Crawly Crypt Collection 2/crawlyvol2.bin/apps/database/touch/touch.doc

Text File | 1994-11-06 | 41KB | 885 lines

                        In-Touch - Version 0.9

Feature Overview

InⁿTouch is a very powerful and flexible database system for organizing and
managing all your personal information such as names, addresses, phone
numbers and calender events. With a touch of the keyboard and mouse you can
easily find and select records, or search for text and dates, get date
reminders, categorize records, and print a wide variety of envelope,
labels, address, and date books.  You can import and export all the data
into and from other programs, making it useful as your "master"  database
of personal information.  The following is a brief overview of the features
that are available.

Displays a 45 name index page for easily viewing, selecting, and
manipulating records

Mark, Unmark, Delete, Replicate, Copy, Paste records

Display all records, searched records, marked records, and records with
calender events

2 names per record with intelligent last name association

3 telephone numbers with modem dialing

3 date fields per record linked to record names

Reminder for future calander events

Assign record to any of 24 user defined categories

Search records for text, date, or category information

Custom record fields names per file

Prints standard and customize sized envelopes

Prints standard Avery labels

Prints address and phone list information for popular day runners

Prints date list information for popular day runners

Import and export capabilities with clipboard options

Customization with preferences



Registration Terms

This "shareware" program is directly registered to you for use on "one"
computer system.  The program is not copyⁿprotected and you are free to
make as may copies for your own personnal use with the standard file copy
routines.  It is illegal and immoral to give away or sell the registered
software without the consent of the copyright holder.

You are encouraged to distribute the shareware program as you do not
distribute your personal registration information with it. Simply ensure
that your preference file INFO.PRF is not distributed with the program.
Without your registration the program will remain in the "Demo" mode (see
Registering Program).

The detailed operation of the program has been tested as thoroughly as
possible to provide you confidence in using InⁿTouch for all your personal
records. I cannot however be responsible for any problems that may result
from the use of this program.  Please take whatever precautions are
necessary such as backing up your important database files whenever major
changes are made.

If you discover any problems with the program's operation please forward
them to me immediately for my updating of the program.

Getting the Program Running

If you are running the program from floppy disk you can start the program
by doubleⁿclicking INTOUCH.PRG.  You will want to be sure and make a back
up copy of the original program in case the floppy becomes defective.

If you are running the program from the hard drive copy the program file
and the associated demo files onto a Folder you have created on the hard
drive.  You can then start the program by doubleⁿclicking INTOUCH.PRG.

If you are using a TOS of 1.4 or later you can set up the application so
that double clicking on a record file will automatically run the program
and load the file.  This can be set up using the following procedure.

1.    From the Atari Desktop (other desktops will be different) locate the
INTOUCH.PRG file and select it with the mouse.

2.    Under the Options Menu, select Install Applications.

3.    Under the Document Type, type IOF, which is the file extension used the
the program.

4.    You can also assign the program to be run with a Function Key.

5.    The other options should be set as follows: Boot status "Normal", the
File Type "GEM Application", Default dir "Application" and the Parameter
"Full Path".



The InⁿTouch database information is memory based, meaning it is loaded
into computer memory and therefore must be saved onto floppy or hard drive.
 You will be prompted to save your data if you are quiting the program and
have not saved any changes which affect the loaded database.  Do not turn
the power off your computer until you have saved your changes.

Using As A Desk Accessory (.ACC)

InⁿTouch can also be run as a desk accessory.  This is done by renaming
INTOUCH.PRG to INTOUCH.ACC and copying the program onto your boot drive,
usually your A drive if you are running from a floppy or you C drive if you
are booting from a hard drive.

When the ST/TT is reset (Control-Alt-Delete keys or reset button) or cold
started (after powering down) the computer will read all the Desk
Accessories (DA's) that are residing on the boot disk. To keep the ST/TT
from loading the DA the file extension .ACC should be changed to just about
anything else, for example .ACX.

The DA stays resident in memory and can be accessed by selecting it from
the left most menu position of the main desktop or from within programs
which support menus.  The ST/TT does not allow DA's to use pull down menus
so this editor was written to use keyboard equivalent controls to access
the various functions.  The DA will allocate a user defined amount of
memory in case the application that it is working in grabs all the
remaining memory and won't give any back.  It is best to let the desktop
open up and load all the files before running the new program.

