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USER GUIDE FOR THE RECIPE PROCESSOR VERSION 1.9 (C) Copyright 1980, 1984, 1989 TABLE OF CONTENTS SUBJECT PAGE ----------------------------------------------------------------- INTRODUCTION ............................................... 1 PROGRAM HISTORY ............................................ 1 CREDIT WHERE CREDIT IS DUE ................................. 1 PROGRAM REQUIREMENTS ....................................... 2 PROGRAM CAPACITY ........................................... 2 KEYBOARD DESCRIPTIONS ...................................... 2 PROGRAM FILES .............................................. 3 GETTING STARTED ............................................ 3 THE RECIPE SCREEN .......................................... 4 THE MAIN MENU .............................................. 4 PROGRAM/DIRECTORY INITIALIZATION ........................... 5 ADDING RECIPES ............................................. 6 SEARCH MENU ................................................ 8 PRINT MENU .................................................10 DELETE MENU ................................................11 COLORS/UTILS MENU ..........................................11 BACKING UP THE DATA FILES ..................................13 ORDER FORM .................................................14 INTRODUCTION The Recipe Processor is a program that's designed to manipulate kitchen recipes, much in the way a word processor manipulates text. This program allows you to store your favorite recipes for later use and print out. In addition, you can manipulate the number of servings the recipe will yield, instantly adjusting the amounts of each ingredient. You can quickly browse through your recipes, by recipe category, ingredient, or through the entire recipe data base. It will even help you with your shopping by preparing and printing a shopping list for you. You can edit the shopping list and add items that are not currently in the Recipe Processor's data base. In addition, the program can import and export recipes, allowing easy sharing of recipes between two computers. Try doing all this with your favorite recipe cookbook! PROGRAM HISTORY The Recipe Processor was conceived in 1978, when I purchased my first computer, a TRS-80 model 1. In order to keep my wife interested in the computer (and to justify the cost) I told her of all the wonderful things that it could do for her in the kitchen. Unfortunately, I did not have the disk drives necessary for the I/O, and the program remained 75% completed until 1980, when I purchased a TRS-80 model 3 computer. With 2 single sided floppy diskette drives, the Recipe Processor was finally up and running. In 1984 the program was converted to run on a Model 4 TRS-80, which allowed the luxury of an 80 x 24 screen, inverse video, and double sided floppy drives. Written in interpretive BASIC (only 29K user space) the program relied on a complex system of overlays in order to perform its many functions. Needless to say it was not a speed demon. The Recipe Processor remained unchanged until 1989, when I decided to convert the program to run in the MSDOS environment. To speed up the program, it was rewritten using Turbo Pascal. One of my friends, who was kind enough to test the program, suggested that I add an import/export feature to allow easy transfer of recipes from computer to computer. He also suggested that the import feature be able to read the large database of recipes that were available on the Compuserve network. The end result that you see is basically the same program that was written back in 1980, spiced up a bit with pull down menus, pop up windows, and dialog boxes. CREDIT WHERE CREDIT IS DUE If you program in Turbo Pascal, I recommend that you purchase Turbo Pascal Innovations, by Rockland Publishing. This book supplied me with many of the routines that were used in the program for the menu system and popup windows. The book comes complete with all of its routines already on diskette. This alone is worth the price! No, I do not get any royalties for plugging this book. Simply put, this is a great book and a must for anyone who uses Turbo Pascal. PAGE 1 PROGRAM REQUIREMENTS Computer : IBM PC, XT, AT, PS/2, or 100% compatible. Memory : A minimum of 256K of RAM is needed. DOS : MSDOS version 2.1 and above. Disk Drives : 1 floppy disk minimum, but works best with a hard disk. Monitor : Monochrome or color. Printer : Any printer that works with your computer will do. PROGRAM CAPACITY The Recipe Processor can store a maximum of 500 recipes per directory. Storage requirements for each recipe will vary, depending on the length of the recipe. A recipe can contain a maximum of 48 ingredients and 65 lines of directions. With overhead, a recipe can be as large as 7.5K, or as small as .5K, depending on it's contents. A single bootable floppy system can contain about 100 recipes. Again, this