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CALNOTES The Electronic Notekeeper February 19, 1992 By Bob Borah Copyright (c) 1992 All Rights Reserved CONTENTS Introduction............................................................i The Shareware Concept.................................................i Disclaimer...........................................................ii License..............................................................ii Registration Form...................................................iii Installing Calnotes.....................................................1 Getting Started - a Tour of Features....................................3 Summary of Features.....................................................7 Changing the Date.....................................................7 Creating or Editing Notes.............................................7 Exporting Notes to an ASCII File......................................8 Importing Notes from an ASCII File....................................9 Printing Notes........................................................9 Finding Information in Notes..........................................9 Deleting Notes.......................................................10 Copying Notes From One Day to Another................................10 Condensing the Database..............................................10 Creating and Erasing Fixed Holidays..................................11 Creating and Erasing Variable Holidays...............................11 Changing CALNOTES Defaults...........................................13 Using the Telephone List.............................................14 Temporary Exit to DOS................................................15 Terminating Calnotes.................................................15 INTRODUCTION CALNOTES is an electronic calendar and database program that helps you organize important information. CALNOTES is a flexible, powerful easy to use program. You can set variable and fixed events (holidays), associate notes up to 150 lines long with each day, set alarms, store telephone lists, make "to do" lists, and perform many other related functions. Use a mouse or keyboard, menu or "hotkeys" to activate the functions. (A mouse is not required). You probably will not need this manual to use the CALNOTES program. CALNOTES has a context-sensitive help system that you can use by pressing the F1 key. A single keypress or a menu selection activates most CALNOTES features. THE SHAREWARE CONCEPT CALNOTES is distributed as a shareware product. Shareware is a software distribution method that allows you to try software before you pay for it. Shareware is different from the commercial software you might buy at a computer store in that copying and distributing shareware is not only allowed but actually encouraged. Shareware is like commercial software in that both are copyrighted products that must be paid for when installed on a computer and used on an ongoing basis. There are several ways shareware is distributed. You can download shareware products from bulletin boards. Many companies offer disks containing shareware programs at a cost of five dollars or less. Computer stores sometimes place shareware programs on the hard disks of computers they sell. Individuals can give copies to people they know. As you can see, the distribution costs are very low for the shareware product's author. Since the marketing overhead is low, the price of a quality shareware product can be considerably less than a comparable commercial product. Shareware comes with the "ultimate money-back guarantee". If you don't like it or can't use it, you don't pay for a shareware product. When a shareware product does meet your needs, you are required by copyright laws to "register" your copy with the product's author. Registration of CALNOTES has the following benefits: Support from the product's author. Notification of product upgrades. You get a warm, fuzzy feeling knowing you have paid the author fair compensation for the skill and time it took to develop the product. i The success of the shareware concept depends on the integrity of shareware product users. There are no "shareware police" that enforce the concept. Shareware product authors are professionals like commercial software authors and can continue to provide low-cost, high quality programs only when they are adequately compensated for their work. If you find CALNOTES useful, please use the form on the next page to register your copy. You will receive support from the author and a disk containing the most recent version of the program without messages that encourage you to register. The shareware version of this program is fully functional and has not been "crippled" in any way. The only difference between the registered and unregistered versions is that the registered version does not contain messages encouraging you to register your copy. DISCLAIMER The author, Bob Borah, claims no responsibility for any damages caused by the use or misuse of this product. This product is distributed "as is" with no warranty expressed or implied. The author will not be responsible for any losses incurred, either directly or indirectly, by the use of this product. Use this product entirely at your own risk. Considerable effort has been made to produce a program that is reliable and free of any known defects. Hardware and software failures can occur, however. MAKE REGULAR BACKUPS OF ALL CRITICAL INFORMATION you store in the