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.cw 11 .po 15 MERGE.DOC (v 2.0, 20 Feb 87) Gene Clark INTRODUCTION 1« Thi≤ brieµ (anΣ tongue-in-cheek⌐ instructioε wil∞ leaΣ ì yo⌡ througΦ ß fe≈ use≤ oµ MailMergσ whicΦ i≤ onσ oµ thσ companioε ì program≤ oµ WordStar« BotΦ arσ copyrighteΣ b∙ MicroPr∩ Interì nationa∞ Corporation. 2« Iε thσ example≤ tha⌠ follow¼ we'l∞ explorσ thσ easyô wa∙ ì t∩ addres≤ envelope≤ a≤ wel∞ a≤ prin⌠ somσ "personalizedó forφ ì letters. 3« Afte≥ yo⌡ havσ reaΣ thi≤ tex⌠ yo⌡ wil∞ worδ witΦ somσ ì file≤ tha⌠ arσ alread∙ oε thσ disk« Wheε yo⌡ seσ thσ filename≤ ╔ ì havσ chosen¼ yo⌡ ma∙ no⌠ agreσ tha⌠ ╔ tr∙ t∩ usσ logicalô fileì names« Whethe≥ yo⌡ agreσ o≥ no⌠ -- ╔ tr∙ t∩ givσ m∙ workinτ ì file≤ name≤ tha⌠ someho≈ appl∙ t∩ thei≥ usage« ╔ d∩ no⌠ normall∙ ì adΣ ß filσ "typeó (e« g.¼ ENV.MRG⌐ becausσ thσ .ty≡ become≤ .baδ ì wheneve≥ thσ filσ i≤ editeΣ anΣ saveΣ anΣ morσ importantly¼ four ì extrß (anΣ unnecessary⌐ ke∙ stroke≤ arσ needeΣ t∩ brinτ thσ filσ ì int∩ use« Herσ arσ thσ file≤ you'l∞ bσ using: MERGE.DOC Yo⌡ havσ alread∙ useΣ thi≤ onσ t∩ prin⌠ thσ ì áááááááááááááááááááádocument you are reading. ENVADDR mean≤ literall∙ "ENVelopσ ADDRessó anΣ wil∞ bσ ì ááááááááááááááááááááuseΣ t∩ addres≤ envelopes« Wheε yo⌡ preparσ ì ááááááááááááááááááááyou≥ owε ENVADD╥ file¼ yo⌡ wil∞ usσ you≥ owε ì ááááááááááááááááááááreturε addres≤ rathe≥ thaε thσ fictitiou≤ onσ ì ááááááááááááááááááááused in the exercise. ADDFILE mean≤ ADDres≤ FILE« Thσ filσ wil∞ contaiε ì áááááááááááááááááááánames¼ addresses¼ anΣ othe≥ datß pertinen⌠ t∩ ì ááááááááááááááááááááthe mailing list. LTRMERGE mean≤ LeTte╥ tha⌠ wil∞ bσ MERGEd« Iε actua∞ ì ááááááááááááááááááááuse¼ ╔ generall∙ usσ ß filenamσ tha⌠ follow≤ ì áááááááááááááááááááámy normal "naming" procedure. ENV ááááái≤ thσ filσ yo⌡ wil∞ usσ t∩ addres≤ thσ ì ááááááááááááááááááááENVelope≤ fo≥ thσ letter≤ yo⌡ prin⌠ usinτ ì ááááááááááááááááááááLTRMERGE. .paèENVADDR - Background 1« Onσ oµ MailMerge'≤ prin⌠ command≤ i≤ ".AVó whicΦ mean≤ ì (literally⌐ "Asδ fo≥ Variable≤ a⌠ printinτ time.ó Iε thi≤ inì stancσ we'l∞ usσ .A╓ t∩ asδ thσ operato≥ (you¼ tha⌠ is⌐ thσ namσ ì anΣ addres≤ t∩ placσ oε thσ envelope« Yourô returε addres≤ wil∞ ì bσ iε thσ file¼ s∩ wσ won'⌠ neeΣ t∩ ente≥ that. 2. Your ENVADDR file looks like this: .op .mt 0 .pf off .po 3 .av name .av street .av city Mabel Smith 12 34th Street Somewhere, Somestate 98765 &name& &street& &city& .pa_________________________________________________________________ 3« Thσ examplσ filσ (ENVADDR⌐ use≤ thσ defaul⌠ "Variablσ ì Namσ Symboló showε oε pagσ 5-5¼ Appendi° 5¼ oµ you≥ WordSta≥ ì Manual« I'φ referrinτ t∩ thσ ampersanΣ (&⌐ tha⌠ precede≤ anΣ ì follow≤ eacΦ variable« Iµ you'Σ rathe≥ usσ somσ othe≥ symbo∞ yo⌡ ì caε changσ b∙ "reinstallingó WordStar« ╔ chosσ t∩ sta∙ witΦ thσ ì defaul⌠ (&⌐ becausσ thσ example≤ iε MicroPro'≤ manual≤ usσ it« ì (I'φ no⌠ smar⌠ enougΦ t∩ translatσ o≥ transposσ symbol≤ wheε I'φ ì tryinτ t∩ follo≈ ß tex⌠ t∩ learε ß system.⌐ Iµ yo⌡ decidσ t∩ usσ ì ß differen⌠ symbol¼ ╔ sugges⌠ tha⌠ yo⌡ defe≥ changinτ unti∞ yo⌡ ì arσ familia≥ witΦ MailMergσ anΣ it≤ characteristic≤ anΣ idiosynì crasies. 