The Education Master 1994 (4th Edition)/EDUCATIONS_MASTER_4TH_EDITION.bin/files/wordmisc/idplabel/labels.exe/lha/HELP.FIL

Text File | 1992-09-21 | 21KB | 603 lines

H1

        GENERAL OPERATING CONSIDERATIONS

 When you are running "LABELER" there are  several
 operational considerations that are  generally
 adhered to.  The "Esc" key on your keyboard will
 generally back you up from where you are to where
 you were (from a sub-menu to a master menu, or
 from within an input screen back to a menu).  Up
 and Down Arrow keys will move you from one field
 within an input screen to another. Left and Right
 Arrow keys will move you around within a field.
 PgDn key will jump you past all remaining fields
 in an input screen so that you don't have to use
 Enter to step down through them.

 When you are in a "Menu", you can either use the
 arrow keys to move the light-bar to your choice
 and then press 'Enter', or you can simply press
 the letter key that corresponds with your choice.

 MAIN MENU of "LABELER" .  Notice that the your
 organizations name is listed at the top of the
 screen. To select an option from this menu,simply
 press the key that corresponds to your selection,
 or use the Up and Down arrow keys to move the
 light bar to your selection and press the Enter
 key.

                   CALENDAR

 While in any Menu, you can press F9 to  display a
 calendar.  The calendar will have todays date
 highlighted. Press the PgDn key to step forward
 through the months and the PgUp key to step back-
 ward through the months. The F10 key will return
 you to the Menu screen.

                  CALCULATOR

 While in any Menu, you can press F8 to display a
 calculator.  You can perform just about any math-
 ematical function with this calculator. Press "I"
 for Instructions:

      F10:   Escape from Calculator
     eXit:  Escape from Calculator
       cL:   Clear entry
        C:  Clear Calculator
       M+:   Add to memory
       mR:  Recall memory
    mrYcl:   Clear memory
     sQrt:  Square Root of
        ^:   To the power of
      +-/:  Add, sub, mult, & divide
        V:   Change sign

 The arrow keys move the calculator around the
 screen.

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H2

                   SETUP


 1.  Your name (or organization) and address.

 2. Whether you have a color monitor or not.

 3. Whether you  are  using  a laser printer or
    dot matrix printer (or both), enter the
    port that each is on (leave 0 if you do not
    have that type of printer). If both are on
    the same port (using a printer switch),
    enter the same port number for both.   If
    you are using a dot matrix printer you can
    indicate if you are using 1, 2, or 3 Across
    labels. If you are using a dot Matrix
    printer select just one label format.

 4. What type of floppy drives you have in your
    computer. The Defaults for the floppy drives
    are Drive A: and B: 360K 5 1/4" DSDD.   If
    yours are different, use the Space Bar to
    "blank out" the defaults and enter X's in the
    correct selections.

 If you do not have all of this information read-
 ily available, the only thing that is really
 needed here (at this time) is for you to select
 your monitor type. When you have stepped past the
 last entry, a Command Line will appear - press 1
 to save your entries.

 *

H3
            ENTERING SORT AREA  FIELDS

 You can enter up to 32 Sort Areas for use in
 classifying your entries.  Areas could pertain to
 just about anything, like FAMILY, FREINDS, ect..
 Actually, what you enter is solely up to you. You
 do not have to enter ALL areas!  Just enter what
 you want used. Additional entries can be made at
 any time. Sort Areas can be used by the integrat-
 ed word processor or mailing label options to
 select just certain classes of name entries for
 "Mail Merging" letters, or printing labels.
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H4

 Press F2 (one of the Function keys at the top or
 left side of your keyboard) to add an Entry. F3
 to Edit or F5 to Delete.

 1. Individuals Name, spouse.

 2. Company Name.

 3. Address.

 4. Day Phone: Work Phone number.

 5. Eve. Phone: Home Phone number.

 6. Comments: F4 will bring up the comments field.
    It will hold up to 64K of comments per entry
    plus display the first line without accessing
    so that you can tell that comments have been
    entered.  We recommend that you use the first
    line of comments to indicate the nature of
    what the full contents are (sort of like a
    heading).

 7. Sort Areas:  You would have input the headings
    for this area by selecting "SORT AREAS" from
    the 'Labels Sub- Menu. Now just enter an X at
    each appropriate heading.