If you have the reminder option  on, when the computer is turned up or
reset, the program will identify the number of dates found.  You can then
open the program to display the records.

Quick Tour of Program

1.    Load the program and doubleⁿclick on the INTOUCH.PRG desktop program.

2.    On the opening "Index" screen select the "File" menu item "Open".

3.    Click on the file named "DEMO  LOR.IOF".

4.    The first page of record names will be displayed in the index window.
Click on any record "name" with the mouse.

5.    Clicking the name again and the record "View" will display all the
record details.  Hit the keyboard "Return" key to exit this mode and the
"Index" will be redisplayed.

6.    Hit any keyboard letter from "aⁿz" and the index screen will only
display those records with last letter..

7.    Use the keys Control M (mark records) with nothing selected and the
index will be updated with an '*' before each displayed name.  Hit the
"space" bar to redisplay all the records.   Hit the "Alt Space" to
redisplay only the marked records.

8.    Play around with clicking on objects (just don't save anything) and
select "File" menu item "Quit".  If the program asks if you want to save
any changes, click "No".



Registering Program

When you have registered InⁿTouch, you will receive a "Users" name and a
"password".  To register the program you will enter the "About" menu under
the "Register" item.  You must type the Users name and the password in
exactly as specified in the registration letter.  If the everything is
correct you will receive a "Thank you" message upon exiting the form and
your registration information is saved with the preference file.

If the information was not correct you will be warned that the program will
be in a "Demo" mode of operation.  This is identified with "Demo" at the
bottom of the main "Index" screen.  The Demo mode works exactly as the
Registered program, except it provides limited saving and printing
capabilities.

Mousing Around

InⁿTouch uses all the standard Atari windowing, menu and dialog boxes.  You
can move the window around the screen by clicking and dragging the window
bar.  You can also click the window close button to quit the program.  Most
dialog boxes have a default operation that will be used with the "Return"
key.

The "Help" menu (or the Help key) will show the available keys that can be
used to access the functions.  The use of the keyboard can make navigating
through the available functions very quick and easy.

Speedo is required for all printing operations, but the rest of the
database functions will perform properly without it.

It is highly recommended that you use the program with a screen accelerator
such as Warp 9.  This makes a big difference in the performance of the
screen updates.

Field Records

To understand the program you must start by understanding the field
structure used for the records and the control you have over them.  The
InⁿTouch field records are set up primarily for tracking personal
information but are flexible enough to be applied to other applications
such as membership lists or even meeting reminders.

The field names are saved with each file and are defined in the "File" menu
function "Fields".  The default configuration is as follows:

First Name    Last Name    (called Name 1)

First Name    Last Name    (called Name 2)

Company

Street

City    State

Zipcode

Phone Type 1    Phone 1

Phone Type 2    Phone 2

Phone Type 3    Phone 3

Note 1

Note 2

Date Type 1    Date 1

Date Type 2    Date 2

Date Type 3    Date 3



For Canadians the first thing to do is change the State to Province and the
Zipcode to Postal Code.

The "Name" fields can be used to identify anything.  Even if you label the
fields as "LastName" it can easily represent a "Date" or a "Reminder " of
an upcoming event.

The "Last Name" of "Name 1" is the first field that is used for sorting the
records, followed by the "First Name" of "Name 1".  The "Name 2" field
information is not sorted, therefore if you use only one field, use the
Last Name field and leave the other fields blank.

A space is automatically inserted between the First and Last Name fields.

The use of both "name" fields will ordinarily be for couples.  If the Last
Name of Name 2 is "blank" the program assumes that it should be the same as
the Last Name of Name 1.  If it isn't blank the "different" Last Name will
be used.

A name separator can be defined for each file (see File "Events") and uses
"and" as the default.  This results in something like "Lorne White and
Megan GriffinⁿWhite" if all fields are used or "Lorne and Megan White" if
the Last Name of Name 2 was blank.

If the total combination of names is greater than 30 characters (including
the separater) the entire second name will be forced on the next line of
the display view and printed names.

A "comma and space" is used between the City and State fields but can be
replaced with just a "space" by setting one of the "General" Preferences.

The "Phone Type" fields are used to identify the phone numbers, and are
defined only as defaults.  If the field is not changed from the default in
creating or editing the record, the default is assumed. This means that a
global change will result for any new defaulted values.