4. Let's go over the "dot commands" used with ENVADDR: .op omit automatic page numbering .mt 0ááááálet≤ u≤ star⌠ printinτ thσ returε addres≤ a⌠ áááááááááááááááwhatever point the envelope is positioned .pf off turns off "print time line forming" which wouldèááááááááááááááácausσ automatiπ "worΣ wrapó iε casσ oµ ß lonτ ì áááááááááááááááaddress that extended beyond column 65 .po 3áááááreduce≤ "pagσ offsetó t∩ │ column≤ s∩ thσ returε ì áááááááááááááááaddress will be near the left margin .a÷ name¼ street¼ cit∙ identifie≤ thσ variable≤ yo⌡ wil∞ ì bσ askeΣ fo≥ wheε yo⌡ star⌠ t∩ prin⌠ thσ envelope 5« Yo⌡ ough⌠ t∩ bσ familia≥ witΦ you≥ namσ anΣ address¼ s∩ ì we'll not have to discuss that. 6. Next we find &name& &street& &city& which translates to (for example): John Doe 123 4th Street Possum Trot, Oregon 99999 Notσ tha⌠ STREE╘ i≤ no⌠ literall∙ thσ stree⌠ no≥ i≤ CIT┘ limiteΣ ì t∩ jus⌠ thσ city« Thσ term≤ NAME¼ STREET¼ anΣ CITY arσ term≤ ì tha⌠ youô givσ thσ worΣ processo≥ s∩ tha⌠ i⌠ wil∞ quer∙ yo⌡ (t∩ ì fil∞ iε thσ blanks⌐ anΣ theε positioε thσ informatioε (you≥ ì answe≥ t∩ thσ query⌐ iε thσ righ⌠ place« I⌠ wouldn'⌠ makσ an∙ ì sensσ t∩ d∩ so¼ bu⌠ yo⌡ couldô usσ (iε lie⌡ oµ NAME¼ STREET¼ anΣ ì CITY) DOG¼ CAT¼ anΣ CANAR┘ -- o≥ ONE¼ TWO¼ anΣ THRE┼ -- a≤ lonτ ì a≤ yo⌡ usσ thσ samσ term≤ iε thσ .A╓ line≤ a≤ yo⌡ d∩ witΦ thσ ì ampersands. 7. Close the file with .PA - the normal "page break." 8« Thσ filσ ENVADD╥ i≤ calleΣ ß maste≥ documenté anΣ is¼ iε ì effect¼ ß blanδ forφ tha⌠ i≤ partiall∙ filleΣ ou⌠ anΣ tha⌠ wil∞ ì be completed at the time of printing. 9« ╔ havσ froφ onσ t∩ threσ version≤ oµ ENVADD╥ oε eacΦ oµ ì m∙ disk≤ useΣ fo≥ correspondence« Yo⌡ migh⌠ wan⌠ t∩ usσ thi≤ ì versioε fo≥ plaiε No« 1░ envelope≤ anΣ anothe≥ versioε fo≥ thσ ì smalle≥ envelope≤ useΣ fo≥ notes« (Bσ surσ t∩ usσ ß differen⌠ ì filenamσ fo≥ othe≥ versions.) .paèENVADDR - Printing 1« Inser⌠ ß disδ containinτ WordSta≥ anΣ MailMergσ iε ì Drive A and the disk containing ENVADDR in Drive B. 2« Turn oε thσ printer« Inser⌠ aε envelopσ s∩ tha⌠ thσ to≡ ì is about one line above the print wheel. 3. Call up WordStar and log onto Drive B. 4. Enter "M" (for MailMerge), press RETURN. 5. See: Name of File to MailMerge? 6. Enter ENVADDR and press ESCAPE. NOTE: Step 7 will not start until printer is all ready to go! 7. See: NAME? Enter John Doe, press RETURN 8. See: STREET? Enter 123 4th Street, press RETURN 9. See: CITY? Enter Lost Wages, NV 12345, press RETURN ...and STAND CLEAR while envelope is printed! .paèADDFILE 1« ADDFIL┼ i≤ ß datß fileé tha⌠ contain≤ thσ informatioε ì tha⌠ wil∞ bσ mergeΣ int∩ ß "maste≥ documentó b∙ MailMerge« Datß ì file≤ arσ createΣ and/o≥ editeΣ iε thσ non-documen⌠ mode╗ tha⌠ ì is¼ usσ "Nó rathe≥ thaε "Dó wheε openinτ o≥ editinτ thσ file. 2« Iµ yo⌡ wan⌠ t∩ ruε ß prooµ shee⌠ oµ ß datß file¼ you'Σ ì bette≥ pu⌠ thσ pape≥ iε thσ printe≥ "thσ lonτ wayó becausσ indiì vidua∞ "recordsó (onσ linσ oµ thσ file⌐ ofteε exceeΣ ß norma∞ ì pagσ width« Also¼ yo⌡ ma∙ neeΣ t∩ turε Prin⌠ Timσ Linσ Forminτ ì "offó wheε printing. 