CALNOTES database. The author reserves the right to make modifications at any time. Prices are subject to change without notice. If you have comments, suggestions, or bug reports about the shareware version of CALNOTES, you are encouraged to contact the author by writing to: Bob Borah P.O. Box 4051 Merrifield, Va 22116 or send a message to compuserve id 76012,1772. LICENSE You are granted a limited license to use the shareware version of CALNOTES at no cost for a period of thirty days. If you continue to use CALNOTES after the thirty day evaluation period you are required to register your copy as explained in this document. You are free to distribute shareware copies of CALNOTES provided that none of the included files are modified or removed, and provided that no additional files are included in the archive (with the exception of BBS promotions). Modifying the archive from .ZIP to other formats is permitted. ii ****************************** * CALNOTES REGISTRATION FORM * ****************************** NAME: _____________________________________________________________ COMPANY: _____________________________________________________________ ADDRESS: _____________________________________________________________ _____________________________________________________________ CITY: _____________________________________________________________ STATE: _____________________________________________________________ PHONE: _____________________________________________________________ WHERE DID YOU RECEIVE CALNOTES? ________________________________________ ________________________________________________________________________ COMMENTS: _____________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Enclose registration fee for ___ copies of CALNOTES at $30 each ________ Specify disk size: _____ 5 1/4" or _____ 3 1/2" Send to: Bob Borah P.O. Box 4051 Merrifield, VA 22116 Sorry, MC/VISA not accepted iii INSTALLING CALNOTES You can run CALNOTES on either floppy disk or hard disk systems. If you run from a floppy disk, it is a good idea to make a copy of the original distribution disk and store the original in a safe place. To accomplish this, place the original disk in drive A and a blank, formatted disk in drive B if you have one. Type COPY A:*.* B: to make a backup copy. The following instructions assume you received CALNOTES on a disk. If you downloaded it from a bulletin board, go to the directory that contains the CALNOTES files when instructions call for drive A. If you are comfortable with DOS commands, you can just copy the contents of the original disk to a different drive and directory. Otherwise, you can use the INSTALL program. The INSTALL program displays a series of screens that explain the installation procedure and then offers a menu that allows you to change the installation defaults. Put the distribution disk in drive A and type A:INSTALL. Read the infor- mation on the screen and press ENTER. Read the next screen and press ENTER again. When the menu is displayed, a window at the bottom of the screen shows what the current defaults are. The first line of the defaults window shows where CALNOTES will be installed. If you don't change it, the program will be installed on drive C in the CALNOTES directory. The first menu selection allows you to set a different drive and directory. To change where CALNOTES will be installed, use the arrow keys to highlight the first menu item and press the ENTER key. At the prompt, type in a new drive and directory, and press the ENTER key. If you respond to any prompt in the INSTALL program by pressing the ESC key, the installation will be aborted and INSTALL will exit to DOS. The second menu item is for changing the location of the files to to be copied. The default is drive A. If the distribution files are in a different place, highlight the second menu item and press the ENTER key. Respond to the prompt with the drive and directory that has the distribution files and press ENTER. The third menu item is for defining whether or not INSTALL is to create or modify your AUTOEXEC.BAT file. If you request it, the INSTALL program will place the CALNOTES directory in the DOS path to allow the CALNOTES program to be loaded from any directory. You can also request addition of CALARM.COM to the AUTOEXEC.BAT file. The default for both of these options is NO. To change these defaults, use the up or down arrow keys to highlight the third menu item and press ENTER. Answer "Y" or "N" to the prompts, pressing ENTER after each one. 1 The last menu item starts the installation process. Files are copied from the distribution directory to the CALNOTES directory. If you asked for modification of the AUTOEXEC.BAT file, INSTALL asks what drive you boot from. For floppy disk only systems, drive A usually contains the AUTOEXEC.BAT file. If you use drive A, make sure you have your boot disk in drive A before you answer this prompt. Hard disk systems usually boot from drive C. This completes the installation procedure. INSTALL terminates, leaving the system at the drive and directory that contains CALNOTES. Type CALARM, and then type CALNOTES to start the program. 