The "Date Type" fields are used to identify the date events, and are
defined only as defaults and operate the same as the "Phone Type" fields
for global changes.  The "Date" fields are linked to the name fields.  This
linkage is defined in the File "Events" menu function.  The default linkage
is that Date 1 is a Birthday linked to Name 1, Date 2 is a Birthday linked
to Name 2, and Date 3 is an Anniversary linked to Both Names.  This allows
the corresponding names to be displayed when the records are viewed in a
"Date" mode and allows a date book to be generated based on these linkages.

File Operations

The "File" Menu is used for all file operation, printing, and
import/exporting functions.

The "Open" function (Control O) is used to open existing files.  The
standard file selection box will appear to make the appropriate selection.
The file extension of IOF is used for all InⁿTouch files.

The "New" function is used to create new InⁿTouchfiles.  A dialog box will
appear to create up to a 25 character file name.  This allows a more
meaningful name to be given to the file records than that provided by the
TOS file name and will be displayed on the window bar.  If a file name is
not provided, the TOS name will be used.  You can then add new records to
the new file.  When you try and "Save" the file the standard file selection
box will open and you will enter a TOS file name to save it.

The "Save" function (Control S) will save any updates to a modified file.

The "Save as" function will save the file to a new TOS file name.  The
standard file selection box will appear for you to enter the new name.

The "Revert" function is used if you have made changes to the file and
don't want them saved.  The last saved version of the file will be opened.

The "Name" function allows editing of the 25 character name given to the
file, as previously described.

The "Field" function allows the names of all the fields used in the file to
be defined and are saved with each file.  These names are used in other
various functions such as searching, import, and export.

The "Events" function allows defining how the date information corresponds
to the name information for the file.  Ordinarily you will probably want
the first date as a "Birthday" corresponding to the First Name, and the
second date as a "Birthday" correponding to the Second Name, and the third
date as an "Anniversary" corresponding to Both names.  You can adjust this
to allow any date relationship you like.

The  "Name Separator" is the character string that will be used when two
record names are used together.  This will appear on the index, the record
view, and any printed names. Ordinarily you will use "and" but you may also
want the shorter "&" or even nothing at all, such as one space " ".

Index View

The first window view that is seen when  InⁿTouch is started is the "Index"
view.  The window bar will indicate "Index:" followed by either the TOS
file name or the User Defined file name and then followed the "Display"
type.  The Display type indicates the record view and can consist of either
All Records, Searched, Marked, Category, Dates, and Names.  The display
menu (see Display Operations) enables the various Display types or they can
be invoked with various search operations.

The Index provides a page view of up to 45 record names of the loaded file
sorted in order of Last Name.  The Index is used for selecting and
maniplating the file records.

The bottom left corner displays the Current Date that is set on the
computer.  You can use the "Control Panel" if the date needs updating, or
use one of the various programs that automatically requests manual setting
of the date and time when the computer is first started.  Hopefully you
have an internal battery backed up date/clock on your system.

The "Back" and "Next" buttons are used to page through the Index when
multiple pages of record names are involved.  The "Page" indicator at the
bottom right corner reflect the current and total Index pages that are
available.

If a keyboard character "a" to "z" is pressed the Index view displays only
those Last Names that begin with that character.  This is very useful for
quickly locating a record.  You can select and maniplate the records in
this "Searched" view type.

Hitting the "Space Key" will display "All Records".  Hitting the "Alt
Space" will display "Marked Records".

How To Select Records

There are two ways InⁿTouch uses to decide what name records have been
selected.  To select a single record click the record name "once".  If the
record is selected, clicking the record name (or hitting the "Return" key")
will enter the "View Record" view.  To select or deselect more than one
record in the Index view hold the "Shift" key down and click the multiple
record names with the mouse.

If you click on one or more record names in the Index view, those records
are considered selected.  If no record names are selected the program
decides that "all" the records that are displayed in the Index view will be
considered selected.

This is a powerful tool since you can manipulate (mark, unmark, copy,
print, categorize, etc.) large groups of records at the same time or pick
out individual records out of a group.  If you are not comfortable with
this group selection, change the "display warning" preference under the
"General" preferences.  This will warn you that you are operating on all
the displayed records and ask if you wish to continue or cancel.