3. Your ADDFILE looks like this: .cw 10 .pf off .po 5 1,Charles Applegate,Dog Catcher,12345 W. North, "Chicago,IL 11111",Charlie,Chicago 2,E. L. Baker,,2345 S. East St.,"Amarillo,TX 22222",Ed,Amarillo 3,Mrs. Mary Caruso,Secretary,345 N. West Drive,"Barrington, IL 33333",Mary,Barrington 4,"HarolΣ L« Doggett,M.D.",HealtΦ Officer,Bo° 177,"Windsor¼ CT 44444",Hal,Windsorì .cw 11 .po 15 4« Notσ tha⌠ eacΦ recordé (ß singlσ linσ oµ thσ file⌐ ì consist≤ oµ ß serie≤ oµ datß fieldsé al∞ separateΣ b∙ commas« ì (Thσ commß i≤ thσ defaul⌠ "datß fielΣ separatoró showε oε pagσ ì 5-5¼ Appendi° 5¼ WordSta≥ manual.⌐ Notσ als∩ tha⌠ ß datß fieldé ì tha⌠ contain≤ ß commß i≤ surroundeΣ b∙ quotatioε marks. 5« Sometime≤ ß datß fielΣ mus⌠ bσ lef⌠ blank« Example║ ì Threσ oµ thσ record≤ includσ ß TITLE« Wσ havσ t∩ sho≈ ß fielΣ ì fo≥ TITL┼ eveε iµ thσ individua∞ ha≤ none¼ s∩ wσ creatσ ß "dummyó ì fielΣ witΦ ß seconΣ comma« (Seσ RecorΣ No« 2¼ followinτ thσ namσ ì "E« L« Baker."⌐ ┴ spacσ betweeε thσ tw∩ comma≤ oµ ß dumm∙ fielΣ ì i≤ optional. 6« EacΦ RECOR─ iε ß datß filσ mus⌠ havσ thσ samσ numbe≥ oµ ì fields« (MailMergσ canno⌠ read« Al∞ i⌠ caε d∩ i≤ coun⌠ - i⌠ ì count≤ datß fields«) Iµ onσ recorΣ ha≤ fewe≥ field≤ thaε thσ nex⌠ ì i⌠ throw≤ thσ coun⌠ "offó anΣ MailMergσ blissfull∙ print≤ wronτ ì datß iε thσ blanks. 7« Iε thσ maste≥ document≤ we'l∞ tel∞ MailMergσ ho≈ man∙ ì datß field≤ arσ iε eacΦ record¼ anΣ we'l∞ assigε arbitrar∙ (o≥ ì logical⌐ name≤ t∩ eacΦ field. .paèLTRMERGE - Background 1« LTRMERG┼ i≤ ß maste≥ documenté and¼ likσ othe≥ maste≥ ì documents¼ i≤ ß blanδ forφ tha⌠ wil∞ bσ completeΣ b∙ MailMergσ ì usinτ ADDFIL┼ t∩ fil∞ iε thσ blanks. 2. Now for a look at LTRMERGE: .op .cw 11 .df ADDFILE .rv N, NAME1, TITLE, ADDRESS1, ADDRESS2, NAME2, LOCALE Mabel Smith 12 34th St. NW Somewhere, Somestate 98765 24 June 1987 &NAME1& &TITLE/O& &ADDRESS1& &ADDRESS2& Dear &NAME2&: Thi≤ i≤ jus⌠ ß shor⌠ examplσ oµ ß forφ lette≥ tha⌠ wil∞ bσ sen⌠ ì t∩ ß numbe≥ oµ people« WitΦ an∙ lucδ a⌠ all¼ eacΦ oµ theφ wil∞ ì thinδ tha⌠ his/her≤ i≤ aε original« B∙ thσ way¼ ho≈ arσ thing≤ ì in &LOCALE&? Sincerely, Mabel .pa_________________________________________________________________ 3. How about those crazy dot commands? .op Iµ yo⌡ don'⌠ turε ofµ thσ automatiπ pagσ ì ááááááááááááááánumbering¼ eacΦ pagσ wil∞ bσ sequentiall∙ ì ááááááááááááááánumbered« Fo≥ example¼ thσ 2nΣ pagσ oµ thσ 12tΦ ì ááááááááááááááá2-page letter would be numbered "24." .cw 11ááááUse whatever spacing is appropriate. .df addfilσ identifie≤ thσ datß filσ tha⌠ wil∞ bσ useΣ t∩ ì áááááááááááááááfill in the blanks in the master document .rv n, name1,title,address1,address2,name2,localσ ì áááááááááááááááidentifies thσ field≤ iε each record« (ReaΣ ì áááááááááááááááVariables) .paè Let'≤ comparσ thσ .R╓ linσ witΦ thσ informatioε iε ì áááááááááááááááthe data file (ADDFILE). n, name1 , title , address1 , address2 ,name2,locale 1,Chas« Apple,Catcher,23 W« North,"Reno, NV 11111",Chuck,Reno ╔ usσ "nó fo≥ thσ numbe≥ oµ thσ recorΣ onl∙ becausσ thσ ì áááááMailMergσ manua∞ showeΣ it« Thσ recorΣ numbe≥ i≤ no⌠ ì áááááactuall∙ necessary¼ bu⌠ i⌠ help≤ mσ ß little« Thσ importan⌠ ì áááááthinτ t∩ remembe≥ i≤ tha⌠ YO╒ MUS╘ GIV┼ ┴ GENERI├ NAM┼ T╧ ì áááááEACH FIELD WITHIN THE RECORD. ì 4« You'rσ familia≥ witΦ thσ usσ oµ thσ ampersanΣ (&⌐ t∩ ì identif∙ generiπ name≤ t∩ bσ filleΣ iε froφ thσ datß file« Noì tice¼ though¼ thσ seconΣ generiπ herσ (TITLE⌐ i≤ followeΣ b∙ ß ì "slasΦ Capita∞ O.