web pages, you cannot use Notes features, such as full text search.
To make sure your system is correctly connected to the Internet, see your system administrator.
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When you enable Notes to accept SSL site certificates, you can access Web servers that use SSL. As you open secure pages, the server sends you a certificate that gets stored in the Personal Address Book and, if you are using the Notes Web Navigator with Internet Explorer, in the browser control. You can see these site certificates in the Advanced - Certificates view under the Internet Cross Certificates category or in the Certificates section of the Internet Properties box if you are using the Notes Web Navigator with Internet Explorer.
You can also access pages from any Web server that uses SSL, even servers that are certified by a CA for which you don't have a CA certificate. When you access a server for which you do not have a CA certificate, you compromise the security of the data you are sending by not being able to verify the identity of the remote server. However, in this case, even though you are losing the server authentication feature of SSL, the other two security features, data encryption and message integrity, still apply.
If you are using the Notes Web Navigator with Internet Explorer, you must enable SSL certificates in both the Personal Address Book and the Internet Properties box.
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Ways to enable access of SSL Web pages from an Internet server (Personal Web Navigator)a
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Web pages can contain URLs to many different types of files that you can download or launch. In the Web Navigator, when you click a URL for one of these types of files, Notes creates a page and adds the file as an attachment. (If you open a page with either a GIF or JPEG graphic attachment, the Web Navigator displays the graphic and attaches it.) When you see a file attachment, double-click it to detach or launch it.
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Many Web pages use HTML forms to gather input from readers. These forms range from the simple (with a few input text fields) to the complex (with text fields, option buttons, check boxes, and so on). The Web Navigator supports HTML forms. When a Notes user opens a page in the database that contains a form, the Web Navigator creates a form that the user can fill out and return to the Internet server. If the Internet server sends a response page back to the user, that page is saved for the user. (If the user is retrieving pages through the InterNotes server and the public key is in the Public Address Book, Notes encrypts and saves these response documents in a private folder in the Server Web Navigator database.)
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Personal Web Navigator
The method Notes uses to retrieve and store pages when you use the Personal Web Navigator depends on your settings in the Location document in your Personal Address Book and Internet Options in the Personal Web Navigator database.
If you set "Retrieve/open pages" in the Location document to "from Notes workstation," Notes by default first checks the Personal Web Navigator database to see if the page is already retrieved. If it exists in the database, Notes displays the page. I it does not exist, Notes retrieves the page from the Web site, stores it in the Personal Web Navigator database, and displays it.
You can specify how often you want Notes to retrieve pages from the Internet server by setting the cache option in your Location document.
If you are using the Notes Web Navigator with Internet Explorer, you can specify whether Notes stores every page you browse in the Personal Web Navigator database or stores only those pages you specify.
If you set "Retrieve/open pages" in the Location document to "No retrievals," Notes opens only pages that you store in the Personal Web Navigator database and does not retrieve new pages from the Web. Use this method when browsing Web pages when you are disconnected from the network.
Server Web Navigator
The method Notes uses to retrieve and store pages when you use the Server Web Navigator depends on your settings in the Location document in your Personal Address Book and the Server document in the Public Address Book.
If you set "Retrieve/open pages" in the Location document to "from InterNotes server," Notes by default first checks the Server Web Navigator database to see if the document is already retrieved by you or someone else. If it exists in the database, Notes displays the page. If it does not exist, Notes retrieves the page from the Web site, stores it in the Server Web Navigator database, and displays it.
You can specify how often you want Notes to retrieve pages from the Internet server in the Server document in the Public Address Book.
Notes always stores the Web pages that you retrieve in the Server Web Navigator database.
If you set "Retrieve/open pages" in the Location document to "No retrievals," Notes opens only pages that you or someone else store in the Server Web Navigator database and does not retrieve pages from the Web.
TipP
Opening pages that are already stored in the Personal or Server Web Navigator database is much faster than retrieving them from the Web; however, you might want to make sure time critical information, such as stock prices, are reloaded if outdated.
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In traditional Notes databases, as you follow links, Notes opens a new window for each new opened document. However, as you browse the Web, you probably open many Web pages in a short period. So that Notes does not open a new window for each opened page, the Web Navigator uses a single-window concept. Each time you click a URL on a page, Notes replaces the page in the current window with the new page instead of opening another window.N
If you want to browse multiple pages from the Web at once, open a new Notes window and browse a page from that new window.
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The Web Navigator supports popular image formats that you may see on the Internet, including GIF
and JPEG.
To speed up the display of Web pages using the Notes Web Navigator, you can set a database option to display images after the rest of the page is loaded. For even quicker display of pages, you can set another option in your Location document to display images only when you click them.
If you set the option to display images after the page displays with the Notes Web Navigator, Notes stores each object on the page as a separate document in the database. Then, if you open a new Web page that uses one of the images already stored in the database, Notes can use that image for the new page without storing it a second time.1
To speed up the display of Web pages using the Notes Web Navigator with Internet Explorer, you can set an option in the Internet Properties dialog box to display images only when you click them.
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Notes looks for the Personal Web Navigator database in the Notes data directory on your workstation. Notes looks for the Server Web Navigator database in the Notes data directory on your InterNotes server. You can move either of the Web Navigator databases to another directory.
1. Copy your Web Navigator database to a new folder (or subdirectory).
2. Delete the original database in the Notes data directory.
3. Use a text editor to create a text file that includes a pointer to the database in its new location. For example, to move the Web Navigator database to a directory called WEB on another drive, enter one of the following in the text file (substituting your Web Navigator database filename for WEB.NSF):
F:\WEB\WEB.NSF -- for Windows NT, Windows 95, Windows 3.1, and OS/2
VOL1:WEB\WEB.NSF -- for NLMf
/home/web/web.nsf -- for UNIXh
4. Save the text file with the same name you specified in the Web Navigator database field in your Location (for the Personal Web Navigator) or Server (for the Server Web Navigator) documents.
5. Move the text file into the Notes data directory. Notes reads this text file finds the new location of the Web Navigator database.i
6. Restart your Notes workstation or InterNotes server for the change to take effect.
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You may browse Web pages from Internet servers that use a security protocol called Secure Sockets Layer (SSL). The URL for SSL-protected Web pages uses the
https://
protocol
You usually browse this type of Web page when you must give confidential information in an HTML Web form, such as credit card information. So that you can trust the identity of the server, Notes supports the following features in SSL Version 3.0 technology:
data encryptionv
server authenticatione
message integrityx
In Notes, when you come across a Web page that uses SSL security, a TCP/IP connection is made and an authentication process begins. First, the Internet server sends a certificate to Notes. Notes then uses the information in a Certificate Authority (CA) certificate to validate the certificate of the remote Internet server. If Notes trusts the certificate, Notes opens a secure data channel and secures all data sent between the client and the server. Only the authenticated server can read the data. The authenticated server has the private key issued by the CA that matches the public key sent in the server's certificate.
Notes provides built-in support for authentication of certificates issued by RSA Data Security, Inc. and makes it easy for you to add information to authenticate certificates issued by any other CA. You can bypass certificate verification and still access the SSL Web pages, but you may compromise the security of the data you send by not verifying the identity of the remote Internet server. Although, in this case, you are losing the server authentication feature of SSL, the other two security features, data encryption and message integrity, still apply.S
For additional information on the SSL protocol, visit http://home.netscape.com/assist/security/ at the Netscape Web site.
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As you browse the Web, you encounter Web pages that contain URLs that you can click to jump to other Web pages. URLs that Notes supports appear on Web pages in the Personal or Server Web Navigator database as graphic hotspots or blue text, which is underlined if you are using the Notes Web navigator.
If a Web page contains a URL that Notes does not support, the Web Navigator displays the URL as plain text. If you want to change the style of the URLs inside either of the Web Navigator databases, modify the style in the Internet Options when using the Notes Web Navigator or in the Internet Properties box when using the Notes Web Navigator with Internet Explorer.
Notes supports the following URLs:
HTTP -- Hypertext Transfer Protocol is a protocol used on the Web to transfer information between Web browsers and servers. An example of an HTTP URL is http://www.ibm.com/.
HTTPS -- HTTPS is a security-enhanced version of Hypertext Transfer Protocol used on Internet servers that use Secure Sockets Layer (SSL). An example of an HTTPS URL is https://www.chase.net.
FTP -- File Transfer Protocol (FTP) is a common way to download files on the Internet. Many Internet servers provide access to their files through FTP. As you browse the Web, you may encounter an FTP URL on a Web page. When you click that URL, the Web Navigator displays an FTP directory. Navigate through the directory and download files to the Web Navigator database by clicking the files you want. Once a file is in the database, you can save it or copy it anywhere. You can open a specific FTP page by entering its URL in the Open URL dialog box. An example of an FTP URL is ftp://ftp.cert.org/.
Gopher -- Gopher is a popular interface to information on the Internet. As you see Gopher URLs on Web pages, you can click them to display the menu structure of a Gopher page. You can open a specific Gopher page by entering its URL in the Open URL dialog box. An example of a Gopher URL is gopher://dewey.lib.ncsu.edu/11/library/reference/guides.
Mailto -- A mailto URL is a link that opens into an e-mail system (typically, Notes mail) to allow the user to send e-mail to the person specified in the link; for example, mailto:user@lotus.com. When you click a mailto URL, Notes opens a memo and automatically enters the recipient's address in the To: field. You can then send mail to the name specified in the mailto URL. (To send Notes mail through the Internet, your Notes environment must use either the Notes SMTP/MIME MTA or the Notes SMTP mail gateway.)
Finger -- Finger is a protocol that lets you find information about people on the Internet. An example of a Finger protocol is finger://username@host.h
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You can use the Server Web Navigator to:
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Open Web pages
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Display images
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Cancel the retrieval of a Web page
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Search the Web
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Save and forward Web pages
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View the HTML source of a Web page
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Use Web ToursF
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Recommend Web pages to coworkers
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VCn2+$
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Most Web pages have more than text and URLs. As you browse, you're likely to see the following:
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URLs in Notes databases
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Java, plug-ins, and helper applicationsa
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Images
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File attachments
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HTML Web forms
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Pages from authenticated servers
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Pages from SSL servers
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The Web Navigator is a feature of Notes Release 4.x that lets you access information on the Web. The Web Navigator integrates the components of a Web browser with the capabilities of Lotus Notes to create an easy way to access and explore the Web.a
There are many ways to access the Web through Notes:
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Browse with the Personal Web Navigator
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Browse with the Server Web Navigator
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Browse with a Web browser other than the Web Navigator
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Browse while disconnected from the Internet
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Browse from anywhere in Notes
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Retrieving multiple pages at the same time (Personal Web Navigator)
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Retrieving multiple pages at the same time (Server Web Navigator)g
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c[[g>
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You can access the Web in a collaborative way through the Server Web Navigator database that resides on the InterNotes server (a Domino server connected to the Internet and running the Web server task). Because the Server Web Navigator database resides on a server, users can browse pages retrieved by other users.
To use the Server Web Navigator, the InterNotes server must:
Maintain either a direct or proxy connection to the Internet
Run the TCP/IP network protocol
Run the Web server task
Store the PUBWEB45.NTF and WEB.NSF files
One advantage of using the database on the Domino server is that only one computer -- the InterNotes server -- needs to be connected to the Internet to give multiple Notes users access to the Web. A Notes environment can have multiple InterNotes servers, each with its own separate database, so that users can explore the Web from several different databases.
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About browsing with the Personal Web Navigator
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About using Notes to browse the Web
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You can access the Web in a personal way through a local Web Navigator database on your Notes workstation that is connected to the Internet. Because the Personal Web Navigator database is local, you are the only person who can access the Web pages stored in the database.
In this release, Notes gives you two ways to use the Personal Web Navigator:
Notes Web Navigator -- uses Notes to retrieve and display Web pages.
Notes Web Navigator with Internet Explorer -- uses Notes and the Internet Explorer Web browser control to let you use the power of Notes along with the features you can find in the Microsoft Internet Explorer, without leaving the Notes environment.
You select the type of Personal Web Navigator to use in the Location document in your Personal Address Book.
To use the Personal Web Navigator, the Notes workstation must:
Maintain either a direct (TCP/IP and a dial-up modem or leased-line) or proxy connection (TCP/IP and a proxy server) to the Internet
Run the TCP/IP network protocol
Store the PERWEB46.NTF and Personal Web Navigator database (named PERWEB.NSF by default)
Have a copy of the Microsoft Internet Explorer software installed (version 3.0 or later) if you want to use the Notes Web Navigator with Internet Explorer
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About browsing with the Server Web Navigator
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About using Notes to browse the Web
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Quickstart: Setting up the Personal Web Navigator
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Renaming the Personal Web Navigator database file name
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The Personal Web Navigator provides access to information on the Internet from your Notes workstation through its connection to the Internet. This database acts as a repository for Internet documents and files that you have retrieved. The Personal Web Navigator is your personal database for surfing the Internet.
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The Server Web Navigator provides you with easy access to information on the Internet through a Domino server (the InterNotes server) connected to the Internet. This database acts as a repository for Internet documents and files that have been retrieved by you or other users. You can also use this database as an easy entry point for exploring the Internet. The Server Web Navigator is a collaborative database where you and your coworkers can explore the Internet together.
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Quickstart: Using the Server Web Navigator
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You can add a new certificate from a CA.
1. Connect your Notes workstation to the NotesNIC Notes server
at home/notes/net (205.159.212.10).
2. Open the SSL Certificates database (SSLCERT.NSF).
3. Select the certificate you want from the Certificates - Internet Certifiers view.
4. Open your Personal Address Book, go to the Advanced - Certificates view, and paste in the certificate.
5. If you are using the Notes Web Navigator with Internet Explorer, open the Personal Web Navigator database, choose Actions - Internet Properties, and add the certificate.