Viewing Records

If a record name is selected in the Index view and clicked again (or the
"Return" key is pressed) the display will enter the "View Record" mode.
This mode allows quick display of all the available information of the
record.  If there is no information in a specific field the View will be
blank.  If there is no Phone number or Date in the field the field
identifier will also be blank.  The "Previous" and "Next" buttons (or Up
and Down Arrow keys) allow viewing of the other records that were displayed
in the Index view.  If the Index view was filtered by searches, only those
found records are accessed by the View mode.

If the "Date" view is used the names are represented by the "Event"
definition.  This may mean only the First Name, the Second Name, or Both
Names will be displayed.

If the computer has a modem that shares the same line the phone uses,
clicking on the "Dial" button next to the viewed phone number (or using
keys 1,2,or 3 - top to botton for the phone number) can be used to dial
out. The phone should be picked up after the digits are dialled and the
called party answers.  Clicking the "Hang Up" (or "Return" key) will
disconnect the modem.  See Preference "Dialling" for more details on settin
up the dialling options.

All record operations are available from the View Record mode such as
deleting, marking, unmarking replicating, and even printing.

Editing Records

If the record name is selected in the Index view or if being viewed in the
"View Record" mode, the record can be edited by the menu item "Edit Record"
(Control E).  The window menu bar will also display "Edit Record".  The
mouse or the Tab key can be used to navigate from one record field to
another.  The "Previous" and "Next" buttons allow editing of the other
records that were displayed in the Index view.

The "Category" button allows editing of the user defined categories for the
record.

The "Revert" button replaces the newly edited record information with the
information that was originally in the record.

The "Index" button is used to return to the "Index" view.  If previously in
the "View Record" mode the "Index" button will return there and the record
information will be updated.

The defaulted field identifiers used for the Phone and Dates can also be
modified by clearing the field and replacing it with the new identifier.

The "date" fields use the format "month day, year" (e.g. March 21, 1994).
The year does not have to be entered, except for your own information, and
is currently not used in any reports. You can enter the month in short
form, using the first three characters of the month (e.g. Mar), and the
program will expand them to the full month name.  If there is a problem
with the date format the record cannot be saved.

Working With Records

The InⁿTouch record operations are used in the Index or View mode.  The
Index view makes record operations  very simple and efficient.  By
selecting and deselecting record names in the index view you can then apply
various record operations.  These functions are available from the "Edit"
menu and some are available from buttons located at the bottom of the Index
view.

"New Record" (Control N) function opens a blank record ready for adding
information.  The "Tab" key can be used to jump from one field to another
or click on the field with the mouse.  The only important field is the top
right field, which is ordinarly used for the last name, since the Index
view sorts the records by the field.  The "Category" can also be set from
this view; details will be discussed later.

"Edit Record" (Control E) function opens the selected record for editing.
The "Tab" function can be used to jump fields or click on the field to
edit.  As found in standard dialog editing the "Esc" key will clear the
entire field.

"Replicate" function creates a copy of the selected records which can then
be selected and edited.  You will be prompted if you have selected more
than one record for replication.

"Delete Record" (Control D) function deletes all the selected records.  You
will be prompted if you have selected more than one record for deletion.

"Mark Record" (Control M) function is used to mark the selected records.
An "*" will appear before the record names on the Index view.  This is a
very useful function since you can create a temporary marked group of
records which can deleted, categorized, printed, etc.  This group is
displayed using the display menu "Marked" or keys "Alt Space".  You can
then work on this group as a whole.

"Unmark Record" (Control U) function is used to unmark the selected
records.  The "*" will disappear on the record names on the Index view.

"Unmark All Record" function is used to unmark all the records in the file.

"Edit Category" (Control K) function is used to edit the selected record
categories.  This is a powerful function since it allows a distinct
grouping of records within the file which can be searched and displayed and
then manipulated.  The category names are saved with the file, so different
categories can be set for each file.

Clicking on the box next to the category name will select or deselect the
category set.  Clicking the category name or using the Tab key allows
navigating for editing the names.

If you have selected a single record before selecting the function the name
of the record will appear on the title box with arrows to the right of the
name.  These arrows can be used to edit the previous or next record that is
available.

If you have selected a group of records before entering the function
"Multiple Selections" will appear    in the title box.  A "Set" and "Clear"
button is available for multiple selections since it will over write the
previous category that was selected.

The "Deselect All" button clears all the selected categories on the screen.