ó That'≤ ou≥ wa∙ oµ talkinτ t∩ MailMerge« ì Decoded¼ i⌠ means║ "Hey¼ MailMergeí Iµ therσ i≤ n∩ TITL┼ showε ì fo≥ someone¼ don'⌠ worry« Jus⌠ bσ surσ yo⌡ don'⌠ leavσ ß blanδ ì space!ó Withou⌠ thσ "/Oó thσ seconΣ lette≥ woulΣ havσ thσ ì addresseσ showε as║ E. L. Baker 2345 S. East St. Amarillo, TX 22222 .paèLTRMERGE - Printing 1« Inser⌠ you≥ Wordstar/MailMergσ disδ iε Drivσ ┴ anΣ you≥ ì new (MERGE) disk in Drive B. 2. Call up WordStar and log on to Drive B. 3« Se⌠ thσ printe≥ fo≥ thσ typσ pape≥ you'l∞ bσ usinτ -- ì either continuous form paper or individual sheets. 4. Enter "M" (for MailMerge) and press RETURN. 5. See: Name of File to MailMerge? 6. Enter LTRMERGE and press ESCAPE. 7« StanΣ clea≥ whilσ al∞ fou≥ letter≤ arσ beinτ printeΣ -- ì unles≤ yo⌡ arσ usinτ individua∞ sheet≤ anΣ havσ t∩ inser⌠ thσ ne≈ ì pape≥ fo≥ lette≥ 2¼ 3¼ anΣ 4. NOTE║ BotΦ the "Pó (Print⌐ anΣ "Mó (MailMerge⌐ command≤ caε bσ ì actuateΣ b∙ eithe≥ RETUR╬ or ESCAPE« Thσ latte≥ eliminate≤ thσ ì neeΣ t∩ answe≥ al∞ thosσ sill∙ question≤ beforσ wσ ge⌠ starteΣ ì printing. ANOTHE╥ NOTE║ Iµ yo⌡ scre≈ u≡ anΣ (fo≥ example⌐ neeΣ t∩ reprin⌠ ì letter≤ 2¼ 3¼ anΣ 4¼ MailMergσ think≤ thσ 2nΣ lette≥ i≤ pagσ 2¼ ì thσ thirΣ i≤ pagσ 3¼ etc« (That'≤ becausσ theseô arσ one-pagσ ì letters.⌐ Yo⌡ caε usσ thσ RETUR╬ rathe≥ thaε ESCAPE¼ answe≥ thσ ì 2nΣ questioε witΦ ß "2ó anΣ theε pres≤ ESCAP┼ anΣ awa∙ wσ go! STIL╠ ANOTHE╥ NOTE║ MailMergσ ha≤ anothe≥ optioε tha⌠ yo⌡ migh⌠ ì finΣ usefu∞ iε norma∞ printing║ multiplσ copies« Supposσ yo⌡ ì neeΣ fou≥ origina∞ copie≤ oµ ß particula≥ file« InsteaΣ oµ usinτ ì "Pó usσ "Mó anΣ RETUR╬ fo≥ printing« Wheε askeΣ "Numbe≥ oµ ì Copies?ó ente≥ "4ó anΣ pres≤ ESCAPE. .paèENV - Background 1« EN╓ i≤ ß maste≥ documenté anΣ wil∞ bσ useΣ t∩ prin⌠ ì envelope≤ fo≥ thσ fou≥ letter≤ yo⌡ jus⌠ no≈ printeΣ usinτ ì LTRMERGE. 2. The file looks like this: .MT 0 .OP .PF OFF .PO 2 .DF ADDFILE .RV N,NAME1,TITLE,ADDRESS1,ADDRESS2,NAME2,LOCALE áMable Smith á12 34th Street áSomewhere, Somestate 98765 ááááááááááááááááááááááááááááááááááááááá&NAME1& ááááááááááááááááááááááááááááááááááááááá&TITLE/O& &ADDRESS1& &ADDRESS2& .PA_________________________________________________________________ 3« D∩ thσ do⌠ command≤ looδ familiar┐ ╔ haven'⌠ usσd aì characte≥ widtΦ (.cw⌐ commanΣ s∩ thσ defaul⌠ wil∞ apply« Iµ yo⌡ ì arσ usinτ ß ver∙ daint∙ prin⌠ yo⌡ migh⌠ wan⌠ t∩ closσ i⌠ u≡ ß bi⌠ ì b∙ usinτ .c≈ 1░ o≥ eveε .c≈ 9. 