CorpTech Explore Database/CORPTECH.iso/ascii/read-me.cdt

Text File | 1998-01-01 | 15KB | 307 lines

     COMMA DELIMITED TELEMARKETING LISTS DOCUMENTATION
     =================================================

     Diskettes
     ---------
     CorpTech provides data on IBM compatible  diskettes.  The
     documentation diskette is outside the sealed product package and
     contains the following six files:
        1. READ-ME.CDT A copy of this comma delimited Diskette Marketing
         List Documentation.
        2. SAMPLE.CDT  A sample file with three records; the first record
           contains the field layout used in the data files, the second two
         records are samples.
        3. ANALYSIS.DOC  A document file containing a demographic analysis
           of the data in your files.   Companies are analyzed by ownership,
           size, growth, location and technology.
        4. CT-DATA.BAT  A DOS batch file that converts data files from
           compressed to machine readable format.
        5. PKUNZIP.EXE  Software (developed by PKware Inc.,
           Brown Deer, WI) that performs the data decompression.
      6. TLMKTLST.TXT A text file containing field names which can be used as a
         header during the import process.

    The data diskette(s) are inside the sealed product package.  Please
    check the specifications on the envelope before opening it.

    Installing on Windows based PCs
     ---------------------------
     Step 1: Decompressing your files

     CorpTech's files have been compressed in order to facilitate
     delivery.  You will need about 500k per file available on
     your hard drive in order to decompress the CorpTech files.  You will be
     using a decompression utility called CT-DATA.BAT. This utility decompresses
     each file, creates a text file (.TXT), and deletes the original compressed
     version from your hard drive. Detailed instructions follow.

     Using FileManager from Windows 3.X

     1. From FileManager, ensure you are in the root of C:\ by double-clicking
        on the folder for C:\.

     2. From the File menu, select Create Directory...

     3. In the Create Directory dialog box, name the new directory CORPTECH and
         click OK.

     4. Insert each disk provided into your floppy drive A:\ and use the COPY
        command to copy the contents of all CorpTech diskettes into C:\CORPTECH.
      To do this, from the File menu, select Copy... You will see the Copy dia-
      log box. In the From: box, type A:\. In the To: box, type C:\CORPTECH.
      Click OK to begin the copy. Repeat this procedure for every disk prov-
      ided.

     5. To decompress the files, click on the CORPTECH folder on the C:\ drive.
      You will see all the files which you just copied. Double-click on CT-DATA.
      BAT to begin the decompression.

     Using Explorer from Windows 95

     1. From the Windows Explorer, ensure you are in the root of C:\ by clicking
      on the folder for C:\.

     2. From the File menu, select New, then Folder.

     3. Name the new folder CORPTECH.

     4. Insert each disk provided into your floppy drive A:\ and use the COPY
      command to copy the contents of all CorpTech diskettes into C:\CORPTECH. To
      do this, click on the folder for A:\. Your CorpTech files on A:\ will ap-
       pear. Hold down the [CTRL] key and click on each of the listed files in A:\
      until all of them are highlighted. From the Edit menu, select Copy. Click
      on the folder for C:\CORPTECH. From the Edit menu, select Paste. The files
      from A:\ will be copied into C:\CORPTECH. Repeat this procedure for every
      disk provided.

     5. To decompress the files, click on the CORPTECH folder on the C:\ drive. You
      will see the files which you just copied. Double-click on CT-DATA.BAT to be-
      gin the decompression.

     Step 2: Combining Multiple Text Files Into One File for Importing (Optional)

     If you received a large number of CorpTech records, the files may have been
     split up for delivery on disk. If this has been the case, after you decompress
     the files you will see multiple .TXT files on your hard drive. If you intend to
     import CorpTech's data into a third-party software package, you will want to
     combine these files together so that you only need to do one import. To combine
     multiple text files together:

     1. Exit to the DOS prompt.

     2. Change to the directory where the CorpTech data is located by typing
        CD\CORPTECH from the C:\ prompt.
     3. Use the DOS Copy command to copy the files together:

        COPY FILE1.TXT + FILE2.TXT + FILE3.TXT NEWFILE.TXT
        (Where FILEX.TXT represents each of the CorpTech uncompressed files in the
        CORPTECH subdirectory and NEWFILE.TXT represents your new file name. You may
        use up to 127 characters in this statement).