The "Copy Record" (Control C) function is used to copy all selected records
into the Atari Clipboard.  You can then use the "Paste Record" (Control V)
function to paste the records into the existing or a new file.  You can
even exit the program and return and paste the record as long as the
Clipboard has not been cleared.  Remember the record will take on the
categories and field events of the new file it is pasted into.

Searching Records

The Searching functions are used to find text, dates, and categories of
records.  The functions are available under the "Search" menu.

"Find Text" function is used to find a text string in a number of selected
fields.  The fields to be searched are grouped as Name, Company (unless
otherwise specified), Address, Phone, and Notes (unless otherwise
specified).  If you want to search the entire file the "Search All Records"
should be selected otherwise the current Index view will be used.  This is
useful to narrow down information.  If you want to mark the records that
are found select the "Mark Found Records".

"Find Date" function is used to search the date fields.  To find dates in a
given month, select the month.  To find date with a specified number of
days from the current date select the box.   If you want to search the
entire file the "Search All Records" should be selected otherwise the
current Index view will be used.  If you want to mark the records that are
found select the "Mark Found Records".

"Category" function is used to search for any number of categories.  Click
the category(s) name that are to be searched and select the "Set" button
and click "Ok".  If the record has at least one of the selected categories
it will be displayed on the index screen.

If you want to search the categories that have not been set, click the
category(s) name and select "Not Set" button.  This will display the
records that have at least one of the categories not selected.

You can use the categories to set up different lists for printing, mailing,
or exporting for building a fax list.  You can even use them to flag such
items as types of memberships and if they have been paid.



Display  Types

The display operations allow different views of the Index reoords.

"All Record" function (Space key) shows all the records that are available
in the file.

"Searched" function shows all the records that were previously found by one
of the search functions.

"Marked" function (Alt Space key) shows all the records that are marked.
This is a useful display view since you can mark records on various Index
pages, display the marked values and then use other manipulation or
printing functions on the group.

"Category" function shows all the records that were previously found by the
category search function.

"Names" function shows all the individual names of the records that are
selected.  This view is useful if you want to separate out the names for a
combined record.  You can then select the individual names and print it.

Other processes such as marking and copying will work on the record as a
whole and not the individual name.

"Date" function shows all the records that are selected or in the Index
view that have date events.  The view is automatically put into Index
"Dates" view.  You can also select specific records in the Index view and
this function will show any available date events.

"All Dates" function shows all records in the file that have date events.
The view is automatically put into Index "Dates" view.

The "Summary" function is available if you are not in a "Date" view.  This
provides the total number of records and total number of "Names" in the
current view.  This can be useful for totaling the number of guests or
members, or whatever the information may represent.



Preferences

In-Touch has the ability to save most of the user selections that are
established throughout the program.  These include a start up file, fonts,
font sizes, document types, margin adjustments, search preferences, saving
and display, etc.  By saving the preferences, these selections are
automatically used the next time the program is started. The preference
operations are located under the "Prefs" menu.

"General" function sets the preferences for miscellaneous display and
saving routines.

The first two options allow you to control automatically saving the
document and the preferences when you quit the program.  If this preference
is not used the program will ask you if you want to save any changes or
abandon those changes.

The next two options allow you to set the display for the City and
State/Province to be seperated by a comma "," and if you want the Zipcode
(Postal Code) to be on separate line.  These effect the record View as well
as the print routines.

The last option controls the warnings that are used for multiple
selections.  If this option is not set you will not be warning about any
processing operations if there are no names directly selected on the Index
view.

"Index" function sets if you want the Index view to display the "First
Names" first, followed by the "Last Names" or to display the "Last Name"
first followed by a comma "," and then the "First Names". The Index is
allows sorted by last name anyway, by it is sometimes easier to pick out a
record name if the Last Name is first.

"Dial" function is used to control the options for dialing out from the
View mode using a modem.

The "Local" and "Long Distance" Digits are used to determine the number of
digits in the phone number before the "Prefix" digits are used.  If the
digits are greater than the "Long Distance" value then it is assumed that
the "Overseas" prefix will be used.  The "Tone" and "Pulse" Dial is the
type of dial option that is available on the phone line.  The modem "Set
Up" string is used to configure the modem for it's various options.
Consult the modem manual if there are any difficulties with the dialing
capability.

"File" function is used to define the file that will automatically be
loaded when the program is started.  The standard file selector will appear
when you click on either of the file name boxes.  If you don't want a start
up file, blank out the file name in the file selector and select OK.