4« Notσ tha⌠ .R╓ identifie≤ allô thσ datß field≤ eveε ì thougΦ wσ won'⌠ usσ al∞ oµ theφ iε addressinτ thσ envelopes« ì Remember║ MailMergσ onl∙ countsô wha⌠ i⌠ reads; i⌠ doesn'⌠ ì understandô wha⌠ i⌠ reads. .paèENV - Printing 1« Prin⌠ thσ envelope≤ exactlyô a≤ yo⌡ diΣ thσ letter≤ ì EXCEPTé se⌠ thσ printe≥ fo≥ individua∞ sheetsí Iµ yo⌡ don't¼ thσ ì seconΣ addres≤ wil∞ bσ printeΣ oε thσ plateε beforσ yo⌡ caε ge⌠ ì thσ damε thinτ stopped« 2« Again¼ MailMergσ wil∞ conside≥ eacΦ envelopσ t∩ bσ ß ì separatσ page« That'≤ hand∙ wheε yo⌡ havσ t∩ g∩ bacδ anΣ d∩ onσ ì (o≥ more⌐ ove≥ again. REVIEW 1« MailMergσ i≤ ß ver∙ usefu∞ supplemen⌠ t∩ WordStar« I⌠ ì i≤ jus⌠ a≤ orner∙ a≤ WordSta≥ iε tha⌠ it'l∞ d∩ wha⌠ yo⌡ tel∞ it¼ ì even if you tell it wrong! > Check and re-check your data files. > Check and re-check your master documents. 2« No≈ tha⌠ you'vσ seeε wha⌠ Mailmergσ caε d∩ (We'vσ jus⌠ ì scratcheΣ thσ surface!⌐ anΣ you'vσ los⌠ somσ oµ you≥ fearÿ ì hesitancy¼ it'≤ probabl∙ safσ no≈ fo≥ yo⌡ t∩ reaΣ thσ manual. 3. Make haste slowly! .paèCONDITIONAL PRINTING 1« Iε ou≥ examplσ "LTRMERGEó wσ sen⌠ thσ samσ lette≥ t∩ ì severa∞ people« Bu⌠ supposσ wσ wan⌠ t∩ writσ ß 3-paragrapΦ ì lette≥ anΣ senΣ thσ firs⌠ tw∩ paragraph≤ t∩ somσ peoplσ anΣ senΣ ì paragraph≤ ▒ anΣ │ t∩ thσ others« Fortunately¼ MailMergσ ha≤ ì somσ morσ do⌠ command≤ tha⌠ wil∞ makσ thσ tasδ possible: .IF means "IF true. . ." .EX means "EXcept when true. . ." (or simply, if false) .EF means "Skip to here when directed by .IF or .EX." 2« I⌠ ma∙ bσ simple≥ t∩ adΣ somσ "conditionaló paragraph≤ ì t∩ ou≥ LTRMERG┼ example« We'l∞ givσ ou≥ ne≈ lette≥ ß ne≈ name¼ ì though« Let'≤ cal∞ i⌠ LTRMERG2. .op .cw 11 .df ADDFILE .rv N, NAME1, TITLE, ADDRESS1, ADDRESS2, NAME2, LOCALE Mabel Smith 12 34th St. NW Somewhere, Somestate 98765 24 June 1987 &NAME1& &TITLE/O& &ADDRESS1& &ADDRESS2& Dear &NAME2&: Thi≤ i≤ jus⌠ ß shor⌠ examplσ oµ ß forφ lette≥ tha⌠ wil∞ bσ sen⌠ ì t∩ ß numbe≥ oµ people« WitΦ an∙ lucδ a⌠ all¼ eacΦ oµ theφ wil∞ ì thinδ tha⌠ his/her≤ i≤ aε original« B∙ thσ way¼ ho≈ arσ thing≤ ì in &LOCALE&? .EX &NAME2& = "Mary" GOTO Will yo⌡ arrangσ fo≥ facilitie≤ fo≥ ou≥ Sprinτ meeting┐ ┴ smal∞ ì conferencσ rooφ shoulΣ suffice« ┴ restauran⌠ shoulΣ bσ a⌠ o≥ ì nea≥ thσ selecteΣ site. .EF .IF &NAME2& = "Mary" GOTO I'vσ askeΣ Mar∙ t∩ arrangσ fo≥ facilitie≤ (witΦ ß restauran⌠ ì nearby⌐ fo≥ ou≥ Sprinτ meeting« I'l∞ le⌠ yo⌡ kno≈ thσ detail≤ ì wheε ╔ hea≥ froφ her« You'l∞ bσ ablσ t∩ attend¼ won'⌠ you¼ ì &NAME2&? .EF Sincerely, .paè Let's analyze the .EX and .IF commands. .EX &NAME2& = "Mary" GOTO (See Note 1) Will yo⌡ arrangσ fo≥ facilitie≤ fo≥ ou≥ Sprinτ meeting┐ ┴ smal∞ ì conferencσ rooφ shoulΣ suffice« ┴ restauran⌠ shoulΣ bσ a⌠ o≥ ì nea≥ thσ selecteΣ site. .EF .IF &NAME2& = "Mary" GOTO (See Note 2) I'vσ askeΣ Mar∙ t∩ arrangσ fo≥ facilitie≤ (witΦ ß restauran⌠ ì nearby⌐ fo≥ ou≥ Sprinτ meeting« I'l∞ le⌠ yo⌡ kno≈ thσ detail≤ ì wheε ╔ hea≥ froφ her« You'l∞ bσ ablσ t∩ attend¼ won'⌠ you¼ ì &NAME2&? .EF (See Note 3) Sincerely, Notes: 1. Noticσ tha⌠ "Maryó use≤ uppe≥ anΣ lowe≥ casσ ì áááááááááááááááletters¼ jus⌠ a≤ i⌠ appear≤ iε ADDFILE« "EXcepté_ ì áááááááááááááááwherσ_&NAME2ª_is_"Maryó_jum≡_t∩_thσ_nex⌠_'.EF.'" 2« "IF_&NAME2&_is_"Mary"_jump_to_the_next_'.EF.'" 3« Thi≤ ".EFé tell≤ MailMergσ t∩ star⌠ readinτ thσ ì áááááááááááááááfilσ again¼ anΣ sincσ therσ i≤ n∩ exceptioε (.I╞ ì áááááááááááááááor .EX) to start printing. Prin⌠ LTRMERG2é usinτ MailMerge« Usσ thσ "returnó sequencσ t∩ ì star⌠ thσ printinτ iµ yo⌡ wan⌠ t∩ prin⌠ onl∙ page≤ ▓ anΣ 3¼ fo≥ ì example. MailMergσ als∩ allow≤ u≤ t∩ usσ "Comple° Conditiona∞ Commands.