will vary with the size of the recipes. In a two floppy system, a 360K data disk can hold about 300 recipes. Hard disk systems are limited only by the size of the hard drive. A hard drive will greatly speed the performance of the program, as disk input/output is intensive. A note on program capacity: The values above seem to be adequate for most needs. Why 500 recipes per directory? To me, it seems to be more then enough. However, if you find that the program limits on ingredients, lines of direction, and recipes per directory are restrictive, write to me and let me know. The program capacities are easily expanded. KEYBOARD DESCRIPTIONS In this guide, the term RETURN refers to the carriage return key. On some keybaords it may be labeled as enter. The term CURSOR KEYS refers to the arrow keys, page up/dn, home/end keys. CONTROL KEYS refers to the function keys F1 - F10 PAGE 2 PROGRAM FILES RP.EXE ............. The Recipe Processor program. INITIAL.RPD ........ This file stores directory initialization data, recipe categories, and the user name for the main screen. NAMES.RP ........... Contains name, category, and amount for each recipe in the database. INGRED.RP .......... Contains all recipe ingredients and amounts. INSTR.RP ........... Contains all recipe directions. INDEX.RP ........... Keeps track of which ingredient and direction records belong to which recipe. POINTERS.RP ........ Pointer file for sorting recipes. GETTING STARTED Before doing anything, make a working copy of the master diskette! FLOPPY DISK USERS: Place your DOS diskette into drive A and type DISKCOPY A: A: and press RETURN. Follow the DOS prompts to finish the copy process. HARD DISK USERS: Create a directory called RP by typing the following: MD\RP and press RETURN. CD\RP and press RETURN. Now place the master diskette into drive A and type the following: COPY A:*.* C: and press RETURN. If you do not want to use the recipes that come with the program, type the following command: ERASE *.RP? and press RETURN. To start the program, simply type RP and press return. If you do not erase the RP? files, the program will begin at the main menu screen. If the RP? files are erased, the program will begin at the initialization screen. PAGE 3 THE RECIPE SCREEN The Recipe Processor divides the screen into three windows. The top window contains 3 lines and displays the user name, current function being executed, and the recipe name, category, and amount served. The middle window contains 14 lines. This window is where the action takes place. When browsing, recipes are displayed here. If adding or editing a recipe, data input and display will occur here. The shopping list and other program functions will also display in this window. The third window is 3 lines long, and it displays active function keys and program messages. Regardless of program function, this window will keep you informed of active control keys. THE MAIN MENU There are 6 choices on the main menu, 5 of which are pull down menus. Menu descriptions follow: 1. ADD - used to add recipes to the database. 2. SEARCH BY - This menu allows searching recipes by category, ingredient, or by recipe name. It is also used to browse and print. 3. PRINT - this menu contains printer re-direction, shopping list, and other print functions. 4. DELETE - this menu contains commands to delete recipes and compress the recipe files. 5. COLORS/UTILS -contains command to customize program colors, category and directory maintenance, import/export, and configuration utility. 6. QUIT - quits to DOS. Also displayed on this screen is the current data directory in use, and the number of recipes contained in that directory. At almost any time, pressing the ESC key will abort the current function and return you to the main menu screen. PAGE 4 PROGRAM/DIRECTORY INITIALIZATION When the Recipe Processor begins, it checks the current directory for the existence of the INITIAL.RPD file. If it is not present, the PROGRAM INTRODUCTION screen is displayed. Pressing any key will bring you to the DEFINE FOOD CATEGORIES screen. You can enter in up to 100 different food categories. Each category contains a maximum of 10 characters. Categories can be entered in one of two ways: 1. Use the default categories that the program supplies. 