"Memory" function is used to display the memory resources currently used by
the program and to allocate memory.  To share memory between other programs
that may be running at the same time, you must designate the maximum memory
InⁿTouch is allowed.  You must also assign the maximum number of records.
You can use the currently used records and memory that is displayed to see
what values you might want to assign.  The program will provide warnings if
you try and use more records or memory than is assigned.  For using the
program as a desk accessory the new memory is not available until you
restart the computer.

If you want to increase the performance of the program when working with a
large number of records, save the file and then reopen it.  The program
saves a sorted record list, which increases the sorting speed when the file
is reloaded.

"Reminder" function is used to set the option to check the opened file for
any date events that are within a designated number of days from the
current date.  If the reminder is set "ON" and dates are found that match
the criteria, then a window will appear when the file is loaded which
indicates how many records were found.  The Index view will switch to
"Dates" mode and the dates found will be displayed.  If you don't want to
review the records hit the "Space" key to display "All Records".

"Preferences Save" is used to save all the program preferences.  The file
created is named INFO.PREF on the same directory as the program.  If this
file isn't found default preferences are used.  It is recommended that you
use this function whenever you want to customize the various selections of
the program.  In this way you won't have to keep resetting the various user
settings each time you use them.

"Printer" function is used to set the options for all printing operations.
The printer ID is the value set according to the Speedo print driver you
have installed.  The standard value is usually 21.  The "manual" feed
option should be selected if the page, envelope, etc. is feed in manually.
The program will pause at each new page until you request it to continue.
The "auto" feed option is used if your printer automatically feeds the
pages with no pauses between.

General Printing

The InⁿTouch printing operations allow you to easily create envelopes,
labels, address books, and dates books from the selected records.  As
previously discussed, you can make individual selections or print "all" the
records that are currently displayed in the Index view. This is most
effectively used in conjunction with the "Mark" or the "Category" features,
since they allow you to group and display the records.

"Speedo GDOS" is required for printing since rotation and font size control
is used in all the printing functions.  If you don't have Speedo ... get
it.  It is well worth it for quality, speed and control of your print,
whether it's on a dot matrix, ink jet, or laser.

The printer configuration (see the Printer Drivers Control Panel) must have
"Print Area Offsets" set to "On".  If your printing does not appear to be
at the proper position, check this value.

The printable area is different for each type of printer, and you may have
to make some adjustments to the print positions within the program to
compensate.  You may have to set up some options in your printer to
accommodate the required print area.  Consult your printer operating
manual.

For all the print functions clicking the mouse on the "Font Name" will
bring up a selection box to choose a new Font.  Use "Cancel" if you don't
want any new font selection.  The font will be saved with the preferences.

The "Test" function in all print operations is used to produce a single
page (or envelope) when multiple records are selected.  This allows you to
get the printing parameters properly established and then to do the final
"Print".

Printing Envelopes

The "Envelope" function prints the record address information on all
standard envelope sizes and allows you to create two custom sizes which
will be stored with your preferences.  The return address is printed in the
top left corner of the envelope and the name and address is printed in the
middle of the envelope, based on the envelope size and the font size that
is defined.

You should initially examine your printer and select and save the
orientation that your printer uses for feeding in the envelope.

The "Return" address should also be defined and saved with your
preferences.  The first two lines are used for the name and the remaining
lines are used for all address information.

Clicking on the envelope type displays the height and width sizes of the
standard and customized envelopes.  You can edit these sizes for your own
specific sizes for printing the envelope, but only the customized type will
save any new values.

The "Adjust Return" and "Adjust Mail" allows you to offset the vertical and
horizontal print positions, in case the default is not to your liking.  The
line spacing value will increase or decrease the font line space.  All
these new values are defined for each envelope size and is saved with the
preferences.

The font sizes can be defined for each envelopes size and is saved with the
preferences.  If you don't want either the return or address printed simply
set the appropriate size to "0".

If you want the "Name" portion of either the return and address "bolded"
select the "B" next to the font name.



Printing Labels

"Label" function prints the name and address record information on standard
Avery label sheets.  The information is automatically centered vertically
in the label based on the number of lines being printed in the record and
the size of the font.

The record information is printed left justified.  You can adjust the left
margin print position by editing the margin value.  This will be saved as a
new preference value for each label type.

The "Adjust Position" allows you to offset the vertical and horizontal
print positions, in case the default is not to your liking.  The line
spacing value will increase or decrease the font line space.  All these new
values are defined for each label type and is saved with the preferences.