      4. This new file is now ready to be imported into your database, spreadsheet, or
         word processor.

      See the back of this documentation for a list of software packages which import
      comma delimited data. If you need assistance with your software, please call
      the support number for that package or reference your user manual.

     Installing on a Macintosh
     -------------------------
     Unless previously requested, CorpTech has provided to you readable disks for DOS
     in comma delimited format.  Although we can provide data converted into a MAC
     format, we do not have the capability to create a tab delimited format.

     Note:  If you cannot convert CorpTech's DOS files into a Macintosh format,
     CorpTech can convert the files for you.  However, as we have no Macintosh
     computers, we can neither verify the conversion's success, nor provide software
     support. If you cannot use CorpTech's files on your Macintosh,
     we will issue a full credit upon receipt of all the diskettes we have shipped and
     your certification that all copies have been deleted and/or destroyed and that none
     of the data has been retained by you.

     If you need assistance with the Macintosh software you are using, please call the
     support number for that software package or reference your user manual.



     Record Layout
     -------------
     Each record is terminated by a carriage return/line feed sequence
     (ASCII characters 013/010).

     Records are in "ASCII Comma Delimited Format" and each company record is made up
     of 14 'fields'.  The same type of information is always included in the same se-
     quence.  Thus the 6th field is always the ZIP code.  Each `field' is enclosed by
     double quotes (") and fields are separated by a comma (,).  Thus the city, state
     and ZIP fields for CorpTech (field sequence 4, 5 and 6) would be
     "Woburn, "MA", "01801".

     Most popular database software packages can readily import this
     data format.  Check the documentation of your database software
     (under "comma delimited format" or "importing data"), or call your
     software developer's customer support line.

     The following fields are included and appear as they are
     sequentially presented in each record:

     #  Field           Max Len   Example
     -- -----           -------   -------
     1  REC.NO          5 char    12345
        A unique 5 digit record number assigned by CorpTech
     2  COMPANY         50 char   XYZ Corp
        Formal name of the company
     3  STREET          40 char   1 Main St.
        Street address
     4  CITY            30 char   Ourtown
        City
     5  STATE           2 char    CA
        Postal abbreviation for state
     6  ZIP             5 char    02134
        5 digit postal code
     7  PHONE           13 char   [phone]
        Phone number with area code
     8  FAX             13 char   [phone]
        Fax number with area code
     9  EXEC.NAME        40 char   Dr. Fred R. Moody III, Ph.D.
        Name of executive with salutation
     10 EXEC.TITLE       40 char   President
        Title of executive
     11 EXEC.SAL         5 char    Dr.
        Salutation prefix
     12 EXEC.FIRST       25 char   Fred
        First name of executive
     13 EXEC.LAST        25 char   Moody
        Last name of executive
     14 EXEC.CODE        25 char   C
        Executive responsibility code(s)

     Example Record - Diskette Telemarketing Lists
     ---------------------------------------------
     The above examples appear as the second record in the SAMPLE.CDT file in
     the documentation diskette. The record is:

     "12345",XYZ Corp.","12 Main St.","Ourtown","CA", "02134","(617)
     932-3939","[phone]", "Dr. Fred Moody III,Ph.D.", "President",
     "Dr.","Fred","Moody","C"


     Executive Responsibility Codes
     ------------------------------
     The following is a list of the codes representing each type of
     executive:
        Z = Chairman of the Board
        C = Chief Executive Officer
        F = Chief Financial Officer
        S = Sales
        N = Marketing
        L = International Sales
        R = Research and Development
        M = Manufacturing
        E = Engineering
        I = Manager of Information Systems
        T = Technology Transfer
        P = Personnel
        B = Purchasing
        A = Administration
        D = Corporate Development
        G = Strategic Development
        U = Quality Control/Assurance
        O = Other

     Data Updates
     ------------

     Under CorpTech's terms of supply, unless you have purchased this data out-
     right, you must either delete CorpTech data from your system or purchase
     updated data one year after receipt of the data.