2. Create your own custom categories. To use the default categories, simply answer "yes" to the prompt: DO YOU WANT TO USE THE DEFAULT CATEGORIES (Y/N) ? If you answer "no", you will see the category window open on the right side of the screen. You can enter up to 100 categories. Pressing ESC will terminate category entry. Categories can be added to or modified at any time during the program. Don't get upset if you forgot to enter them all. Whether you use the default categories or define your own, you will see the category "TO BE EDIT". When adding or importing recipes, you may come across a recipe whose category has not been entered into the database. Assign "TO BE EDIT" to these recipes. When all input is complete, add the new categories to the database (see CATEGORY UPD). Then browse by category ("TO BE EDIT"), and change each recipe category to it's proper entry. When category entry is completed, you will see the prompt: Choose Edit: Done Categories Use the right arrow or press C to review your category list. Use the left arrow or press D if you are done. After selecting DONE, you will see the GET USER NAME screen. Type in up to 25 characters for the recipe title of this directory (usually the users first name). The main menu will now be displayed. Only the ADD, COLORS/UTILS, and QUIT choices will be active. The other menu choices will not activate until there is at least 1 recipe entered into the database. PAGE 5 ADDING RECIPES RECIPE NAME: To add recipes to the database, choose the ADD option. You will be asked for a recipe name. Enter up to 40 characters for the recipe name. RECIPE CATEGORY: The category window will then appear in the center of the screen. Use the up/dn arrows, pageup/dn, and home/end keys to highlight the desired category. If the category you need has not been entered, choose TO BE EDIT for the category. The category can be added and changed later. AMOUNT SERVED: You will then be asked to enter the amount of servings the recipe will yield. Enter a number from 1 up to 999. INGREDIENT ENTRY - AMOUNT: At this time the ingredient entry window will appear on the left, and a smaller syntax window on the right. Each ingredient is entered in 3 parts, the amount, the measure, and the ingredient description. The amount syntax is an optional whole number, a space, and a fraction. It's easier to show then to describe. See below. 1 1/2 = one and one half 2/3 = two thirds 4 = 4 whole units 2 1/8 = 2 and one eighth You must enter a valid amount or the program will not advance to the measure entry. For some reason, if you must have a blank amount, press the F6 key. This will fill the amount with the underline character and move the cursor to the measure column. Remember, the bottom window will always display active control keys. INGREDIENT ENTRY - MEASURE: When you have entered the amount, press RETURN. The cursor will move over to the measure column, and the syntax window will display measure examples. You can enter up to 6 characters to describe the measure being used. Examples: tsp, tbls, cup, large, med, quart, ounce, oz, each, as req, whole, and so on. If you need to have the measure blank, just press return. PAGE 6 ADDING RECIPES - CONTINUED INGREDIENT ENTRY - INGREDIENT DESCRIPTION: Now the cursor moves to the ingredient description column. You can enter up to 30 characters to describe the ingredient. If needed, this entry can be blank just by pressing return. When the ingredient is entered, the cursor will move back to the amount column, ready to accept the amount for the next ingredient. The program keeps track of the ingredient number below the syntax window. Up to 48 ingredients can be entered. If needed, the F1 key will back up the cursor one field at a time, and the F2 key will advance the cursor one field at a time. This allow you to back up and correct or change previous entries. The up/dn arrow keys will move the cursor forward or backward one whole ingredient at a time. At this point, if you have entered all of your ingredients, you can end ingredient entry by pressing the F10 (DONE) key, which brings up the directions entry window. DIRECTIONS ENTRY: A recipe can contain up to 65 lines of directions. Each line can have up to 75 characters. When entering text, the arrow keys will position the cursor in the window. The cursor will not move past the 75th position on the line. Press either return or down arrow to go on to the next line. The INSERT and DEL keys function as you would expect them to. DEL will delete the character under the cursor, and INSERT will insert characters at the cursor position. When INSERT is active, the cursor will change to a large cursor as a reminder. Pressing INSERT again, or advancing to a different line of text automatically turns off the insert mode. Caution: while in the INSERT mode, any characters that are pushed off the right edge of the screen will be lost. If you need to insert a line of text between 2 existing text lines, position the cursor on the line where you want to insert text, and press the F4 key. Text below the cursor will move down by one line, opening up a new blank line. Deleting an entire line of text is done by positioning the cursor on the line to be deleted and pressing the F5 key. Again, the active control keys are displayed in the bottom window of the screen. To end direction input, press the F10 (DONE) key. This will display the following prompt: Review: Done Ingredients Directions The word "Done" will be highlighted. If you are done entering this recipe, just press RETURN. This will return you to the main menu screen. If you want to review the ingredients or directions, use the left/right arrow keys to highlight your choice and press enter. PAGE 7 THE "SEARCH BY" MENU The SEARCH menu allow you to search, display, edit, print and browse through your database of recipes. There are 4 menu options in the SEARCH menu: 1. RECIPE - This option allows you to search for a specific recipe in the database. The recipe selection window will appear in the center of the screen listing the recipes in alphabetical order. Use the up/dn arrow, pageup/dn, home/end keys to highlight the desired recipe. Now press enter to display the recipe. Browsing with this option will display each recipe in the database. 