 Records will be listed alphabetically by  Last
 Name or Company Name, with the Company Name tak-
 ing precedence. If a Last Name AND a Company Name
 are entered, the record will be sequenced by the
 Company Name.

 If you have entered all the information that you
 need to before you actually reach the bottom of
 the screen, you can press PgDn to "jump" to the
 bottom.  This will save you from having to press
 'Enter' several times unnecessarily.

 If you need to edit a Entry's information, just
 select the Entry by stepping through the database
 with F6 or F7, OR enter the Entry's Last Name or
 Company. If you wish to bring up a complete
 scrolling list of Entries to choose from, simply
 enter a ? instead of a Entry's last name.  You do
 not have to enter the whole name, but the more
 information you give "LABELER" the faster you can
 find the Entry.  If you enter just the first char-
 acter of a name, such as an "m", a listing of all
 the M's will be displayed. If you enter an "me"
 the list will include only those names that begin
 with "Me". If only one name begins with "Me",that
 file will be immediately displayed. No capital-
 izations are required when searching.   Once you
 have the Entry "on screen", press F3 and make
 your corrections.

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H5

                       REPORTS

 LIST ALL

 This report lists all information in a record,
 including Sort Areas that have been marked.

 ROSTER LISTING

 This report will list all information in each
`Entry's file except the Sort Areas.

 DIRECTORY LISTING

 If spouse's name is to be included, this report
 will list the Entry's name, spouse, address and
 phone number.  If you elect not to print the
 spouse's name, just the name and phone number
 will be printed.  You can also elect to print
 just listings in specific Zip Codes.

 BIRTHDAY LISTING

 Select this option and enter the month you want a
 listing for."LABELER" will then give you a Direc-
 tory listing of the Entry's whose birthdays fall
 in that month.
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H6

 RE-INDEX DATA FILES

 Re-Indexing a file simply means that the special
 pointer files (Indexes) will be re-built.  Add-
 itionally, when you delete a listing,that listing
 is only "marked" for deletion,not actually remov-
 ed from the database (which is why the count does
 not go down). When you re-index, the lisings that
 are "marked" will be physically removed.  What do
 index files do? Well, index files can tell the
 program to display or print information in a cer-
 tain order (by last name, date, etc.) without
 physically sorting the file.  They also allow for
 faster searches by telling the program what re-
 cord number holds the information that you are
 looking for rather than the program having to
 search all of them to find it. Re-Indexing rarely
 has to be done, but it doesn't hurt to use this
 function periodically (if for nothing more than
 to remove records that are marked for deletion),
 or if there is an indication that something is
 wrong.

 BACKUP DATA FILES

 There are many things that can happen in a com-
 puter that can damage your data files, or make
 them in-accessible (like a hard disk crash).  To
 protect your investment in time and your data it
 is highly recommended that you perform a backup
 at least once a week, or sooner if you have input
 a lot of data since the last backup. Backups copy
 all of your data files (databases) to floppy
 disks. (LABELER must be on either C:,D:,E:,or F:
 and in a directory called IDPLABEL.)

 FORMAT FLOPPY DISKS

 "LABELER" will format your floppy disks for you.
 The options for formatting that will be available
 to you depends upon what you entered into "Setup"
 as to the size and the number of floppy drives in
 your computer.  If you only have a drive A:, you
 will not be presented with options for drive B:.
 If your drives are not "High Density" drives, you
 will only be presented with "Dual Density"
 options.  Just put the disk to be formatted in
 the drive and press the appropriate key and fol-
 low instructions from that point.


 EDIT SETUP

 Setup is where you entered your organization in-
 formation and hardware setup information.  If you
 have any changes, select this option to enter
 them.

 DELETE DUPLICATES

 This option will check the selected database for
 duplicate entries and allow for their deletion.

 VIEW OR PRINT MANUAL

 Use option allows you to view the illustrated
 manual that came with your LABELER package, or
 print it.

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H7


            WORD PROCESSOR FOR "LABELER"


 To start the "LABELER" integrated word processor,
 select Option J from the Main Menu.

CREATE A NEW DOCUMENT

 To create a new document, press "A" and you will
 be presented with a clear data entry screen.