For information on adding certificates, see the Internet Explorer Help system.
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Ways to enable access of SSL Web pages from an Internet server (Personal Web Navigator)p
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If you are set up to use the Personal Web Navigator, you can browse Web pages in the Personal Web Navigator database from your "Favorites" portfolio.
1. Open the Favorites portfolio.
2. Click the "Web Navigator" button in the navigation pane. Notes opens your Personal Web Navigator database and lists Web pages in the view pane.
3. Double-click the Web page.
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About portfolios
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Ways to manage a portfolio
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01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web pages\opening from Personal Address BookPersonal Address Book\visiting Web sites fromName & Address Book\visiting the Web using PersonalWebStepsAllH_BROWSING_THE_WEB_FROM_THE_PERSONAL_ADDRESS_BOOKContext Help FormBrowsing the Web from the Personal Address Book
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\canceling Web retrievalsWebStepsAllH_CANCELING_THE_RETRIEVAL_OF_A_WEB_PAGE_SERVER_WEB_NAVIGATORContext Help FormCanceling the retrieval of a Web page (Server Web Navigator)
AllH_CHAPTER_X__WEB_NAVIGATOR_USER_INFORMATIONContext Help FormChapter 4 Personal Web Navigator User's Information
@Chap
01 User's Guide08 Chapter 8 Navigating the Web
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Proxy server\connecting Personal Web Navigator throughInternet\connecting Personal Web Navigator throughHTTP proxy\connecting Personal Web Navigator throughSOCKS proxy\connecting Personal Web Navigator throughWebStepsAllH_CONNECTING_THE_PERSONAL_WEB_NAVIGATOR_THROUGH_A_PROXY_SERVER_PERSONAL_WEB_NAVIGATORContext Help FormConnecting the Personal Web Navigator through a proxy server (Personal Web Navigator)
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02 Using the Personal Web Navigator+
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\LOG.NSFLOG.NSF\for Personal Web NavigatorWebStepsAllH_CONTROLLING_THE_WEB_RETRIEVER_MESSAGES_SENT_TO_YOUR_LOGNSF_PERSONAL_WEB_NAVIGATORContext Help FormControlling the Web Retriever messages sent to your LOG.NSF (Personal Web Navigator)
Web Tours\creating in Server Web NavigatorPersonal Web Navigator\creating Web ToursWebStepsAllH_CREATING_A_PERSONAL_WEB_TOUR_SERVER_WEB_NAVIGATORContext Help FormCreating a Personal Web Tour (Server Web Navigator)
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01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web pages\opening from SmartIconsWebAboutAllH_CREATING_SMARTICONS_TO_SEARCH_FOR_PREDEFINED_INFORMATION_ON_A_SPECIFIC_INTERNET_SERVERContext Help FormCreating SmartIcons to search for predefined information on a specific Internet server
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01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web pages\opening from SmartIconsWebAboutAllH_CREATING_SMARTICONS_TO_SEARCH_SPECIFIC_INTERNET_SERVERSContext Help FormCreating SmartIcons to search specific Internet servers
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02 Using the Personal Web NavigatorB`
@01 User's Guide08 Chapter 8 Navigating the Web
Deleting\Web pagesRemoving\Web pagesWeb pages\removingPersonal Web Navigator\deleting Web pagesWebStepsAllH_DELETING_ONE_OR_MORE_WEB_PAGESContext Help FormDeleting one or more Web pages (Personal Web Navigator)
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web Navigator SSL\adding certificates for Personal Web NavigatorSearch IndexDetailsH_DETAILS_ADDING_A_CERTIFICATE_FROM_A_CAContext Help FormDetails: Adding a certificate from a CA
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Forwarding\Web pagesFeatures\lost when forwarding Web pagesInternet Explorer\features not forwardedSearch IndexDetailsH_DETAILS_FORWARDING_WEB_PAGESContext Help FormDetails: Forwarding Web pages
Java applets\configuring security forSearch IndexDetailsH_DETAILS_OPENING_A_PAGE_THAT_HAS_JAVA_APPLETS_PERSONAL_WEB_NAVIGATORContext Help FormDetails: Opening a page that has Java applets (Personal Web Navigator)
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Java applets\configuring security forSearch IndexDetailsH_DETAILS_OPENING_A_PAGE_THAT_HAS_JAVA_APPLETS_SERVER_WEB_NAVIGATORContext Help FormDetails: Opening a page that has Java applets (Server Web Navigator)
Startup\databaseDefault\startup databaseSearch IndexDetailsH_DETAILS_OPENING_TO_A_DEFAULT_WEB_PAGEContext Help FormDetails: Opening the database to a default Web page
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02 Using the Personal Web Navigator'
@01 User's Guide08 Chapter 8 Navigating the Web
Searching\limitationsFrames\searching for textJavascript\searching textTables\searching text in Web pagesWebDetailsAllH_DETAILS_SEARCHING_TEXT_WITHIN_PAGES_IN_THE_DATABASEContext Help FormDetails: Searching text within pages in the database
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Setting up\Personal Web NavigatorSynchronizing\settings with Internet ExplorerInternet Explorer\synchronizing settingsStart pageSearch pageJava applets\synchronizing setting with Internet ExplorerPERWEB.NSF\creatingSearch IndexDetailsH_DETAILS_SETTING_UP_THE_PERSONAL_WEB_NAVIGATORContext Help FormDetails: Setting up the Personal Web Navigator
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Internet Explorer\sharing pagesConverting\Internet Explorer featuresFrames\sharing pages withJavascript\sharing Web pages withTables\sharing Web pages withSearch IndexDetailsH_DETAILS_SHARING_WEB_PAGES_WITH_COWORKERSContext Help FormDetails: Sharing Web pages with coworkers
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web Navigator SSL\accepting certificates for Personal Web NavigatorWebStepsAllh_Enabling_Notes_to_accept_SSL_certificatesContext Help FormEnabling Notes to accept SSL certificates (Personal Web Navigator)
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\forwarding URLsURLs\forwarding in Personal Web NavigatorWebStepsAllH_FORWARDING_A_URL_PERSONAL_WEB_NAVIGATORContext Help FormForwarding a URL (Personal Web Navigator)
Personal Web Navigator\forwarding pagesWebStepsAllH_FORWARDING_WEB_PAGES_PERSONAL_WEB_NAVIGATORContext Help FormForwarding Web pages (Personal Web Navigator)
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03 Using the Server Web Navigator9
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\forwarding URLsURLs\forwarding in Server Web NavigatorWebStepsAllH_FORWARDING_WEB_PAGES_SERVER_WEB_NAVIGATORContext Help FormForwarding Web pages (Server Web Navigator)
Hardware requirements\for Personal Web NavigatorPersonal Web Navigator\hardware requirements forWebAboutAllH_HARDWARE_REQUIREMENTS_PERSONAL_WEB_NAVIGATORContext Help FormHardware and software requirements (Personal Web Navigator)
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\importing bookmarksBookmarksWebStepsAllH_IMPORTING_BOOKMARKS_BROWSERSContext Help FormImporting bookmarks from other browsers (Personal Web Navigator)
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\displaying imagesWebStepsAllH_LOADING_IMAGES_PERSONALContext Help FormDisplaying images (Personal Web Navigator)
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03 Using the Server Web Navigator1
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\displaying imagesWebStepsAllH_LOADING_IMAGES_SERVERContext Help FormDisplaying images (Server Web Navigator)
Personal Web Navigator\changing appearance of pagesURLs\appearance of in Personal Web NavigatorWebStepsAllH_MODIFYING_THE_APPEARANCE_OF_WEB_PAGES_INSIDE_THE_DATABASE_PERSONAL_WEB_NAVIGATORContext Help FormModifying the appearance of Web pages (Personal Web Navigator)
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02 Using the Personal Web NavigatorNb
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\network requirements forNetwork requirements\for Personal Web NavigatorInternet Service Providers (ISPs)\connecting Personal Web Navigator throughLeased-line connections\for Personal Web NavigatorProxy server\connecting Personal Web Navigator throughDial-up connections\for Personal Web NavigatorWebAboutAllH_NETWORK_REQUIREMENTS_PERSONAL_WEB_NAVIGATORContext Help FormNetwork requirements (Personal Web Navigator)
Personal Web Navigator\opening pages by URLURLs\default protocol in Personal Web NavigatorWebStepsAllH_OPENING_A_PAGE_BY_ITS_URL_PERSONAL_WEB_NAVIGATORContext Help FormOpening a page by its URL (Personal Web Navigator)
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03 Using the Server Web Navigatorb
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\opening pages from URLsURLs\default protocol in Server Web NavigatorWebStepsAllH_OPENING_A_PAGE_BY_ITS_URL_SERVER_WEB_NAVIGATORContext Help FormOpening a page by its URL (Server Web Navigator)
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03 Using the Server Web Navigatorm
@01 User's Guide08 Chapter 8 Navigating the Web
Authenticated Internet server\accessing pages fromServer Web Navigator\opening pages from authenticated serverWebStepsAllH_OPENING_A_PAGE_FROM_AN_INTERNET_SERVER_REQUIRING_AUTHENTICATION_SERVER_WEB_NAVIGATORContext Help FormOpening a page from an Internet server requiring authentication (Server Web Navigator)
Personal Web Navigator\opening SSL pagesWebStepsAllH_OPENING_A_PAGE_FROM_AN_INTERNET_SERVER_THAT_USES_SSL_PERSONAL_WEB_NAVIGATORContext Help FormOpening a page from an Internet server that uses SSL (Personal Web Navigator)
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03 Using the Server Web Navigatorw
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\opening SSL pagesWeb Navigator SSL\opening pages through Server Web NavigatorWebStepsAllH_OPENING_A_PAGE_FROM_AN_INTERNET_SERVER_THAT_USES_SSL_SERVER_WEB_NAVIGATORContext Help FormOpening a page from an Internet server that uses SSL (Server Web Navigator)
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\opening pages from local replicaWebStepsAllH_OPENING_A_PAGE_FROM_A_LOCAL_REPLICA_OF_THE_SERVER_DATABASE_SERVER_WEB_NAVIGATORContext Help FormOpening a page from a local replica of the server database (Server Web Navigator)
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01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web pages\opening from Notes documentsWebAboutAllH_OPENING_A_PAGE_FROM_A_NOTES_DOCUMENTContext Help FormOpening a page from a Notes document
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01 Introduction to the Web Navigator=
@01 User's Guide08 Chapter 8 Navigating the Web
Notes workspace\opening Web pages fromSmartIcons\opening Web pages fromWeb pages\opening from Notes workspaceWebAboutAllH_OPENING_A_PAGE_FROM_A_SMARTICONContext Help FormOpening a page from an icon in the SmartIcons set
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01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web pages\opening from File menuURLs\default protocol in Server Web NavigatorURLs\default protocol in Personal Web NavigatorWebAboutAllH_OPENING_A_PAGE_FROM_FILEMENUContext Help FormOpening a page from the File menu
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03 Using the Server Web NavigatorX9
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\opening pages from Home navigatorWebStepsAllH_OPENING_A_PAGE_FROM_THE_HOME_NAVIGATOR_SERVER_WEB_NAVIGATORContext Help FormOpening a page from the Home navigator (Server Web Navigator)
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01 Introduction to the Web NavigatorH
@01 User's Guide08 Chapter 8 Navigating the Web
Quick Search dialog box\opening Web pages fromWeb pages\opening from Quick Search dialog boxWebAboutAllH_OPENING_A_PAGE_FROM_THE_QUICK_SEARCH_DIALOG_BOXContext Help FormOpening a page from the Quick Search dialog box
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\opening pages from View navigatorView pane\displaying traditional folders inWebStepsAllH_OPENING_A_PAGE_FROM_THE_VIEW_NAVIGATOR_SERVER_WEB_NAVIGATORContext Help FormOpening a page from the View navigator (Server Web Navigator)
Personal Web Navigator\opening pages from authenticated serverWebStepsAllH_OPENING_A_PAGE_THROUGH_AN_AUTHENTICATED_INTERNET_SERVER_PERSONAL_WEB_NAVIGATORContext Help FormOpening a page from an authenticated Internet server (Personal Web Navigator)
Personal Web Navigator\opening pages through authenticated proxyWebStepsAllH_OPENING_A_PAGE_THROUGH_AN_AUTHENTICATED_PROXY_PERSONAL_WEB_NAVIGATORContext Help FormOpening a page through an authenticated proxy (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Internet search bar\opening pages fromWeb pages\opening from Search barWebAboutAllH_OPENING_A_WEB_PAGE_FROM_THE_SEARCH_BARContext Help FormOpening a Web page from the Search bar
Server Web Navigator\opening pages through authenticated proxyWebStepsAllH_OPENING_A_WEB_PAGE_THROUGH_AN_AUTHENTICATED_PROXY_SERVER_WEB_NAVIGATORContext Help FormOpening a Web page through an authenticated proxy (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web NavigatorNb
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\opening latest version of pagesWebStepsAllH_OPENING_THE_LATEST_VERSION_OF_A_WEB_PAGE_PERSONAL_WEB_NAVIGATORContext Help FormOpening the latest version of a Web page (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\opening latest version of pagesWebStepsAllH_OPENING_THE_LATEST_VERSION_OF_A_WEB_PAGE_SERVER_WEB_NAVIGATORContext Help FormOpening the latest version of a Web page (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web NavigatorD
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\opening to a default pageWebStepsAllH_OPENING_TO_A_DEFAULT_WEB_PAGE_PERSONAL_WEB_NAVIGATORContext Help FormOpening the database to a default Web page (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Troubleshooting\for Server Web NavigatorServer Web Navigator\troubleshootingWebAboutAllH_PERSONAL_TROUBLESHOOTING_TIPSContext Help FormServer Web Navigator troubleshooting tips
CN=Joe Levine/OU=CAM/O=Lotus