The "No of Copies" allows you to choose the number of labels of each record
that will be printed.  These are printed in sequence, one after another,
and then the next record is printed.

The starting position of the first label can also be set.  This is valid
only for the first label sheet.  Position 1 start at the top left label,
then counting across and then onto the next row at the far left.  For
example for 3 columns and 10 row of labels the positions are as follows:

    1  2  3

    4  5  6

    7  8  9

    10  11  12   and so on ...

If you want the "Name" portion of labels "bolded" select the "B" next to
the font name.

The "Edit Header" allows you to place a small title or header on the very
top of each label page.  This can be useful to identify the intention of
the labels.

Printing Address Book

The "Address Book" allows you to print all the available record information
for the selected records in a variety of page sizes.  As many page groups
that can be fit onto a 8.5 x 11 sheet are used.

You select if you want the Company (default), the Address, the Telephone
Numbers, and the Note (default) information printed for the Book.
Selecting or deselecting the "B" and "I" controls if the associated fields
are printed with a "Bold" and or "Italic" style, to improve readability.
Each printed record will be separated by a solid line.

The "Page Break" is based on the "First LastName" field character.  You can
select for no page breaks or page breaks after each "new" character.  You
can also specify grouping of "LastNames" by editing the character that it
will break on.  All these setting are saved with your preferences.

The "Guideline" will print solid lines around each page group to ease in
cutting.

The "Page No" will provide page numbers at the bottom of each page group.

The "Edit Header" will print a bolded header string at the top of each page
group.

Printing Date Books

The "Date Book" allows you to print the date information for the selected
records in a variety of page sizes.   As many page groups that can be fit
onto a 8.5 x 11 sheet are used.

The records are printed in order of the Date Events starting in January and
ending in December.  You only have control of selection of printing the
Note Information.

Selecting or deselecting the "B" and "I" controls if the associated fields
are printed with a "Bold" and or "Italic" style.

The "Page Break" is based on the "month" of the event.  You can select for
no page breaks or page breaks after each new month.

The "Guideline" will print solid lines around each page group to ease in
cutting them out.

The "Page No" will provide page numbers at the bottom of each page group.

The "Edit Header" will print a bolded header string at the top of each page
group.

Importing New Records

The "Import" function allow you to use data created in other programs or
databases and incorporate them into InⁿTouch.  The fields created in the
other programs must be separated by TABS (Hex 09), must be in the correct
order, and each record must end with a RETURN (Hex 0d).  Most programs
specify ASCII Export using Tabs for this function.

Date fields should be expressed in the format month day, year (e.g. Mar 4,
94).

You can select if you want to Import from the "Clipboard" or the "File
Selector" will be used to specify the file to import. You must also specify
if the imported records will be "Merged" or added to the existing open file
or a new file will be created.  You also must decide if the first record
that appears in the imported file is a "Header" meaning it provides the
names of the fields.  This can be stripped off.  A screen will appear with
the Field names of the first record of the imported file.

If the program cannot associate any fields, then it will notify you of the
problem and quit the import function.  The program will select the first
number of fields it finds and match them with the In-Touch fields.  You
need to check and uncheck the left hand boxes until the appropriate fields
are matched up. The "Category" function will allow you to specify the
categories to be assigned for all the imported records.  The "Ok" button
will start the process, but all the imported fields must be matched to one
of the In-Touch fields before the import function will be completed.



Exporting Records

The "Export" function allows you to share the data stored in In-Touch with
other programs or datebases.  This makes the program useful as a "Master"
database of personal information which can be then used by other programs.
The alternative is to try to keep all programs updated each time a change
in information takes place.

You can select if you want to Export to the "Clipboard" or the "File
Selector" will be used to specify the exported file.

"Fields" should be selected if you want individual fields to be exported.
(The field selections are saved with the preferences). These fields will be
separated by Tabs and each record will be separated by a "Return".  With
this option a screen will appear which allows you to choose the specific
fields that will be exported.  These choices will be saved with the
preferences.

If you want address information to be exported you selected "Address".
This is a very powerful function since you specify the field grouping such
as Name, Company (default), Address, Phone and the information will be
exported just as it would be printed.  You can also specify if each new
record should be separated by a "Newline".  You can then easily paste the
formated information into a Word Processor, ready to use.