ó ì (The operative word here is "complex.") .IF &NAME2ª ╜ "Maryó .OR« &NAME2ª ╜ "Charlieó GOT╧ -- ì ááááááááááschedule≤ ß jum≡ iµ thσ lette≥ i≤ addresseΣ eithe≥ t∩ ì ááááááááááMar∙ o≥ Charlie. Sometimes we may want to use a "Comparison" character. .IF &Nª >╜ "2ó GOT╧ -- Iµ "Nó i≤ greate≥ thaε o≥ equa∞ t∩ ì áááááááááá"2", then jump to .EF. We can even combine "Complex" and "Comparison" like this: .IF &Nª ╛ "1ó .AND« &Nª ╝ "4ó GOT╧ -- (Iµ "Nó i≤ greate≥ ááááááááááthan "1" and also is less than "4" then . . .) Thesσ "comparisonó character≤ woulΣ bσ usefu∞ if¼ fo≥ example¼ wσ ì had established a separate DATA FIELD for Zip Codes. No≈ tha⌠ you'vσ seeε i⌠ worδ yo⌡ ma∙ wan⌠ t∩ browsσ througΦ ì Section 5. of the MailMerge Manual. .paèMENU Anothe≥ usσ fo≥ MailMergσ i≤ onσ describeΣ b∙ JosepΦ Comandß ì iε aε articlσ iε thσ MarcΦ 198╖ issuσ oµ PROFILES« (You'l∞ neve≥ ì finΣ thi≤ examplσ iε thσ MailMergσ manual!) Thσ examplσ tha⌠ follow≤ deal≤ witΦ addressinτ envelopes¼ ì bu⌠ thσ "programó caε bσ custoφ tailoreΣ t∩ d∩ wha⌠ youô wan⌠ i⌠ ì t∩ do« Fo≥ myô use¼ I'vσ madσ i⌠ t∩ prin⌠ addres≤ label≤ fo≥ ì severa∞ peoplσ witΦ whoφ ╔ corresponΣ mos⌠ often« Oµ coursσ yo⌡ ì caε makσ i⌠ d∩ whateve≥ yo⌡ wan⌠ - o≥ need- i⌠ t∩ do« AnΣ sincσ ì it is "menu driven" you can make it do several things. Here is what your "menu" looks like: PRINT SELECTION MENU ì =============================================== ì 1. AKINS 4. EZ-LABEL 7. ì 2. BULLOCK 5. 8. ì 3. COLLINS 6. 9. ì 10. quit ì =============================================== ì Enter the number of your selection: ì Noticσ tha⌠ thσ men⌡ tell≤ yo⌡ how t∩ choosσ thσ particula≥ ì produc⌠ tha⌠ yo⌡ desire« Thσ prograφ wil∞ als∩ tel∞ yo⌡ iµ you'vσ ì made a mistake and what to do to correct it! Let'≤ "runó i⌠ once¼ jus⌠ t∩ ge⌠ thσ fee∞ oµ wha⌠ i⌠ wil∞ ì do for us. But first, a couple of cautions: > I⌠ wil∞ bσ easie≥ t∩ usσ (anΣ wil∞ worδ faster⌐ iµ yo⌡ ì ááááááááááturε ofµ thσ filσ displa∙ first« (A⌠ thσ Openinτ Men⌡ ì ááááááááááenter F.) > WordSta≥ shoulΣ notô bσ se⌠ t∩ pausσ betweeε pagσ ì breaks« (I'φ talkinτ abou⌠ WordStar¼ no⌠ thσ printer« ì ááááááááááI'l∞ tel∞ yo⌡ ho≈ t∩ bσ surσ it'≤ se⌠ righ⌠ iε ß ì ááááááááááminute.) .paèRunning MENU 1. Enter: F. 2. Enter: M. See: Name of file to MailMerge? 3. Enter: MENU <Ret>* or <Esc> a.* See: Disk File output (Y/N)? <Ret> b.* See: Start at Page number.... <Ret> c.* See: Stop after Page number...<Ret> d.* See: Use Form Feeds? (Y/N) 4. Enter: Y <Esc> * Thi≤ sequencσ i≤ necessar∙ iµ WordStar'≤ Forφ ì ááááááááááááááááááááFeeΣ Togglσ (optioε "Oó iε thσ Men⌡ oµ Wordì ááááááááááááááááááááSta≥ Feature≤ iε thσ WordSta≥ Installatioε ì ááááááááááááááááááááprocedure⌐ i≤ se⌠ t∩ "off.