02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\getting startedPersonal Web Navigator\configuringWebStepsAllH_QUICKSTART_USING_THE_PERSONAL_WEB_NAVIGATORContext Help FormQuickstart: Setting up the Personal Web Navigator
CN=Joe Levine/OU=CAM/O=Lotus
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\getting startedWebStepsAllH_QUICKSTART_USING_THE_SERVER_WEB_NAVIGATORContext Help FormQuickstart: Using the Server Web Navigator
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\recommending pagesWebStepsAllH_RECOMMENDING_WEB_PAGES_SERVER_WEB_NAVIGATORContext Help FormRecommending Web pages (Server Web Navigator)
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\reloading Web ToursWeb Tours\reloading in Server Web NavigatorWebStepsAllH_RELOADING_A_WEB_TOUR_SERVER_WEB_NAVIGATORContext Help FormReloading a Web Tour (Server Web Navigator)
Personal Web Navigator\renamingWebStepsAllH_RENAMING_THE_PERSONAL_WEB_NAVIGATOR_DATABASEContext Help FormRenaming the Personal Web Navigator database file name
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\retrieving multiple pages at the same timeWebStepsAllH_RETRIEVING_MULTIPLE_PAGES_AT_THE_SAME_TIME_PERSONAL_WEB_NAVIGATORContext Help FormRetrieving multiple pages at the same time (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\retrieving multiple pages at the same timeWebStepsAllH_RETRIEVING_MULTIPLE_PAGES_AT_THE_SAME_TIME_SERVER_WEB_NAVIGATORContext Help FormRetrieving multiple pages at the same time (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\saving pages in any folderWebStepsAllH_SAVING_A_PAGE_IN_ANY_FOLDER_PERSONAL_WEB_NAVIGATORContext Help FormSaving a page in any folder (Personal Web Navigator)
Personal Web Navigator\saving pages in All Bookmarks viewBookmarksWebStepsAllH_SAVING_A_PAGE_IN_YOUR_BOOKMARKS_FOLDER_PERSONAL_WEB_NAVIGATORContext Help FormSaving a page in your "All Bookmarks" view (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Saving\Web pagesKeep page\using with Web NavigatorWebAboutAllH_SAVING_SELECTED_PAGES_WHILE_BROWSING_(PERSONAL_WEB_NAVIGATOR)Context Help FormSaving selected pages while browsing (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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03 Using the Server Web Navigator/
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\saving pages in private foldersWebStepsAllH_SAVING_WEB_PAGES_IN_PRIVATE_FOLDERS_SERVER_WEB_NAVIGATORContext Help FormSaving Web pages in private folders (Server Web Navigator)
Server Web Navigator\saving pages in Bookmarks folderBookmarksWebStepsAllH_SAVING_WEB_PAGES_IN_YOUR_BOOKMARKS_FOLDER_SERVER_WEB_NAVIGATORContext Help FormSaving Web pages in your Bookmarks folder (Server Web Navigator)
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\saving pages in Mail databaseWebStepsAllH_SAVING_WEB_PAGES_IN_YOUR_PERSONAL_MAIL_DATABASE_SERVER_WEB_NAVIGATORContext Help FormSaving Web pages in your personal Mail database (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\searching indexed pagesWebStepsAllH_SEARCHING_INDEXED_WEB_PAGES_SERVER_WEB_NAVIGATORContext Help FormSearching indexed Web pages (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\searching the database viewsWebStepsAllH_SEARCHING_ON_CATEGORIES_AND_TITLES_IN_THE_VIEW_PERSONAL_WEB_NAVIGATORContext Help FormSearching on categories and titles in the database (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigator_
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\searching indexed pagesWebStepsAllH_SEARCHING_ON_INDEXED_WEB_PAGES_PERSONAL_WEB_NAVIGATORContext Help FormSearching indexed Web pages (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
######
03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\searching pages in databaseWebStepsAllH_SEARCHING_ON_PAGES_IN_THE_DATABASE_SERVER_WEB_NAVIGATORContext Help FormSearching text within pages in the database (Server Web Navigator)
Personal Web Navigator\searching pages in databaseWebStepsAllH_SEARCHING_ON_TEXT_WITHIN_THE_DOCUMENTS_IN_THE_DATABASE_PERSONAL_WEB_NAVIGATORContext Help FormSearching text within pages in the database (Personal Web Navigator)
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\searching titles in databaseWebStepsAllH_SEARCHING_ON_TITLES_IN_THE_DATABASE_SERVER_WEB_NAVIGATORContext Help FormSearching on categories and titles in the database (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web NavigatorDio
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\searching using search enginesWebStepsAllH_SEARCHING_USING_INTERNET_SEARCH_ENGINES_PERSONAL_WEB_NAVIGATORContext Help FormSearching using Internet search engines (Personal Web Navigator)
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\setting cache optionsCache\settings for Personal Web NavigatorWebStepsAllH_SETTING_CACHE_OPTIONS_PERSONAL_WEB_NAVIGATORContext Help FormSetting cache options (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigatorw
@01 User's Guide08 Chapter 8 Navigating the Web
Sharing\Web pages with the Personal Web NavigatorCollaborating\using the Personal Web NavigatorCopying\Web page to InterNotes serverPersonal Web Navigator\sharing pagesWebStepsAllH_SHARING_WEB_PAGES_WITH_COWORKERS_PERSONAL_WEB_NAVIGATORContext Help FormSharing Web pages with coworkers (Personal Web Navigator)
Personal Web Navigator\specifying multiple Web retrievalsWebStepsAllH_SPECIFYING_MULTIPLE_WEB_RETRIEVALS_PERSONAL_WEB_NAVIGATORContext Help FormSpecifying multiple Web retrievals (Personal Web Navigator)
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
System requirements\for Personal Web NavigatorPersonal Web Navigator\system requirements forWebAboutAllH_SYSTEM_REQUIREMENTS_PERSONAL_WEB_NAVIGATORContext Help FormSystem requirements (Personal Web Navigator)
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02 Using the Personal Web Navigator%
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\using action bar buttonsInternet Explorer\menuInternet Explorer\propertiesWebStepsAllH_USING_ACTIONS_BUTTONSContext Help FormUsing action bar buttons
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\searching using search enginesWebStepsAllH_USING_INTERNET_SEARCH_ENGINES_SERVER_WEB_NAVIGATORContext Help FormSearching using Internet search engines (Server Web Navigator)
Home navigator\usingServer Web Navigator\using Home navigatorWebStepsAllH_USING_THE_HOME_NAVIGATORContext Help FormUsing the Home navigator
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Java applets\using Java consoleTroubleshooting\Java appletsWebAboutAllH_USING_THE_JAVA_CONSOLE_PERSONAL_WEB_NAVIGATORContext Help FormWhy aren't Java applets running in the Web Navigator?
Personal Web Navigator\usingWebWays ToAllH_USING_THE_PERSONAL_WEB_NAVIGATORContext Help FormWays to use the Personal Web Navigator
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\usingWebStepsAllH_USING_THE_PERSONAL_WEB_NAVIGATOR_OVERVIEWContext Help FormUsing the Personal Web Navigator
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Troubleshooting\for Personal Web NavigatorPersonal Web Navigator\troubleshootingWebAboutAllH_USING_THE_PERSONAL_WEB_NAVIGATOR_TROUBLESHOOTING_TIPSContext Help FormPersonal Web Navigator troubleshooting tips
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\using the viewsWebStepsAllH_USING_THE_PERSONAL_WEB_NAVIGATOR_VIEWSContext Help FormUsing the Personal Web Navigator views
CN=Joe Levine/OU=CAM/O=Lotus
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\using Sampler iconsWebStepsAllH_USING_THE_SAMPLER_ICONSContext Help FormUsing the Sampler icons
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03 Using the Server Web NavigatorV
@01 User's Guide08 Chapter 8 Navigating the Web
View navigator\using in Server Web NavigatorServer Web Navigator\using View navigatorWebStepsAllH_USING_THE_VIEW_NAVIGATORContext Help FormUsing the View navigator
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\viewing HTML sourceHTML\viewing sourceWebStepsAllH_VIEWING_HTMLSOURCE_PERSONALContext Help FormViewing the HTML source of a Web page (Personal Web Navigator)
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\viewing the HTML sourceWebStepsAllH_VIEWING_HTMLSOURCE_SERVERContext Help FormViewing the HTML source of a Web page (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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03 Using the Server Web NavigatorX9
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\viewing recommendationsWebStepsAllH_VIEWING_RECOMMENDATIONS_SERVER_WEB_NAVIGATORContext Help FormViewing recommendations (Server Web Navigator)
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02 Using the Personal Web Navigator333333
@333333
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\configuringWebWays ToAllH_WAYS_TO_CONFIGURE_THE_PERSONAL_WEB_NAVIGATORContext Help FormWays to configure the Personal Web Navigator
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigatorh
@01 User's Guide08 Chapter 8 Navigating the Web
Web Navigator SSL\setting up for Personal Web NavigatorWebWays ToAllH_WAYS_TO_ENABLE_ACCESS_OF_SSL_WEB_PAGES_FROM_AN_INTERNET_SERVER_PERSONAL_WEB_NAVIGATORContext Help FormWays to enable access of SSL Web pages from an Internet server (Personal Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigator33333
@33333
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\viewing Java appletsJava applets\enabling in Personal Web NavigatorWebStepsAllH_WAYS_TO_ENABLE_JAVA_APPLETS_PERSONAL_WEB_NAVIGATORContext Help FormOpening a page that has Java applets (Personal Web Navigator)
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\viewing Java appletsJava applets\enabling in Server Web NavigatorWebStepsAllH_WAYS_TO_ENABLE_JAVA_APPLETS_SERVER_WEB_NAVIGATORContext Help FormOpening a page that has Java applets (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\managing size ofURLs\reducing Web page toDeleting\Web pagesWebStepsAllH_WAYS_TO_MANAGE_THE_SIZE_OF_THE_DATABASE_PERSONAL_WEB_NAVIGATORContext Help FormManaging the size of the database (Personal Web Navigator)
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01 Introduction to the Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Web pages\opening outside of Web NavigatorURLs\creating Notes hotspots fromURLs\appearance of in Notes databasesWebWays ToAllH_WAYS_TO_OPEN_WEB_PAGES_FROM_OUTSIDE_THE_WEB_NAVIGATOR_DATABASEContext Help FormAbout browsing from other Notes databases
Personal Web Navigator\opening Web pagesWeb pages\opening in Personal Web NavigatorRetrieving\Web pagesWebStepsAllH_WAYS_TO_OPEN_WEB_PAGES_PERSONAL_WEB_NAVIGATORContext Help FormOpening Web pages (Personal Web Navigator)
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VCn2+$
03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\opening Web pagesWeb pages\opening in Server Web NavigatorWebStepsAllH_WAYS_TO_OPEN_WEB_PAGES_SERVER_WEB_NAVIGATORContext Help FormOpening Web pages (Server Web Navigator)
Recommending pages\description ofWebStepsAllH_WAYS_TO_RECOMMEND_WEB_PAGES_TO_COWORKERS_SERVER_WEB_NAVIGATORContext Help FormRecommending Web pages to coworkers (Server Web Navigator)
Server Web Navigator\saving pagesWebStepsAllH_WAYS_TO_SAVE_AND_FORWARD_WEB_PAGES_SERVER_WEB_NAVIGATORContext Help FormSaving and forwarding Web pages (Server Web Navigator)
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\saving pagesWebStepsAllH_WAYS_TO_SAVE_WEB_PAGES_PERSONAL_WEB_NAVIGATORContext Help FormSaving Web pages (Personal Web Navigator)
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02 Using the Personal Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\searching for informationWebStepsAllH_WAYS_TO_SEARCH_THE_WEB_PERSONAL_WEB_NAVIGATORContext Help FormSearching the Web (Personal Web Navigator)
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03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
Server Web Navigator\searching for informationWebStepsAllH_WAYS_TO_SEARCH_THE_WEB_SERVER_WEB_NAVIGATORContext Help FormSearching the Web (Server Web Navigator)
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02 Using the Personal Web Navigator/
@01 User's Guide08 Chapter 8 Navigating the Web
Personal Web Navigator\Page Minder agentPage Minder agent\usingAgents\Page MinderLOG.NSF\for Personal Web NavigatorALOG.NSF\for Personal Web NavigatorPersonal Web Navigator\LOG.NSFWebStepsAllH_WAYS_TO_USE_PAGE_MINDER_KEEPING_TRACK_OF_CHANGES_TO_WEB_PAGES_PERSONAL_WEB_NAVIGATORContext Help FormUsing Page Minder: Keeping track of changes to Web pages (Personal Web Navigator)
You can browse Web pages of people who have Person documents in your Personal Address Book. Notes retrieves the page listed in the Web page field in the Person document.
1. Open your Personal Address Book.
2. Switch to the Business Cards or By Category view.
3. Select the name of the person whose Web site you want to visit.
4. Click Visit Web Site.
If you do not have the person's Web site listed in the Person document, clicking Visit Web Site displays a message.
See related topics
Click here to see this topic
About browsing from other Notes databases
Click here to see this topic
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As you are retrieving Web pages off the Internet, you may decide to cancel the retrieval before it finishes. To cancel the retrieval of the Web page, do one of the following:d
Click the spinning graphic in the search bar
Press ESCM
If you are using Notes Web Navigator with Internet Explorer, click the Stop icon in the action bar.
If you click the spinning graphic or press ESC, Notes closes the current document and you lose your browse history. To cancel the retrieval of a Web page and retain the browse history, click the Stop icon.
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As you are retrieving Web pages off the Internet, you may decide to cancel the retrieval before it finishes. To cancel the retrieval of the Web page, do one of the following:
Click the spinning globe, or
Press ESC
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This chapter tells how to use the Personal Web Navigator and Server Web Navigator to explore the World Wide Web.