2. CATEGORY - The category option allows you to select recipes from a specified category. First the category window will appear. Use the up/dn arrows, pageup/dn, home/end keys to select the desired category. Now the recipe selection window will appear, listing only the recipes that match the selected category. Again, use the cursor keys to select and display a recipe. Browsing will only display the recipes that meet the selected category. 3. RECIPE NAME - This option will prompt you to key in a name or partial name of a recipe to display. The first name in the database that satisfies the requirement is displayed. Browsing will display each recipe in the database. 4. INGREDIENT - This option will prompt you to key in an ingredient or partial ingredient to search for. The entire database is searched for recipes containing a match to the selected ingredient. The recipe selection window will then appear containing only the recipes that contain the selected ingredient. Browsing will display only recipes that contain the selected ingredient. 5. WILDCARD - allows you to list all recipes that contain a match to a partial recipe name. DISPLAY OPTIONS: Once a recipe is selected it is displayed in the middle window. The recipe is displayed in two parts: the ingredients, then the directions. When a recipe is first displayed, the ingredients are shown in a two column format. Up to 24 ingredients can be displayed at a time. If a recipe has more then 24 ingredients use the PAGEUP/DN keys to display either of the 2 ingredient pages. If a recipe contains 24 or less ingredients, the PAGEUP/DN keys will not function. The active control keys are as follows: F1- DIRECTIONS. This key will toggle the display between the ingredients and directions window. If displaying directions, the bottom line of the screen will display page x of y, where x is the current page being displayed and y is the maximum number of pages for the recipe. The current page of either the ingredients or directions will be remembered as you toggle between the two windows. F2- NEXT. This key displays then next recipe in the database that meets the current display criteria. Use this key to browse through the recipes that you have selected. This key is active in both the ingredient and directions window. PAGE 8 SEARCH BY MENU CONTINUED F3- PREVIOUS. This key displays the previous recipe in the database that meets the current display criteria. Use this key to browse backwards. F4- ZOOM LEFT. Each ingredient can contain up to 30 characters, but only 20 characters can be displayed at a time on the screen. This key will zoom and display the left column of ingredients in the full 30 character format. F5- ZOOM RIGHT. Same as above, but for the right column of ingredients. F6- PRINT RECIPE. Pressing this key will print out the recipe on your printer. You will first be asked for the number of copies, then you will be asked if you want the ingredients to print out in 1 or 2 columns. A 2 column printout will truncate the ingredient description by 6 characters. F8- EDIT. This allow you edit your recipe. Pressing this key will cause the edit window to appear. There are four choices available: INGREDIENT: If the ingredient window is displayed, this allows you to enter/edit the ingredients of the selected recipe. If the directions window is displayed, the directions can be edited. Press the F10 (DONE) key to save the editing changes, or press ESC to abandon the changes. CATEGORY: allows you to choose a new category from the category window. SERVES: allows you to change the number of serving that the recipe will yield. This WILL NOT adjust the amounts column. NAME: allows the recipe name to be modified. The recipe database will be sorted automatically when you return to the main menu. F9- SERVES. This allows you to temporarily change the amount served for the recipe. The ingredient amounts will automatically be adjusted for the new serving size. Pressing F9 a second time, or browsing to the next/previous recipe will restore the recipe to its original contents. Printing can be performed on the adjusted recipe. NOTE - the recipe amounts are rounded in an attempt to prevent fractions like 297/400 appearing. On rare occasion you may see a fraction displayed as 4 29/4. This is really 4 and 29/40, however the program can only display 6 characters for the amount. If you see a fraction displayed as above, just add/subtract 1 from the desired amount served. Example: a recipe serves 22. You want it adjusted for 45. If a fraction is improperly displayed, change the amount served to either 44 or 46. F10-DONE. This key returns you to the main menu. PAGE 9 THE PRINT MENU The print menu offers you options to print recipes, redirect the printer to either the screen or a text file, print a shopping list, or print a directory of all recipes in the database. Print menu options are: 1. RECIPE LIST. This will print a listing of all recipes and their categories to either the printer or the screen. 