ó Iµ thσ togglσ i≤ ì ááááááááááááááááááááse⌠ t∩ "on,ó merel∙ ente≥ <Esc╛ a⌠ Ste≡ │ ì áááááááááááááááááááárathe≥ thaε usinτ thσ <Ret╛ sequence. I'vσ se⌠ u≡ thi≤ versioε oµ MEN╒ fo≥ teε selections¼ onl∙ fivσ oµ ì whicΦ arσ used« Thσ las⌠ (Numbe≥ 10⌐ i≤ thσ "escapeó sequencσ t∩ ì ge⌠ yo⌡ bacδ t∩ WordStar« Therσ arσ practica∞ limit≤ t∩ thσ ì numbe≥ oµ option≤ o≥ selections║ Onσ constrain⌠ i≤ thσ sizσ oµ ì you≥ screeε - thσ numbe≥ oµ line≤ anΣ thσ numbe≥ oµ columns« Thσ ì othe≥ i≤ thσ numbe≥ oµ thσ file≤ tha⌠ yo⌡ aε pu⌠ oε you≥ disk« ì (Yo⌡ wil∞ havσ t∩ establisΦ ß separatσ filσ fo≥ eacΦ oµ thσ ì selection≤ showε plu≤ onσ fo≥ MENU.) First¼ let'≤ prin⌠ an envelopσ fo≥ eacΦ oµ thosσ peoplσ wσ havσ ì listed. (Use scrap paper, not new envelopes!) 1« Ente≥ "1ó <Ret╛ (╔ hopσ yo⌡ havσ thσ pape≥ iε thσ ì printer. 2. Watch message on screen - then the menu will come back. 3. Enter "15" <Ret> 4. See the message on the screen. 5. Enter "4" <Ret> to print a string of 5 labels. 6. Enter "10" <Ret> to quit and return to WordStar. 7. Enter "F to get the file display back. .paè╔ aφ goinτ t∩ sho≈ yo⌡ wha⌠ thσ filσ "MENUó look≤ likσ s∩ tha⌠ ì yo⌡ caε changσ i⌠ t∩ fi⌠ yourô need≤ iµ i⌠ appeal≤ t∩ you. (Notes)* .DM PRINT SELECTION MENU aì .DM =============================================== ì .DM 1. AKINS 4. EZ-LABEL 7. ì .DM 2. BULLOCK 5. 8. ì .DM 3. COLLINS 6. 9. ì .DM 10. quit ì .DM =============================================== ì .AV" Enter the number of your selection: ",CHOICE,2 bì .EX &CHOICE& > "0" .AND. &CHOICE& < "11" GOTO WRONG cì .IF &CHOICE& = "10" GOTO END dì .CS eì .DM N O W P R I N T I N G ì .FI FILE.&CHOICE& fì .IF &CHOICE& > "0" .AND. &CHOICE& < "10" GOTO REPEAT gì .EF WRONG ì .CS ì .AV" INVALID OPTION! Hit RETURN and try again.",RETURNì .EF REPEAT ì .CS ì .FI MENU hì .EF END *Notes: a. .DM means "Display Message on screen." b.ááá.AVé mean≤ "Asδ fo≥ Variables,ó jus⌠ a≤ i⌠ diΣ iε ì áááááááááááááááou≥ ENVADDRé file« Thσ variablσ beinτ askeΣ fo≥ i≤ ì ááááááááááááááá"choice,ó showε nea≥ thσ righ⌠ edgσ oµ thσ line« ì áááááááááááááááThσ figurσ "2ó allow≤ u≤ t∩ ente≥ u≡ t∩ ▓ digits« ì áááááááááááááááThσ quotatioε mark≤ makσ thσ encloseΣ word≤ ì ááááááááááááááárespond as though we had used .DM. c.áááIµ yo⌡ alte≥ thσ numbe≥ oµ choices¼ jus⌠ remembe≥ ì ááááááááááááááátha⌠ thσ large≥ numbe≥ ("11ó iε thi≤ case⌐ mus⌠ bσ ì ááááááááááááááálarge≥ b∙ "1ó thaε thσ las⌠ option« Thσ linσ ì áááááááááááááááreads║ "EXcep⌠ wheε thσ choicσ i≤ large≥ thaε '0' ì áááááááááááááááanΣ les≤ thaε '11º jum≡ t∩ 'WRONG'.ó Iµ wσ choosσ ì ááááááááááááááá"15"¼ wσ jum≡ t∩ "wrong"¼ ge⌠ ß .C╙ (Clea≥ Screen⌐ ì áááááááááááááááand a chance to try again1 d« Thσ "10ó i≤ equa∞ t∩ thσ larges⌠ numbe≥ yo⌡ have¼ ì or the "quit" option. e.ááá.CSé mean≤ "Clea≥ Screen.ó Iε thi≤ casσ it≤ ááááááááááááááápurposσ i≤ t∩ makσ rooφ fo≥ thσ nex⌠ messagσ whicΦ ááááááááááááááái≤ "╬ ╧ ╫ ╨ ╥ ╔ ╬ ╘ ╔ ╬ Gó anΣ reall∙ serve≤ n∩ áááááááááááááááusefu∞ purpose. .paè f. .FIé mean≤ "Filσ Insert.ó Thσ variablσ "&CHOICEª" ì áááááááááááááááequate≤ t∩ thσ numbe≥ oµ you≥ choice¼ s∩ thσ filσ ì ááááááááááááááátha⌠ i≤ inserteΣ (fo≥ printing⌐ i≤ thσ onσ havinτ ì áááááááááááááááthσ numbe≥ yo⌡ chose« Example║ Selec⌠ #▓ anΣ ì áááááááááááááááFILE.2 is printed. g. Thσ "10ó i≤ alway≤ equa∞ t∩ thσ larges⌠ numbe≥ iε ì áááááááááááááááyou≥ menu« Wha⌠ thσ linσ say≤ i≤ "Iµ you≥ choicσ ì ááááááááááááááái≤ large≥ thaε "0ó anΣ les≤ thaε "10ó jum≡ t∩ ì áááááááááááááááREPEAT« h.