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This chapter tells how to install and configure the Personal Web Navigator for workstation-based Web browsing.
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You can set up the Web Navigator to connect to the Internet through either an HTTP or a SOCKS proxy server instead of connecting directly to the Internet through an Internet Service Provider. If you don't specify a proxy, you can only access the Internet if you have a direct Internet connection. Ask your administrator if you have a proxy and what its name or IP address is, and then specify these proxy settings:
1.
Edit a Location document in your Personal Address Book.
2. In the Web proxy field in the Basics section, enter the name or IP address of the proxy and the port; for example, proxy.company.com:8080 or 222.333.44.555:8080.
3. (Optional) Click the button next to the Web proxy field to enter more specific proxy settings:s
HTTP -- Enter the name or IP address of the proxy and the port to access HTTP pages. Select the "Use same proxy for Internet protocols" field if you want Notes to use the same HTTP proxy for FTP, Gopher, and SSL Security. (See the following table for how this field works in conjunction with other proxy fields.)
FTP -- Enter the name or IP address of the proxy and the port to access FTP pages.
Gopher -- Enter the name or IP address of the proxy and the port to go through for Gopher pages through the proxy.
SSL Security -- Enter the name or IP address of the proxy and the port you want to go through for pages on Internet servers using SSL. (See the following table for how this field works in conjunction with other proxy fields.)
Notes RPC -- This field is used for all Notes-to-Notes communication over the Internet; for example, if you want to connect to a Domino server over the Internet.
(See the following table for how this field works in conjunction with other proxy fields.)
SOCKS -- Enter the name or IP address of the proxy and the port. (See the following table for how this field works in conjunction with other proxy fields.)
No proxy for these hosts and domains -- You can bypass the proxy to access certain domains on the Internet (or to access your internal intranet domain). Enter the names of the hosts and domains you want to access without going through the proxy. (You cannot use the IP address in this field; you must use the name.) Separate multiple entries with commas or carriage returns. You can use wildcard (*) characters; for example, *.lotus.com or www.*.com.
4. Exit and save your changes.
Note
If you are using Notes Web Navigator with Internet Explorer, the changes you make in the Location document are synchronized with the Internet Explorer software. The changes take effect if you use Internet Explorer apart from Notes.a
Which proxy Notes uses
The following table shows which proxy Notes uses if you enter values in both fields.
If you enter values for both of these fields:,
Notes uses this proxy:
Notes RPC
SOCKS
Notes RPC
SSL Security
SOCKS
SSL Security
HTTP
SOCKS
SOCKSo
See related topics
Click here to see this topic
About SSL-protected Web pagesF
Click here to see this topic
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You can control the Web Retriever messages that Notes sends to your LOG.NSF.
1. Open your Personal Address Book.
2. Edit your Location document.
3. In the Advanced section, in the Retriever log level field, select the keyword for the message level. Select None to send no messages; Terse to send minimal messages; and Verbose to send all messages to your LOG.NSF. The default is None.
This setting also controls the messages sent to the Agent Log (ALOG.NSF) created by the Page Minder and Web Ahead agents.s
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To create a Web Tour:d
1. Browse the Web and open as many Web pages as you want in your Web Tour. As you browse, Notes creates a history list of Web pages. (A history list is the saved listing of pages you open from the same window in the Web Navigator.)
2. Choose Actions - History or click the History button.
3. In the History dialog box, click Save to create the Web Tour document.
4. In the Web Tour document, enter the title of your new tour.
5. (Optional) Edit the contents of the document. For example, you may want to change the order of the URLs. Each URL entry in a Web Tour document is comprised of two lines: the first line is the title of the URL and the second line is the actual URL.
6. (Optional) In the Comments field, enter the description of the tour.t
7. Press ESC and click Yes in the confirmation dialog box to save the document.o
See related topics
Click here to see this topic
About using Notes to browse the Web
Click here to see this topic
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You can search a specific Internet server for information pertaining to a specific topic. The following steps describe how to create an icon that searches the Yahoo and SEC Internet servers for the word IBM
1. Choose File - Tools - SmartIcons.
2. In the box above the second column of icons, select the SmartIcons set in which you want to include your new icon.
3. Click Edit icon and select one of the custom icons.
4. Enter a brief description for the icon, such as IBM Search.
5. Click Formula and enter this formula for the icon:
You can create an icon to search a specific Internet server for information that you supply in a dialog box. The following steps describe how to create an icon that lets you search the SEC Internet server.
1. Choose File - Tools - SmartIcons.
2. In the box above the second column of icons, select the SmartIcons set in which you want to include your new icon.
3. Click Edit icon and select one of the custom icons.
4. Enter a brief description for the icon, such as SEC Search.
5. Click Formula and enter this formula for the icon:i
search_string:=@prompt([okcanceledit];"Search Criteria";"Please enter an SEC search string:";"");p
Use the Delete button on the action bar to delete the Web page and the files associated with that page, such as .GIF and .JPEG files, stored in the File Archive view.
1. Switch to the All Pages view.
2. Select the Web pages that you want to delete.
3. Click the Delete button in the action bar.t
4. Click OK.
Note
If you use the DEL key to delete Web pages, Notes deletes only the Web page without deleting any of the files associated with that page. This may use extra disk space.B
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Once you add the certificate to your Personal Address Book, you can access pages from that Web server and know that their identity is accurate. You can see the certificate in the Server - Internet Certifiers view in the Internet Cross Certificates category.e
If you are using the Notes Web Navigator with Internet Explorer, you must add a certificate to both the Personal Address Book and the Internet Properties box.s
If you add a certificate from a CA, you do not need to enable Notes to accept SSL site certificates. By not enabling Notes to accept SSL site certificates, you create an optimal secure environment by only allowing access to servers with which you share a certificate.
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When you forward a Web page to someone, Notes forwards only the body of the Web page -- Notes does not forward other fields.
If you are using the Notes Web Navigator with Internet Explorer and you forward a page to someone, Notes converts the Internet Explorer object into rich text and some features may be lost. Notes converts the page even if the user to whom you are sending the page is using the Notes Web Navigator with Internet Explorer.r
The following Internet Explorer features are not converted into rich text:
Frames
Javascript
A URL that uses the FILE protocol
Cookiese
Anchorsx
Some table features, such as nested tables
To ensure all features are forwarded with the page, forward the URL instead of the page.
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If you are using the Notes Web Navigator, you can control the level of access that hosts running Java applets have to your system by specifying the level of access on a host-by-host basis. This access control works well for a corporate intranet where you want to allow open access to internal hosts while limiting access to external hosts.
Note
You cannot specify the level of access if you are using the Notes Web Navigator with Internet Explorer.n
The defaults set in the Java applet security section allow all hosts to run Java applets on your system. However, regardless of what settings you choose in the Java applet security section, Notes does not permit any host access to any of your system resources (files, environment variables, password files, and so on).
To provide greater control on a host-by-host basis:-
1. Open the Location document in your Personal Address Book.
2. Go to the Java Applet Security section in the Advanced section.
3. In that section, fill out these fields:
Trusted hosts -- Enter the IP address or domain name of hosts that you trust for loading Java applets on your computer; for example, www.ibm.com. You can specify wildcards; for example, 123.45.678.* or *.ibm.com. (Note that in cases where host names map to multiple IP addresses or vice versa, a host you think is trusted may not be recognized as trusted.)
Caution
If you leave this field blank, the network access you specify in the "Network access for untrusted hosts" is in effect for all hosts.
Network access for trusted hosts -- This field determines what level of network access the hosts you entered in the Trusted hosts field have. "Disable Java" means the trusted host cannot run applets on your system. "No access allowed" means the trusted host can run an applet on your system, but cannot make network HTTP connections on any host. "Allow access to any originating host" means that the applet can make network HTTP connections on the host where the applet was retrieved. "Allow access to any trusted host" means that the applet can make network HTTP connections only on trusted hosts. "Allow access to any host" means the applet can make network HTTP connections on any host. The default is "Allow access to any trusted host."
Network access for untrusted hosts -- This field determines what level of access the hosts you did
not
specify in the "Trusted hosts" field have on your computer. "Disable Java" means untrusted hosts cannot run applets on your system. "No access allowed" means untrusted hosts can run applets, but cannot make network HTTP connections on any host. "Allow access to any originating host" means that the applet can make network HTTP connections only on the host where the applet was retrieved. The default is "Allow access only to originating host."
Trust HTTP Proxy -- Use this field only if you have specified that Java applets should run through a proxy (by entering a proxy in the HTTP proxy in the Web proxy field in your Location document). Choose Yes in this field if you cannot run an applet because your local machine is not able to resolve the host name and you want to trust your proxy to perform the resolution for you. The default is No.
4. Exit and save your changes.
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To control the level of access that hosts running Java applets have to your system, you can specify the level of access on a host-by-host basis. This access control works especially well for a corporate intranet where you want to allow open access to internal hosts while limiting access to external hosts.
The defaults set in the Java applet security section allow all hosts to run Java applets on your system. However, regardless of what settings you choose in the Java applet security section, Notes does not permit any host access to any of your system resources (files, environment variables, password files, and so on).
To provide greater control on a host-by-host basis:
1. Open the Location document in your Personal Address Book.
2. Go to the Java Applet Security section in the Advanced section.
3. In that section, fill out these fields:
Trusted hosts -- Enter the IP address or domain name of hosts that you trust for loading Java applets on your computer; for example, www.ibm.com. You can specify wildcards; for example, 123.45.678.* or *.ibm.com. (Note that in cases where host names map to multiple IP addresses or vice versa, a host you think is trusted may not be recognized as trusted.)
Caution@
If you leave this field blank, the network access you specify in the "Network access for untrusted hosts" is in effect for all hosts.
Network access for trusted hosts -- This field determines what level of network access the hosts you entered in the Trusted hosts field will have. "Disable Java" means the trusted host cannot run applets on your system. "No access allowed" means the trusted host can run an applet on your system, but cannot make network HTTP connections on any host. "Allow access to any originating host" means that the applet can make network HTTP connections on the host where the applet was retrieved. "Allow access to any trusted host" means that the applet can make network HTTP connections only on trusted hosts. "Allow access to any host" means the applet can make network HTTP connections on any host. The default is "Allow access to any trusted host".
Network access for untrusted hosts -- This field determines what level of access the hosts you did
not
specify in the "Trusted hosts" field will have on your computer. "Disable Java" means untrusted hosts cannot run applets on your system. "No access allowed" means untrusted hosts can run applets, but cannot make network HTTP connections on any host. "Allow access to any originating host" means that the applet can make network HTTP connections only on the host where the applet was retrieved. The default is "Allow access only to originating host".
Trust HTTP Proxy -- Use this field only if you have specified that Java applets should run through a proxy (by entering a proxy in the HTTP proxy in the Web proxy field in your Location document). Choose Yes in this field if you cannot run an applet because your local machine is not able to resolve the host name and you want to trust your proxy to perform the resolution for you. The default is No.
4. Exit and save your changes.
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You can set a Notes startup option to open a specific database when you start Notes. You can choose the Personal Web Navigator as your default startup database by choosing File - Tools - User Preferences, clicking the Startup database button, and choosing the Personal Web Navigator database. Then, if you have set your Personal Web Navigator to open to a default Web page, Notes opens to that page each time you start Notes.
If you are using the Notes Web Navigator with Internet Explorer, the changes you make to the default home page in Internet Options are synchronized with the Internet Explorer software. The changes take effect if you use Internet Explorer separately from Notes.
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When you use full text search on pages retrieved with the Notes Web Navigator with Internet Explorer, Notes cannot search for text that appears on the page using the following features:
Frames
Javascript
Some table features, such as nested tables
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If it does not already exist, Notes creates the Personal Web Navigator database (PERWEB.NSF) in your Notes data directory during Notes Setup.
If you make a change to the following settings in Notes, the change takes effect in Internet Explorer:
Start page
Search page
Enable Java appletsP
Proxy settings
Note
When you install Notes for the first time and you have Internet Explorer already installed on your system, the Install program imports the existing Internet Explorer proxy setting into the Notes Location document.
If you make a change to the settings using Internet Explorer without Notes, the change does not take effect within the Personal Web Navigator unless the setting you change is not set in Notes.
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Notes automatically enters your mail server and the WEB.NSF file as your InterNotes server and database. Change these options if your mail server is not set up as an InterNotes server or if you want to share your Web pages with another Server Web Navigator database.
For more information, see your Notes administrator.
If you are using the Notes Web Navigator with Internet Explorer and you copy a page to a shared Web Navigator database, Notes converts the Internet Explorer object into rich text. Some features that Notes cannot convert may be lost.
The following Internet Explorer features are not converted into rich text:
Frames
Javascript
URL links that use the FILE protocol
Cookiesa
Anchors
Some table features, such as nested tables
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To be able to access Internet servers with which you do not share a certificate, you need to enable Notes to accept SSL certificates.
1. Open your Personal Address Book and open the Location document.
2. Go to the Web Retriever Configuration section.
3. Choose Yes in the "Accept SSL Site Certificates" field.
4. If you are using the Notes Web Navigator with Internet Explorer, open the Personal Web Navigator database, choose Actions - Internet Properties, and select a certificate setting.d
For information on accepting SSL certificates, see the Internet Explorer Help system.C
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About enabling Notes to accept SSL certificates (Personal Web Navigator)
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Ways to enable access of SSL Web pages from an Internet server (Personal Web Navigator)
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1. Open the Web page you want to forward.
2. Click the Forward button.
3. Select "Forward only the URL" and click OK.
4. Enter the names of the recipients in the mail message and enter any other comments you want to send to the recipients.
5. Send the message.
For information on sending mail messages, see "Ways to send a message" in online Help.