2 GETTING STARTED - A TOUR OF FEATURES Now that you have CALNOTES installed, let's see what it can do for you. If you don't haven't started it yet, type CALNOTES and press ENTER. You should see a copyright notice for a few seconds. If you see a box asking about colors, answer "Y" if you see the colors and "N" if you have a monochrome display. Next, CALNOTES displays a calendar showing the current month. The current day of the month should be highlighted. If a different month or day is highlighted, your computer does not have the correct date set. To change the date in your computer, press the E key and then press ENTER. At the DOS prompt, type DATE. DOS will display what it believes is the current date and wait for a response. Type in the correct date and press ENTER. While you're at it, check the time too. Type TIME and press ENTER. DOS will display what it believes is the current time and wait for a response. If the time DOS displayed is not correct, type in the correct time and press ENTER. Type CALNOTES again to get a new calendar display. Press and hold down the "Ctrl" key and press the "Home" key. This sets the calendar to January first of the current year. Now press and hold down the "Ctrl" key and press the "End" key. This sets the calendar to December 31st of the current year. Release the "Ctrl" key and press the "Home" key. The calendar shows the current date again. Press the "Tab" key. This moves the calendar to the same date of next year. Press and hold down the "Shift" key and press the "Tab" key again. This moves the calendar back to the previous year. Press the "PgDn" key. This advances to the next month. Press the "PgUp" key. This moves to the previous month. Press each of the four arrow keys. Doing this highlights a different day of the month. If you attempt to move the highlight past the last or first days of the month the calendar will switch to the next or previous month. Press the "G" key. You will see a window for you to type in a date. Enter the date 10/05/1964 and press ENTER. Notice that the "/" is inserted for you automatically. You could have entered the year as just "64" instead of 1964. The "G" key allows you to go to any date. Press the "H" key. You will see a small box in the center of the screen. The top line is for a month and day. Enter 10/25. The highlight moves to the first "Holiday Name" line. Type "Sarita's" and press ENTER. Now type "Birthday" and press ENTER. The small box goes away and the words "Sarita's Birthday" appear for October 25th. Press the "Tab" key to move to the next year. Notice that holidays you define using the "H" key appear every year. 3 Press the "H" key again. Enter 10/25 again and press ENTER twice. Notice that the holiday you set for October 25th has disappeared. When you define a holiday and leave the name blank, any existing holiday for that date is erased from the calendar. Press the "G" key again. Enter the date 11/01/92 and press ENTER. This moves the calendar to November 1, 1992. Press the "V" key. You will see three boxes in the center of the screen. The top box has the days of the week on it with "Sun" highlighted. Press the right arrow key once to highlight "Mon" and press ENTER. Notice that "Monday" appears in the bottom box. A new box appears at the top containing "1st", "2nd", "3rd", and "4th". Press the right arrow key once to highlight "2nd" and press ENTER. Notice that "Second" appears in the bottom box. A new box appears near the top of the screen with the month names in it. Press the left arrow key twice to highlight "Nov" and press ENTER. The bottom box now shows "Second Monday in November" and the top box asks for two holiday names. Type "Veteran's" and press ENTER. The second line of the top box is highlighted. Type "Day" and press ENTER. Press ENTER again to verify that the holiday is correct. Notice that the second monday in November is now marked as Veteran's Day. You can press "Tab" and "Shift Tab" to see that "variable holidays" also appear every year. Press the "O" key. This causes a box to appear in the center of the screen. "O" activates the calendar's built-in telephone list. Press the F1 key. A window appears that explains how to use the telephone list. You can press F1 anywhere in the calendar and get information about the screen you see. Press the "Esc" key to remove the "Help" screen. Type any name and press ENTER. Type any address and press ENTER after each line until you reach the telephone number line. Enter a telephone number and press ENTER. Do this as many times as you like. Experiment with the features the help screen gave you. Press F1 again if you need to. When you are finished, press the "Esc" key again to remove the telephone list box from the screen. When you have finished with the telephone list and removed it from the screen, press the ENTER key. You will see a large box with the words "Notes for September 1, 1992" at the top. This is the editor screen. Press the F1 key. You will see another box that shows the keys you can use with the editor. Press the Esc key to remove the help window from the screen. Type in some information and experiment with the keys the help screen showed you. The editor has some advanced features, including word wrap at the right margins. When you have finished entering infor- mation press the "Esc" key. This removes the editor from the screen. 