áááREPEA╘ give≤ u≤ firs⌠ ß clea≥ screen¼ theε ß filσ ì áááááááááááááááinser⌠ - MEN╒ - whicΦ start≤ u≤ al∞ ove≥ again.) Wheε wσ choosσ t∩ quit¼ wσ ge⌠ instruction≤ oε thσ screeε abou⌠ ì how to get back to WordStar. Here is FILE.1: .op ì .mt 0 ì .pf off ì .po 3 ì Mabel Smith ì 12 34th Street ì Somewhere, Somestate 98765 ì ì ì ì ì ì ì ì ì ì Archie Able ì 123 97th Ave. ì Hereandthere, OK 76666 .pa ----------------------------------------------------------------ì FILE.2 and FILE.3 are set up in exactly the same form. FILE.┤ wil∞ prin⌠ u≤ ß strinτ oµ fivσ labels¼ s∩ it≤ forma⌠ i≤ ì different. Look at the next page. .paè .mt 2 ì .op ì .po 2 ì .cw 9 ì Frank S. Doggett ì 456 78th Street ì Springfield, CA 98777 ì ì ì ì Frank S. Doggett ì 456 78th Street ì Springfield, CA 98777 ì ì ì ì Frank S. Doggett ì 456 78th Street ì Springfield, CA 98777 ì ì ì ì Frank S. Doggett ì 456 78th Street ì Springfield, CA 98777 ì ì ì ì Frank S. Doggett ì 456 78th Street ì Springfield, CA 98777 .pa ---------------------------------------------------------------- Some notes about MENU: Therσ arσ thosσ amonτ u≤ wh∩ kno≈ ho≈ - anΣ likσ - t∩ writσ ì programs« ╔ aφ no⌠ onσ oµ thoseí ╔ aφ conten⌠ (thu≤ far¼ a⌠ ì least⌐ t∩ useô thσ program≤ someonσ elsσ ha≤ produced« Iε thσ ì casσ oµ MENU¼ though¼ wσ havσ madσ ß kinΣ oµ ß program« Sincσ ì I'φ no⌠ ß programmer¼ ╔ takσ refugσ iε thσ fac⌠ tha⌠ thσ realô ì prograφ i≤ MailMerge« I'vσ jus⌠ pu⌠ somσ oµ Mailmerge'≤ talent≤ ì t∩ worδ iε ß wa∙ mos⌠ oµ u≤ don'⌠ use. Let'≤ seσ ho≈ man∙ option≤ (selections⌐ wσ caε use« Wσ arσ ì limiteΣ firs⌠ b∙ thσ numbe≥ oµ column≤ oε ou≥ screen« Iµ wσ caε ì limi⌠ thσ widtΦ oµ eacΦ oµ ou≥ column≤ oµ selection≤ (includinτ ì thσ tw∩ digit≤ fo≥ eacΦ selection⌐ t∩ 25¼ wσ coulΣ ge⌠ threσ ì column≤ oµ selection≤ anΣ stil∞ havσ ß blanδ spacσ betweeε colì umns« Now¼ ho≈ man∙ lines┐ We'l∞ havσ t∩ savσ onσ fo≥ thσ ì headinτ anΣ onσ fo≥ thσ instruction¼ anΣ allo≈ ▓ fo≥ thσ line≤ ì tha⌠ dres≤ thσ men⌡ u≡ ß bit« Wσ havσ abou⌠ 2▓ line≤ oε ou≥ ì screeε tha⌠ wσ caε use¼ s∩ iµ wσ savσ fou≥ fo≥ thσ essential≤ wσ ì jus⌠ discusseΣ wσ caε usσ 1╕ fo≥ ou≥ options. .paè Wσ caε appl∙ ß littlσ fundamenta∞ mathematic≤ t∩ thσ fact≤ ì we'vσ jus⌠ uncovered║ 1╕ line≤ pe≥ columε ° │ column≤ ╜ 5┤ tota∞ ì option≤ oµ whicΦ onσ (#54⌐ i≤ reserveΣ fo≥ "QUIT.ó Tha⌠ isn'⌠ ì to∩ bad¼ considerinτ man∙ computer≤ limi⌠ thσ filσ director∙ t∩ ì 6┤ entries« I⌠ i≤ no⌠ likel∙ tha⌠ thσ disδ capacit∙ wil∞ bσ exì ceedeΣ becausσ mos⌠ oµ thσ individua∞ file≤ wil∞ onl∙ occup∙ thσ ì minimuφ (2K⌐ oµ spacσ pe≥ file« Remembe≥ tha⌠ yo⌡ mus⌠ savσ ì directoryô spacσ fo≥ MEN╒ anΣ fo≥ thσ .BA╦ filσ tha⌠ i≤ generateΣ ì wheneve≥ yo⌡ updatσ ß file« It'≤ kinΣ oµ nicσ t∩ havσ ß disk-ì maintenancσ prograφ (e« g.¼ NS2⌐ oε thσ disk¼ too. S∩ therσ yo⌡ havσ ití M∙ suggestioε i≤ this║ Cop∙ MEN╒ anΣ ì thσ "selectionó file≤ t∩ anothe≥ disk« Reworδ thσ copieΣ file≤ ì t∩ sui⌠ yourô need≤ (o≥ wants⌐ anΣ givσ ß try. Good Luck!