TipP
Another way to send the URL of a Web page is to select the page in the view, choose Edit - Copy as Link - Document Link, and then choose Edit - Paste to paste the URL into the rich-text field of a Notes mail message (or any Notes document).
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1. Open the Web page you want to forward.
2. Click the Forward button.
3. Select "Forward the page" and click OK.
4. Enter the names of the recipients in the mail message and enter any other comments you want to send to the recipients.n
5. Send the message.
For information on sending mail messages, see "Ways to send a message" in online Help.
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To forward a Web page to another user:
1. Open the page you want to forward.
2. Click Forward at the top of the page.
3. Address the mail message and send it to the desired users.
A quick way to send the URL of a Web page to another user is to select the page in the view, choose Edit - Copy as Link - Document Link, and then choose Edit - Paste to paste the URL into the rich-text field of a Notes mail message (or any Notes document). Notes creates a URL hotspot out of the URL text when the document is opened.k
Note
When you forward a Web page to someone, only the body of the Web page gets forwarded -- no other fields are forwarded.
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For best performance and to handle the potentially large size of the Web Navigator database, we recommend that you have a 500MB disk drive. For other hardware requirements and guidelines, see the
Install Guide
If you are using the Notes Web Navigator with Internet Explorer, you must also install the Internet Explorer software version 3.0 or later, which is included in the Notes package on a separate CD from the Notes software.
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Network requirements (Personal Web Navigator)
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System requirements (Personal Web Navigator)
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You can import bookmarks from either Microsoft Internet Explorer or Netscape Navigator into your "Favorites" folder and "All Bookmarks" view in the Personal Web Navigator.n
Microsoft Internet Explorer
1. Open the Personal Web Navigator and choose Actions - Import Microsoft Favorites.
2. In the Import Favorite dialog box, enter the directory name for your Microsoft Favorites. For example, enter c:\win95\profiles\
username
\favorites.
3. Click OK.
Notes imports your top-level Microsoft bookmarks into your Personal Web Navigator Favorites folder and All Bookmarks view.
Netscape Navigator
1. Open the Personal Web Navigator and choose Actions - Import Navigator Bookmarks.t
2. In the Import Bookmark dialog box, enter the file name of your Netscape bookmarks. For example, enter c:\netscape\navigator\bookmark.htm. (You can click the Browse button to locate your bookmarks file also.)
3. Click OK.
Notes imports your entire Netscape bookmarks file into your Personal Web Navigator Favorites folder and All Bookmarks view.
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Saving a page in your "All Bookmarks" view (Personal Web Navigator)
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To display images after the page has loaded in the Personal Web Navigator:
1. If you are using the Notes Web Navigator, do the following:
Select the Personal Web Navigator and choose File - Database - Properties.
Click the Basics tab and verify that "Display images after loading" is checked.
2. (Optional) If you are using the Notes Web Navigator and "Display images after loading" is checked, you can specify whether you want images displayed automatically or only when you click them after the page is loaded, by doing the following:
Edit your current Location document.
Go to the Load images field in the Advanced section. Choose Always to display images automatically after the page is loaded. Choose On request to display images one-by-one as you click them.
Exit and save your changes.m
3. If you are using the Notes Web Navigator with Internet Explorer, do the following:a
Choose Actions - Internet Properties in a view or page in the Personal Web Navigator database.
On the General tab, deselect "Show pictures."o
Notes displays images only after you click them after the page is loaded.
Note
When you display images after loading with the Notes Web Navigator, Notes stores all the objects on each newly retrieved page as separate documents in the database. You can view these documents in the House Cleaning view.
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To display images after the page has loaded in the Server Web Navigator:
1. Select the Server Web Navigator and choose File - Database - Properties.
2. Click the Basics tab and verify that "Display images after loading" is checked.
3. (Optional) If "Display images after loading" is checked, you can specify whether you want images displayed automatically or only when you click them after the page is loaded:
Edit your current Location document.
Go to the Load images field in the Advanced section. Choose Always to display images automatically after the page is loaded. Choose On request to display images one-by-one as you click them._
Exit and save your changes.
Note
While the "Display images after loading" is checked, Notes stores all the objects on each newly retrieved page as separate documents in the database. You can view these documents in the File Archive view.
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Notes Web Navigator
If you are using the Notes Web Navigator, you can change visual attributes on Web pages that you retrieve.
1.
Choose Actions - Internet Options.
2. Go to the Presentation Preferences section.
3. Specify font and size settings:
Anchors -- Specifies the way you want the URLs on Web pages to appear. The default is Underline/Blue.
Body text -- Specifies the font and size of the remaining text not defined within the rest of this Presentation Preferences section. The default is Times 10. (The rest of the font fields in this Presentation Preferences section use the font size specified in this field.)
Fixed -- Specifies the font for text within the <CODE>, <SAMPLE>, <KBD>, and <TT> tags. The default is Courier.
Plain -- Specifies the font for text within the <PLAINTEXT>, <PRE>, and <EXAMPLE> tags. The default is Courier.
Address -- Specifies the font for text within the <ADDRESS> tag. The default is Times.
Listing -- Specifies the font for text within the <LISTING> tag. The default is Courier.
4. Exit and save your changes.
Notes Web Navigator with Internet Explorer
If you are using the Notes Web Navigator with Internet Explorer, you can change visual attributes on Web pages that you retrieve.
1. Choose Actions - Internet Properties in the Personal Web Navigator database.
2.
Do one or more of the following:
To change the color of text or background, select a color in the Color field.
To change the display of links, select an option in the Links field.
To change the font display, click Font Settings and specify a font.
3. Click OK.
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Before connecting your Notes workstation to the Web, you must have the following network connections:
An Internet connection through:e
A leased-line connection to an Internet Service Provider
A dial-up modem connection to an Internet Service Provider
A network connection to a proxy Web server that connects to an Internet Service Provider
Note
Contact one of the many Internet Service Providers in your area for information on obtaining an account that gives you Web access.
TCP/IP on the Notes workstation (see m
Lotus Domino 4.6 Configuring the Domino Network
for information on specific networks and protocols)
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To open a Web page if you already know its URL, enter the URL in the Open URL dialog box.
1. Display the Open URL dialog box in one of the following ways:
From the File menu, choose Open URL.
From the Notes workspace, click the Open URL icon in the SmartIcons set.
2. Enter the URL and click OK.
The default URL protocol the Web Navigator uses is
http://
, so you can enter www.ibm.com and the Web Navigator assumes http://www.ibm.com/.
3. If you are using the Notes Web Navigator with Internet Explorer and you are not saving pages in the Web Navigator database automatically, click Keep Page to save the page in the Web Navigator database.
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Opening Web pages (Personal Web Navigator)
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As you become more familiar with the Web, you will also become familiar with locating Web pages by their URLs. If you know the URL of a Web page you can enter it directly in the Open URL dialog box.
To open a Web page if you know its URL:
1. Open the Open URL dialog box in one of the following ways:
From the Home navigator, click the Open URL icon.
From a Web page, click the Open button.@
From the File menu, choose Open URL.
From the Notes workspace, click the Open URL icon in the SmartIcons set.
2. Enter the URL and click OK.
Tipi
The default URL protocol for the Web Navigator is
http://
, so you can enter www.ibm.com and the Web Navigator assumes http://www.ibm.com/.
When you open a page by its URL, you can force the Web Navigator to retrieve the page from its Internet server whether or not it is in the database already by selecting the "Reload from Internet server" checkbox. This is useful when you know that the page has changed recently and the page stored in the database is outdated.
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Opening a page from an icon in the SmartIcons set
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Some Internet servers require that you authenticate who you are before you can access any of their pages. The first time you attempt to open a page on an authenticated Internet server, that server will provide instructions on how you can obtain a username and password for that server. In most cases, the Internet servers will then send your username and password to you in an e-mail message. The next time you attempt to open a page on that server, you provide your username and password, as follows:l
Note
You only need to enter your username and password for each Internet server once per Notes session.
As soon as the Internet server authenticates who you are, you will be able to open its Web pages. Notes uses your public key to encrypt each page you open from that server and stores the pages in a private folder named after your user name. Notes uses this private folder to hold any other documents you access from authenticated Internet servers. You can open these encrypted private pages at any time by choosing View - Show Folders and opening your private username folder.u
Caution
Your system administrator may be running agents that purge pages in the database, including the pages in your private folders. Check with your system administrator to find out if the agents have been configured to allow deletion of private pages.v
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Before you submit private information to Web pages on Internet servers that use SSL (
https://protocol
), you should:
Understand the basics about SSL
Understand how to access SSL Web pages in the most secure way
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About SSL-protected Web pages
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Before you submit private information to Web pages on Internet servers that use SSL (
https://protocol
), be sure you understand the basics about SSL. Then, opening pages from an Internet server using SSL is the same as opening other Web pages.
TipP
If you are unable to load an SSL page, talk to your administrator to find out if you can access pages from servers with which you don't share a certificate.
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You can create a local replica of the server database and open pages from there. This comes in handy when you want to read Web pages while you are on the road. If you create a local replica and replicate the database right before you disconnect your computer, you will have a "local cache" of the latest Web pages inside your database.y
Keep in mind that when you change to your new location, you will be able to open pages inside the database, but you will not be able to retrieve new pages from the Internet. You can use the Open URL icon in the SmartIcons set to open pages that already exist in the database.
To create a local replica and open pages from there:
1. Create a local replica of the Web Navigator server database.
2. In your Personal Address Book, create a Location document that specifies "no retrievals" in the Retrieve/open pages field.
3. Open the replica database and open any of the pages inside it.
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You can open a Web page from any Notes document (such as a mail message) that contains a URL. Notes creates hotspots from URL text found in any rich-text field. When you click the URL, Notes automatically displays the Web page.
1. Choose File - Tools - User Preferences and click Basics.
2. In the Advanced options section, be sure that the "Make Internet URLs into Hotspots" is selected.
Note
Notes opens the page in either the Server or Personal Web Navigator database based on how you fill out the "Retrieve/open pages" field in the Location document in your Personal Address Book. If you leave this field blank, Notes checks the InterNotes server field in the Server document of your Home/Mail server.c
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You can use the Open URL icon to open a Web page directly from your workspace instead of from the Web Navigator databases.
1. Choose File - Tools - SmartIcons.
2. In the box above the second column of icons, select the SmartIcons set you want to modify.
3. Select the Open URL icon and click Edit Icon.
en a Web page fr
otes dIndent
. Note
s hotspots from
found in PrintI
4. In the Edit SmartIcons dialog box, click Formula and enter one of the following formulas:
@URLOpen -- to display the Open URL dialog box where you can enter the URL of the Web page
@URLOpen ("o
URLb
") -- to open the particular Web page you enter in place of
; for example,
@URLOpen("http://www.ibm.com/")
5. Exit and save your changes.
For more information on SmartIcons, see Notes Release 4.6 Help.
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You can open Web pages from the File menu in Notes.
1. Choose File - Open URL.
2. In the Open URL dialog box, enter the URL of the Web page; for example, http://www.ibm.com/.F
The default URL protocol for the Web Navigator is
http://
, so you can enter www.lotus.com and Notes assumes http://www.lotus.com/.
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As a starting point, the Home navigator provides an excellent place for you to browse the Web. You can
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use the Home navigator
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to open sampler lists of pages, open views within the database, and open pages by their URLs.
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You can open a Web page from the Quick Search dialog box from any Notes database.
1. Open a Notes database and click any document in the view pane.
2. Start typing the URL you want to open; for example, http://www.lotus.com. (Note that in this case, you must enter the entire URL, including the protocol.)
3. As you type, Notes displays a Quick Search dialog box in which you can continue typing the URL.
4. After you finish typing the URL, click OK to open the Web page.
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The database comes with a View navigator that graphically represents all the database views. To open pages from the View navigator:
1. From the Home navigator, click the Database Views icon.
2. Click any of the views in the
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View navigator
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and then double-click the page you want to open. (You can also open the preview pane so when you single-click a page, it will appear in the preview pane.)
3. To change the way pages are sorted in the views, click the column headings that show the arrows.b
Note
If you prefer displaying the traditional folders in the folder pane instead of the View navigator, click the Folders icon in the View navigator.
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Some Internet servers need you to authenticate who you are before you can access any of their pages. The first time you attempt to open a page on an authenticated Internet server, that server gives instructions on how you can obtain a username and password for that server. In most cases, the Internet server then sends you your username and password in an e-mail message. The next time you attempt to open a page on that server, you give your username and password, as follows:
Note
You only need to enter your username and password for each Internet server once for each Notes session.
As soon as the Internet server authenticates who you are, you can open its Web pages.
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Opening Web pages (Personal Web Navigator)
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Some proxy servers need you to supply a username and password before you can access the Internet through them. Ask your administrator if your proxy server requires this type of authentication. If you attempt to open a Web page and Notes displays the Proxy authentication required dialog box, enter the username and password. (You cannot go through an authenticated proxy to access Web pages from Internet servers that use SSL.)
Note
You only need to enter your username and password once for each Notes session.
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Notes comes with an additional option in the Search bar that lets you open a Web page from anywhere in Notes.
1. Open any database, including the Personal Web Navigator database.
2. Choose View - Search Bar.
3. If necesssary, click the icon to the left of the Search bar to display the Open URL icon.
4. Enter the URL and click Open.
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Some proxy servers require you to supply a username and password before you can access the Internet through them. Ask your administrator if your proxy server requires this type of authentication. If you attempt to open a Web page and Notes displays the Proxy authentication required dialog box, enter the username and password. (You cannot go through an authenticated proxy to access Web pages from Internet servers that use SSL; for example, https://www.rsa.com/netscape/.)
Note
You only need to enter your username and password once per Notes session.r
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Web page authors often update and redesign their pages. To make sure you are viewing the latest version of a Web page, you can retrieve the latest version of the page from the Internet whether that page has already been retrieved and stored in the database.