     To facilitate this data update/deletion, CorpTech recommends the following
     system design criteria:

       CorpTech's 5 digit record number should be imported to uniquely identify
       each company.

       Additional fields should be created for the purpose of adding your own in-
       formation (extra contact notes, direct phone numbers, etc...), as CorpTech
       fields will be overwritten during the update/deletion.

       The routine you create to implement an update should:
        1. Read a new CorpTech data file.

        2. Locate the unique CorpTech record number of each new record (field 1).

        3. Use the CorpTech record number to locate the same records within your
           database.

        4. Update CorpTech fields in those records without modifying your own
           information fields.

    If the above criteria are followed, it will be easier for you to:

      repurchase the same data selection each year.

      repurchase a sub-set of the data, and delete the CorpTech fields in the non
        updated records.

      delete all CorpTech fields without losing valuable contact notes, should you
      decide not to repurchase the updated data from CorpTech after one year.


     Popular Software Packages
     -------------------------
     The following software packages claim to support the importing of
     comma delimited data files.
                             Word Processors
                             ---------------
     Microsoft Corp.                 Microsoft Word             [phone]
     Corel Corp.                     WordPerfect                [phone]
     Lotus Development Corp.         WordPro/AmiPro             [phone]
                             Database Managers
                             -----------------
     Alpha Software Corp.            Alpha FOUR                 [phone]
     Borland International           dBASE for DOS              [phone]
        [phone]               dBASE for Windows          [phone]
                                     Paradox for DOS            [phone]
                                     Paradox for Windows        [phone]
     DATAEASE International, Inc     DATAEASE                   [phone]
     Lotus Development Corp.         Lotus Approach for Windows [phone]
                                     Lotus Approach for DOS     [phone]
     Microrim, Inc.                  R:Base                     [phone]
     Microsoft Corp.                 FoxPro                     [phone]
                                     Microsoft Works            [phone]
     Remote Control International    TeleMagic                  [phone]
     Sales Technologies, Inc.        SNAP  Software             [phone]
       SNAP Software Group
     Symantec Corp.                  Q&A                        [phone]
                                     ACT! for DOS               [phone]
                                     ACT! for MAC               [phone]
                                     1stACT! for Windows        [phone]
                             Spreadsheets
                             ------------
     Corel Corp.                     Quattro Pro for DOS        [phone]
                                     Quattro Pro for Windows    [phone]
     Lotus Development Corp.         Lotus 1-2-3 for Windows    [phone]
                                     Lotus 1-2-3 for DOS        [phone]
                                        (Note: Limited to 254 bytes/record)
     Microsoft Corp.                 Microsoft Excel            [phone]

     Note:   While the above information is believed to be correct,
     CorpTech does not guarantee its accuracy.  If any errors  are
     detected, please notify CorpTech so that they may be corrected.


     CorpTech is a trademark of Corporate Technology Information
     Services, Inc.; Microsoft Word,  Microsoft Works, FoxPro, and Excel
     are trademarks of Microsoft Corp.; WordPerfect and Quattro Pro are trademarks
     of Corel Corp.; dBASE and Paradox trademarks of Borland International; DATAEASE
     is a trademark of DATAEASE International, Inc.; R:BASE is a trademark of Microrim,
     Inc.; Alpha FOUR is a trademark of Alpha Software Corp.; SNAP Software is a
     trademark of Sales Technologies, Inc.; TeleMagic is a trademark of
     Remote Control International; Q&A, ACT! and 1stACT! are trademarks
     of Symantec Corp.;  Lotus 1-2-3, WordPro, AmiPro, and Approach are
     trademarks of Lotus Development Corp.

     Copyright 1997, Corporate Technology Information Services, Inc.

     JHB-26/03/97