RISC DISC 1/RISC_DISC_1.iso/commercial/acp/accounts/Help

Text File | 1994-10-06 | 8KB | 157 lines

                          Enterprise Accounts

               For more details or to purchase contact ACP Ltd
                  PO Box 319, Lightwater, Surrey, GU18 5PW
                   Tel: [phone]  Fax: [phone]

Enterprise Accounts is a professional standard fully multi-
tasking business accounts program. It consists of a Sales
Ledger, Purchase Ledger and Nominal Ledger. This covers all the
areas of day to day business accounts and meets the highest
standards demanded by business accountants, education and
government organisations the world over. Yet the program
remains remarkably quick and easy to use.

Specification

The complete Enterprise Accounts program will run multi-tasking
with no restrictions on any Acorn 32bit computer with 1mb of memory.
A minimum of 1 floppy disc drive is required, but it will also run
on a hard disc, and with any printer supported by RISC-OS printer
drivers. Enterprise Accounts requires RISC OS 3.10 or greater.

USING THE DEMONSTRATION PROGRAM

This file is in the form of a tutorial that will explain how to
start up the program and will demonstrate the methods used to access
the many facilities, with some examples of the multi-tasking
operations. To run the program, double click on the !Entprise icon.

STARTING THE SYSTEM

To start the program, click on the !Entprise icon on the icon bar. The
Working date dialogue box is displayed.

The Working date is used as the standard date throughout the system.
This can today's actual date, but other dates can also be used. Once
set, items can still be entered with a different date if the need
arises. For this example, just click on OK and the Enterprise
Control Panel will be displayed.

The Control Panel provides access to the facilities in each section
of the program. The Control Panel shows the name of the company
that owns the system together with the Batch number and the Working
date. The Control Panel displays a picture for each of the accounts
ledgers. These are the Sales Ledger, Purchase Ledger, and Nominal
Ledger.

In this example, we will use the Sales Ledger to send out an Invoice.
To see the way that items are selected, move the pointer over the
Sales picture and click select. A menu entitled Sales will appear. A
menu of this type will appear by clicking on any of the pictures in
the Control Panel.

Move the pointer down the menu to the word Transactions. Move the
pointer to the right and the Transactions menu will be displayed.
Click on the Invoice option. The menu disappears and the Invoice
dialogue box appears.

There is a range of facilities to allow a particular account to be
selected. If the account number is known then enter it and press
Return. The account name and address will then be displayed as we see
here. It is possible to move through the accounts by clicking on the
browse arrows. Click on the browse right arrow to move to the next
account and then left arrow to move back to the first account.

It is also possible to search for an account by name. First, delete
the account number and press the down arrow to move the caret down to
the name box. Delete the current name, type "smith" and press Return.
The system will search through the account names and display the first
name that matches. The system will match a name where any part of the
name agrees e.g. Mr Smith, Smith & Sons, and The Blacksmith, regardless
of capital letters. If the required account is not displayed then click
Find and the system will continue the search for the next name to match.

Entering an Invoice

Having selected the customers account, press Return and the caret will
move to the Nominal box. This allows sales for various departments or
areas of the business to be allocated to different Nominal Ledger
accounts by using the search and browse facilities. In this example
just press Return. The next automatic Invoice number is displayed
here, but Invoice numbers can be entered manually if required. In the
next box, a customers Order number can be entered, followed by a Job
number and the Invoice date.

Click in the Code column in the body part of the invoice. The details
of any stock sold must be entered here. Type ABC123, or any suitable
stock code, and press Return. Enter a description in the next column.
The quantity sold cost, any discount and the VAT code can be entered.

Move on by pressing Return until the caret is in the description
column on the next line. Type the description of some work done. Keep
typing even when the column is full, and the column will 'word wrap'
and move down. Press Return when the description is finished. Enter
any other items required on the Invoice and click OK. A print/save box
is then displayed. (see Printing, below).

Multi-tasking

The multi-tasking facilities of Enterprise Accounts mean that it
is not necessary to abandon a partly finished operation in order to
do something else. Click on the Sales picture to display the Sales
menu and select Edit accounts. This is used to create new accounts
and to alter the details of existing accounts. Let us assume that
there is an urgent need to change the rate of VAT.

Click on the Maintain picture to display the Maintain menu. Now click
on the Edit VAT rates option. This opens the VAT rates dialogue box
and the rates can be altered. This is an extremely useful facility.
For example, while entering an invoice, it is realised that the
customer has moved, and the new address has not been entered. There is
no need to abandon the partly completed invoice. Edit accounts can be
selected, and the new address can be entered. The invoice will remain
on the screen, and can be completed.

Similarly, while a Nominal Ledger transaction is being entered, a bill
outstanding in the Purchase Ledger must be checked. The Purchase
Ledger account can be viewed, and the Nominal Ledger transaction
completed later.

Printing

Any report or printed document will display a Print/Save dialogue box.
To print a document either drag the text icon to a RISC-OS printer
driver, or click on the Print button. To save the document as a text
file, drag the text icon to a directory viewer. To view the document
on the screen, click on the Screen button and a window will display
the report on the screen.

The document can also be viewed on the screen using the !Edit
application. Before selecting the report, run the !Edit application.
Drag the text icon from this box onto the !Edit application on the
icon bar. The report will be displayed. This principle can also be
used for other applications, e.g. drag to DTP and add styles before
printing.

Follow the principles of this example to examine the other modules.
This demonstration disc is a fully working program with two
exceptions. Firstly, nothing will be saved onto the disc. The disc
contains sample data files and the information from them will be
displayed where appropriate, but no changes and no new items such as
invoices will be saved.

Secondly, the print routine will only print a selection of sample
documents. When any print option is selected from any reports menu or
from an Invoice, the invoice that has been created on the screen WILL
NOT be printed. As this program is for demonstration only, it is only
possible to print the sample invoice stored on the disc.

NOTE: The Final accounts module requires a password which is 5780

                 Enterprise Accounts costs £199.00 + VAT

              For more details or to purchase contact ACP Ltd
                 PO Box 319, Lightwater, Surrey, GU18 5PW
                  Tel: [phone]  Fax: [phone]