1. Force Notes to retrieve a new page as you open each page:
If you open the page by specifying its URL in the Open URL dialog box, click the "Reload from Internet server" check box.
If you open a page from one of the database views, click the Reload button at the top of the page.
2.
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Set Notes to automatically check to see if the page has changed on its Internet server as you open pages
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You can be sure that the Web Navigator is retrieving a page from the Internet when you see the spinning graphic in the search bar.
Note
Certain Web pages contain internal expiration dates. Notes deletes these pages when they have expired.
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Opening Web pages (Personal Web Navigator)
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Setting cache options (Personal Web Navigator)
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Web page authors often update and redesign their pages. To make sure you are viewing the latest version of a Web page, you can retrieve the latest version of the page from the Internet whether that page has already been retrieved and stored in the database. You can:
1. Force Notes to retrieve a new page as you open each page:
If you open the page by specifying its URL in the Open URL dialog box, click the "Reload from Internet server" check box.
If you open a page from one of the database views, click the Reload button at the top of the page.
2. E
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Set Notes to automatically check to see if the page has changed on its Internet server as you open pages.
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You can be sure that the Web Navigator is retrieving a page from the Internet when you see the spinning globe in the upper right corner of the window.
Tipi
Certain Web pages contain internal expiration dates. Notes deletes these pages when they have expired.
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You can open a default Web page each time you open the Personal Web Navigator database.
1. Open the Personal Web Navigator database.
2. Choose Actions - Internet Options.
3. In the Startup options section, check "Open home page on database open."
4. In the Home Page field, enter the URL for the Web page you want to open each time you open the Web Navigator.
Note
You must include the URL protocol, for example, http://.
5. Exit and save your changes.
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As you use the Web Navigator, you may come across some common error messages. Some of these messages are issued from the Internet server and some are issued from the Web Navigator. These are some of the common errors you may encounter when using the Web Navigator:
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Why am I getting "Service Access Denied" when I try to open certain Web pages?
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What does "Error 401" mean?
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What does "Error 403" mean?T
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What does "404 Object Not Found" mean?
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What does "Error 500" mean?
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What does "Service temporarily overloaded 502" mean?
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What does "Gateway timed out 503" mean?
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Why are some URL links on Web pages not appearing as blue, underlined links?
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Why am I not getting green underlines for URLs in Notes documents outside the Web Navigator database?c
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When I fill out a form on the Web, why am I not getting copies of my form data back?
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Why aren't Java applets running in the Web Navigator?e
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>aZo%x2$
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You can set up a Web Navigator database on your local Notes workstation to store all Web pages that you retrieve. To set up the Personal Web Navigator:h
1. Verify that you meet all the
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system requirements
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to run the Personal Web Navigator.
2. If you are using the Web Navigator with Internet Explorer and you do not have Internet Explorer installed on your workstation, install Internet Explorer version 3.0 or later. Internet Explorer is available on a separate CD in your Notes package.
3. Edit or create a new Location document in your Personal Address Book and do one of the following:
To use the Notes Web Navigator, select "Notes" and select "from Notes workstation" in the "Retrieve/open pages" field.
To use the Notes Web Navigator with Internet Explorer, select "Notes with Internet Explorer" and select "from Notes workstation" in the "Retrieve/open pages" field.
4. If you connect to the Internet through a proxy, enter the name or IP address of the proxy in the Web proxy field (in the Basics section). Ask your administrator if you are unsure about what kind of Internet connection you have.
5. Exit and save your Location document.
6. If necessary, choose your new location by clicking the location indicator on the status bar.
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q-2G-
q-2G-
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You can access Web pages through the Server Web Navigator database that resides on the InterNotes server. To start accessing Web pages through the Server Web Navigator:W
1. Verify that you meet all the system requirements to run the Server Web Navigator. (See your system administrator for more information.)
2. Edit or create a new Location document in your Personal Address Book.
Choose "from InterNotes server" in the Retrieve/open pages field to specify that retrievals will be performed by the InterNotes server and Web pages will be stored in the Server Web Navigator database.A
Enter the hierarchical name of the InterNotes server where the Server Web Navigator database resides.
If you connect to the Internet through a proxy, enter the name or IP address of the proxy in the Web proxy field (in the Basics section) so that you can open Web pages with Java applets. Ask your administrator if you are unsure about what kind of Internet connection you have.
3. Exit and save your Location document.
4. Choose File - Open URL from your Notes workspace and enter the URL for a Web page; for example, http://www.lotus.com/.i
Notes adds the Server Web Navigator database icon to your workspace and opens the Web page you specified.N
5. Done!
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To create a recommendation:
1. Open the page you want to recommend.
2. Click Recommend.
3. Fill out the dialog box by:
Clicking the button to indicate your rating for the page
Selecting a Category for how your recommendation will be categorized
Entering any additional comments about the page
4. Click OK.
The Web Navigator saves your recommendation in the database.
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To reload a Web Tour into your history list:
1. From the Home navigator, click the Database Views icon.
2. Click Web Tours in the View navigator.
3. Locate the Web Tour you want to reload.
4. Open the Web Tour document and click Load Tour.
5. After Notes loads the Web Tour, you can browse through the pages by:
Clicking Previous and Next
Clicking History and selecting a page inside the History dialog boxr
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1. Exit Notes and rename the database file name outside of Notes.
2. Start Notes and edit the Location document in your Personal Address Book.
3. In the Web Retriever Configuration section, enter the new file name of your database in the Web Navigator database field.
4. Exit and save your changes.
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You can retrieve several Web pages at the same time.
1. Verify that the Location document (in the Personal Address Book) specifies multiple retrievals in the Concurrent Retrievers field.
2. Open the Personal Web Navigator.
3. Choose Window - Cascade to see all the windows at the same time.
4. For each new retrieval you want to start, choose File - Open URL and enter the URL of a Web page. Click OK. (Notes opens a new window for each new retrieval you start if you open a page from the Open URL dialog box.)
If you are using the Notes Web Navigator with Internet Explorer, you can also open a new window when you retrieve pages. Use the "Open in new window" menu selection when you click the right mouse button while viewing a Web page or press SHIFT+Click while viewing a Web page.
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You can retrieve several Web pages at the same time.
1. Verify that the Server document (in the Public Address Book) specifies multiple retrievals in the Concurrent Retrievers field. (Ask your system administrator if you are unsure.)
2. Open the Server Web Navigator.
3. Choose Window - Cascade to see all the windows at the same time.
4. For each new retrieval you want to start, choose File - Open URL and enter the URL of a Web page. Click OK. (Notes opens a new window for each new retrieval you start if you open a page from the Open URL dialog box.)
For more information, see "Specifying Web retrieval settings" later in this chapter.
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You can save pages in folders when you view documents in the database. You can create a new folder or use the existing folders provided.
1. (Optional) Open the database and choose Create - Folder.
2. (Optional) Enter the name of the folder, select a location, and click OK.
3. In the view pane, select the page you want to save.
4. Drag and drop it onto the folder icon in the navigation pane.
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The Personal Web Navigator database contains an All Bookmarks view where you can save your favorite Web pages. The Personal Web Navigator identifies bookmarks by a world icon displayed in the view next to the page name.
1. Open the page you want to bookmark.
2. Add the page to the All Bookmarks view by clicking the Bookmark icon or choosing Actions - Bookmark.
3. If you want to add the page to a folder as well as the All Bookmarks view, select the folder. If you want to create a new subfolder, select the folder and then enter a name in the "Enter a folder name" field.
4. Click OK.
To open pages you saved in your All Bookmarks view, return to the Personal Web Navigator database view, click "All Bookmarks" in the navigation pane, and double-click the page.
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If you are using the Notes Web Navigator with Internet Explorer, you can select which pages you want to save in the Personal Web Navigator database. Manually storing pages lets you browse Web pages more quickly since Notes saves the pages in the database only at the time you specify, instead of every time Notes retrieves the page.
1. If you do not have manual storage enabled already, do the following:d
Select Actions - Internet Options.
Select "Manually store pages for disconnected use."
Exit and save the Internet Options document.
2. Browse any Web page you want.
3. When you view a page that you want to save in the Personal Web Navigator database, click Keep Page in the action button bar.
Notes saves the page in the All Pages view of the Personal Web Navigator database.
Note
If you are using the Notes Web Navigator, Notes saves every page that you browse in the Personal Web Navigator database.
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You may want to store pages in private folders other than "My Bookmarks" in the database. To create another private folder and add a page to that folder:
1. Create a new folder by choosing Create - Folder.
2. Enter the name of the folder, select a location, and click OK.
3. Choose View - Show Folders to display the traditional folders in the folder pane.
4. Drag and drop the page you want to save onto the newly created folder icon.
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Notes provides an easy way for you to save Web pages inside the Web Navigator database by creating a private folder called "My Bookmarks." You can save pages in this private folder to open again later. To save pages in your Bookmarks folder:
1. Open the page you want to save.
2. Add the page to the private folder called "My Bookmarks" in one of these ways:
From a Web page: Click Bookmarks. In the Move to Folder dialog box, select the "My Bookmarks" folder and click Add.n
From the View navigator: Drag and drop the page onto the "My Bookmarks" navigator button or folder icon.
To open pages you have saved in your Bookmarks folder, click "My Bookmarks" from the View navigator and double-click the page.
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If you want to be sure that your saved pages will not be purged by any cleanup agents run by your system administrator, create a folder in your personal Mail database and save pages there:
1. Open the page you want to save.
2. Click Forward at the top of the page.
3. Send the message to yourself.
4. In your personal Mail database, create a folder in which to store your saved pages by choosing Create - Folder, entering a folder name, selecting a location, and clicking OK.s
5. Drag the message with the Web page into your new folder.
Note
You can save Web pages in any database you want by simply copying and pasting them into the database.
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Some Web pages are indexed and allow you to perform searches on their contents. When you open a Web page that has been indexed, the Web Navigator automatically displays a Search button at the top of the page. Typically, the indexed Web page provides some text to inform you that their page is indexed and searchable. The following steps describe how to search the SEC Edgar indexed Web page:H
1. Open the Server Web Navigator database.
2. In the Home navigator, click the Open URL icon.
3. In the Open URL dialog box, enter:
http://www.sec.gov/cgi-bin/srch-edgar
4. Click Search.
5. In the Search Internet server dialog box, enter your search text.
6. Click OK to display the search results from that Web page.
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You can search the categories or titles in your database to find pages that match the word you specify:
1. In a Personal Web Navigator view, start typing the word you want to find; for example, Lotus
2. Notes displays a Quick Search dialog box in which you can continue typing your word..
3. Click OK to find the first document in the current view that matches the search criteria.
You can also use the Find and Replace dialog box to search for titles. Choose Edit - Find, type your search word, and click Find Next. Notes highlights the first instance of the text, whether it is a category or a document title.
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Some Web pages are indexed and allow you to perform searches on their contents. When you open a Web page that has been indexed, you can use the Search button to search the contents of that Web page. (Note that this is the same Search button that opens an Internet search engine when you are not on an indexed Web page.) Typically, the indexed Web page provides some text to inform you that their page is indexed and searchable. The following steps describe how to search the SEC Edgar indexed Web page.
1. Open the Personal Web Navigator database.
2. Choose File - Open URL.
3. In the Open URL dialog box, enter:
http://www.sec.gov/cgi-bin/srch-edgar
4. In the Search Internet server field, enter your search text.
5. Press ENTER to display the search results from that Web page.
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You can perform a full text search on all the pages in the database. To search the pages for a specific word or phrase:
1. Be sure a Full Text Index has been created for the database (ask your system administrator).
2. If the Search Bar is not visible, choose View - Search Bar.
3. Be sure the search icon to the left of the search bar is visible instead of the Open URL icon.
4. Enter the text to search for.
5. Click Search.
Notes displays the found documents in the view and highlights the text you specify within the documents.
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To find information within pages in the database:
1. Open the database and choose File - Database - Properties.
2. In the InfoBox, select the Full Text tab and choose Create Index.
3. In the Full Text Create Index dialog box, specify any settings you want and then click OK.
4. Once indexing is complete, if the Seach Bar is not visible, choose View - Search Bar.
5. Be sure the search icon to the left of the Search bar is visible.
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6. Enter the text to search for.
7. Click Search.
Notes displays the found pages in the View.
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You can search the categories or titles in your database to find pages that match the word you specify:
1. Open the view you want to search and click the Document title column header to sort the column alphabetically. (To search all the documents in the database, open the All Documents view.)
2. Start typing the word you want found; for example, Lotus.
3. Notes displays a Quick Search dialog box in which you can continue typing your word.Y
4. Click OK to find the first document that matches the search criteria.
You can also use the Find and Replace dialog box to search for titles. Open the appropriate view and click the column header, choose Edit - Find & Replace, type your search word, and click Find. Notes highlights the first instance of the text, whether it is a category or a document title.
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You can use any of the powerful search engines available on the Internet to locate information you are looking for.
1. If you haven't specified your favorite Internet search engine in the Search options section of the Internet Options document:
Go to the Search options section and select one of the predefined search engines or enter the URL of any other search engine you want to use.
Exit and save your changes.
2. While browsing a page, click the Search button.
3. The Web Navigator retrieves the Web page for the Internet search engine you specify in the Search Options section in the Internet Options document.
4. Depending on the Web page for the search engine, enter the search criteria, and click the particular button on the Web page to start your search.
Note
If you are using Notes Web Navigator with Internet Explorer, the search engine you specify in the Internet Options document is synchronized with the Internet Explorer software. Internet Explorer uses the search engine you specify if you start Internet Explorer separately from Notes.
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Notes stores retrieved Web pages in the database. You can specify how often you want Notes to go to the Internet server and check if the page has changed.