2. RECIPE. This option will bring up the recipe selection window. Use the cursor keys to select a recipe. The selected recipe will be printed. See the F6 function key on the previous page. 3. SHOP LIST. Here you can choose recipes and build a shopping list from the ingredients. You can add/delete items to/from the list, and edit existing items. When done, your shopping list will print. See the section "THE SHOPPING LIST" for more details. 4. PRINTER. This directs the printer output back to the printer. 5. SCREEN. This directs the printer output to the screen. 6. FILE. This directs the printer output to a file. THE SHOPPING LIST: To build a shopping list, choose the SHOP LIST option. The recipe selection window will appear. Use the cursor keys to select the desired recipe and press RETURN. The screen will then show you how many items are on the shopping list, and asks if you want to add another recipe. If you answer yes, the recipe selection window will appear and another recipe can be selected. Selected recipes will be omitted from the selection list. The shopping list can support up to 200 items. If you answer no the prompt "Add another recipe to the shopping list", then the shopping list edit window will appear on the left side of the screen. Use the cursor keys to scroll and edit the items in the window. While ingredient descriptions in the recipe consist of 30 characters, in the shopping list they can be expanded up to 50 characters. Use the INSERT/DEL keys as necessary to edit the ingredients. If an ingredient description becomes larger then 30 characters, it will scroll horizontally. SHOPPING LIST CONTROL KEYS: F1- This allows you to add an ingredient to the shopping list. The ingredient does not have to be in the recipe database. Use this to add shopping items to the list that are not in the recipe database, such as paper plates, soaps, pet foods, and so on. F2- This key allows you to delete an ingredient. While the shopping list will not duplicate ingredients from different recipes, you may see very similiar items. Example: chopped onions and crushed onions will each appear on the list. You may decide to delete one of the two descriptions. F6 or F10- this will print the shopping list to the printer, or the redirected device. PAGE 10 THE DELETE MENU This menu offers options to delete recipes, and to compress the recipe data file. 1. DELETE. The delete option will display the recipe selection window. Use the cursor keys to choose the recipe to be deleted and press return. This will delete the recipe and display the recipe selection window. You can now choose another recipe to delete, or press F10 to exit the delete menu. At this time you will see the prompt "RE-ORGANIZING THE DISK FILES. PLEASE WAIT." The NAMES.RP and INDEX.RP file will now be updated. This will only take about 15 seconds. A graph will be displayed showing file progress. CAUTION - do not power down the computer until the main menu is displayed. The INDEX.RP file must be updated with the deleted recipe information. Powering down before the INDEX.RP file is updated will jumble the database. 2. COMPRESS. When recipes are deleted, the recipe records are not removed from the database files. The INDEX.RP pointers are simply set to zero. To remove the deleted records from the database, use the compress option. This will remove all deleted recipes and will unfragment recipes (not the files) within the database. Be patient. Compression will take about a minute, depending on processor and hard disk speed. A graph will be displayed showing the compression progress. THE COLORS/UTILS MENU This menu contains the options to customize the program colors, change directories, add/delete categories, and import or export recipes. There are 12 options in this menu. 1. CATEGORY UPD. This allows new categories to be added, existing categories to be edited or deleted. The category window will appear on the right side of the screen, with the categories in alphabetical order. To edit a category, use the cursor keys to select the desired category, then use the INSERT/DEL keys to make the desired changes. To delete a category, simply make the first character of the category a space. To add a new category, press the END key. This will position you at the end of the category list. Key in up to 10 characters for the new category and press return. You can enter up to 100 categories. Press the ESC key to end category updates. The categories will be automatically sorted. PAGE 11 COLORS/UTILS MENU CONTINUED 2. MAIN SCREEN. This allows the main screen colors to be selected. 