4 Notice the highlighted day has a musical note symbol in it. This means there is a "note" stored on disk for this day. You can write a different note for every day of the year. The only limitation on the number of notes is the amount of disk space you have. Press the ENTER key while the day with the note symbol is high- lighted. The note you just typed appears again. You can look at any note you have created by going to the date of the note and pressing ENTER. You can edit the note while you are there. When you press the "Esc" key any changes you made will be saved. Move the highlight to a different day and type another note. It doesn't matter what you put in it, but remember a word or phrase that appears all on one line. Press the "Esc" key. Now you have two notes stored on disk. Press the "F" key. A small box appears in the center of the screen asking for a phrase to find. Type a word or phrase you have in one of your notes and press ENTER. If you have entered the word or phrase correctly, the editor will pop up again with the cursor on the line that contains the information you asked for. You can move around and read the note but you cannot change it. Press the "Esc" key to remove the editor from the screen. If the same word or phrase appears in the other note you created, it will pop up also. If it does, press the "Esc" key again to remove it from the screen. Move the highlight to one of the days that contains a note symbol and press the "D" key and press ENTER. Notice that the musical note symbol disappears. When you no longer need a note you have created, you can delete it by pressing the "D" key. Press the "A" key. A box appears on the screen and the cursor is positioned in a block for you to enter a time. If you see an error message press the "Esc" key, then press the "E" key and the ENTER key. Type "CALARM" and press the ENTER key. Start CALNOTES again and then press the "A" key. Look at the time at the upper right corner of the screen. Enter a time that is two minutes from now. The cursor will move to the next field where you enter "AM" or "PM". Enter either an "A" or a "P" to make the correct time. The cursor moves to the "Alarm message" line. Enter any message on this line and press ENTER. The box disappears. You have just set an alarm that will pop up on the screen at the appropriate time. Press "E" and the ENTER key to terminate the CALNOTES. The alarm will work whether the calendar is loaded or not. You can have up to 20 alarms set at once. Type "CALARM ?" and press ENTER. You will see a list of commands the alarm program recognizes. If the alarm window pops up while you are working, press the "Esc" key to remove it from the screen. 5 Type "CALARM L" and press ENTER. The alarm you set from the calendar will be displayed on the screen. Type "CALARM 12:34P Hello" and press ENTER. This sets another alarm without the calendar. Type "CALARM L" to verify that this alarm has been set. Type "CALARM 12:34P" and press ENTER. If you give CALARM a time without a message, any alarm with that time will be erased. Type "CALARM L" to verify that the alarm for 12:34 PM has been erased. Type "CALARM C" and press ENTER. This turns on a clock at the upper right corner of the screen. Type "CALARM C" again. Typing this command while the clock is on the screen turns the clock off. Load the calendar again by typing CALNOTES. In the previous pages, we looked at the "shortcut" way to activate the calendar's functions. If you don't remember what the shortcut keys are, you can use a menu. Press the "Esc" key and you will see a menu with most of the functions you used before. Press the "Esc" key again. The menu goes away. Press the "/" key. Either "Esc" or "/" will bring up the menu. If you have a mouse and the mouse driver is loaded, pressing the right mouse button also brings up the menu. With the menu on the screen, press the "F1" key. CALARM has "Context Sensitive" help. F1 gives you more information about whatever is on the screen. In this case, the help window displays information about the highlighted menu item. Press "Esc" to remove the help window and use the arrow keys to highlight other menu items and look at their help screens using the F1 key. Almost everything you need to know to use CALNOTES is available in the help system. Highlight the "Exit" entry on the menu and press F1. Notice that the bottom of the help screen says "See shell keys". "shell" is highlighted. Use the right and left arrow keys to move the highlight between "shell" and "keys". Many of the help screens have cross-references at the bottom. Highlight "keys" and press ENTER. When you press ENTER on a highlighted help screen cross-reference, the help screen for the highlighted topic will appear. The help screen for "keys" is now on the screen. This is a summary of the shortcut keys you used at the beginning of this tutorial. You can use the arrow keys and ENTER to get information about any of the topics at the bottom of this screen. You now have enough information to get you started using CALNOTES. Remember, if you don't know what to do anywhere in the program, just press F1 for help. 6 SUMMARY OF FEATURES Changing the Date When you first load CALNOTES, the date currently set in your PC is highlighted on the screen. If CALNOTES shows the wrong date or time exit to DOS (Using the "E" key) and use the DOS "DATE" and "TIME" commands. See the tutorial on page 2 if you don't know how to do this. There are five ways to change the date the calendar displays: Tab Increments the year. Shift-Tab Decrements the year. PgUp Decrements the month. PgDn Increments the month. G Asks for a specific date to Go to. Creating or Editing Notes There can be a different note for every day of the year. Notes do not conflict between years. For example, you can have a note for July 2, 1992 and July 2, 1993 at the same time. The actual limit on the number of items that can be in the database is two billion, making the practical limit the amount of disk space you have. To create or edit a note, highlight a day and press the enter key. An alternate