1. Edit your Location document in the Personal Address Book.
2. In the Update cache field in the Web Retriever Configuration section, specify one of these options:
Never -- to perform no verifications (this is the default)
Once per session -- to check only once for each Notes session
Every time -- to check each time you open a page already in the database
3. Exit and save your changes.
Note
If you are using the Notes Web Navigator with Internet Explorer, and you select "Manually store pages for disconnected use" in the Internet Options document, Notes does not store the page in the Personal Web Navigator database. The Update cache field also has no effect.
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Opening the latest version of a Web page (Personal Web Navigator)
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1. Specify an InterNotes server and database if necessary, by doing the following:
Choose Actions - Internet Options, go to the Collaboration Options section, and specify the database and InterNotes server where you want to share your Web pages.
Exit and save your changes.
2. Highlight the page you want to share and click the Share button.
3. Select one of the sharing choices:
Copy page to shared Web Navigator database -- Copies the Web page into the Server Web Navigator database.
Create Rating in shared Web Navigator database -- Allows you to rate the Web page and save the resultant Rating document in the Server Web Navigator database.
4. Click OK.
Note
You must have an InterNotes server specified in the Internet Options document in step 1 above. Otherwise, Notes does not display the Share button on the action bar.
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With the Web Navigator, you can retrieve several Web pages at the same time. Depending on the speed of your system, you may want to retrieve as many as six Web pages at once. (If you start more concurrent Web retrievals than you have specified in this field, Notes queues them and starts them as soon as it can.)
1. Open your Personal Address Book.
2. Edit your Location document and go to the Advanced section.
3. In the Concurrent Retrievers field, select the number of Web pages you want to be able to retrieve at the same time. The default is 4.M
4. Exit and save your changes.
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Retrieving multiple pages at the same time (Personal Web Navigator)
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The Web Navigator is a Notes feature, and therefore has the same system requirements as Notes. See the following documentation for the Notes system requirements and installation procedures:
Lotus Notes Designer for Domino 4.6 Install Guide
Besides the basic system requirements, the Web Navigator has additional network, hardware, and software requirements.
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Network requirements (Personal Web Navigator)
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When you open the Personal Web Navigator, the action bar buttons at the top of the window let you browse the Web, share information with others (including sharing by way of the Server Web Navigator database), print Web pages, or browse other Web pages. Action bar buttons also appear at the top of the window when you browse a page. The action bar buttons that Notes displays change when you use the Notes Web Navigator or the Notes Web Navigator with Internet Explorer.
If you are using the Notes Web Navigator with Internet Explorer, you can display additional Internet Explorer commands by pressing the right mouse button when you open a Web page. This menu does not appear, however, when you view pages in the preview pane. You can also specify additional Internet Explorer options by choosing Actions - Internet Properties.
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There are several popular Internet search engines that create and maintain large lists of pointers to Web pages. These search engines organize the pointers into helpful categories and allow you to search them for information. To search using one of these search engines:
1. From the Home navigator, click the Directory Search icon. (From the View navigator or Recommended navigator, choose Actions - Directory Search.)
2. In the "Enter topic to search" field, type the search word or words, separating multiple words with a plus (+).
3. Click one of the search engine buttons to begin your search.
4. To search again using another search engine, press ESC and click on another search engine button.
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When you first open the Web Navigator database, you will see the Home navigator. This navigator has been designed to help you browse the Web.
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You can open a console window to view the status of the Java applet running on your system. Typically, you would open the Java console window to troubleshoot a Java applet that you can't run. To open the console, choose File - Tools - Show Java Console.
If you can't run a Java applet on your workstation, check to make sure you have:
Enabled the Java applet user preference by choosing File - Tools - User Preferences and checking the "Enable Java applets" option.
Specified a proxy (if you connect to the Internet through a proxy) in the Web proxy field in your Location document.
Set up your Java applet security to allow applets to run on your workstation.
Installed the Java support files when you installed your Notes workstation.a
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Opening a page that has Java applets (Server Web Navigator)L
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You can use the Personal Web Navigator to:
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Open Web pages
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Display images
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Cancel the retrieval of a Web page
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Search the Web
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Save Web pages
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Delete one or more Web pages
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Share Web pageso
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Forward a URL
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Forward Web pages
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Import bookmarks from other browsers
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View the HTML source of a Web page
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Use Web Ahead to follow links
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Use Page Minder to keep track of changes
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You can use the Personal Web Navigator database as you do any Notes database. If you open a view or folder in the Personal Web Navigator database, drag the bottom edge of the window to the top to display the preview pane.
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The Personal Web Navigator relies on network connections to the Internet. Therefore, you need to ensure that your Notes environment is working properly with no known problems before you configure and use the Web Navigator. Test your TCP/IP network connection to verify that the InterNotes server can use TCP/IP to make successful connections to the Internet outside of your Notes environment. If you have a direct Internet connection, you can test your connection by using a Ping utility, which sends network packets to a remote computer and asks that computer to return network packets.
Then, if your network connection and your Notes environment are working properly, but you are still have problems setting up the Web Navigator, read the
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Server Web Navigator
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troubleshooting tips. c
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The Personal Web Navigator comes with several folders and views so you can manage and find Web pages inside the database.
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When you click any of the Sampler icons on the Home navigator, the Web Navigator displays a categorized view of URLs based on the topic of the Sampler icon. Click any of the URLs in the view pane to go directly to that Web page. In addition, you can perform a brand new search based on the category of the Sampler icon you clicked. To start a search based on that particular category, click any of the Internet Search icons in the navigation pane. The following screen shows the "Computing and Internet" category navigation pane.
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When you click on the Database Views on the Home navigator, you will see the View navigator. Use this View navigator to display the different views in the database.
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You can view the HTML source of any Web page retrieved and stored in the Personal Web Navigator.
Saving the HTML source of Web pages
To set an option to save the HTML source of all Web pages:
1. Choose Actions - Internet Options.
2. In the Presentation preferences section, check the "Save HTML in Note?" checkbox.
Viewing the HTML source of Web pages
To view the HTML source of a Web page:
1. Select the Web page in the database.
2. Choose File - Document Properties.
3. Click the Fields tab.
4. Click the HTMLSource field in the left column to display the HTML source in the right column.
Tipv
If you are using the Notes Web Navigator with Internet Explorer, you can view the HTML source while viewing the Web page by pressing the right mouse button and choosing View Source. You do not have to save the HTML source of the Web page to use this feature.
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If your administrator has set an option to save the HTML source for each Web page, you can view the HTML source of any Web page retrieved and stored in the Server Web Navigator. To view the HTML source of a Web page:
1. Select the Web page in the database.O
2. Choose File - Document Properties.e
3. Click the Fields tab.
4. Click the HTMLSource field in the left column to display the HTML source in the right column.
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Once pages have been recommended by you and other users, you can view all the recommended pages along with their ratings directly from one of the Recommended views. Then, you can open any of the recommended Web pages by clicking it in the view. To view the recommended pages:
1. Open the Home navigator.
2. Click the Recommended Views icon.
3. In the Recommended navigator, click one of the views:
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Recommending Web
o coworkers (Ser
Navigator)
H_WAYS_TO_RECO
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ewing recommenda
erver Web Naviga
Recommended by Category -- Categorizes recommendations by the categories the reviewer chose in the Recommendation dialog box. This view is useful for finding pages under specific topics.
Recommended by Reviewier -- Categorizes recommendations by the name of the reviewer. This view is useful if you want to know what pages a particular person recommended.
Top Ten -- Displays the top ten pages with the highest cumulative ratings. This view is useful for seeing the top-rated Web pages.
4. To open the Web page associated with the ratings, click the recommendation in the view.
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You can configure your Personal Web Navigator in these ways:
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Connecting the Personal Web Navigator through a proxy server
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Specifying multiple Web retrievals
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Setting cache options
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Enabling access of SSL Web pages
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Managing the size of the database
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Modifying the appearance of Web pagesi
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Controlling the Web retriever messages sent to your LOG.NSF
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Renaming the Personal Web Navigator database
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Notes provides built-in support for accessing Web servers that are certified by the RSA Certificate Authority (CA), for example, https://www.chase.net. To access servers that are certified by CAs other than RSA, do one of the following:
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Add an additional certificate from a Certificate Authority (CA)
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Enable Notes to accept additional SSL site certificatesR
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Notes provides support for running Java applets through the Web Navigator on Windows NT
v, Windows
95, and some UNIX
platforms (see the Release Notes for specific UNIX platforms).
1. Choose File - Tools - User Preferences and go to the Advanced Options section. Select "Enable Java applets."
Note
If you are using the Notes Web Navigator with Internet Explorer, the change you make to enable Java applets is synchronized with the Internet Explorer software. The change takes effect if you use Internet Explorer separately from Notes.
2. (Optional) If your Internet connection is through a proxy server, you need to enter the proxy name in the Web proxy field in your Location document so that applets can run on your workstation.
3. (Optional) Change the Java applet security settings.
4. (Optional) View the Java console to troubleshoot any problems.
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About Java, plug-ins, ActiveX controls, and helper applications
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Why aren't Java applets running in the Web Navigator?
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Notes provides support for running Java applets through the Web Navigator on Windows NT, Windows 95, and some UNIX platforms (see the Release Notes for specific UNIX platforms). To view Java applets within the Web Navigator:
1. Choose File - Tools - User Preferences and go to the Advanced Options section.l
2. Make sure the "Enable Java applets" preference is checked.
3. (Optional) If your Internet connection is through a proxy server, you need to enter the proxy name in the Web proxy field in your Location document so that applets can run on your workstation.s
4. (Optional) Change the Java applet security settings.
5. (Optional) View the Java console to troubleshoot any problems.T
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Opening Web pages (Personal Web Navigator)
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To keep the size of your database under control, you can run a Housekeeping agent that purges the database based on options you specify in the Internet Options document. You can also manually delete documents in the Personal Web Navigator database based on document or file size.
Note
The Housekeeping agent runs only while your Notes workstation is running.
Setting up and running the Housekeeping agent
To set up and run the agent:
1. Open the Personal Web Navigator database and choose Actions - Internet Options.
2. In the Database purge options section, specify one of these purge options:
Reduce full pages to links if not read within -- Notes deletes the contents of the page, but saves the URL so you can still see the page in the database Views.n
Remove pages from database if not read within -- Notes deletes the entire page from the database.e
Disable -- Disables the purge options.
3. Select the number of days that a page should be in the database before Notes purges it.
4. (Optional) You can specify that Notes warns you with a message box when the database exceeds a certain size. Check the "Warn me when the database exceeds" box and select a database size.
The Housekeeping agent runs daily at 1:00 A.M.
Enabling the Housekeeping agent
To enable the Housekeeping agent (you only need to do this once):a
1. Choose File - Tools - User Preferences and select "Enable scheduled local agents."b
2. Open the Internet Options document in the Personal Web Navigator database.b
3. If "Disabled" is selected as the purge option, select either "Reduce full pages if not read within" or "Remove pages from database if not read within" purge options.
4. Click the Enable Housekeeping button next to the agent. n
5. In the "Choose Server To Run On" dialog box, choose Local and click OK. (This dialog box only appears if you have not yet enabled the agent in this database.)h
Manually deleting documents in the databaseH
1. Do one of the following:
To delete documents based on document size, select Other - House Cleaning in the navigation pane. Notes displays a list of documents, sorted in ascending order by document size. Click a column heading to sort in another order.
To delete documents based on file size, for example, for .GIF files downloaded on Web pages, select Other - File Archive in the navigation pane. Notes displays a list of files, sorted in alphabetical order by file size. Click a column heading to sort in another order.
2. Select the documents and click the Delete button on the action bar. Notes removes the document as well as any files associated with that document, such as graphic files.
Tip
To reduce a page's content to a URL, choose Actions - Reduce to Bookmark in the House Cleaning view. Reducing a page to its URL lets you create a placeholder to the page, without using unnecessary disk space by storing the contents of the page. To retrieve the entire page again, choose Actions - Reload.
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You do not have to be in the Personal or Server Web Navigator database to open Web pages. You can open pages from anywhere in Notes. When you open a Web page from outside the Web Navigator database, Notes uses the same Location and Internet Options settings to retrieve the Web page as it does when you open pages from the Web Navigator databases.
If you select the "Make Internet URLs into Hotspots" user preference (File - Tools - User Preferences), Notes automatically creates URL hotspots from URL text in the rich-text fields of Notes documents outside the Web Navigator database. These URL hotspots appear as text with green underlining.
For example, if you create a document that contains the text http://www.ibm.com/ in a rich-text field, when you save and then open your document, Notes displays the URL text as a hotspot. When you click the hotspot, Notes opens the Web page using the browser specified in your Location document.
You can open Web pages from outside the Web Navigator databases in these ways:
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Open a page from the File menu
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Open a page from the Search bar
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Open a page from an icon in the SmartIcons set
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Open a page from the Quick Search dialog box
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Open a page from a Notes documentc
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Search a specific Internet server from the Notes workspace
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Search for predefined information on a specific Internet server from the Notes workspace
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Browse from a portfoliov
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Browse from your Personal Address Book
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To set up the Notes workstation for Web retrievals, follow the
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Quickstart: Setting up e
the Personal Web Navigator
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steps.