3. MAIN MENU. This allows the main menu colors to be selected. 4. WINDOWS. This option selects colors for the popup windows. 5. RECIPE INPUT. This allows you to select colors for the recipe input windows. 6. RECIPE DSPLY. This allows you to select colors for the recipe display windows. 7. USER NAME. This selects colors for the user name, and allows you to change the user name. 8. DEFAULT COLORS. This sets the program colors to their default values. 9. SAVE CONFIG. Once you have selected your colors, use this option to save the color configuration. This will also save the current recipe directory. The next time the program runs, it will use your custom colors and the saved recipe directory. 10. CHANGE DIR. Use this option when you want to store or access recipes in a new directory. A directory window will appear displaying a directory tree. Use the cursor keys to select the desired directory and press enter. If there are no directory files in the selected directory, you will be asked if you want to INITIALIZE the directory. The F1 key will allow you to change drives. **** IMPORT DATA IS NOW IN THE ADD MENU **** 11. IMPORT DATA. This allows you import recipe file that were created by the Recipe Processor export feature. It can also read the database of recipe files that are on the Compuserve network. You will first be asked for the path and filename of the recipe file to import. You will then see the prompt "IMPORT ENTIRE FILE?". If you answer yes, the entire file will be imported in non-stop mode. If you answer no, then you will be able to choose which recipes in the file to import. Next, the prompt "EDIT CATEGORIES AT THIS TIME?" will appear. Answer no if you are importing recipes created from The Recipe Processor running on another computer. Answer yes if you are importing recipes from the Compuserve network. Recipes will be displayed as they are imported. If editing categories, the category window will appear as each recipe is imported. Use the cursor keys to select the desired category. PAGE 12 COLORS/UTILS MENU CONTINUED 12. EXPORT DATA. Use this option to place recipes into a file which can be imported into other recipe processor programs. You will first be asked if the export file is meant for another RECIPE PROCESSOR program. If you are going to attempt to import these recipes into a program other then the RECIPE PROCESSOR, answer no. This will attempt to create an export file with maximum compatibility. If the file is meant for another RECIPE PROCESSOR program, answer yes. The RECIPE PROCESSOR will be able to read both formats of the exported file. Next, you will be prompted for an export file name. If the file does not exist, you will be asked if you want to create the file. If you answer no, the export function will terminate. If the export file exists, recipes will be added to the file. The recipe selection window will then appear. Use the cursor keys to select the desired recipe to export, and press return. The recipe selection window will again appear, allowing you to select as many recipes as you want to export. Recipes selected will not be displayed in the recipe selection window. When all recipes have been selected, press the F10 key to transfer the choosen recipes to the datafile. BACKING UP THE DATA FILES After you add to your recipe database, or before you delete recipes from your database, be sure you backup your recipes. This is easily done in one of two ways. 1. Copy all *.RP? files to diskette, or 2. Use the export function for the entire database. PAGE 13 ORDER FORM Jay Lichtenstein 185 Canterbury Ct. East Windsor N.J. 08520 Please make checks payable to Jay Lichtenstein. The Recipe Processor will be supplied on a 360k 5 1/4 inch diskette. Shipping will be by UPS. Allow up to 4 weeks for delivery. ---------------- ORDER FORM - MAIL TO ABOVE ADDRESS ----------------- Quantity:___________ x $35.00 ------> Total: ___________ Registrant Name ______________________________________________________ Address _______________________________________ State _____ Zip ______ Phone (______) _______________________________________________________ --------------------------------------------------------------------- Registering the program entitles you to receive the next major upgrade to the Recipe Processor free of charge. Further upgrades will be $10.00 for registered users. If you have any comment or suggestions on improving the Recipe Processor, please write to me at the above address. If your suggestion becomes a part of the Recipe Processor, you will receive the next upgrade free of charge.