method is to move the mouse cursor over a day and press the left mouse button. You can use the cursor control keys (arrows, PgUp, PgDn, Home, End) to move around in an existing note. The following keys control other editor functions: F1 - Displays a help screen with a summary of editor keys. F2 - Cancels the FIND function (See bottom of page 8). F3 - Erase edit data. This clears any information in the note. F4 - Format the paragraph the cursor is on. F5 - Marks the first line of a block. Lines can be marked for delete, copy, or move as a group using the F9, F8, or F7 keys. F6 - Marks the last line of a block started with the F5 key. F7 - Moves the block of lines marked using the F5 and F6 keys to the line the cursor is now on. F8 - Copies the block of lines marked using the F5 and F6 keys to the line the cursor is now on. 7 F9 - Deletes the block of lines marked using the F5 and F6 keys. F10 - Unmarks the block of lines marked using the F5 and F6 keys. Ctrl-A Sets an alarm using the text the cursor is now on. The cursor must be at the beginning of the line. The editor searches the line for a time, and if it finds one, subtracts five minutes and sets an alarm for the resulting time. Next, the editor uses the line text as the alarm message. For example, if the editor line is: Meet Tom at 11:00 AM. an alarm will be set for 10:55 AM. At 11:55 AM the message "Meet Tom at 11:00 AM" will pop up on the screen, whether CALNOTES is loaded or not. If the current line does not contain a time, or the cursor is not at the beginning of the line, you will be prompted for a time and message the same as you are when you set an alarm from the main calendar display. Note that CALARM.COM must be loaded before you can use the alarm feature. Ctrl-B Moves the cursor to the bottom of the screen. Ctrl-D Deletes the current word. Alt-D Deletes the current line. Ctrl-T Moves the cursor to the top of the screen. Ctrl-Right Arrow Moves the cursor to the next word. Ctrl-Left Arrow Moves the cursor to the previous word. Home Moves the cursor to the beginning of the line. Ctrl-Home Moves the cursor to the beginning of the note. End Moves the cursor to the end of the line. Ctrl-End Moves the cursor to the end of the note. Exporting notes to an ASCII file You can export a note to an ASCII file so you can include it as part of a larger document you may be writing using another editor or word processor. To activate the export feature highlight a date containing a note. Press the ESC or "/" keys and select "Export" from the menu or just press "X" while the main calendar is on the screen. 8 CALNOTES asks for the name of the file to receive the note. Enter any name that is valid for a DOS file. You can enter a complete pathname (drive, directory, and file name). If you do not enter a complete pathname, the file will be placed in the same directory as the CALNOTES database files (CALNOTES.DB and CALNOTES.IDX). Importing notes from an ASCII file You can import a note from an ASCII file into the calendar. To activate the import feature, press the ESC or "/" keys and select "Import" from the menu or just press "I" while the main calendar is on the screen. The date to receive the note should be highlighted. CALNOTES asks for the name of the ASCII file to be imported. Enter any name that is valid for a DOS file. You can enter a complete pathname (drive, directory, and file name). If you do not enter a complete pathname, the file will be retrieved from the same directory as the CALNOTES database files (CALNOTES.DB and CALNOTES.IDX). The CALNOTES editor does not accept a full 80 characters on a line. The reason for this is that the PRINT command adds a left margin to the page and the note will not print correctly on most printers if the resulting lines are greater than 80 characters long. If you import a file with 80-character lines, you probably will need to edit the imported note for a pleasing format. Printing notes To print a note, highlight the date containing the note. Activate the print feature by pressing the ESC or "/" keys and select "Prtnote" from the menu or just press "P" while the main calendar is on the screen. The note will be sent to the printer which must be assigned to LPT1 or PRN. Finding information in notes You can search all notes in the database for a selected string of characters. To do this, press the ESC or "/" keys and select "Find" or just press "F" while the main calendar is on the screen. CALNOTES will ask for the characters you want to look for. It does not matter whether you enter upper or lower case letters. When you press ENTER, all of the notes will be searched for the characters you asked for. When CALNOTES finds a match it calls the editor and displays the note at the line that contains the desired characters. You can use the paging and arrow keys to look at the note but you cannot change it. When you press the ESC key, the editor terminates and the search continues. Each note that contains the characters you ask for will be displayed in the editor. 