 EDITING AN EXISTING DOCUMENT

 To edit an existing document, press "O" to open
 it. You will then be asked to either enter the
 document file name, or you can press the F8 key
 for a listing of documents to select from.  If
 you use the F8 option, use the Up and Down arrow
 keys to move the marker to the file you want and
 press S to select it.

 The word processor does "word wrapping", which
 means that it will automatically start a new line
 if the last word entered will not fit the remaing
 space. This will simplify your typing because you
 will not have to pay any attention to your line
 lengths. A dynamic display at the top of the
 screen will tell you what Page, Line and Column
 you are presently at.

 When you are creating a new letter and have sel-
 ected "A" from the opening menu, you can just
 start typing. At any time while you are writing,
 you can move the cursor (see Cursor Movement), to
 anyplace within the document.  Therefore, if you
 see a typing error, or you want to re-word some-
 thing, just move the cursor to the appropriate
 position and make your changes.

 If you see a mistake in a line already typed, use
 your arrow keys to go to the error then press the
 "Insert" key.  Then use the delete key to remove
 what is in error and then type in the correction.
 If "Insert" is not used,anything you type in will
 "over-write" whatever is presently on the screen.
 With "Insert" on,what you type will be "inserted"
 wherever the cursor is at. If you have deleted a
 word, or words, and the line length is off, just
 press F9 and the paragraph will be "reformed" to
 new line lengths.  If you are adding words, the
 line length will be automatically adjusted and
 reformed.

               EDIT/PRINT/DELETE MENU


 SAVING A DOCUMENT

 When you have finished your letter, press F10. If
 the letter is a "new" letter (not currently in
 the database), you will be asked to give your
 letter a name (up to 8 characters.  Then you will
 be asked to enter a short description of the con-
 tents of the letter (this will help you later
 when you can't remember what you called a parti-
 cular letter).  If you have been editing an exis-
 ting file, you will be asked if you wish to save
 the changes.

 Once a document has been saved, you may elect to
 re-edit it (Option E), print it (Option P) or de-
 lete it (Option D).

 DELETING A DOCUMENT

 To delete a document, you must first "open" it.Do
 this by selecting Option O from the Opening Menu
 and selecting the document(or open it by entering
 the file name). Now press 'Esc' and select Option
 D. You will be asked to verify that you want to
 delete the file and then it will be deleted.


               CURSOR MOVEMENT


 Up one Line..........................Up Arrow
 Down one Line......................Down Arrow
 Left one character.................Left Arrow
 Right one character...............Right Arrow
 Left one Word.....................^Left Arrow
 Right one Word...................^Right Arrow
 Beginning of current Line................Home
 End of current Line.......................End
 Beginning of Letter.....................^Home
 End of Letter............................^End
 Window Up................................PgUp
 Window Down..............................PgDn

     Editing Keys:

 Finish editing/writing (saves data).......F10
 Abort editing/writing (not save)..........Esc
 Delete current Line........................^Y
 Delete word right..........................^T
 Reform Paragraph...........................F9


             OPENING PRINT MENU


 PRINTING A DOCUMENT

 First open the file to be printed.  Next press
 F10 or 'Esc' and select Option P.  You will be
 asked if the letter is "General" or  "Mail Merge"
 letter.


 MAIL MERGING

 If you select Option M, for Mail Merge, you will
 need to select "P" for Plain Paper or "L" for
 Letter Head.


          PLAIN PAPER OR LETTER HEAD


 Letter Head would be your stationary. You will be
 asked to enter the number of lines from the top
 of the page to begin printing at (to clear the
 letter head).Use a ruler to measure down to where
 the printing should start. There are 6 lines to
 the inch, so if you need a 1 1/2" offset, you
 would enter 9. Next indicate if you are using
 single sheets or form feed paper.If you are using
 single sheets, printing will stop after each page
 to allow you to insert the next sheet.

 Plain Paper is just that, plain form feed paper.
 If you select Plain Paper, you will be asked if
 you want your organizations' name and address
 centered and printed at the top of the first page.


   SELECTING LABELER  DATABASE FOR MERGING


 If you have selected Mail Merging, you will be
 asked if you wish to Mail Merge to a Labeler
 database.


     MAIL MERGING TO LABELER DATABASE

 If you are merging to a LABELER database you will
 be asked if the letter is for A).ALL Entries, B).
 By Selected Sort Areas. You can also select a
 different database by entering C.  If you select
 A, the letter will be printed for each member in
 the selected database, with the Entry's name and
 address inserted as well as a "salutation".