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You can open Web pages with the Personal Web Navigator database in these ways:
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Open to a default Web page
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Open a page by its URL
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Open a page that has Java applets
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Open the latest version of a pageW
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Open a page through an authenticated proxy
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Open a page from an authenticated Internet servere
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Open a page from an Internet server that uses SSL
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Retrieve multiple pages at the same time
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The Server Web Navigator provides many ways for you to open pages on the Internet. Once you start opening Web pages, the action bar buttons on the top of each page provide a simple way for you to navigate through the pages. (Most action bar buttons are also available from the Actions menu.) In addition, Web pages themselves contain various links that you can use to jump from page to page or display different types of information stored on Internet servers.i
You can open Web pages with the Server Web Navigator database in these ways:
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Open a page from the Home navigator
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Open a page from the View navigator
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Open a page by its URL
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Open a page from a local replica of the server database
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Open a page that has Java applets
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Open a Web page through an authenticated proxy
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Open a page from an Internet server requiring authentication
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Open a page from an Internet server that uses SSLr
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Open the latest version of a Web page,
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Retrieve multiple pages at the same time
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The number of Web pages on the Internet is increasing daily, which makes it harder to know where to begin looking for valuable information on the Web. Often, it is through recommendations from others that you learn about valuable Web pages. You can:
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Use the Web Navigator to recommend Web pages to others
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See Web pages recommended by other users
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As you browse the Web, you may come across pages that you want to save for later or forward to other users. When you save or forward pages, all the URLs remain on the page as active links.t
You can save Web pages in private folders within the database, or save them in folders in other databases. If you save pages in a private folder in the Web Navigator database, be aware that those pages may be purged if your system administrator is running cleanup agents for the database. Also, be aware that pages you save in private folders may become outdated or get updated by the Refresh agent.
You can save Web pages:
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In your "My Bookmarks" private folder in the Server Web Navigator database
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In a private folder in the Server Web Navigator database
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In your personal Mail database
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See related topics
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Forwarding Web pages (Server Web Navigator)
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As you browse the Web, you may come across pages that you want to save for later. When you save pages, all the URLs remain active on the page. You can save pages:
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While browsing a page (Notes Web Navigator with Internet Explorer)
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In your "All Bookmarks" view
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In any folder in the database
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You can search for information on the Web in several ways, including:
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Search using Internet search engines
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Search on categories and titles in the View
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Search on text within pages in the database
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Search on indexed Web pages
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You can use the Web Navigator database to look for specific information on the Web. Some of the ways you can search for information are:
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Search on categories and titles in the database
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Search on pages already in the database
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Search using Internet search engines
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Search indexed Web pages
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See related topics
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Searching indexed Web pages (Server Web Navigator)
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Searching on categories and titles in the database (Server Web Navigator)
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Searching on pages in the database (Server Web Navigator)
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Searching using Internet search engines (Server Web Navigator)
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You can run a background agent called Page Minder that closely watches a particular Web page and notifies you when the contents of that page change.
Note
Page Minder only runs while your Notes workstation is running.
Enabling the Page Minder agent
To enable the Page Minder agent (you only need to do this once):
1. Choose File - Tools - User Preferences and select "Enable scheduled local agents."
2. Open the Personal Web Navigator database and choose Actions - Internet Options.
3. Click the Enable Page Minder button next to the agent.
4. In the "Choose Server To Run On" dialog box, choose Local and click OK. (This dialog box only appears if you have not yet enabled the agent in this database.)
Running the Page Minder agent
To run Page Minder on a Web page:
1. Choose Actions - Internet Options.
2. In the Page Minder agent preferences section, fill out these fields:a
Search for updates every -- Choose how often you want the agent to check to see if the page contents have changed. You can choose Hour, 4 Hours, Day, or Week.l
When updates are found -- Specify how you want to be alerted that the page changed. Choose "Send me a summary" to send a message notifying you that the page has changed. Choose "Send me the actual page" to send the newly updated Web page.
Send to -- Specify the name of the person to alert when the page content changes.I
3. Exit and save your changes.
4. Select any Web page and drag it into the Page Minder folder.l
The Page Minder agent runs based on the times you selected in the Internet Options document.
Note
You can run the Page Minder agent on pages from authenticated servers where you must supply a username and password before you can gain access to the page. Similarly, you can run the agent through an authenticated proxy server where you have to supply a username and password to gain access to the Internet. As long as you have successfully retrieved the page during your current Notes session, Notes stores your username and password in a field on the Web page and pulls it from there when it runs the agent. For security purposes, if you run this agent on authenticated servers or through authenticated proxy servers, you should encrypt your database so that the field is not visible to others.n
Logging Page Minder messages
To store messages, including error messages, in either the Notes Log (LOG.NSF) or Agent Log (ALOG.NSF):
1. Open the Location document.
2. Select Advanced and select a level in the "Retriever log level" field.o
If the Agent Log exists, Notes stores messages in it; otherwise, Notes stores messages in the Notes Log. Notes also stores any messages that the Personal Web Navigator creates when retrieving pages.
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Web pages usually contain URLs that point to other Web pages. You can run a background agent called Web Ahead that retrieves all the Web pages specified by the URLs on a particular Web page and saves all the resulting Web pages in your database for you to read later. You can set the agent to retrieve the URLs several levels down from the page you specify.
Note
Web Ahead only runs while your Notes workstation is running.
Enabling the Web Ahead agent
To enable the Web Ahead agent (you only need to do this once):
1. Choose File - Tools - User Preferences and select "Enable scheduled local agents."
2. Open the Personal Web Navigator database and choose Actions - Internet Options.
3. Click the Enable Web Ahead button next to the agent.
4. In the "Choose Server To Run On" dialog box, choose Local and click OK. (This dialog box only appears if you have not yet enabled the agent in this database.)v
Running the Web Ahead agent
To run Web Ahead on a Web page:N
1. Choose Actions - Internet Options.e
2. In the Web Ahead agent preferences section, enter the number of levels of pages you want the agent to retrieve.
3. Exit and save your changes.
4. Select any Web page and drag it into the Web Ahead folder.d
The Web Ahead agent runs every half hour. Once Web Ahead runs successfully on a page in the Web Ahead folder, Notes removes the page from the folder.i
Note
You can run the Web Ahead agent on pages from authenticated servers where you must supply a user name and password before you can gain access to the page. Similarly, you can run the agent through an authenticated proxy server where you have to supply a username and password to gain access to the Internet. As long as you have successfully retrieved the page during your current Notes session, Notes stores your user name and password in a field on the Web page and pulls it from there when it runs the agent. For security purposes, if you run this agent on authenticated servers or through authenticated proxy servers, you should encrypt your database so that the field is not visible to others.
Logging Web Ahead messages
To store messages, including error messages, in either the Notes Log (LOG.NSF) or Agent Log (ALOG.NSF):y
1. Open the Location document.
2. Select Advanced and select a level in the "Retriever log level" field.t
If the Agent Log exists, Notes stores messages in it; otherwise, Notes stores messages in the Notes Log. Notes also stores any messages that the Personal Web Navigator creates when retrieving pages.
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A Web Tour is a Notes document that contains the saved history list of Web pages you have previously opened. A Web Tour provides a convenient way for you to save your history list to re-open later. Anyone using the Web Navigator database can create a Web Tour that can be reloaded by anyone else.
You can:
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Create a Web Tour
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Reload a Web Tour
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If you get "404 Object Not Found" when you try to open a page, it means that the document you have requested does not exist any more or the URL you entered is incorrect. Verify that you entered the URL correctly. If you did, try shortening the URL by removing portions of the URL, starting from the right, up to each slash until you can load the URL.
This message is issued from the Internet server.
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If you get "Error 401" when you try to open a page, it means that the Internet server could not get the proper username and password from the Web Navigator. You may have mistyped the username or password or they may no longer be valid with the Internet server.
This message is issued from the Internet server.
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If you get "Error 403" when you try to open a page, it means that you are requesting access to a page for which you do not have access rights. There is nothing you can do to retrieve this Web page.
This message is issued from the Internet server.
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If you get "Error 500" when you try to open a page, it means that the Internet server was unable to send the page to the Web Navigator because of an error on the Internet server. You can either try to reload the page immediately or try again later.
This message is issued from the Internet server.
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If you get "Gateway timed out 503" when you try to open a page, it means that the Internet server cannot send the page to the Web Navigator because network traffic has caused the connection to the Internet server to close. Try to access the page again later.
This message is issued from the Internet server.
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If you get "Service temporarily overloaded 502" when you try to open a page, it means that Internet server cannot send the page to the Web Navigator because too many people are trying to access the Internet server at once. Try to access the page again later.
This message is issued from the Internet server.
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If you want to keep a copy of the form that you filled out, you need to fill out the form and then choose Actions - Forward before submitting the form to the Internet server.
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If you try to open a Web page and get the "Service Access Denied" error, your system administrator has turned off access to one of the Internet services: HTTP, HTTPS, Finger, FTP, or Gopher. This means you won't be able to access any Web pages using that service (protocol). Check with your system administrator for more information.
This message is issued from the Web Navigator.
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URL hotspots will not be created automatically unless the "Make Internet URLs into Hotspots" user preference is checked (choose File - Tools - User Preferences to see the preference). Also, the green underlines will not appear when a Notes document is in Edit mode or if the URL text is in a text field instead of a rich-text field.
See related topics
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About URLs in Notest
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About using Notes to browse the Web
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If the URLs on pages in the database are not appearing as blue, underlined links, it is probably because of one of the following reasons:o
1. The Web Navigator does not resolve relative URLs, which are URLs that point to somewhere within the same Web page.
2. The Web Navigator supports HTTP, HTTPS, FTP, Gopher, Finger, and Mailto URLs. If it encounters a URL link other than these types, it will not render the text as blue, underlined links.
3. Your system administrator might have changed how URLs should appear. For more information, check with your system administrator.r
Personal Web Navigator\Web Ahead agentWeb Ahead agent\usingAgents\Web AheadLOG.NSF\for Personal Web NavigatorALOG.NSF\for Personal Web NavigatorPersonal Web Navigator\LOG.NSFWebStepsAllH_WAYS_TO_USE_WEB_AHEAD_AUTOMATICALLY_FOLLOWING_LINKS_ON_WEB_PAGES_PERSONAL_WEB_NAVIGATORContext Help FormUsing Web Ahead: Automatically following links on Web pages (Personal Web Navigator)
Web Tours\description ofWeb Tours\using in Server Web NavigatorWebStepsAllH_WAYS_TO_USE_WEB_TOURS_SERVER_WEB_NAVIGATORContext Help FormUsing Web Tours (Server Web Navigator)
CN=Joe Levine/OU=CAM/O=Lotus
######
03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
URLs\troubleshooting in Web NavigatorTroubleshooting\Error 404Troubleshooting\for opening Web pagesWebAboutAllH_WHAT_DOES_404_NOT_FOUND_MEANContext Help FormWhat does "404 Object Not Found" mean?
URLs\troubleshooting in Web NavigatorTroubleshooting\Error 401Troubleshooting\for opening Web pagesWebAboutAllH_WHAT_DOES_ERROR_401_MEANContext Help FormWhat does "Error 401" mean?
CN=Joe Levine/OU=CAM/O=Lotus
#####
>aZo%x2$
03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
URLs\troubleshooting in Web NavigatorTroubleshooting\Error 403Troubleshooting\for opening Web pagesWebAboutAllH_WHAT_DOES_ERROR_403_MEANContext Help FormWhat does "Error 403" mean?
CN=Joe Levine/OU=CAM/O=Lotus
#####
03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
URLs\troubleshooting in Web NavigatorTroubleshooting\Error 500Troubleshooting\for opening Web pagesWebAboutAllH_WHAT_DOES_ERROR_500_MEANContext Help FormWhat does "Error 500" mean?
CN=Joe Levine/OU=CAM/O=Lotus
#####
03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
URLs\troubleshooting in Web NavigatorTroubleshooting\Error 503Troubleshooting\for opening Web pagesWebAboutAllH_WHAT_DOES_GATEWAY_TIMED_OUT_503_MEANContext Help FormWhat does "Gateway timed out 503" mean?
CN=Joe Levine/OU=CAM/O=Lotus
#############################################
03 Using the Server Web Navigator%
@01 User's Guide08 Chapter 8 Navigating the Web
URLs\troubleshooting in Web NavigatorTroubleshooting\Error 502Troubleshooting\for opening Web pagesWebAboutAllH_WHAT_DOES_SERVICE_TEMPORARILY_OVERLOADED_502_MEANContext Help FormWhat does "Service temporarily overloaded 502" mean?
CN=Joe Levine/OU=CAM/O=Lotus
###################
03 Using the Server Web Navigator9
@01 User's Guide08 Chapter 8 Navigating the Web
URLs\troubleshooting in Web NavigatorHTML forms\troubleshootingTroubleshooting\for HTML formsWebAboutAllH_WHEN_I_FILL_OUT_A_FORM_ON_THE_WEB_WHY_AM_I_NOT_GETTING_COPIES_OF_MY_FORM_DATA_BACKContext Help FormWhen I fill out an HTML form on the Web, why am I not getting copies of my form data back?
CN=Joe Levine/OU=CAM/O=Lotus
##################
03 Using the Server Web Navigator
@01 User's Guide08 Chapter 8 Navigating the Web
URLs\troubleshooting in Web NavigatorTroubleshooting\for opening Web pagesWebAboutAllH_WHY_AM_I_GETTING_SERVICE_ACCESS_DENIED_WHEN_I_TRY_TO_OPEN_CERTAIN_WEB_PAGESContext Help FormWhy am I getting "Service Access Denied" when I try to open certain Web pages?
URLs\troubleshooting in Web NavigatorURLs\troubleshootingTroubleshooting\for URLsWebAboutAllH_WHY_AM_I_NOT_GETTING_GREEN_UNDERLINES_FOR_URLS_IN_NOTES_DOCUMENTS_OUTSIDE_THE_WEB_NAVIGATOR_DATABASEContext Help FormWhy am I not getting green underlines for URLs in Notes documents outside the Web Navigator database?
URLs\troubleshooting in Web NavigatorURLs\troubleshootingTroubleshooting\for URLsWebAboutAllH_WHY_ARE_SOME_URL_LINKS_ON_WEB_PAGES_NOT_APPEARING_AS_BLUE_UNDERLINED_LINKSContext Help FormWhy are some URLs on Web pages not appearing as blue, underlined links?
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