9 Deleting notes To delete a note, highlight the date containing the note. Press ESC and select "Delete" or just press "D" while the main calendar display is on the screen. If you selected "Delete" from the menu, the note will be deleted immediately. If you pressed "D" without the menu, CALNOTES will confirm your intention to delete the note before taking any action. Any notes you delete are removed from the database files making room for any future notes that fit in the same space. Deleting notes does not make the database files smaller, but makes space available for use when you create more notes. If you need to reduce the size of the database files (CALNOTES.DB and CALNOTES.IDX) delete some notes and then execute the "Condense" command described below. Copying Notes From One Day to Another Notes can be easily copied from one day to any number of days. Highlight a day that has a note. Press ESC or / and select COPY from the menu or type "Y" from the main calendar display. A box appears at the top of the screen telling you that CALNOTES is in the copy mode. Highlight a day that does not have a note and press ENTER. The note will be copied to the new day. You can continue highlighting new days and pressing enter to copy the note as many times as you like. When you have made as many copies as you need press the ESC key to return to normal operation. Condensing the database The "Condense" feature allows you to reclaim the space occupied by deleted notes immediately. Normally, CALNOTES reuses the space being held by deleted notes when you create new ones, so the data- base file never gets smaller. To reduce the size of the database files, press ESC or "/" and select "Condense" from the menu or just press "C" while the main calendar display is on the screen. This function copies the active notes to a new database file and then deletes the original database to reclaim the space. You will need some free space on your disk to allow this to happen. 10 Creating and erasing fixed holidays A fixed holiday is one that occurs on the same date every year. An example of a fixed holiday is NEW YEARS DAY which occurs on January first, regardless of the day of the week that happens to be. You can use the fixed holiday feature to set actual holidays on the screen or to set any reminder that will fit on two ten-character lines. You might want to set birthdays as fixed holidays in your calendar so they always display during the month in which they occur, for example. January first is already set in your calendar as a fixed holiday. If you press Ctrl-Home you can see what a fixed holiday looks like on the screen. To set a fixed holiday, press the ESC or "/" keys and select "fixed Holiday" from the menu. You can also activate this feature by just pressing "H" while the main calendar display is on the screen. You will be presented with a window that asks for a date. Enter the month number as two digits followed by the day of the month as two digits. The cursor will move to the next line where you can enter a ten-character name. Press ENTER after you have typed this name and the cursor will move to the next line. Here, you can enter another ten-characters to complete the holiday name. If you want to delete an existing fixed holiday, follow the same procedure but just press ENTER without entering any holiday names. When you leave holiday names blank, any existing fixed holiday for that date is actually deleted from the database, and not just overwritten with spaces. Creating and erasing variable holidays A variable holiday is one that occurs at intervals insted of fixed daes. Thanksgiving for example, is the fourth Thursday in November without regard to what date in November that might be. You can use the variable holiday feature to set actual holidays or to remind yourself of recuring events. For example, you might want to set the second Monday in July as "Annual Retreat" as a reminder that a company meeting occurs at that time. The fourth Thursday in November is already set on your calendar as a variable holiday. If you press Ctrl-End and then press the PgUp key you will see the Thanksgiving holiday. To set a variable holiday, press the ESC or "/" keys and select "Variable holiday" or just press "V" while the main calendar display is on the screen. Three windows appear on the screen when you activate the variable holiday feature. The top window has the days of the week. Select a day using the arrow keys or by pressing the highlighted letter that represents the day you want. 11 Once you have selected a day, that day appears in the bottom window and a new window appears with the abbreviations 1st, 2nd, 3rd and 4th. You are being asked to select the first, second, third, or fourth occurence of the day you selected in the previous window. Select one of these by using the arrow keys and pressing ENTER or by pressing the highlighted letter that represents your selection. This selection appears in the window at the bottom of the screen. The months of the year appear near the top of the screen. Select a month using the arrow keys and pressing ENTER or by pressing the highlighted key that represents the holiday month. When you have selected a month, the window near the bottom of the screen gives a complete description of when the holiday you are about to define occurs. For example, the statement "First Monday in October" might appear. If you press the ESC key at any point during the holiday definition, the entire definition will be cancelled. After you have selected a month, a window appears for you to enter two ten-character holiday names. Enter two names and press ENTER after each one. The variable holiday has now been defined and only the center and bottom windows remain. The center box is there to allow you to change any of the previous entries or accept the holiday as it was defined. To accept the holiday as you defined it, press the ENTER key. To change the holiday definition, press the highlighted key that corresponds to the part of the definition you want to change. For example, press the "N" key to change the holiday name. As with fixed holidays, if you leave the holiday name blank, any existing variable holiday with the same definition will be deleted from the database. 