 Select Options B or C and you will be asked to
 select up to 4 Sort Areas to sort under.

 After the letters have been printed, you will be
 asked if you want mailing labels for the letters
 that have been printed. If you answer "Y", you
 will be given an opportunity to insert mailing
 labels into your printer after which you need
 only to press any key.  Mailing labels will only
 be printed for those members to whom a letter has
 been addressed.

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H8

 LABEL MENU

 A. ALL by Name or Zip. This option will allow you
    to print labels for all records in the selected
    database.You will be asked if you want them
    sorted in Last Name/Company Name order, or by
    Zip Code order (for Bulk Mail).  If you select
    Zip Code order, you can also select a specific
    Zip Code to print for.

 B. By Selected Sort Areas.  This option will
    allow you to select up to 4 areas  to define
    what labels will be printed. You will then be
    asked if the selected areas are Inclusive (a
    match must appear for ALL selected areas), or
    Singly  (a match in any area will  cause  a
    label print).

    A new feature of "Selected Sort Areas" is
    that you can now further sort labels down to
    a particular City & State OR to just a parti-
    cular State OR just a particular Zip Code.
    If you enter a City you MUST enter a State.If
    you just want a State,  leave the City blank.
    If you want a particular Zip Code, you must
    leave the City & State blank before you will
    be allowed to enter the Zip.  If you select
    this option, and you do not select a City,
    State, or Zip, the program will just ignore
    this section and print on Sort Areas only.

 C. By Selected Names.  This option will allow you
    to select names from a scrolling list,   or
    enter individual names\companies .   Use the
    arrow keys to move the marker through the list
    and press "S" to select the name.  This option
    also lets you select how many copies of each
    label you wish printed.  If you want to print
    return address labels for yourself, or some-
    one you ship to often, this is a good way to
    print up to 99 per job.

 D. By Selected City.  This option will allow you
    to select a City & State for labels.  Labels
    will be printed in Zip Code order (some cities
    have multiple zip codes), to allow for bulk
    rates.  You MUST enter the State or you will
    not be allowed to continue.  If you do not
    enter a city, the operation will be aborted.
    If your database does not contain the entered
    city, you will be so advised.

 E. By Selected State.  This option will allow you
    to select a State for labels.  Labels will be
    printed in Zip Code order to allow for bulk
    rates.  The two character state code will be
    verified and if it is not valid, you will
    be asked to re-enter.  If your database does
    not contain the entered state, you will be
    so advised.

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H9

 LISTING DATABASES

 This option allows you to create, select or de-
 lete databases.If you want to create a new data-
 base press "A" for Add - then enter a File Name
 of up to 8 characters (the name should reflect
 the nature of the database, such as "FAMILY",
 "FRIENDS", "OFFICE", etc.). Then enter a longer
 description of what the database is for.  After
 you press "Enter" after typing in the descrip-
 tion, you can either press "Esc" to stop enter-
 ing databases, or enter a blank name and descrip-
 tion to stop enter databases, or enter another
 name and description to add another database.

 Once a database has been entered, the only part
 that can be edited is the description.  To do
 this, just use the arrow keys to position the
 marker next to the desired database, and then
 press "E" to Edit. When you press "Enter" at the
 end of the Description field, editing will
 terminate.

 To delete a database, use the arrow keys to pos-
 ition the marker next to the desired database and
 press "D" to Delete. You will be asked to confirm
 that you indeed want to delete the database, and
 then it will be gone.

 To Select a database, use the arrow keys to pos-
 ition the marker next to the desired database and
 press "S" to Select. This database is now the one
 that will be used by all other functions of
 LABELER.

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 H10

 MAIN MENU "LABELS"

 ADD/EDIT NAMES

 This options will allow you to add, edit, or
 delete names or companies from the selected
 database.

 PRINT LABELS

 This option will bring up a sub-menu which will
 allow you to print mailing labels by several
 different catagories.

 SELECT LIST

 This option will allow you to select a database
 to work with, or create, edit or delete a data-
 base.

 SORT AREAS

 This option allows you to enter up to a total of
 32 user defined sort catagories for use by all
 name databases.

 COPY/MOVE NAME

 This option will allow you to select databases to
 Copy or Move listing From and To.

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