12 Changing CALNOTES defaults Some of the CALNOTES defaults, including most screen colors, are kept in the CALNOTES.DB file. You can change these defaults by selecting "seTup" from the menu or by pressing "T" while the main calendar display is on the screen. When you select SETUP, a screen appears with the following contents: Nag string ** Printer handles graphics N LCD display N Calendar color Calendar highlight color Calendar header color Menu color Menu hotkey color Editor color Editor title color Editor highlight Holiday color The first entry, "Nag string", refers to CALNOTES' ability to carry certain lines in notes from one day to another. This is useful when you use the editor to create "to do" lists. The two asterisks are the characters CALNOTES uses to identify important entries in the lists. The default is "**", meaning any line in a note that begins with two asterisks will be automatically carried over into the note for the next day. These new entries are created when CALNOTES is loaded on a day after the day containing the "nag string". When the cursor is on the "Nag string" line, you can change "**" to any other sequence of characters that CALNOTES should use to identify important "to do" items. The second entry, "Printer handles graphics", is used for the "print calendar" feature. The calendar screen contains line drawing characters which many printers cannot print. If this entry is set to "N", CALNOTES will translate the line drawing characters to normal characters any printer can handle. If the entry is set to "Y", CALNOTES sends the characters to the printer as they appear on the screen. 13 "LCD display" is a shortcut way to set colors for a monochrome screen. If you set this entry to "Y" and press ENTER, the remaining entries in the SETUP screen will be skipped. The remaining entries all refer to colors of items on the screen. When the cursor is on one of these lines, a box appears with colors your monitor can display. Highlight the color you want to use and press the ENTER key for each entry. If you just press the ENTER key, the existing color will not change. The colors you can change are: Calendar color - The main display color. Calendar highlight color - The color that marks the current date. Calendar header color - The color of the main display top. Menu color - The color of the menu that displays when you press ESC or "/". Menu hotkey color - The color of the capital letters in the menu entries. Editor color - The foreground and background colors of the editor screen. Editor title color - The color of the title at the top of the editor screen. Editor highlight - The color of marked lines. Holiday color - The color of the fixed and variable holidays. Using the telephone list You can store a telephone list in the calendar's database using the "phOne list" feature. You can select this feature either from the menu or by pressing "O" when the main calendar screen is displayed. Phone list entries are displayed one at a time in a box at the center of the screen. Use PgUp, PgDn, Ctrl-Home and Ctrl-End to browse through the list. You can search for a particular name by pressing Alt-S or Alt-F. CALNOTES displays a window asking for the "search name". Type in all or part of a name you want to find and press ENTER. CALNOTES will display the closest match it finds. To add a new entry to the telephone list, press the grey + key (the one at the right side of the keyboard beside the numeric keypad). A window will appear for you to type in new information. You must press ENTER on the bottom line of the window to add the information to the database. 14 To delete an entry from the telephone list, press the grey - key (the one at the right side of the keyboard beside the numeric keypad). A window will appear asking you to verify that you want to delete the current entry. If you answer "N", the entry will not be deleted. If you answer "Y", CALNOTES will remove the entry from the database. To update an existing entry in the telephone list, just type over the information displayed on the screen. Temporary exit to DOS When you are using CALNOTES, you can exit to DOS temporarily using the "Shell" feature. To do this, press either the ESC or "/" keys and select "DOS Shell" from the menu or press "S" while the main calendar display is on the screen. What happens next depends on how much memory and disk space you have. If you have enough EXPANDED memory (EMS 4.0) or free disk space, CALNOTES will be saved and most of it will be removed from memory. This makes space for large programs you might want to run. If there is not enough EXPANDED memory or disk space available, the entire CALNOTES program remains in memory. In either case, control is returned to DOS. You can execute any DOS commands, run any program that fits the memory available, and then return to CALNOTES at the point you left it. Just type "EXIT" at the DOS prompt and CALNOTES will reload. Terminating CALNOTES There are three ways to terminate CALNOTES. You can press the ESC or "/" keys and select "Exit" from the menu. If you press "E" while the main calendar display is on the screen, you will be asked if you want to terminate the calendar. Answer "Y" and control will be returned to DOS. Alt-X has the same function as the "E" key when the main calendar display is on the screen. 15